Attch_16_Base_Operations.pdf

BASE OPERATIONS

Attachment 16

NOTE: No actual deliverables are expected in response to this TAR. Vendors should use the information in this TAR as a basis develop their technical approach.

1. GENERAL INFORMATION: To provide basic contract test support services, logistics services, and technical services as required by Contract number xxxx. Unless specifically changed by this Task Order, the contractor performance shall be in accordance with the terms and conditions of the contract. If there is a conflict, the terms and conditions of the Task Order shall take priority.

1.1. BACKGROUND.

a. Full name of effort: Base Operations Support. This Task Order is not in support of a specific test.

b. Location / Dates: Fort Hood, TX and other locations to be determined

5 March 2013 - 4 March 2016

c. Classification: Unclassified.

d. System/Functional Description: Operational test support involves a major effort in the integration of instrumentation, engineering, data management, supply, maintenance, transportation, and field services. The test support contractor must demonstrate flexibility and depth of professional and technical expertise to meet operational test requirements. Professional managers, competent engineers, and a technical staff capable of modifying and operating sophisticated test technology and managing systems according to the referenced test execution controls are required. The Base Task Order is designed to provide Operational Test Command (OTC) with the operational test tools required for accurate and complete data collection, reduction, analysis, and test documentation. These tools enable OTC to answer the critical operational issues and criteria that are developed to validate the performance capabilities of major weapon systems or concepts under test for program milestone decisions.

e. Safety/ HUC:

(1) Human Use Committee (HUC) constraints and requirements: None identified at this time. Late or subsequent publishing of HUC constraints and requirements will be forwarded by the Test Officer (TO) through the Test Support Officer (TSO) to the Contracting Officer Representative (COR) for inclusion in a follow-on point change or TIL.

(2) Safety issues and concerns. Where risks to potential participants are judged to be more than minimal, all participants shall be fully informed and aware of safety issues. The risk at all levels in the performance of responsibilities pertaining to human subject participation in research and development activities must be considered.

(3) Other safety issues and concerns. The following are elements of the activity program which are anticipated to pose potential hazards in the course of activity implementation activities. Actions should be considered to mitigate the risks associated with these hazards and should be considered in the development of the

TIP.

- Lasers

- Power Interfaces

- Brackets

- Radio Frequencies

f. Contracting Officer’s Representative: TBD.

g. Alternate Contracting Officer’s Representative: TBD.

1.2 SCOPE: The Test Support Contractor (TSC) shall provide all manpower resources to include management and supervision, supplies, materials, equipment, and tools, not otherwise provided as Government Furnished Property (GFP), to perform the non-personal services required to support the operational testing, customer testing and experimentation of the OTC. On an intermittent assignment basis, the contractor will be required to perform testing and experimentation support, and logistical support for other Department of Defense (DOD) activities.

1.3. TECHNICAL POINT OF CONTACT: TBD.

Personnel identified herein are constrained by the Performance Work Statement (PWS). All technical coordination shall be within the general scope of the contract and the work requirement. Technical coordination shall not result in any action that:

a. Constitutes an assignment of additional work outside Section C or the Government requirement.

b. Constitutes a change as defined in the contract clause entitled "Changes -- Cost-Reimbursement" (FAR 52.243-2 Alt I).

c. Causes an increase in the total cost, the resource limits approved by the Contracting Officer in the approved performance estimate, or the time required for contract performance.

d. Changes in any of the expressed terms, conditions or specifications of the contract.

e. Interferes with the Contractor's right to perform the terms and conditions of the contract.

2. SPECIFIC TECHNICAL REQUIREMENT:

The contractor's TIP response shall describe the technical approach and methodology with associated labor and reimbursables for each of the below sub-paragraphs. Costs shall be separately identified by each month and segregated by fiscal years. Unless otherwise specified by a Task Instruction Letter (TIL) or other government official document, test-specific requirements (e.g., costs attributed to test-specific hardware such as cables and brackets, pre-test events or test-preparation events such as System Integration Test (SIT), Validation & Verification (V&V) testing, Instrumentation Certification Compatibility test, Temporary Duty (TDY), test supplies, and aspects of security such as guards, secure perimeters, extra accreditation, etc.) shall not be charged to this Task Order.

Separately identify all “Core” personnel in the “Base TIP” and give an estimated percentage of how much if any, of their time is spent in support of operational testing.

2.1 Contract Management and Staff (Core personnel):

Requirement: The TSC shall identify all personnel required to operate the subject contract regardless of testing workload. Personnel identified as contract management and staff, comprise the core personnel and shall include as a minimum:

(a) All key and essential positions. The contract identifies the Program Manager, Security Manager, and Logistics Manager as key and essential positions. The contractor has the right to designate any other position as key and essential; however the Government retains authority to review and approve/disapprove these positions.

(b) All managerial and staff, inclusive of administrative personnel positions whose efforts are directly related to contract administration and whose time is not divided out amongst test Task Orders. Areas falling into this category include but are not limited to:

[1] Accounting

[2] Human resources

[3] Management of major contract areas such as logistics, engineering, purchasing, security, safety, environmental, etc. Personnel assigned to the area may be accounted for elsewhere in either this Task Order or other Task Orders.

[4] Administrative support

2.2. Instrumentation Engineering Requirements.

(1) Point of Contact: TBD.

(2) Period of Support: 5 March 2013 thru 4 March 2016.

(3) Requirements: The TSC shall provide the following Systems Engineering support:

-The TSC shall maintain system certification for Test Support Contractor Information Management System

(TIMS).

(4) Software Support.

(a) As required by the Government, the TSC shall provide software systems support for the TIMS Program and Local Area Network (LAN).

(b) The TSC shall maintain online instrumentation manuals for all instrumentation.

2.3 Data Management Requirements.

(1) Points of Contact: TBD.

(2) Period of Support: 5 March 2013 thru 4 March 2016.

(3) Requirements: Data management requirements will be submitted to the TSC via separate and individual test Task Orders. This requirement shall only be executed with the approval of the KO under the Base Task Order when required by the Government.

2.4 Logistics Requirements.

(1) Point of Contact: TBD.

(2) Period of Support: 5 March 2013 thru 4 March 2016.

(3) Requirements: All logistics requirements and resources are allocated and issued based on availability.

(a) Transportation Services. The TSC shall perform services pursuant to the PWS and the contractor's approved property control system.

(b) Supply Services.

[1] The TSC shall provide quality and responsive supply support in accordance with the contractor's approved property control system and the PWS.

[2] The TSC shall obtain repair parts, spares, and raw materials to meet the requirements of this contract. Items having a history of high demand or long lead-time may be stocked at a higher level than other supplies. The records to determine stockage levels shall be available in TIMS and available for review by personnel specifically authorized by the Contracting Officer's Representative and Contracting Officer.

(c) Uniforms.

[1] The TSC shall repair, store, issue, and replace uniforms worn by contractor employees in accordance with OTC policy and the contractor's approved uniform policy. Uniforms for personnel hired to augment support, over and above existing supply, shall be at test expense.

[2] The TSC shall inspect, store, and provide uniforms for government test team members in accordance with OTC policy.

(d) Property Control.

[1] The TSC shall be responsible and accountable for GFP in accordance with applicable FAR 45.5 provisions and the requirements of the contractor's approved property control plan.

[2] The TSC shall manage property using the Property Management and Warehouse Transaction modules of TIMS and maintain the Property Management inventory to ensure up to date information is available for the various modules. If standalone databases are being used, notify the COR at the biweekly meeting. Report all changes to the GFP master list in the monthly report (CDRL A001) and provide a monthly copy of the GFP list, in the approved OTC Data Base format in DM 5. Upgrades to DM5 are not authorized without Government approval.

Notify the Government via email when the posting is complete.

[3] The TSC shall identify and dispose of obsolete and unused GFP in accordance with Section C.5.4.7.3, and request disposition instructions from the Government only when the equipment repair cost exceeds 60% of the replacement value in accordance with Section C.5.4.3.7 of the contract.

[4] Provide an annual reconciliation report of all TSC issued hand receipts against the Property Book for 100% accountability of all GFE/GFP.

[5] Provide a listing of all unassigned and Found on Installation (FOI) property/equipment requesting disposition instructions from the COR IAW CDRL A001.

[6] The TSC shall initiate actions through the COR and the Government Property Administrator to replace all lost, damaged, or destroyed GFP in accordance with the contractor's approved property control plan. No Task Order shall be closed until all associated property has been recovered or accounted for.

[7] The TSC shall manage and operate the Secure Facility. It shall be used for storage, issue and receipt of sensitive items such as Arms and pyrotechnics, including but not limited to military small arms, crew served weapons, “Javelin” type weapons, and night vision goggles, as required to support OTC Testing Mission. Privately Owned Weapons (POW) are not authorized to be stored in the Secure Facility. TSC shall be prepared at all times for inspection by the Government.

[8] The TSC shall comply with the following Policies and Regulations concerning secure storage to include any additional guidance issued by the installation:

- AR 190-11

- III Corps and Fort Hood REG 190-11

- AR 190-13

- AR 190-51

(e) Purchasing.

[1] The TSC shall provide a responsive system, with subcontracting capability, as required, in accordance with contract terms and the TSC's approved Subcontracting Plan. The TSC shall keep the plan updated and submit updated copies of the plan to the KO and COR for review and approval within 10 days of any changes to the plan.

[2] The TSC shall use the government supply system as the primary source for acquiring material.

Other sources may be used if required material or services are not available from the Government. The Government reserves the right for final determination of supply source.

[3] The TSC shall obtain purchase approvals in accordance with the PWS. The TSC shall not split requirements. Splitting of purchase requirements could result in the circumventing of the appropriate approval process.

[4] The TSC shall provide technical procurement input to AMSCA for government test support purchases that require TSC technical engineering expertise.

[5] The TSC shall purchase HAZMAT materials from the HAZMART Store using a corporate credit card. Those materials purchased to support the tests shall be charged to the tests.

(f) Maintenance.

[1] General Maintenance Requirements. The TSC shall provide management and maintenance of all equipment assigned to the contract, to include managing the Test, Measurement and Diagnostic Equipment (TMDE) Program (see paragraph C.5.4.2.5. Calibration Services of the PWS), and shall ensure equipment enrolled in the program is calibrated. Maintenance management efforts and effectiveness information shall be available to the Government via TIMS.

[2] Automotive Maintenance and Motor Pool.

[a] Provide services in accordance with the PWS.

[b] Maintain all equipment at Mission Capable Standards.

Mission Capable Standards is defined as: All items maintained Mission Capable as listed under the Preventative Maintenance Checks and Services (PMCS), MISSION CAPABLE COLUMN.

[c] All Safety shortcomings and deficiencies shall be corrected IAW Technical -10 manuals, AR 385-10, Army Safety Program, Occupational Safety and Health Act (OSHA), and local policies.

[d] Maintain accurate record keeping of all usage, services and maintenance performed.

[e] Ensure all Modification Work Orders (MWOs) are applied and documented as applicable for the safe operation of equipment.

[f] The TSC shall provide vehicles to move visitors and test personnel in and around test sites on a scheduled basis, when required by the Government.

[3] Instrumentation and Communication Equipment - Maintenance and Fabrication Services.

[a] The TSC shall provide electronic equipment maintenance and fabrication services. The TSC shall maintain communications equipment in operational condition. The TSC shall be responsible for the accountability and storage of all non-developmental instrumentation currently in inventory. (All maintenance of this instrumentation will be charged to the Test TASK ORDER). When required by approved Test TASK ORDER or TIL, the TSC shall fabricate cables, assemble instrumentation kits, and modify or fabricate instrumentation.

[b] When required by the Government, the TSC shall provide GFP maintenance services and support at field locations for pre-test, test, and post-test mission requirements. Field locations may be at Fort Hood or other CONUS or OCONUS locations. Time limits and constraints will be established in specific government requirements.

[c] The TSC shall provide repair down to component level, if cost effective. Repairs, replacements and disposal of equipment shall be accomplished in accordance with contract terms.

[d] The TSC shall provide instrumentation battery maintenance services to meet the requirements of this contract. The TSC shall provide with the TIP a contractor's maintenance and storage plan designed to prevent memory effect in Nickel Cadmium (NICAD) batteries and ensure a normal life cycle for all instrumentation batteries. Disposal will be in accordance with federal, state, and installation hazardous waste disposal procedures.

[e] The TSC shall seek government approval regarding actions that could lead to component salvage operations, when appropriate. Examples of appropriate situations include, but are not limited to salvage operations providing protection against obsolescence and/or representing substantial savings to the Government.

These salvage operations must not jeopardize reliability and/or mission accomplishment.

[4] Calibration Services. The TSC shall ensure TMDE is maintained and the accuracy of their calibration standards is traceable to the National Institute of Standards and Technology (NIST) as designated in TB 43-180. TSC is required to maintain U. S. Army Test, Measurement, and Diagnostic Equipment Activity (USATA) standards.

[5] The TSC shall provide Personal Computer (PC) maintenance for all Base Task Order managed Information Technology Resources (ITR).

[6] Carpentry Services. The TSC shall provide repair, fabrication, painting, and installation of carpentry products, as required by the Government. Repair services shall be coordinated and approved by the COR if they require modifications to the existing facility structure.

[7] Electrical Services. The TSC shall install and remove test equipment and GFP building electrical hook-ups from government-provided and designated electrical power drops and other electrical services as required in the maintenance of GFP.

[8] Heating and Air Conditioning Services. The TSC shall repair, service, install and uninstall GFP air conditioners and heaters used in support of the contract, for base support repairs. Efforts under the base, in support of tests or experiments shall be coordinated and approved by the COR and executed after receiving COR approval.

[9] Machining Services. The TSC shall maintain and service machine tools provided as GFP.

Machining efforts in support of tests, instrumentation development, or experiments shall be charged to requesting Test Task Order.

(g) Facility Services.

[1] The TSC shall provide transportation, positioning, electrical hook up/disconnection, and removal of portable buildings.

[2] The TSC shall maintain facilities, to include test sites and surrounding grounds in a clean, orderly, sanitary, safe, and operational condition. The TSC shall maintain grass out to 50 feet around all towers and all government furnished facilities. All other open areas such as test sites and motorparks shall be maintained as directed by the KO and/or COR.

[3] The TSC shall perform routine self-help maintenance on all GFP and government-issued facilities IAW FH Reg. 420-27.

[4] The TSC shall provide sustaining and on-call maintenance of transportable and fixed test facilities before, during, and after tests. This maintenance includes, but is not limited to fabrication, electrical, air conditioning, and heating. Repair services shall be coordinated and approved by the COR.

[5] The TSC shall provide portable latrine services for government facilities utilized by personnel, when indoor plumbing has not been provided.

[6] The TSC shall provide potable drinking water for buildings and work sites that are not connected to a potable water supply system.

[7] The TSC shall empty portable trash containers from contractor-occupied facilities to government-provided dumpsters. The TSC shall maintain a clean and clear area around the dumpsters.

[8] The TSC shall practice measures to conserve government-furnished utilities in accordance with FH Reg. 420-9.

[9] The TSC shall appoint in writing an Environmental Compliance Officer with additional environmental coordinators as necessary to establish an environmental program IAW AR 200-1 and USAOTC Standing Operating Procedures.

[10] The TSC shall appoint in writing a Key Control Officer to establish a Key Control Program within their activity IAW FH Reg. 190-3 and USAOTC Physical Security published guidance.

2.5 Program Management and Administration Requirements.

(1) Point of Contact: TBD.

(2) Period of Support: 5 March 2013 thru 4 March 2016.

(3) Requirements:

(a) The TSC shall provide all necessary financial management services and reports in accordance with the Monthly Report, CDRL A001.

(b) The TSC shall submit Quarterly TIP revisions within 20 working days of the beginning of each quarter.

(c) In the monthly report under “Summary of Costs by CLIN per BASE TAR”, Core Labor, Augmented Labor, and Reimbursables, costs shall be listed separately for instrumentation related efforts and logistics related efforts.

(d) The TSC shall request, in writing, test related documents from the COR.

(e) The TSC shall provide electronic files on Compact Disks (CDs) of all Test Support related contractor correspondence in the DM 5 module of TIMS covering 1 January through 31 December. The CDs shall contain a programmed index to facilitate retrieval. These files are deliverable not later than 30 days after the end of each calendar year for the duration of the contract period .

(f) The TSC shall provide security services to include, but not limited to Communications Security (COMSEC), industrial, information, physical, personnel, and automation security as required for execution of this contract.

(g) The TSC shall identify and track all test-related labor, to include as a minimum: engineer, management, machinist, mechanic, purchasing, and transportation. Test costs shall be properly charged to the appropriate Test Task.

(h) Comply with the Safety provisions specified IAW paragraph C.1.10 of the PWS. Provide appointment orders of individuals in writing to the COR.

(i) Comply with Hazardous Materials Management IAW paragraph C.1.1.2.2. of the PWS. Provide appointment orders of individuals in writing to the COR.

(4) Planning: The TSC shall provide test plans, procedures, and reports IAW CDRL A003. The TSC shall provide, in writing, through the COR, estimated test requirements (instrumentation and logistics) to the G4, Test Support Officers (TSOs) for inclusion in the test planning documents. Costs shall be tracked separately and charged to the appropriate test task whenever possible.

(5) Documentation Requirements.

(a) TSC Implementation Plan (TIP). The TSC shall prepare TIPs in response to Task Orders in accordance with the contract terms and conditions and CDRL A003. Information Technology (IT) items shall be listed as "minimum required." An impact statement shall be provided addressing the consequences to base operations if requested IT items are not provided by the Government.

(b) An electronic copy of test documents shall be stored as a backup to documents in DM 5.

(c) The TSC shall provide drafting, technical editing, and other services, supplies, and equipment necessary to maintain required documentation.

(6) Purchase of any Information Technology Resources (ITR), which the Test Officer and COR deem essential for operational test execution, shall be coordinated through G6 (IAW USAOTC ITR Purchase Policy) prior to obtaining approval to purchase, in accordance with contract terms. Funds for purchase are the responsibility of the Test Officer. Inclusion in a Task Order or Test Plan does not guarantee that the resources shall be available for issue.

Every effort is made to fairly and adequately meet test requirements while dealing with unforeseen resource requirements such as test slippage, unexpected new tests, and resource shortages.

(7) Database Administration and Development.

(a) The TSC shall provide database administration for the existing TSC Information Management System (TIMS) including backup, security, and interfaces to government systems.

(b) The TSC shall limit TIMS software development to upgrades and enhancements to the existing modules.

Any further development of TIMS is not authorized unless approved by the COR and Contracting Officer via a TIL or contract modification.

(c) The Government shall be provided access to the Resource Scheduling and Tracking (RST) module to identify instrumentation conflicts for planning purposes. The RST module shall be used to manage test support resources and maintenance management. The Property Management and Warehouse Transactions modules shall be used to manage property.

(8) LAN and Personal Computer (PC) Services. If the TSC chooses to provide their own LAN and PC support, they shall be required to do the following:

(a) The TSC shall perform LAN management services for the TSC LAN segment and file services, including management of data storage, security maintenance, backups and disaster recovery.

(b) The TSC shall monitor the usage of general application software by the TSC to ensure licensing requirements are met.

(c) The TSC shall prepare and maintain a list of current ITR, and ITR requirements for upgrading and replacing computer resources for government approval, when requested by a TIL issued by the Government.

(d) The TSC shall report all Information Services progress in the section of the monthly report, which addresses the Base TAR, IAW CDRL A001.

(9) Technical Information Control Center (TICC). The TSC shall maintain the TICC in accordance with the Performance Work Statement (PWS). The TICC shall be available to contractor and government personnel during normal duty hours. The TSC shall maintain the computerized library catalogue and a system of inventory control, utilizing checkout procedures. The TICC shall contain, but is not limited to the items described in the following paragraphs:

(a) Technical reference books and material to facilitate engineering design and research. Manufacturer's catalogues presently in the TICC shall be maintained in a current state with additional coverage as needed.

(b) Test and maintenance procedures for all GFP instrumentation. Government approval is required prior to removal or elimination.

(c)The TSC shall furnish the Government an electronic listing of all documents and drawings held in the TICC 30 days after end of current calendar year.

(d) The TSC shall maintain an account with the Defense Technical Information Center (DTIC), Fort Belvoir, VA, to obtain required unclassified government documents other than those of ATEC and OTC origin.

(e) Online Library. The TSC shall provide information to update the OTC Techopedia site and maintain a technology catalog on electronic media. Technology descriptions, projects, and priorities shall be available to the Government.

(10) Documentation Services.

(a) The TSC shall provide descriptions of new instrumentation and data reduction software to the COR NLT 30 days after items are accepted into the inventory. The descriptions shall provide the items name, manufactured and manufacturer's part number, national stock number, quantity on hand, functional description, and technical characteristics; e.g., size, weight, input power, publication number, etc. The description should be limited to one page. When requested provide descriptions of undocumented GFP. As resources become available, integrate these descriptions into TIMS.

(b) If documentation is missing or non-existent for any fielded instrumentation, it shall be developed only after COR coordination and approval. Missing or outdated documents for equipment still in the inventory and not scheduled for turn in, shall be replaced or revised. Special emphasis shall be placed upon identifying and eliminating excess documentation and documentation for equipment no longer in inventory.

(11) Configuration Management and Control. The TSC shall provide configuration control for the TIMS Programs.

3. REPORTING REQUIREMENTS: (Include any reporting requirements directly related to the Base, such as Monthly Progress Report, Quarterly Progress Brief, etc. with frequency.)

NOTE: Vendors should demonstrate their plan to meet these deliverables. No actual deliverables are due as part of vendor proposals.

DATE EVENT/REQUIREMENT/DELIVERABLE

05 Mar 14/15/16 Provide 100% GFP Inventory Report, CDRL A001

30 Sep 13/14/15 Provide input for the Federal Automation Statistical Tool (FAST) Report

As Required Accident Reports IAW Ft Hood and OTC regulations and policy

17th/Mo Monthly Progress & Financial Report, CDRL A001

Each Qtr Quarterly Progress Brief, CDRL A002

10 Days TSC Implementation Plan, CDRL A003

Each Wk Weekly Status Report, CDRL A004

30th Mo Hazardous Material Report, CDRL A012

15th/Mo Monthly Fuel Usage Report by Vehicle Bumper number

30th/Mo Information Systems Security Officer Reports, CDRL A010

30th/Mo Monthly Vehicle Usage Report (Include vehicle mileage used by bumper number)

30th/Mo Monthly HAZMAT Inventory, CDRL A012

30th/Mo Monthly Battery Report, CDRL A012

As Requested Test Operations & Implementation briefing, CDRL A003 by the Government

Annually Reconciliation report of all TSC issued hand receipts

17th /Mo Listing of all unassigned and Found on Installation (FOI) property/equipment requesting disposition instructions

a. Delivery location for the above requirements (documentation) is USAOTC, G4, ATTN: Contracting Officer's Representative (COR), Fort Hood, Texas 76544-5068, with copy furnished to the Contracting Officer.

b. All documentation shall be in accordance with the Contract Data Requirement List (CDRL), unless otherwise directed by the approved TO or TIL and provided to the Contracting Officer’s Representative Office, OTC, G4, Fort Hood, Texas 76544-5068.

c. Request all deliverables that are written/electronic documents be delivered to USAOTC, ATTN: COR, Fort Hood, 76544-5068. Delivery of documentation to personnel other than the COR will be coordinated with the COR/Contracting Officer.

d. Milestones:

Milestone/Deliverable dates shall be listed in chronological order of required delivery in the TILs.