PWS for Sunshade.pdf

PERFORMANCE WORK STATEMENT (PWS)

Sunshade Installation – Cooper Field Bleachers 1st Cavalry Division, Fort Hood, Texas

1.0 PURPOSE

The purpose of this Performance Work Statement (PWS) is to define the requirements for the procurement, delivery, and installation of two permanent shade structures over the east and west bleachers at Cooper Field, Fort Hood, Texas. The contractor shall provide all labor, materials, equipment, engineering, and services necessary to complete the installation in accordance with this PWS.

2.0 SCOPE

The contractor shall furnish and install two (2) USA Shade Hip-style shade structures, each measuring 33 feet by 29 feet, with a 16-foot entry height, eight (8) steel support columns, and Shadesure fabric tops. The Color Code for the Sunshades will be #FFC922, or the closest shade to this color code. Work includes drilled pier foundations, steel erection, fabric installation, and all associated engineering and construction tasks required to deliver fully functional shade structures.

All work shall comply with applicable federal, state, local, and installation regulations, including safety, environmental, and engineering standards.

3.0 APPLICABLE DOCUMENTS

The contractor shall comply with the most current versions of the following:

• International Building Code (IBC) 2021

• ASCE 7-22 (Wind load requirements)

• AR 385-10, The Army Safety Program

• AR 420-1, Army Facilities Management

• AR 40-5, Preventive Medicine

• AR 600-20, Army Command Policy

• Fort Hood Installation Access and Safety Requirements

• Vendor Engineering Drawings (Q-108154)

• Capital Shade Proposal (9 March 2026)

4.0 REQUIREMENTS

4.1 Materials

The contractor shall provide:

• Two (2) USA Shade Hip-style structures

• Shadesure fabric tops (Yellow; Color Code: #FFC922)

• Powder-coated steel frame (Black)

• Galvanized hardware and cable assemblies

• Anchor bolts, recessed base plates, and all required mounting hardware

Materials must match the specifications in the vendor proposal and engineering drawings.

4.2 Foundations

The contractor shall:

• Install drilled pier foundations in accordance with engineering drawings

• Provide all excavation, drilling, reinforcement, concrete, and grout

• Ensure foundations meet the following minimums:

o Diameter: 2.0 ft o Depth: 6.0 ft o Reinforcement: #6 vertical rebar, #3 ties o Concrete strength: 2500 PSI minimum

The contractor is responsible for dirt removal and site cleanup.

4.3 Installation

The contractor shall:

• Deliver all materials to the jobsite

• Install steel columns, upper frame, and fabric tops

• Ensure proper tensioning and alignment

• Complete installation in one mobilization, unless otherwise approved

• Maintain a clean and safe worksite throughout the project

Installation must comply with the engineering drawings and manufacturer specifications.

4.4 Engineering

The contractor shall provide:

• One (1) set of sealed engineering drawings

• Structural calculations (if required)

• Wind load compliance for 115 mph, Risk Category II, Exposure C

• Electronic drawing files

4.5 Safety

The contractor shall:

• Comply with AR 385-10 and OSHA requirements

• Maintain barricades and safety controls around the worksite

• Ensure all personnel are trained and qualified

• Report incidents immediately to the Government representative

4.6 Government Furnished Support

The Government will provide:

• Access to the installation and worksite

• A laydown area within 200 feet of the installation site

• Access to potable water and 110-volt electrical service within 100 feet

4.7 Exclusions

The contractor is not responsible for:

• Permit fees

• Union wages

• Demolition of existing structures

• Hazardous material removal

• Repair of underground utilities not identified prior to work

• Landscaping or curb repair

5.0 PERIOD OF PERFORMANCE

The contractor shall complete all work NO LATER THAN June 17th, 2026, including delivery, installation, and final inspection.

6.0 PLACE OF PERFORMANCE

Cooper Field 1st Cavalry Division Fort Hood, Texas 76544

7.0 QUALITY ASSURANCE

The Government will evaluate contractor performance using:

• On-site inspections

• Compliance with engineering drawings

• Verification of material specifications

• Final walkthrough and acceptance Deficiencies must be corrected at no additional cost to the Government.

8.0 DELIVERABLES

The contractor shall provide:

1. Sealed engineering drawings

2. Installation schedule

3. Warranty documentation

4. Completed structures meeting all specifications

5. Final inspection and acceptance report

9.0 WARRANTY

The contractor shall provide:

• 10-year structural steel warranty

• 10-year fabric warranty (pro-rated after year 6)

• 1-year workmanship warranty

10.0 ACCEPTANCE CRITERIA

10.1 General Acceptance The Government will accept the completed work when both shade structures are fully installed, operational, and compliant with all specifications outlined in this PWS, the engineering drawings, and the vendor proposal.

10.2 Structural Compliance The installed structures must meet the following:

• Dimensions: 33 ft x 29 ft per structure

• Entry height: 16 ft minimum

• Fabric tops: Shadesure, Yellow (Color Code: #FFC922)

• Steel frame: Powder-coated Black

• Wind load rating: 115 mph, Risk Category II, Exposure C

• Foundations installed per engineered drilled-pier specifications

10.3 Installation Quality The Government will verify:

• Steel components are plumb, level, and properly anchored

• Fabric is uniformly tensioned with no sagging or defects

• All hardware is installed per manufacturer specifications

• Concrete and grout are properly placed and finished

• Worksite is clean and restored

10.4 Documentation Requirements The contractor shall provide:

• Sealed engineering drawings

• Warranty documentation

• Installation completion report

• Any required safety or inspection certificates

10.5 Functional Verification The Government will confirm:

• Structures are stable and secure

• No visible defects in steel, welds, coatings, or fabric

• All components match approved specifications

• No safety hazards are present

10.6 Final Acceptance Final acceptance will occur only after:

• A joint Government–Contractor walkthrough

• Correction of all deficiencies

• Submission of all required deliverables

• Written confirmation of compliance by the Government representative