Amendment_0001_to_W91151-18-R-0098.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment:

1. Provide answ ers to questions from industry in refernce to the solicitation

2. Revise Performance Work Statement (PWS)

3. Extend date for receipt of proposals from 3:00pm CST 21 Jun 2018 to 3:00pm CST 25 Jun 2018

See SF-30 Block 14 Continuation Page for details

1. CONTRACT ID CODE PAGE OF PAGES

J 1 77

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91151-18-R-0098

X 9B. DATED (SEE ITEM 11)

22-May-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO.

5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE

DATE

12 Jun-2018

CODE

MISSION AND INSTALLATION CONTRACTING

MISSION CONTRACTING OFFICE (MCO)

36000 DARNALL LOOP, ROOM 1300B

FORT HOOD TX 76544-5095

W91151 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91151-18-R-0098

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

CONTINUATION PAGE

The following items are applicable to this Amendment:

1. Change CLIN description for CLINs 0003,1003,2003,3003,4003 to add PWS section 5.5.

2. Correct PWS 1.6.10 from contract manager to program manager.

3. Correct PWS 5.5.24, 5.5.5.6. and 5.6.5 from Site Manager to Program Manager.

4. Revise Attachment 2 Deliverables- Safety Plan, from Submit to within 20 days to Submit with 10 days.

5. Correct Attachment 3 Estimated Workload, Table 3 Qualifications for Air Traffic Controller- from 2 years experience to 3 years experience.

6. Add Attachments 10, 11, and 12.

7. Revised Section L in Solicitation, Proposal Preparation Instructions, Proposal Content- Volume I General and Volume IV Price Proposal, to clarify submission requirements.

8. All Other terms and conditions remain unchanged.

9. Below are Questions from Industry and the Government Response:

Questions from Industry

1. CBA Appendix A, Crew Chief Flight Pay How many total crew chief flight hours are accomplished each year?

Answer: Attachment provided with that data for the past year.

2. CBA Appendix A; Crew Chief Flight Pay Are crew chiefs only required for the UH-60?

Answer: Crew chiefs occasionally fly with the UH-60 helicopters and rarely does a mechanic fly with the Cessna Caravan and the CASA 212-200 airplanes as observers when assisting with a maintenance issue that shows up only in flight.

3. Solicitation PWS Part 3, 3.7; Vehicle Operation Will the government provide all required vehicles for the performance of the contract?

Answer: Yes.

4. Solicitation PWS Part 4, 4.5; Contractor Vehicle Identification The solicitation states, "Contractor owned vehicles used in the performance of services under this contract shall be marked as commercial Contractor vehicles."

Does the government have a requirement for contractor provided vehicles? What are the vehicle requirements?

Answer: There is no requirement for contractor owned vehicles on this contract.

5. Solicitation PWS Part 5, 5.3.3; Equipment to Perform Repair and Testing Is the contractor required to provide additional hand tools and equipment necessary to perform repairs and testing in addition to the GFP?

Answer: No.

6. Page 115 Volume III Past Performance (b) paragraphs 2, 3, and 4 If the referenced work is as a subcontractor can the company provide the requested information for the prime contractor?

Answer: Yes

7. Page 116 Volume III Past Performance (f) Past Performance Questionnaire

Where or how do you want a projected subcontractor to indicate the name of the prime bidder on the questionnaire so it gets directed to the correct team?

Answer: The subcontractor should indicate on the questionnaire that they are a subcontractor for the prospective prime contractor and provide the prime contractors name on the form.

8. Page 116 Volume III Past Performance (f) Past Performance Questionnaire states: “Offerors shall provide a list of the entire responsible past/current contract POCs who were sent a questionnaire. The POC List shall be submitted in Word for Windows Table Format to include the following fields: Solicitation Number; Company Name; Contract Number; Government Agency; POS Last name, first name; POC Title: POC Telephone Number; POC E-mail address; Date E-mailed to POC (month/day). The questionnaire is provided as an attachment to this solicitation”.

Is this table separate from the questionnaire and is it included in the page count?

Answer: Yes it is separate from the questionnaire and not part of the page count.

9. The table in paragraph 1.6.4 of the PWS states that “Flight Operations (Air Traffic Controllers); Monday through Friday; 6:30 AM to 5:00 PM Mountain Standard Time.

PWS Paragraph 5.5.5.5 ATC Basic Duty Hour Requirements states: “Air Traffic Control operations shall be provided Monday through Friday, 0700 to 1530 hours local time (Mountain Standard Time.”

The DOD FLIP states: Tower Attendance is “MON-FRI 0600-1700, CLSD HOLS.”

Please confirm the ATC Tower hours of operation.

Answer: Monday through Friday; 6:30 AM to 5:00 PM Mountain Standard Time.

10.

a. PWS Paragraph 1.6.10 Key Personnel states: “The follow personnel are considered key personnel by the government: The Contractor shall provide a contract manager who shall be responsible for the performance of the work.”

b. Solicitation Section L, Page 112 states: “The Government has identified two (2) key personnel, program manager (PM) and site manager (SM), in the contractor workforce (PWS paragraph 1.6.10.1).”

Please confirm the Key Personnel requirements for this contract Answer: PWS will change to reflect the same title of Program Manager in paragraph 1.6.10 and 1.6.10.1. The site manager reference found on page 112, first paragraph, should be referred to as the Alternate Program Manager. All other references to “Site Manager” will be changed to “Program Manager”.

11.

a. PWS Paragraph 1.6.7.4 states: “Positions requiring clearances must be manned by personnel with the appropriate clearance throughout the duration of the contract. Personnel who have not received security clearances will not:

• Be granted access to classified information

• Be allowed to perform classified work

• Be granted access to restricted areas, unless escorted by a person having proper clearance and authorization.

• Handle Arms, Ammunition, and Explosives (AA&E) material, unless escorted by a person having proper clearance and authorization.”

b. PWS Paragraph 4.2 Facility Clearance states: “The Contractor’s employees, performing work in support of this contract, shall have been granted a Secret personnel security clearance from the Defense Industrial Security Clearance Office.”

Please identify which employees require a Security Clearance for the contract.

Answer: All employees require a Secret Clearance.

12. PWS Paragraph 5.5 Air Traffic Services Operations.

Does the Government provide the aviation general liability insurance for the tower controllers?

Answer: No. See DFAR 252.228-7001, Ground and Flight Risk Clause and FAR 52.228-5, Insurance - Work on A Government Installation.

13. According to Appendix A, note 1 of the CBA: “Crew Chief Flight Pay. Crew Chiefs will be paid an additional fifteen ($15.00) dollars per hour during flight missions aboard an aircraft only. The employee will track their time in such capacity during flight missions aboard an aircraft and record it on their timesheets.”

Can the Government provide the flying hours executed, by aircraft type, per year, on the existing contract?

Answer: See Attachment 11 provided with that data for the past year.

14. Solicitation SF1449, W91151-18-R-0098 Page 24 of 125, Para 1.6.10 Key Personnel and Page 112 of 125 "1.6.10 States that (highlight added): ""1.6.10 Key Personnel: The follow personnel are considered key personnel by the government: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer..."while Key Personnel information on page 112 States that (highlight added): "The Government has identified two (2) key personnel, program manager (PM) and site manager (SM), in the contractor workforce (PWS paragraph 1.6.10.1)."

Question: Will the Government please resolve the title of key personnel to be consistent within the various sections of the solicitation?"

Answer: PWS will change to reflect the same title of Program Manager in paragraph 1.6.10 and 1.6.10.1. The site manager reference found on page 112, first paragraph, should be referred to as the Alternate Program Manager. All other references to “Site Manager” will be changed to “Program Manager”.

15. Solicitation SF1449, W91151-18-R-0098 Page 4 of 125, Item 0004 (CLIN 0004) And Attachment 3, Table 2" "Item 0004 states that ""Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint travel Regulation (JTR) and the limitation of funds specified in this contract. The Government anticipates eight (8) to nine (9) trips per year to support this requirement. Attachment 3, Table 2 includes trip locations duration and number of personnel.""; yet; Attachment 3, Table 2 shows 11 locations -indicating more than 8-9 trips required and with multiple personnel, multiple days as ""Estimated Travel Data"".

ITEM LOCATION NO. OF

PERSON

NEL

DURATI

ON IN

DAYS

MODE

OF

TRAVEL

1 Ft. Bragg, NC 1 3 Assigned

Military Aircraft

2 Ft Bragg, NC 1 3 Assigned Military Aircraft

3 Ft. Huachuca, AZ 2 5 Assigned Military Aircraft

4 Mesa, AZ 1 3 Rental Car/POV

5 Redstone, AL 1 3 Commerc ial Air

6 San Diego, CA 3 4 Assigned Military Aircraft

7 Tyndall AFB, FL 1 16 Assigned Military Aircraft

8 White Sands Missile Range, NM 1 6 Assigned Military Aircraft

9 Fresno, CA 1 7 Rental Car/POV

10 China Lake, CA 2 10 Assigned Military Aircraft

11 Ft. Rucker, AL 1 3 Assigned

Question: Will the government please clarify the location data to include as much detail as possible and whether or not the government is expecting cost / pricing data to include all the trips noted in Attachment 3, Table 2 or if the ""plug"" number of $18,000 shall be used for proposal submission by all respondents?"

Answer: The “plug” number should be used. This CLIN is not funded until a travel request is received at which time a contract modification is made adding the agreed upon amount for the travel. Then the agreed upon amount may be invoice at the appropriate interval.

16. Solicitation SF1449, W91151-18-R-0098, Page 4 of 125 Item 0005 (CLIN 0006)"Item 0006 states that "To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the 45 day phase in periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services at the end of the phase-in period. All services shall be performed in accordance with the attached Performance Work Statement (PWS).""

Question: Does this requirement imply that all personnel (noted in Attachment 3, Table 1) must be on-board, working and fully-integrated into the contractor's company from 14 Sep 2018 - or is the 45 day period noted (""14 September to 31 October") the period allowed to on-board personnel and that all personnel positions must be fully staffed by 31 Oct 2018? "

Answer: The intent of the 45 day Phase-In period is to allow the contractor time to submit for approval the required deliverables prior to the full performance date to allow uninterrupted service to the mission accomplished by the Aviation Support Services Contract. Several plans are required to be submitted during to the Phase-In period, Quality Control Plan, Flight and Ground Operations Procedures, Safety Plan, and ADP Sensitive Positions List.

A minimum number of management personnel would be necessary to produce these documents, not a full staff. A full staff would not be required until the full performance date.

17. Solicitation SF1449, W91151-18-R-0098 Page 17 of 125, Para 1.4 Scope And Attachment 3, Table 2" "Para 1.4 states that: ""Typical temporary duty sites have been Dugway Proving Ground, UT, Baltimore, MD, Phoenix, AZ, Tucson, AZ, Point Magu, CA, and China Lake, CA."" (note - 6 locations);

yet; Attachment 3, Table 2 shows up to 11 locations - some of which are noted in Para 1.4, Scope and some of which are not; also, this is not consistent with the ""number of trips"" noted in Item 0004 as ""8-9 trips"" for pricing purposes.

Question: Will the government please clarify the location data to include as much detail as possible and whether or not the government is expecting cost / pricing data to include all the trips noted in Attachment 3, Table 2 or if the ""plug"" number of $18,000 shall be used for proposal submission by all respondents?"

Answer: The “plug” number should be used. This CLIN is not funded until a travel request is received at which time a contract modification is made adding the agreed upon amount for the travel. Then the agreed upon amount may be invoice at the appropriate interval.

18. Solicitation SF1449, W91151-18-R-0098, Page 17 of 125 Para 1.6.4 Hours of Operation Para 1.6.4 states that ""The contractor is responsible for conducting business during the hours identified in the matrix below. The duty day is 10 hours, 4 days per week…;

yet: The associated table in Para 1.6.4 also indicates - in ""Exceptions"" / Work Week that one period of a 6 day work week and 2 periods of a 5 day work week are in conflict with the data in column titled ""Duty Duration"" where a ""4 - 10 hour workdays"" is indicated.

Question: Will the government please clarify and better define the exact duty days and work hours required across the PWS as well as matching days-to-work week number of days that align with hours, days, and expectations upon contractors?"

Answer: These areas of support are separate business entities.

The majority of the maintenance activities occur Monday through Friday with the exception of those personnel that support the Military Freefall School. (MFFS). The MFFS operates five days per week, hence a couple of maintenance personnel’s duty week is Tuesday through Friday.

Flight Operations (Flight Scheduler/Dispatch Specialist) duty week is Monday through Friday. Hence one employee may have a duty week of Monday through Thursday and another employee may work Tuesday through Friday. The Sunday on the schedule occurs upwards to 40 to 48 time per year with aircraft arriving on that day which makes that day unqualified as unscheduled work since prior permission is granted for the visiting aircraft to land at this airfield. This usually requires an employee on-site four 4 hours.

Flight Operations (Air Traffic Controllers) work week is as stated, Monday through Friday at the hour of operation, also as stated.

19. Solicitation SF1449, W91151-18-R-0098,Page 19 of 125 Para 1.6.5 Place of Performance and Solicitation SF1449, W91151-18-R-0098 Page 4 of 125 Item 0004 (CLIN 0004)" "Para 1.6.5 states that: ""The work to be performed under this contract will be performed at Building 3015 on Campo Avion Road, U. S Army Yuma Proving Ground, Yuma Arizona 85365 and includes temporary duty sites such as: Dugway Proving Ground, UT, Baltimore, MD, Phoenix, AZ, Tucson, AZ, Point Magu, CA, and China Lake, CA. Temporary duty durations have been from two days to as long as 21 days (see specific Tasks). yet; Item 0004 states that ""Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint travel Regulation (JTR) and the limitation of funds specified in this contract. The Government anticipates eight (8) to nine (9) trips per year to support this requirement. Attachment 3, Table 2 includes trip locations duration and number of personnel."

Answer: A table has been attached in response to question 15.

Question: Will the government please clarify the location data to include as much detail as possible and whether or not the government is expecting cost / pricing data to include all the trips noted in Attachment 3, Table 2 or if the "plug" number of $18,000 shall be used for proposal submission by all respondents?"

Answer: The “plug” number should be used. This CLIN is not funded until a travel request is received at which time a contract modification is made adding the agreed upon amount for the travel. Then the agreed upon amount may be invoice at the appropriate interval.

20. Solicitation SF1449, W91151-18-R-0098, Page 20 of 125 Para 1.6.7.5 Background Checks" Para 1.6.7.5 Background Checks states that "The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR upon request."

Answer: Background investigations that are already completed and within the 10 year period of the last investigation is transferrable. If it is past the 10 year, another investigation will need to be completed along with all new hires unless they come with a background investigation.

21. Solicitation SF1449, W91151-18-R-0098 Page 20 of 125, 1.7.2 Electronic Invoicing." Question: As this is a Small Business Set-Aside, will the government include the provision that submission of invoices for task order performance shall be in accordance with DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions and FAR 52.216-7, Allowable Cost and Payment so that invoicing can occur every two weeks or sooner?

Answer: Per FAR 16.307 the clause FAR 52.216-7(a)(1) Invoicing, The Government will make payments to the Contractor when requested as work progresses, but (except for small business concerns) not more often than once every 2 weeks, in amounts determined to be allowable by the Contracting Officer in accordance with Federal Acquisition Regulation (FAR) Subpart 31.2 in effect on the date of this contract and the terms of this contract. This is for cost reimbursement and time and material contracts where progress payments can be authorized. The resulting contract will be Firm Fixed Price and invoicing is monthly.

22. Solicitation SF1449, W91151-18-R-0098 Page 30 of 125, Para 2.1.2 Airworthiness Directives and; Para 2.1.3 Airworthiness Release (AWR). " "PART 2, DEFINITIONS & ACRONYMS states that ""2.1.1 Aircraft Assigned. Any aircraft assigned to USAYPG, HR #WO4XCY;

and; 2.1.2 Airworthiness Directives. Those instructions engineered and published by the Federal Aviation Administration (FAA) for aircraft not covered by military directives."" and: 2.1.3 AWR states that ""A document issued by Aviation and Missile Research, Development, and Engineering Command (AMRDEC) that states the qualification of an item's capability to be used as an aircraft subsystem or component to function satisfactorily when used within prescribed limits."" Question: Are the referenced aircraft operated under ""Public Use"", Part 91 or Part 135 or what are the specific FAA operational authorizations / airworthiness directives cited by the reference and are these available to respondents prior to proposal submission?"

Answer: The aircraft are operated in accordance with (IAW) AR 95-1 dated 11March 2013. The standard aircraft (UH-60 Helicopters) and the non-standard aircraft (Cessna Caravan C208B and the CASA 212-200 airplanes) are both covered in this regulation. The non-standard aircraft are covered specifically in Chapter 9 of AR 95-1.

The non-standard airplanes are not currently register in the FAA database. The aircraft are maintained IAW FAA and original equipment manufacturers (OEM) instructions as required by AR 95-1, Chapter. Airworthiness authority reside with the US Army Aviation and Missile Research, Development, and Engineering Command (AMRDEC). Service bulletins, Supplemental Type Certificates, and other OEM changes may be applied to the aircraft with AMRDEC approval.

Essentially, the airplanes are maintain as if they were registered aircraft, however the reporting chain is the Army instead of the FAA.

23. Solicitation SF1449, W91151-18-R-0098; LOGMET/GLSS Collective Bargaining Agreement; Article 13, Section 4; Article 23 and Appendix A Article 23 states that the CBA shall remain in effect on a year to year basis if no successor agreement is completed by June 30, 2018.

Question: Therefore, should offerors assume that health and welfare rates (Article 13, Section 4) and wage rates (Appendix A) will escalate on July 1, 2018?

Answer: The CBA will continue. Cost and pricing will be IAW the CBA provided in the solicitation. The new CBA if available prior to the solicitation closing will be provided and incorporated into the solicitation.

24. Solicitation SF1449, W91151-18-R-0098; LOGMET/GLSS Collective Bargaining Agreement; Article 11, Vacation and PTO, For the purpose of determining paid vacation time, request the Government provide offerors a roster of current employees that depicts the date of hire for each employee. Also request the Government provide offerors vacation and PTO accruals that will carry over to the new contract for each bargaining unit employee.

Answer: Attachment 12 provided with that data.

25. Ref: Section C, Performance Work Statement, 4.2, Facility Security Clearance and DD-254:

Do offerors have to possess a Facility Clearance at the Secret level or would the Government be willing to sponsor the successful bidder for their FCL?

Answer: The local security officer will sponsor the successful bidder in this effort.

26. Ref: Section C, Performance Work Statement, 5.1.2, Qualification/Training and Past Performance: The PWS specifies that “the Contractor shall possess five years’ experience with the functional areas of the PWS” and Past Performance requirement.

Is there a minimum or maximum number of past performance citations / Questionnaires that offerors are required to submit? Also, will the Government consider key personnel personal experience independent of Corporate Past Performance for this evaluation factor?

Answer: There is not a minimum or maximum number of past performance citations.

The Government would consider the Contractor's employee’s individual experience adequate to meet the requirement in the PWS Para. 5.1.2.

27. Please clarify - the CBA expires Jun, 30 2018 and the new contractor begins operation Sep 2018, what will be the status of the CBA? Please confirm costs/pricing will be IAW the current expiring CBA?

Answer: The CBA will continue. Cost and pricing will be IAW the CBA provided in the solicitation. The new CBA if available prior to the solicitation closing will be provided and incorporated into the solicitation.

28. Estimate Workload data. Please clarify that the number of mission pilots is 1 FTE (2080 man hours) or is this a misprint given the number of aircraft supported? Same with MTPs?

This contradicts para 5.2.3 Other Requirements: Contractor pilots performing as Maintenance Test Pilots and Mission Pilots will meet the training requirements of the LAAF Commander's Base Task List (see attachment number (5)) IAW service guidance which insinuates more than 1 MTP and 1 Mission Pilot?

Answer: The Estimated Workload Data is correct. The observation that the number of aircraft would indicate the need for more pilots. However there are also nine (9) Government pilots on site to fill that requirement.

Change to Para 5.2.3 will be worded “Contractor pilots performing as Maintenance Test Pilot and as a Mission Pilot will meet the training requirements of the LAAF Commander’s Base Task List (see attachment number (5)) IAW service guidance.

29. PWS 5.2.5.1 System Operators: "Systems Operators are employees with expertise and training in unique systems Operations" however it is not clear if this is an additional duty or dedicate position NOR what system?

Answer: This would be considered an additional duties directly related to aircraft maintenance that are required to collect data. An example would be to operate and vibration analysis equipment on the assigned aircraft, then utilized that data to accomplish adjustments to lower the vibration levels to an allowable level.

30. Section L, Instruction to Offeror (page 112/125 states "The Government has identified two (2) key personnel, program manager (PM) and site manager (SM), in the contractor workforce (PWS paragraph 1.6.10.1).

Answer: PWS will change to reflect the same title of Program Manager in paragraph 1.6.10 and 1.6.10.1. The site manager reference found on page 112, first paragraph, should be referred to as the Alternate Program Manager. All other references to “Site Manager” will be changed to “Program Manager”.

However PWS para 1.6.10 states "The follow personnel are considered key personnel by the government: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

Answer: PWS will change Contract manager to Program Manager.

Qualifications for all personnel are listed in Attachment 3, Table 3. & Para

1.6.10.1 Contractor Representative: The Contractor shall provide an on-site Program Manager (PM) who shall be physically present during work performance to conduct overall management coordination and furnish liaison with the Government. The PM shall be the point of contact with the Government and shall have the authority to act or make decisions for the Contractor on all matters pertaining to this contract. These seem to contradict each other -while Section states PM & SM as "2 KEY" personnel the PWS para 1.6.10 states CM & PM which are identical in responsible. Furthermore no description exists of Site Manager. We recommend change to "1 KEY person" aka Program Manager or Site Manager or Contract Manager. This effort does need such redundancy.

Answer:All references to Site Manager, Project Manager and Contract Manager will change to Program Manager since all titles are one and the same.

Any references to the second key personnel, will be referred to as the Alternate Program Manager. This redundancy, seldom required, is deemed necessary by the Government.

31. PWS.5.3.16.1.3 Issue Fuel…"the Contractor shall maintain tankers in the ready-to-issue mode for retail dispensing 24/7." With only One Aircraft Servicer FTE, is it the USG intention to have that person on-call 24/7 for retail dispensing?

Answer: The Government does not expect the Servicer to be on call 24/7. This is in reference to the vehicle to be ready for use 24/7. There are two fuel vehicles assigned to perform this task.

32. PWS.1.6.7.4.1 Drug Free Workplace: The contractor shall follow DOD Federal Acquisition Regulation Supplement (DFARS) clause 252.223-7004, Drug-free Work Force; and local policies regarding drug testing. The contractor shall conduct drug tests, ensuring all top secret cleared contractor employees are tested at least once per year. PWS 6.7.12.1 Security Requirements: The security requirements are in accordance with the attached DD Form

254. The security requirements for these services are classified up to the Secret level. Will the USG confirm that this effort is a SECRET procurement and there are no Top Secret contractor positions?

Answer: There are no Top Secret cleared Contract employees. The Government conforms that this effort is a secret procurement.

33. PWS paragraphs 1.6.10 and 1.6.10.1 Conflict with Section L, Page 112 regarding Key Personnel. Will the USG please clarify the Key personnel requirements.

Answer: PWS will change to reflect the same title of Program Manager in paragraph 1.6.10 and 1.6.10.1. The site manager reference found on page 112, first paragraph, should be referred to as the Alternate Program Manager. All other references to “Site Manager” will be changed to “Program Manager”.

34. PWS 3.5 Requisitioned Government Furnished Property: The Requisitioned GFP (RGFP) Attachment identifies items that the contractor has authority to requisition from the DoD Supply System. The Requisitioned GFP Attachment identifies those items that the DoD will pay for in the “Non-Reimbursable List”. Items that the contractor has authority to requisition, but which will be paid for by the contractor, are identified in the “Reimbursable List”. Will the USG please provide the "Reimbursable List" CLIN? And if so, will the USG provide a plug number?

Answer: The Government will provide government property to accomplish this contract. In this case the DoD pays for the property. All item listed in the GFP attachment are and will be paid for by the DoD. The exceptions are those items referred to in the PWS para. 4.1.

35. PWS 5.3.16.3.2 Provide Security. The Contractor shall provide access control for U.S. Government property (fuel products, facilities, equipment, and information systems) according to the paragraph C.1.19 Security Requirements. Will the USG please provide the correct reference as C.1.19 does not exist?

Answer: Please refer to PWS 1.6.7.12.1.

36. PWS 5.5.7.1 Training: Receive initial and semi-annual refresher training on weather observing procedures and practices. Training shall be geared to geographic location and seasons where the controller works. Will the USG be providing the training referenced in paragraph 5.5.7.1 of the PWS?

Answer: The training task when required is furnished by the Government (US Air Force are the only authorized source for the training, those personnel come to this site from Luke AFB, AZ).

37. PWS 5.5.24, 5.6.5, 1.6.10.1, 1.6.10, Section L and Attachment 3 In the PWS, there are references to Site Manager (5.5.24, 5.6.5 and Section L), Program Manager (1.6.10.1 and Section L), Project Manager (Attachment 3) and Contracts Manager (1.6.10) Will the USG clarify the requirements and which are Key positions?

Answer: All references to Site Manager, Project Manager and Contract Manager will change to Program Manager since all titles are one and the same.

Any references to the second key personnel, will be referred to as the Alternate Program Manager. This redundancy, seldom required, is deemed necessary by the Government.

38. PWS 1.8.1 Safety Plan: The Contractor shall develop, implement, and maintain a Safety Program for preventing accidents, minimizing damage to Government Furnished Property (GFP), and preserving the life and health of Contractor and Government personnel involved in the performance of this contract. The Contractor shall submit the safety plan to the KO at least 10 days prior to commencing performance. There is a conflict between the Safety Plan Deliverable (Attachment 2) and PWS section 1.8.1. Will the USG please clarify the submission requirement?

Answer: The PWS section 1.8.1 is the correct statement. The frequency reference found in Attachment 2 will change to reflect the same frequency.

39. Attachment 2 - ATC Work Rest Policy With regard to the Work Resp policy cited in Attachment 2, will the USG confirm submission requirement?

Answer: This is a local risk management requirement base on AR 95-2, para. 3-2, page 13 and TC 3-04.81 para.

1.32, page 15. The program is usually developed by the ATC Facility Chief.

40. PWS 5.5.4.2 Qualifications: The Facility Chief and other air traffic controllers shall hold a qualifying FAA Control Tower Operators Certificate. Each air traffic controller shall have at least three years air traffic control tower experience and have an Air Traffic Control Specialist certificate for appropriate facility. There is an inconsistency between the Attachment 3, Table 3 (two years) and section C paragraph 5.5.4.2 (three years). Will the USG confirm the requirement for ATC experience?

Answer: The requirement stated in PWS 5.5.4.2 is the requirement the Government confirms. The reference found in Attachment 3, Table 3 will change to reflect PWS 5.5.4.2.

41. PWS 4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS. Will the USG be more specific about what is meant by all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS?

Answer: Supplies are the main item of this question. Those supplies include safety equipment as mentioned in PWS 1.8.5 and 4.3. Other supplies include, paper products, printer toners, general office supplies, cd’s and dvd’s.

Facilities that are furnished are found in the PWS Part 3, para. 3.1. Equipment required to perform all task IAW this solicitation are found in Attachment 8 of the Solicitation. Services are as required by the PWS.

42. PWS 4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS. Will the USG state whether the Contractor is responsible for providing common hand tools and tool boxes for performing Aircraft Maintenance?

Answer: The Contractor is not responsible for providing common hand tools, special tools specific to military aircraft or any test measurement and diagnostic equipment (TMDE). These item are found in the Government Furnished Property List. However, the aircraft mechanics do furnish their own tools in the performance of maintenance

43. Attachment 3, Table 2 estimated travel data. Will the USG provide a more detailed list that indicates which travel is commercial, military aircraft or Yuma aircraft?

ITEM LOCATION NO. OF

PERSONN

EL

DURATION

IN DAYS

MODE OF

TRAVEL

1 Ft. Bragg, NC 1 3 Assigned Military Aircraft

2 Ft Bragg, NC 1 3 Assigned Military Aircraft

3 Ft. Huachuca, AZ 2 5 Assigned Military Aircraft

4 Mesa, AZ 1 3 Rental Car/POV

5 Redstone, AL 1 3 Commercial Air

6 San Diego, CA 3 4 Assigned Military Aircraft

7 Tyndall AFB, FL 1 16 Assigned Military Aircraft

8 White Sands Missile Range, NM 1 6 Assigned Military Aircraft

9 Fresno, CA 1 7 Rental Car/POV

10 China Lake, CA 2 10 Assigned Military Aircraft

11 Ft. Rucker, AL 1 3 Assigned

44. Question: Will the Government provide historical Flight hours flown for Crew Chiefs to determine pricing for premiums paid per flight hour IAW the CBA?

Answer: Provided in Attachment

45. Question: Will the Government provide historical Night and weekend hours worked for Air Traffic Controllers to determine pricing for premiums paid IAW the CBA?

Answer: Provided in Attachments 10 and 11

46. Question: Will the Government provide a seniority list to determine appropriate vacation allocations for all employees?

Answer: Provided in Attachment 12

47. Question: With regard to Section B, will the Government clarify the applicable PWS section(s) that pertain to CLIN 0003 as the currently CLIN 0003 only states PWS section 5.4? PWS section 5.5 is currently not addressed under any CLIN.

Answer: Both 5.4 and 5.5 are considered Airfields Services in this case and both shall be included under CLIN 0003.

48. Question: Will the Government specify if Crew Chief flight hours should be priced under CLIN 0001 (Ground and Flight Operations) or CLIN 0002 (Aircraft Maintenance)?

Answer: Price under CLIN 0002.

49. There is no "Contract Manager" listed in Attachment 3, Table 3. Will the USG please add the Contract Manager qualifications to Attachment 3, Table 3?

Answer: All references to Site Manager, Project Manager and Contract Manager will change to Program Manager since all titles are one and the same.

Any references to the second key personnel, will be referred to as the Alternate Program Manager. This redundancy, seldom required, is deemed necessary by the Government.

50. Question: Is it the Government’s strategy to use the current CBA to determine cost realism, and allow the successful Offeror to submit a Request for Equitable Adjustment for any changes to the CBA?

Answer: The successful offeror would not be entitled to a Request for Equitable Adjustment. The successor contractor would be bound by the old CBA until a new CBA becomes effective. At that time the successor contractor could submit a request for price adjustment only, based on the new labor rates covered by the new CBA and any adjustment to fringe benefits and/or health and welfare changes based on the new CBA.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 21-Jun-2018 03:00 PM to 25-Jun-2018 03:00 PM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0003

The CLIN extended description has changed from:

The contractor shall provide flight operations activities, airfield administrative support and airport advisory services at Yuma Proving Ground (YPG), AZ. All services shall be performed accordance with the PWS section 5.4. Base Year Period of Performance: 1 November 2018 to 31 October 2019.

To:

The contractor shall provide flight operations activities, airfield administrative support and airport advisory services at Yuma Proving Ground (YPG), AZ. All services shall be performed accordance with the PWS section 5.4 and 5.5.

Base Year Period of Performance: 1 November 2018 to 31 October 2019.

CLIN 1003

The contractor shall provide flight operations activities, airfield administrative support and airport advisory services at USAYPG, AZ. All services shall be performed accordance with the PWS section 5.4. 1st Option Year Period of Performance: 1 November 2019 to 31 October 2020

The contractor shall provide flight operations activities, airfield administrative support and airport advisory services at USAYPG, AZ. All services shall be performed accordance with the PWS section 5.4 and 5.5. 1st Option Year Period of Performance: 1 November 2019 to 31 October 2020

CLIN 2003

The contractor shall provide flight operations activities, airfield administrative support and airport advisory services at USAYPG, AZ. All services shall be performed accordance to the PWS section 5.4. 2nd Option Year Period of Performance: 1 November 2020 to 31 October 2021

The contractor shall provide flight operations activities, airfield administrative support and airport advisory services at USAYPG, AZ. All services shall be performed accordance to the PWS section 5.4 and 5.5. 2nd Option Year Period of Performance: 1 November 2020 to 31 October 2021

CLIN 3003

The contractor shall provide flight operations activities, airfield administrative support and airport advisory services at USAYPG, AZ. All services shall be performed accordance with the PWS section 5.4. 3rd Option Year Period of Performance: 1 November 2021 to 31 October 2022

The contractor shall provide flight operations activities, airfield administrative support and airport advisory services at USAYPG, AZ. All services shall be performed accordance with the PWS section 5.4. and 5.5 3rd Option Year Period of Performance: 1 November 2021 to 31 October 2022

CLIN 4003

The contractor shall provide flight operations activities, airfield administrative support and airport advisory services USAYPG, AZ. All services shall be performed accordance with the PWS section 5.4. 4th Option Year Period of Performance: 01 November 2022 to 31 October 2023

The contractor shall provide flight operations activities, airfield administrative support and airport advisory services USAYPG, AZ. All services shall be performed accordance with the PWS section 5.4. and 5.5, 4th Option Year Period of Performance: 01 November 2022 to 31 October 2023

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

AVIATION SUPPORT SERVICES

U.S. ARMY YUMA PROVING GROUND, ARIZONA

Part 1

General Information

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The Contractor shall ensure that all contractor employees and subcontractor employees are medically, dentally, and psychologically fit for performance of their duties.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, supervision, and non-personal services necessary to perform Aviation Support Services as defined in this PWS except for those items specified as government furnished property (GFP) and government furnished services (GFS). The contractor shall perform to the standards in this contract.

1.2 Background: United States Army Yuma Proving Ground (USAYPG or more commonly known as YPG) is a Major Range and Test Facility Base (MRTFB) that conducts Research, Development, Test, and Evaluation (RDT&E) missions for Department of Defense (DOD), commercial customers and other agencies that have formal agreements with USAYPG. USAYPG is located near the Arizona-California border, approximately 26 miles north of the City of Yuma, Arizona. USAYPG is 1,300 square miles, and has the size to allow U.S. Army weapon systems to fully exercise their capabilities without endangering the public, the isolation to avoid encroachment, the climate and vegetation to avoid environmental issues, and the sea level altitude critical for a helicopter test center.

1.3 Objectives: The support provided by this Performance Work Statement (PWS) to USAYPG Flight Services Division is to augment the operation, maintenance and servicing of any and all assigned aircraft at Laguna Army Airfield (LAAF) and to provide Aviation Services for aviation customers. LAAF presently operates and maintains four (4) UH-60A helicopters and one (1) Cessna Caravan C208B Cargo-master airplane as instrumentation platforms, and two (2) CASA 212 airplanes in support of the U.S. Army Special Operations Command (USASOC) Military Free Fall School (MFFS). All aircraft are maintained/repaired at USAYPG LAAF by Flight Services Division.

1.3.1 Mission: The mission of USAYPG is to support the Warfighter through test and evaluation. The management and personnel are familiar with the dynamics associated with multiple diverse testing efforts that are ongoing while operating in dispersed, often remote testing areas simultaneously. The utility helicopters perform test support and test and evaluation support requirements integral for mission accomplishment of U.S Army Test and Evaluation Command (ATEC)/U. S. Army Material Command (AMC) RDT&E organizations. YPG conducts the following test support and test and evaluation missions that support development, operational test, and evaluation of a full range of Army and Joint systems (DOD) for Army Transformation:

- Safety chase for hazardous flight test missions

- Seeker and sensor captive flight-test support

- Aerial instrumentation and video/photo support

- Placement, movement, and sustainment of range instrumentation, support equipment and personnel

- Test article recovery capability

- Range safety, command and control capability, and environmental protection surveys

- Test center, range, and facility capability orientation

- Force Protection and Installation Security Capabilities

- Chemical and biological agent dispersion for testing, detection, decontamination, and safe movement

- Recent examples of this kind of testing include next generation image/camera systems, seeker and sensor captive flight-test and supporting aerial instrumentation and video/photo support. Test teams, maintainers, and test equipment are also transported on the vast range complexes (YPG is responsible for over 1,300 square miles of land and 2,000 restricted airspace).

- Additionally, support is provided for the U.S. Army Special Operations Command (USASOC) Military Free Fall School (MFFS).

1.4 Scope: Contractor shall provide non-personal services necessary to perform aviation support for USAYPG and/or other test sites (on and off USAYPG property), throughout the United States, and elsewhere. Typical temporary duty sites have been Dugway Proving Ground, UT, Baltimore, MD, Phoenix, AZ, Tucson, AZ, Point Magu, CA, and China Lake, CA. Temporary duty durations have been from two days to as long as 21 days. Support shall be provided without geographic constraint on work area. The purpose of the contract is to provide administrative, management and operational support services. The Government retains and does not delegate any decision-making responsibility or authority to the Contractor. Operational support services include Ground and Flight Operations, Aviation Maintenance and Aircraft Servicing, and Airfield Services (refer to Army Regulation

(AR) 95-20).

1.5 Period of Performance: The acquisition provides for a basic contract effort of 45 days phase-in period starting 14 September-31 October 2018 and a base period staring 1 November 2018 - 31 October 2019, and four one-year options for a total of five years.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is the means by which the contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.1.1 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted within twenty (20) days prior to contract full performance. After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing or any proposed changes to the QC procedures. The contractor shall submit QCP changes within five (5) days to the KO and Contracting Officer’s Representative (COR) for review and approval prior to implementation.

1.6.1.2 The Quality Control Plan shall address as a minimum:

1.6.1.2.1 Inspection Program. Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.6.1.2.2 Deficiency Identification. The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. This shall contain processes for corrective action without dependence upon Government direction.

1.6.1.2.3 Deficiency Correction. The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions.