PERFORMANCE WORK STATEMENT (PWS) v2 Sunshade.docx

PERFORMANCE WORK STATEMENT (PWS) v2 Sunshade Installation – Cooper Field Bleachers 1st Cavalry Division, Fort Hood, Texas

1.0 PURPOSE

The purpose of this Performance Work Statement (PWS) is to define the exact requirements for the procurement, delivery, turnkey site preparation, and installation of two (2) permanent shade structures over the east and west bleachers at Cooper Field, Fort Hood, Texas. The contractor shall provide all labor, materials, equipment, engineering, tools, transportation, supervision, and services necessary to complete the project in strict accordance with this PWS.

2.0 SCOPE

The contractor shall furnish and install two (2) USA Shade Hip-style shade structures (Model Number 401), each measuring exactly 33 feet by 29 feet, with a 16-foot entry height, eight (8) steel support columns (four per structure), and Shadesure fabric tops.

The comprehensive scope of work includes, but is not limited to:

· Preliminary utility locating, marking, and clearance coordination.

· Precision concrete slab cutting, demolition, and legal off-site disposal of all debris.

· Core drilling and excavation for drilled pier foundations.

· Grout installation, steel frame erection, fabric top installation, and specialized mechanical tensioning.

· Complete site restoration, landscaping remediation, and repair of any disturbed infrastructure.

All work shall comply with applicable federal, state, local, and installation regulations, including all safety, environmental, and military engineering standards.

3.0 APPLICABLE DOCUMENTS

The contractor shall comply with the most current versions, updates, and supplements of the following documents in effect at the time of contract award:

· International Building Code (IBC) 2021 / 2024

· ASCE 7-22 (Minimum Design Loads and Associated Criteria for Buildings and Other Structures)

· American Concrete Institute (ACI) 318 (Building Code Requirements for Structural Concrete)

· AWS D1.1 (Structural Welding Code – Steel)

· EM 385-1-1, US Army Corps of Engineers Safety and Health Requirements Manual

· AR 385-10, The Army Safety Program

· AR 420-1, Army Facilities Management

· Unified Facilities Criteria (UFC) 3-301-01 (Structural Load Data)

· Fort Hood Installation Access, Security, and Safety Requirements

· Vendor Engineering Drawings (Q-108154)

· Capital Shade Proposal (9 March 2026)

4.0 REQUIREMENTS

4.1 Materials and Administrative Requirements

The contractor shall procure and deliver all materials brand new, free from defects, and explicitly match the following specifications:

· Quantity and Style: Two (2) USA Shade Hip-style structures (Model Number 401).

· Dimensions: 33 ft length x 29 ft width per structure, with a minimum clear entry height of 16 ft measured from the highest point of the finished grade/slab to the lowest rigid steel frame component.

· Fabric Tops: Two (2) High-density polyethylene (HDPE) Shadesure fabric tops, Color: Yellow. Fabric must be UV-stabilized and flame-retardant.

· Steel Frame: Eight (8) structural steel columns and rafters, finished with a commercial-grade, weather-resistant powder coating, Color: Black.

· Hardware: All structural connections, cable assemblies, and tensioning hardware must be commercial-grade galvanized steel. Recessed base plates, heavy-duty anchor bolts, and leveling nuts must be included.

· Administrative Fees and Permits: The contractor is solely responsible for identifying, securing, and paying all fees associated with any required commercial permits, environmental clearances, and base access administrative actions.

· Labor Wages: The contractor shall ensure all labor costs, including any applicable local wage determinations or union scales, are factored entirely into their firm-fixed-price proposal.

4.2 Turnkey Site Preparation, Demolition, and Foundations

4.2.1 Utility Locating and Clearances

The contractor is strictly responsible for performing utility locating prior to any subsurface penetration.

· The contractor shall coordinate directly with Fort Hood Directorate of Public Works (DPW), POC jeffrey.g.blanton.civ@army.mil or at (254) 535-2273, and any local military telecom entities to mark all underground utilities (electric, water, gas, fiber-optic, communication, and drainage lines).

· No drilling or digging shall commence until a formal, signed utility clearance/dig permit is issued by the base.

4.2.2 Foundation Demolition, Concrete Cutting, and Disposal

· The contractor shall execute precision saw-cutting, demolition, and removal of the existing concrete surface required to clear the footprint for the new foundation piers.

· Scope Definition: Notwithstanding any generalized exclusions stated in standard trade documentation or previous vendor proposals, these specific concrete cutting and demolition activities are explicitly within scope of this contract.

· Disposal: The contractor is responsible for the immediate containment, hauling, and legal off-site disposal of all demolished concrete and rebar. No demolition debris may be disposed of in Government-owned dumpsters or on-base waste facilities.

4.2.3 Drilled Pier Foundations & Grout Installation

The contractor shall drill, reinforce, grout, and pour foundations meeting or exceeding the engineering drawings and the following military construction minimums:

· Pier Diameter: 2.0 feet minimum.

· Pier Depth: 6.0 feet minimum into undisturbed soil.

· Reinforcement Cage: #6 vertical rebar with #3 ties, spaced and tied according to structural drawings. Rebar must be clean and free of heavy rust or scale.

· Concrete & Grout: 2,500 PSI minimum compressive strength at 28 days. Complete grout installation is the sole responsibility of the contractor.

· Finish: Foundation tops must be finished flush or recessed to accept the recessed base plates as specified in engineering drawings, properly sloped to shed water away from steel columns, and clean-brushed.

· Dirt Removal (Spoils Management): All excavated dirt, rocks, and drilling slurry must be collected, loaded, and removed from the site daily by the contractor. No dirt spoils shall be left on site or repurposed on base unless explicitly approved by the COR.

4.3 Installation and Access Logistics

4.3.1 Erection and Tensioning

The contractor shall:

· Deliver all materials to the designated laydown area via commercial logistics.

· Erect steel columns, ensure they are perfectly plumb and level ( inch tolerance over the full height), and securely torque all included anchor bolts to manufacturer specifications.

· Install upper frame assemblies and tension the fabric tops using specialized tensioning tools to ensure a drum-tight fit with no wrinkling, sagging, or flapping under wind load.

· Complete all on-site work within a single mobilization period, unless formally requested in writing and approved by the Contracting Officer (KO).

4.3.2 Site Access, Gate Management, and Staging

· Authorized Entry Points: The Government will provide access to the work area via two (2) entry gates adjacent to Cooper Field that do not require electronic keypad access.

· Contractor Use: These gates will remain unlocked and available for contractor vehicles, equipment, staging, and material delivery during authorized working hours.

· Logistical Constraint: These access points must remain clear at all times. The contractor shall not park personal vehicles, store uninstalled materials, or stage idle heavy equipment within the gate thoroughfares. Gates must be kept completely clear to allow unhindered emergency vehicle access and base maintenance traffic.

· Laydown Area: A dedicated material staging/laydown area will be provided within 200 feet of the installation site. The contractor shall maintain a neat, organized laydown area and secure all loose materials against high winds.

4.4 Structural Engineering and Wind Load Compliance

The contractor shall provide:

· One (1) complete set of final, professional-engineered drawings, bearing the raised or digital seal of a licensed Professional Engineer (PE) registered in the State of Texas.

· Accompanying structural calculations demonstrating compliance with ASCE 7-22 wind load requirements for an ultimate wind speed design of 115 mph, Risk Category II, Exposure C.

· Electronic drawing files in both Adobe PDF and original AutoCAD (.dwg) formats.

4.5 Contractor Liability, Safety, and Site Restoration

4.5.1 Damage to Property and Utilities

· Total Liability: The contractor assumes full, unreserved financial and operational liability for any damage to Government property, utilities, or infrastructure caused by the contractor's personnel, subcontractors, or equipment.

· Underground Utilities: If the contractor strikes or damages an underground utility line, the contractor shall immediately halt work, secure the area, notify the Government Representative, and repair/replace the damaged utility line to original working condition at no additional cost to the Government, regardless of whether the utility was accurately marked prior to excavation.

· Infrastructure Protection: The contractor shall protect all surrounding assets, including the existing Cooper Field bleachers, sports turf, fencing, light poles, concrete curbs, and asphalt pathways.

· Site Restoration: Any damage to concrete curbs, sidewalks, asphalt surfaces, or landscaping (including ruts, track marks, or dead grass caused by heavy machinery) shall be fully repaired, repoured, or re-sodded by the contractor to match original pre-construction conditions prior to final acceptance.

4.5.2 Safety and Environmental Control

· The contractor shall strictly adhere to EM 385-1-1, AR 385-10, and OSHA standards.

· The contractor shall erect and maintain high-visibility physical safety barricades, caution tape, or temporary construction fencing around the entire active excavation and erection zones to prevent unauthorized military personnel or pedestrians from entering the job site.

· Hazardous Material Handling: The contractor is solely responsible for the safe containment, mitigation, removal, and lawful disposal of any hazardous materials (e.g., fuel spills from equipment, contaminated soil) encountered or generated during the execution of this contract.

4.6 Government Furnished Support

The Government will provide only the following items:

· Physical access to Cooper Field and the immediate work zones from Monday through Friday, excluding Federal Holidays).

· A designated laydown area within 200 feet of the installation site.

· Access to potable water and a 110-volt/20-amp electrical outlet within 100 feet of the installation site. The contractor must provide their own heavy-duty commercial extension cords and water hoses.

4.7 Exclusions

There are no contractor exclusions for this project. All tasks, fees, permits, demolition, surface prep, concrete saw-cutting, labor types, utility mitigations, and site restorations required to deliver fully operational shade structures are the sole responsibility of the contractor.

5.0 PERIOD OF PERFORMANCE

The contractor shall complete 100% of the work—including engineering submittals, material procurement, delivery, physical installation, site cleanup, and final Government inspection/walkthrough NO LATER THAN 17 JUNE 2026.

6.0 PLACE OF PERFORMANCE

Cooper Field 1st Cavalry Division Fort Hood, Texas 76544

7.0 QUALITY ASSURANCE AND INSPECTIONS

The Government will evaluate contractor performance throughout the life of the project using:

· Random, unannounced on-site safety and quality compliance inspections by DPW and Safety Officers.

· Strict verification of material specifications against approved submittals.

· Engineering milestone inspections (e.g., verification of pier depth and rebar placement prior to the concrete pour).

· A final joint walkthrough and structural evaluation.

Any contractor work found to be deficient, out of tolerance, or non-compliant with the PWS or sealed engineering drawings shall be remediated immediately by the contractor at no additional cost to the Government.

8.0 DELIVERABLES

The contractor shall track and submit the following deliverables to the Contracting Officer’s Representative (COR) according to the timeline below:

9.0 WARRANTY REQUIREMENTS

The contractor shall deliver original, signed manufacturer warranties that provide coverage starting on the date of final Government acceptance. Warranties must include:

· Structural Steel Framework: A minimum 10-year warranty against structural failure, structural steel corrosion, and factory powder coating defects (peeling, cracking, or severe fading).

· Shadesure Fabric Tops: A minimum 10-year warranty against rot, UV degradation, tearing, or significant fading (pro-rated linearly after year 6).

· Contractor Workmanship: A minimum 1-year comprehensive contractor warranty covering all installation defects, anchor bolt failures, tensioning issues, and foundation settling.

10.0 ACCEPTANCE CRITERIA

10.1 General Acceptance

The Government will officially accept the completed project only when both shade structures are fully erected, mechanically tensioned, and verified to be 100% compliant with all parameters outlined in this PWS, the sealed engineering drawings, and the manufacturer’s installation specifications.

10.2 Structural and Geometric Compliance

· Both structures must measure exactly 33 ft x 29 ft.

· Columns must be perfectly vertical, square, aligned, and have a clear entry height of no less than 16 feet.

· Foundations must meet or exceed the specified depth (6.0 ft) diameter (2.0 ft), and concrete strength (2500 psi).

10.3 Installation Quality and Site Aesthetics

· Steel members must show no signs of scuffing, bare metal, structural welding defects, or compromised powder coating.

· Fabric tops must be uniformly tensioned, displaying a rigid profile with zero sagging, pocketing, or material flapping when subjected to localized wind conditions.

· The worksite must be completely restored: all concrete saw-cuts must be smoothly finished or matched, all excavated dirt and concrete rubble completely removed, all gate access points left clear and unobstructed, and all damaged turf, landscape, or curbing completely repaired to the satisfaction of the COR.

10.4 Final Sign-Off

Final acceptance will occur only after a successful joint Government–Contractor physical walkthrough, the complete correction of any identified punch-list items, the receipt of all approved deliverables, and the subsequent signature of the Contracting Officer on the final inspection report.