W9115126QA991 Combined Synopsis and Solicitation.pdf

REQUEST FOR QUOTE (RFQ) for Sunshade Procurement and Installation

REQUIREMENT: The 1st Calvary Division, Fort Hood, Texas, requires the installation and procurement of a sunshade system on Cooper Field Parade Field. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The solicitation number is W91151-26-Q-A991. This solicitation is being conducted on a 100% small-business set-aside basis, assuming two responsible and qualified small businesses respond to this RFQ. This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective 13 March 2026 and DFARS Defense Publication Notice Current to DPN: Current

This Request For Quotation (RFQ) is being conducted IAW FAR Part 12, Acquisition of Commercial Products and Commercial Services.

INSTRUCTIONS TO QUOTERS: IAW 52.212-1; Contractor provide Entity Name, Address, Phone number in addition to other information on response page; complete the form in its entirety. Award will be made without holding discussions; however, the Government reserves the right to clarify quotes as necessary. Additionally, The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

The vendor/offeror must submit a listing of all proposed subcontractors, at the Tier 1 level, to the KO by the close of the solicitation. If no subcontractors are expected to perform during the life of the contract, the prime must submit a negative response to the contracting officer before the award date.

A “subcontractor” means any supplier, distributor, vendor, or firm (company) that furnishes supplies or services to or for a prime contractor or for another subcontractor.”

An official having the authority to bind your company contractually must sign and date a quote.

Quoters shall insert the per unit price for all contract line items numbers. The U.S. Government reserves the right to request additional pricing information after receipt and evaluation of quotes.

As per FAR 52.232-18, Availability of Funds, funds ARE NOT presently available for this contract.

To:

Contracting Officer SSG Tyler Tamberelli

Contract Specialist SFC Decorian Hood

E-Mail:

tyler.d.tamberelli.mil@army.mil Decorian.c.hood.mil@army.mil

Phone: 254-287-5503

RFQ: W91151-26-Q-A991

RFQ Issue Date: 08 May 2026

Site Visit (FHTX): 0930 CST, 13 May 2026

Questions Deadline: 1200 CST, 15 May 2026

Quote Submission Deadline:

1300 CST, 20 May 2026

The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

QUOTE: Submit your quote via E-Mail by 1300 CST, 20 May 2026, to both the Contracting Specialist and the Contracting Officer. Quoter agrees to hold prices firm for 30 calendar days from the date of quote response time. All quotations shall be in United States Dollars (USD).

Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale in their quote.

SITE VISIT: The United States Government will conduct a site visit for interested parties at 0930, 13 May 2026. Participation in the site visit will not constitute whether an offer is considered technically acceptable, however, attendance to the site visit is highly encouraged to allow for accurate quotations understanding the nature of the work to be performed. Interested parties are responsible for their entry onto Fort Hood, Texas via the Visitor Center at the TJ Mills Gate through the Provost Marshall’s Office (PMO).

PERMITS: The apparent awardee will be notified via email with the USG Point of Contact for the Fort Hood Directorate of Public Works office and the required forms needed to obtain a dig permit.

The Awardee will be responsible for the completion and submission of the permits required and must factor in a potential two week (10 business day) response time for permit approval in their quotation and timeline for work.

EVALUATION:

IAW FAR 52.212-2; Award will be made to the lowest price, responsible quoter whose quote conforms to the solicitation. The Government will evaluate quotes by adding the total price of all CLINs.

Additionally, Technical Acceptability criteria will be contingent on the ability to complete work no later than 17 June 2026. There is no extensions or exceptions to this date of work to be completed.

The Government intends to award a single Firm Fixed Price (FFP) Purchase Order (PO) as a result of this solicitation. The Government may accept any item or group of items of a quote, unless the quoter qualifies the quote by specific limitations. The Government reserves the right to make an award on any item for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quote.

Evaluation of Supplies-Fixed-Price: IAW FAR 52.212-2, Evaluation – Commercial Products and Commercial Services:

Evaluation—Commercial Products and Commercial Services

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Lowest Price, Technically Acceptable

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

RESPONSE DEADLINE: 1300 CST, 20 May 2026

Offeror Response

Company:

Address:

E-Mail:

Phone: CAGE:

Date of

Offer:

Offer Expires 30 Days from Date of Offer

Required Delivery Date and Location(s):

Cooper Parade

Field, Fort Hood, TX

Completion Date: 17 June

Cooper Parade Field, Fort Hood, TX

Item Description/Part Number QTY Unit Unit Price Total Price (USD)

0001 Sunshade and Bracing Supplies 1 EA

0002 Installation of Sunshade

Working Days

Offeror Signature:

Offeror Title:

Attachments:

1. Statement of Work, 1CD Sunshade

2. Provisions and Clauses, W91151-26-Q-991

3. Estimation of Work 001