Questions and Answers Solid Waste W9112126RA0030001.pdf

W91151-26-R-A003 / Fort Hood Solid Waste

Questions and Answers

1. QUESTION: Under Volume I – General - #6 Insurance: what is the government looking for as part of the submission as SUTA and Workers Compensation Insurance Certificates?

ANSWER: SCHEDULE OF INSURANCE:

a. Pursuant to RFO FAR 28.301(b) for the protection of the Government, and RFO FAR 28.306(b) and 52.228-5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance is required:

Workmen's Compensation and Employer's Liability Insurance minimum requirement: $100,000.00

General Liability Insurance for Bodily Injury Liability: Minimum Per Occurrence: $500,000.00

Automobile Liability Insurance:

Minimum Per Person: $200,000.00 Minimum Per Occurrence for Bodily Injury: $500,000.00 Minimum Per Occurrence for Property Damage: $ 20,000.00

b. Before commencing work under this contract, the Contractor shall present to the Contracting Officer a certificate certifying that the required insurance has been obtained. Pursuant to RFO FAR 38.302, the policies must contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective (1) for such period as the laws of the State in which this contract is to be performed or prescribed (2) until 30 days after the insurer or the Contractor give written notice to the Contracting Officer, whichever period is longer.

c. The Contractor shall insert the substance of the clause entitled "Insurance - Work on a Government Installation (RFO FAR 52.228-5)," in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required above.

2. QUESTION: Under Factor 2 – Past Performance: How many past performance questionnaires are required for submission to show past performances in all three areas, including work in cantonment areas, landfill operations, and grease trap service? Additionally, the grease trap falls below 2% of the total performance under the full contract. Do you require past performance to show grease trap experience?

ANSWER: The Government will assess data from CPARS, FAPIIS, and other systems. Offerors shall provide written past performance (max 30 pages) for efforts within the past 3 years or ongoing. Past performance shall include work that is similar in nature and complexity which supports evaluating the recency and relevancy of work.

3. QUESTION: PWS 1.7.1.1 Period of Performance: Please confirm the phase in period and Base Year. There seems to be a typo.

ANSWER: PWS 1.7.1.1 has been updated with correct phase-in and ordering periods. See updated PWS and solicitation for details.

4. QUESTION: PWS 2.1.56 states six (6) inches of soil cover is required. Is soil available on-site, or does the contractor need to provide it? How has it been done historically?

ANSWER: There is soil on site for intermediate cover, but contractor shall ensure it meets TCEQ guidelines for intermediate cover.

5. QUESTION: PWS 3.2. Government Property. Can the government provide historical costs on fuel depot repairs for the last 5 years?

ANSWER: No, the current contractor doesn’t provide that information to the government as it’s at no additional cost to the government. Please bid accordingly.

Please reference PWS para 3.2:

-Property

Historically Fuel Depot repairs are done on average 2 times a year, but repairs could be different each time, repairs including but not limited to fuel pumps, valves, dispensing nozzles, electrical panels or wiring.

6. QUESTION: PWS 3.3.2 Container Upkeep. TE-Z and TE-C refer to the total number of containers on-site. Can the government clarify on this list which containers are government-owned and which are provided by the contractor? There seems to be confusion with PWS 5.3.2, 5.3.3, and 5.3.4.

ANSWER: All 8 Yard dumpsters are contractor provided. As for the roll-offs and compactors, the government owns one roll-off located at building 1348 at the Classification Unit, and one compactor which is located at building 36065 Darnell Hospital. All other roll-offs and compactors are provided by the contractor. Reference Technical Exhibit quantities.

7. QUESTION: PWS 3.3.2 requires that all containers be properly maintained throughout the period of performance. During the site visit, many containers appeared to be in deteriorated condition. For clarification, based on the Government’s QASP, do the current container conditions meet the applicable environmental and regulatory standards, and how is compliance being assessed under the existing contract?

ANSWER: Please reference PWS para 5.3.7 Container Condition, Quality Standards, and COR Approval - The container shall be new or in a condition acceptable to the Government, cleaned and freshly painted, leak proof, rust resistant, tear and crack resistant, easily cleaned, weatherproof, have a drain plug near the bottom, and able to withstand temperatures from -10 degrees to 120 degrees Fahrenheit. The Contractor shall submit to the COR for approval any container paint or markings prior to placement at Fort Hood.

8. QUESTION: PWS 3.3.1 Container Inventory. Please provide the current government’s equipment age list and maintenance records. This document should be available as it is part of the contractor submittals. Out of the 696 front-load containers, how many are government-provided and how many are contractor-provided? Same with roll-offs and compactors?

ANSWER: Compactor was manufactured in 2016, under the current contract the compactor has only been repaired one time due to some broken welds, welds were fixed and compactor was repainted, welds were corrected and in fully operational condition. 698 containers were the old number, MICC should have provided the updated version showing 750 containers, but they are all contractor provided. The Government owns one roll-off and one compactor, the rest of containers are provided by contractor.

9. QUESTION: PWS 5.2.1.2 Routes/Schedule Submittals. Routes must be submitted within 10 days of the award date. Can the government clarify which routes you want submitted with the technical proposal? Will the sample route schedule suffice for proposal submission? Detailed routes are usually created upon award, cross-referencing and incorporating site-specific requirements, COR’s input, and specific service requests.

ANSWER: Routes/Schedules are up to the contractor. Contractor shall ensure technical proposals clearly articulate work associated with PWS para 5.2.1.2. This is a performance-based contract therefore the contractor shall provide a proposal that meets the evaluation criteria outlined in addendum to evaluation 52.212-2.

10. QUESTION: PWS 5.2.3 Work in Cantonment Areas – How are the bulk items kept in cantonment areas? Are these placed in RO’s? If not, please indicate how?

ANSWER: Bulk items are placed within the working face just like any other trash.

11. QUESTION: Bulk Collection - Could the Government provide the average volume or quantity of bulk items collected weekly and/or monthly across the installation? This information will assist in determining appropriate staffing and equipment levels.

ANSWER: No, currently no bulk items reports are available. Please bid accordingly.

12. QUESTION: Does the Government monitor or police trash collection areas to prevent unauthorized dumping of bulk items in collection areas?

ANSWER: Yes, but the contractor shall also notify COR of unauthorized dumping they come across as well.

13. QUESTION: PWS 5.3.7 and PWS 5.3.9.7 outline the Government’s requirements and quality standards for all containers used under this contract. During the site visit, several containers were observed with holes, cracks, and leaks that appear inconsistent with these standards and may present environmental concerns. To ensure full understanding of the current compliance framework, can the Government clarify how often container inspections are conducted and what processes are in place to verify that environmental requirements are being met when maintenance and upkeep issues are identified?

ANSWER: The containers are contractor provided and their responsibility to maintain them in a like new condition to have no holes, cracks and leaks.

The contractor shall submit a container condition report quarterly please reference PWS para 5.3.14.3 Awarded contractor will provide their own dumpsters in like new condition. The Government conducts container inspections based on a randomized selection from a randomizer. If the Government or contractor identifies a container out of compliance, the Contractor shall repair/replace container to meet contract and environment standards.

14. QUESTION: PWS 5.3.9.4 Container Approval. Under the current contract, do the on-site containers and decals meet the government (COR’s) approval?

ANSWER: Reference 5.3.9.4 for container requirements.

15. QUESTION: PWS 5.3.10 Waste Collection Vehicles. During the site visit, it was noted that the current vehicles cause leaks. Is this current standard acceptable?

ANSWER: Please adhere to PWS para 5.3.10. The Contractor shall furnish and use equipment that is in good condition, within its industry standard life expectancy, 100% serviceable, reliable, free of oil/hydraulic leaks, flat tires, shall be maintained in a clean and sanitary condition, and capable of lifting and transporting refuse/tonnage for the contract term of 84 months (at contract start date). All Cantonment Area Refuse Collection Vehicles, Special Pickup Collection Vehicles and Roll-Off Collection Vehicles shall be the same color and of similar design for the types of containers they are servicing.

16. QUESTION: PWS 5.3.16 Does the government provide the two-copy ticket book for contractor usage at the scale house?

ANSWER: No, please bid accordingly.

17. QUESTION: PWS 5.3.16 Landfill Scale Operation. Since the scale house is a GFE, can the government provide the vendor approved for the annual calibration of the scale house scales?

ANSWER: No, Contractor’s responsibility to source a vendor for annual calibrations. Please reference PWS para 3.3.4.

18. QUESTION: PWS 5.3.29.1 Maintenance. Can the government provide the historical repairs to the scale house and the associated costs?

ANSWER: No, the current contractor doesn’t provide that information to the government as it’s at no additional cost to the government. Please bid

19. QUESTION: PWS 5.3.16 Does the government provide the Material Processing Information Sheets to the contractor to provide the transporters?

ANSWER: No, contractor provides, please bid accordingly.

20. QUESTION: PWS 5.3.26 Can the government provide a list of approved vendors to be used for annual leachate testing, groundwater monitoring, landfill gas monitoring, bump testing?

ANSWER: No, contractor provides, please bid accordingly.

21. QUESTION: PWS 5.3.38 Grease Trap Service. Who provides the containers for grease trap storage? And quantity required?

ANSWER: Grease Traps are part of the buildings and are emptied with a VAC-ON Truck and must be disposed of off the installation IAW applicable TCEQ regulations. No containers are required for storage. Please bid

22. QUESTION: It has been stated that the current landfill cell is expected to be closed by the end of the base year. Does the Government anticipate that the new landfill cell will have sufficient capacity to support operations for the remainder of the contract period?

ANSWER: Yes Cell 4 is to be closed during the Base Year and Cell 5 will have sufficient capacity to support operations for the remainder of the contract.

23. QUESTION: Under the new contract, is the contractor required to open any new cells?

ANSWER: No.

24. QUESTION: PWS 3.3.2 Container Upkeep. It is understood that the contractor is responsible for repairing GFE front-load containers at no cost to the Government.

Please confirm that the contractor is responsible for providing all labor, materials, and supplies necessary to complete repairs, including but not limited to paint, lids, rods, plugs, metal replacement, bottom replacement, and repair of holes or structural damage.

ANSWER: There are no Government provided front-load containers, only one compactor and one roll-off; but yes, the contractor shall be responsible for labor, materials and necessary supplies to complete repairs.

25. QUESTION: Does the Government have a threshold or standard for determining when a GFE front-load container is considered beyond economical repair and should be scrapped? If so, please provide that threshold or criteria.

ANSWER: There are no GFE front load containers, only one compactor and one roll-off. Please bid accordingly.

26. QUESTION: Does the Government maintain records regarding the number of front-load containers repaired or replaced on a monthly or annual basis? If so, could that information be provided?

ANSWER: No, as the containers are contractor provided, the contractor maintains that information. No, Historically- the average yearly number of replacements have been 1-2 a year, but container repairs average about 18 yearly. Please bid accordingly.

27. QUESTION: TE-A. Could the government provide a list of modifications issued under the current landfill permit?

ANSWER: No, please bid accordingly. It is up to the contractor to maintain and upkeep the landfill permit IAW TCEQ requirements.

28. QUESTION: Under cell 4 closing, will the dirt need to be moved? If will government provide the dirt?

ANSWER: It is currently the contractor’s responsibility to determine what is proper tasks to close Cell 4 IAW TCEQ guidelines. The Government will not provide any equipment, dirt, materials or other necessary means. Please bid accordingly.

29. QUESTION: Volume II – Subfactor 1- Staffing Plan - To support broader competition and ensure the availability of highly qualified personnel, would the Government consider modifying the state-specific licensing requirement to permit candidates with the necessary technical and industry qualifications to obtain the state license within six months of hire? This would allow contractors to recruit experienced professionals while still ensuring full compliance within a defined timeframe.

ANSWER: No, the contractors shall have the licenses and certification at start of contract IAW PWS Paragraphs 1.7.8.5.1, 1.7.8.5.2, 1.7.8.5.4, and 1.7.8.5.5.

30. QUESTION: Under Proposal Submission – for electronic copy submission, will files saved in a USB suffice the government requirements

ANSWER: No, If the proposal is too large to submit through email

31. QUESTION: Submission Due Date – Can the government grant a one-week extension to the submission date?

ANSWER: Due date for submission of proposals has been extended to 29 June 2026 at XXXXpm CST.

32. QUESTION: PWS 5.3.14.1 Waste Analysis Report – Can the government provide the last few months' monthly reports to show the current analysis of its entire solid waste? This is part of the current contractor submittal, so a report is reports are easily available.

ANSWER: No but the average monthly tonnage weight is 1860 tons.

33. QUESTION: Does the Government have any current or planned zero-waste, waste diversion, or recycling program requirements at Fort Hood that the Contractor should be aware of and factor into their technical approach and pricing?

ANSWER: There is currently no specific Net-Zero mandate. Instead, we adhere to the most current Department of Defense/War waste diversion targets, which are outlined below.

34. QUESTION: Drawings C1 through C15 from the Part 3 of the landfill permit.

Refer to TE-A Landfill Permit. Please see page 3 – Part 3 – Drawings. Can you please provide?

ANSWER: The C1 through C15 drawings are only required when applying for a landfill permit through TCEQ, which the government already has a permit so these drawings aren’t needed to bid on the Period of Performance of this contract. With that being stated, the only development is the closing of Area 4 (estimated 958,320 SF) under this contract and a plan will have to be submitted to TCEQ for approval, which haven’t been completed yet as whoever is awarded the contract will have to produce these drawings and plans. Please bid accordingly.

35. QUESTION: Any permit modifications that would be related to the closure plan or design details for the facility. Was there any modifications submitted to the TE-A Landfill Permit? If so, please indicate/provide

ANSWER: The only permit modification conducted under this permit is the type of daily intermediate cover which is using an artificial polyether liner instead of using 6 inches of soil.

36. QUESTION: Appendix IV Field Permeability Tests, Soil Data, Core Borings. Refer to first page of TE-A. The landfill permit refers to Appendix IV. Please provide Appendix IV.

ANSWER: These are to be delivered to TCEQ by the company operating the landfill for Area/Cell development which isn’t required under this Period of Performance of this solicited contract.

37. QUESTION: Appendix VI Cost Estimate. Refer to first page of TE-A. The landfill permit refers to Appendix VI. We are not looking for details. If gov’t can provide one total cost. TCEQ

ANSWER: The Cost Estimate referenced in TE-A Landfill Permit has to do with Closure cost that deals with closing the entire landfill which doesn’t imply with this solicitated contract. The cost estimate for closing Area 4 is on the Solicitor to determine, but it’s an estimated 958,320 Square Feet.

Please bid accordingly.

38. QUESTION: Any design and as-built drawings related to landfill gas collection system (if installed). If any gas collection system is installed to the current landfill, please provide?

ANSWER: No Gas Collection System on Fort Hood Landfill.

39. QUESTION: Solicitation, Page 68 of 91, PROPOSAL SUBMITTAL AND INQUIRES - "The proposal shall be organized into four (4) separate volumes, and a duplicate copy of each with identifying information redacted for the Source Selection Board." Can you please clarify what is meant by "identifying information redacted"?

ANSWER: Identifying information redacted means that offerors must remove or black out all information that explicitly identifies their company, team members, or specific personnel from the duplicate copies of the proposal volumes designated for the Source Selection Evaluation Board (SSEB). The purpose of this duplicate, redacted copy is to facilitate an unbiased, blind technical evaluation by the SSEB. Below are examples of information to be redacted; but not limited to:

- Company names, parent organizations, and division titles. Corporate logos, watermarks, or customized headersfooters. Specific subcontractor or teaming partner names.

- Names of proposed staff, key personnel, or subject matter experts.

Contact information (emails, phone numbers, addresses).

- CAGE codes, UEI (Unique Entity ID) numbers, and TINs. Specific facility locations or geographic addresses that easily reveal corporate identity.

40. QUESTION: Performance Work Statement, Page 3, Section 1.7.1.1 Period of Performance – Phase in Period 06/01/2026 ... There is a discrepancy between the contract start date in the solicitation, Performance Work Statement, and the Option to Extend Services issued. Can you please clarify these dates?

ANSWER: PWS 1.7.1.1 has been updated with correct phase-in and ordering periods. See updated PWS and solicitation for details.