Draft_Section_L_and_M_(16_Dec_2016).pdf

DRAFT

Section L – Instructions, Conditions and Notices to Bidders

L.1 SUBMISSION OF PROPOSALS

Once the official RFP is released, Offerors will have 45 calendar days to submit its proposal.

L.2 PROPOSAL PREPARATION INSTRUCTIONS

The offeror shall adhere to the following instructions in preparing its proposal in response to this solicitation. The proposal shall fully comply with all requirements specified herein. FAILURE TO DO SO MAY BE CAUSE FOR

REJECTION OF THE PROPOSAL.

a. GENERAL INSTRUCTIONS:

(1) Offerors must propose on all requirements specified by this solicitation. Alternate proposals will not be evaluated or otherwise considered for award by the Government.

(2) The Government anticipates the receipt of UNCLASSIFIED proposals in response to this solicitation;

however, if the offeror believes classified data is necessary, the classified section shall be submitted in a separate annex to the proposal, and a written request must be presented to the Contracting Officer 15 days BEFORE such submission. Proposals shall not contain special access program (SAP), WINTEL, or intelligence information.

b. FORMAT REQUIREMENTS:

(1) The proposal shall be prepared using Times New Roman 12 point font or larger and margins of not less than one inch (1”) on both sides, top and bottom of pages. Any headers or footers may be included in the one inch (1”) margin. Paragraphs must be single spaced or greater. Any charts, tables or graphs must be clearly legible and shall contain a font size of 10 point font or larger. Spreadsheets shall be in font size of 10 point or larger. Anything deemed illegible will not be evaluated and could result in lower rating or rejection of the proposal.

(2) All pages of the proposal shall be numbered. All paragraphs, tables, schematics, etc. of each volume/appendix shall be appropriately labeled, numbered, and cross-referenced in the applicable proposal narrative.

(3) The offeror shall submit the number of copies of each proposal volume required in Table L1. All proposal pages, except those containing cost/pricing data in the Cost/Price volume or specific portions of other volumes as noted herein, shall be in portrait or landscape orientation equating to letter size paper (8.5” x 11”). Pages containing cost/pricing data and matrices may be submitted in landscape orientation equating to tabloid size paper (11” x 17”).

Graphical presentations within all volumes of the proposal (e.g., charts, graphs, tables, matrices, etc.) may utilize letter or landscape orientation equating to tabloid size paper (11” x 17”) and a font type other than Times New Roman, but must be clearly legible and shall contain a font size of 10 point or larger. All pages shall be numbered.

(i) Proposals shall be submitted in electronic format only (CD/DVD). Hardcopy proposals will not be accepted. Each submitted CD/DVD shall only contain the volume specified and shall be clearly marked as to volume number, title, copy number (i.e., Original, Copy X of X), solicitation number and the offeror's name.

Subcontractor submissions shall identify both the subcontractor and the prime offeror’s name. The offeror shall apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e) “Restriction on disclosure and use of data,” and FAR 3.104-4 “Disclosure, Protection, And Marking of Contractor Bid or Proposal Information and Source Selection Information.”

(ii) All electronic data must be in Adobe Acrobat® 11.0 or later and virus free using Optical Character Recognition to allow evaluators to search documents for all volumes except cost/price exhibits. All Cost/Price exhibits shall be in Microsoft® Office 2013 Excel® - DO NOT SUBMIT SPREADSHEETS IN ADOBE

ACROBAT®, WORD PROCESSING, or OTHER PICTURE FILE FORMAT. Do not use embed hyperlinks, macros, movies or sound files in any part of the proposal. Do not “hard code” spreadsheet data if the resulting data is based on a formula. Include all formulas in your spreadsheets and include any notes deemed necessary to add clarity to the spreadsheets. The CD/DVDs containing rates/rate build-up information shall contain all formulas used in building the proposal. Do not include “pivot tables” in the spreadsheets. Verify prior to submittal that the files are saved to the CD/DVD. Do not submit “zipped” files. If files contain links, the links must be intact and maintained through all revisions. Files contained on the CD/DVD shall not be read/write/password protected, i.e., must be “UNLOCKED, NON-PASSWORD PROTECTED AND/OR UNPROTECTED”. It is the contractor’s responsibility to assure all CD/DVDs can be accessed on a Windows® Based Operating System. DO NOT lock or encrypt any of the files on the CD/DVDs. All CD/DVDs shall be submitted in a noncompressed, personal computer (PC) format. Each of the volumes shall be saved in a separate file on the proposal disc(s) unless otherwise directed.

CD/DVDs shall be scanned for viruses prior to submission to the Government. If a virus is detected by the Government, it will result in rejection of the proposal.

(iii) If a classified proposal is submitted, all classified documents shall be handled and marked in accordance with NISPOM, DOD 5220.22M, and shall be in separate envelopes or packages.

(iv) Each proposal volume shall include a single cross-reference table to the RFP to provide a ready reference between the specific RFP requirements contained in Section L and the PWS with the contents of each proposal volume contained within the offeror’s proposal.

(v) Each proposal volume shall include an abbreviation/acronym definitions listing. The listing shall define all abbreviations and acronyms used within the proposal volume it is referencing. This will not count against any page limitations.

(vi) Discrepancies: If an offeror believes information in this RFP or these instructions contain an error, omission or are otherwise unsound, then the offeror shall immediately notify the Contracting Officer in writing and provide supporting rationale.

c. VOLUME CONTENT SUMMARY AND PAGE LIMITATIONS:

A summary of required proposal volume content and applicable page limitations is provided below. Items excluded from the volume page counts are also listed below.

Table L.1

Volume

Title

Page Limitation # of CD/DVDs

Volume I GENERAL INFORMATION

Section 1: General Information Section 2: Executive Summary Section 3: SF 33 and Solicitation Documents Section 4: RFP Exceptions/Deviations

Section 2: 5 pages

No page limit for all other sections

Original+1

II

PAST PERFORMNACE AND SMALL BUSINESS

SUPPORT (GO/NO GO EVALUATION)

Section 1: Past Performance Section 2: Small Business Support

No page limit

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed and will not be evaluated by the Government.

The following are excluded from the above stated page limitations:

• Title page;

• Table of contents and indices;

• List of figures, tables, acronyms, definitions, and illustrations;

• Glossaries, acronym lists and definitions;

• Cross reference tables;

• Subcontractor consent letters for release of past performance information;

• Joint venture, teaming and/or partnering agreements;

• DD FORM 254 – Contract Security Classification Specification;

• Letters of intent;

• Description of qualifications and experience for key personnel in L.3, Vol III, Section 4;

• Executed teaming/JV arrangements;and, III

TRANSITION AND SUSTAINMENT

CAPABILITY (EVALUATION FACTOR 1)

Section 1: Transition Plan Section 2: Recruitment and Retention Plan Section 3: Corporate Experience Section 4: Key Personnel Qualifications

The collective proposals for Volumes III, IV, and V shall not exceed 100 pages.

There are no individual page limits for these volumes.

Original+1

Volume

IV

SAMPLE TECHNICAL DIRECTIVE SOLUTION

Section 1: Understanding of Mission Planning Section 2: Key Mission Activities/Events Section 3: Planned Staffing and Resource Requirements Section 4: Mission Summary Test Plan

Volume V MAINTENANCE APPROACH

VI

COST/PRICE PROPOSAL

Section 1: General Instructions Section 2: Direct Labor Cost Section 3: Travel, Material, and ODC Section 4: Fixed Fee Section 5: Incentive Fee Section 6: Pass-Through Charges Section 7: For Proposal Evaluation Purposes Section 8: Substantiating Cost Data Section 9: Status of Systems

No Page Limit

Original+1 for prime and each sub

L.3 VOLUME DESCRIPTIONS

VOLUME I – GENERAL INFORMATION

Section 1 – Points of Contact

Provide the primary point(s) of contact/company officials to be contacted regarding the proposal and/or any other matter concerning the source selection process for this acquisition. Also provide the name and points of contacts for the cognizant DCAA and DCMA offices for the prime offeror and each team member.

Section 2 - Executive Summary

The offeror shall provide a brief history of the creation and development of the company and a description of the legal structure and organization of the company. The offeror and, if applicable, all Joint Venture (JV) team members (formal and informal) shall disclose the status of ownership (e.g. US owned or foreign owned) and identify all immediate parent, intermediate parent, and ultimate parent companies. If applicable, the offeror shall identify or provide copies of the security measures that have been put in place to mitigate or negate foreign ownership, control or influence (FOCI). Joint ventures (formal or informal) shall be clearly explained, to include the organization of each member of the venture, the construct of the joint venture, and the relationship between the members of the joint venture. For offerors proposing under a formal or informal joint-venture agreement, or other formal teaming arrangement, provide a copy of the fully executed agreement to include signatures of all parties (executed teaming/JV arrangements are not part of the page limitation for this section). Pertinent aspects of the proposed approach including teaming approaches, if any, subcontracting, and relevant corporate experience and expertise on similar programs should be identified. Any proposed unique approaches should also be highlighted. Cost/Price information shall not be included in this document. Reference to the proposal areas containing substantiating information should be given when possible.

Section 3 - SF 33 and Solicitation Documents

Provide fully completed Standard Form 33 (Items 12 through 18) and solicitation documents that include Section K Representations, Certifications, and Other Statements of Offerors (Section K), Contract Security Classification Specification (DD Form 254), as well as all other RFP sections/clauses requiring “fill-ins” by the offeror (Section B is excluded, the Government will complete Section B at time of contract award); signed acknowledgements of all issued RFP amendments. Also include Section K, DD Form 254 and other applicable fill-ins for team members.

See FAR 4.102 regarding contractor signature requirements.

Section 4 - RFP Exceptions/Deviations

Identify all exceptions taken to the RFP by the offeror or its team members and/or any portion of the offer that deviates from a term or condition of the RFP.

VOLUME II – PAST PERFORMANCE AND SMALL BUSINESS SUPPORT

The offeror shall provide the past performance, small business support, and earned value management system information described below. The Government will evaluate the submitted information to determine if the offeror is eligible for best value award consideration as set forth in the Go/No Go evaluation criteria at Section M.3.

Section 1 – Past Performance:

Part A – Performance History Matrix: Provide the matrix of recent and relevant corporate experience that is submitted in Volume III, Section 3 of the offeror’s proposal for this solicitation. It is the offeror’s responsibility to ensure consistency between the information submitted in this Section and that provided in Section 3 of Volume III.

It is further the responsibility of the offeror to verify the accuracy of all contact and other descriptive information provided in the matrix. The Government will not attempt to resolve inaccurate and/or inconsistent information, or to locate missing data. The proposal of inaccurate, inconsistent or incomplete information may adversely impact the Government’s evaluation of the proposal.

Part B – Small Business Performance: Specifically address the offeror’s track record of meeting small business subcontracting and/or participation goals applicable to the performance history examples provided in Part A above.

Part C – Adverse Performance: Identify and corroborate/rebut any known derogatory or adverse past performance determinations made by the Government under any of the performance history examples provided in Part A above.

Part D – Consent Letters: Submit a consent letter, executed by each subcontractor/team member, and/or joint venture partner, authorizing release of past performance information to the prime offeror so the prime offeror can respond to such requests for performance information

Section 2 – Small Business Support:

The offeror shall demonstrate its commitment to support small business through the submission of a Small Business Participation Plan in accordance with DFARS 215.304, and for large business prime offerors only, a Small Business Subcontracting Plan in accordance with FAR 52.219-9. The proposal shall include the following:

Part A - Small Business Participation Plan: The offeror (both large business and small business prime offerors) shall provide a Small Business Participation Plan that demonstrates compliance with the goals set forth in Section H.5 of the solicitation. Small business prime offerors are advised that its own proposed participation as a prime contractor, as well as its proposed participation of any small business subcontractors, counts towards the percentage of total acquisition value goals set forth in Section H.5 of the solicitation. However, small business prime offerors are not required to subcontract to other small businesses in order to achieve the small business participation goals, but may meet or exceed the goals through its own planned performance as a prime. The plan shall include the information, and be submitted in the format, set forth below.

(i) Proposed Prime Contractor Business Size.

{ } Large

{ } Small (also check type of Small Business below)

{ } Small Disadvantaged Business (SDB) { } Woman-Owned Small Business { } Historically Underutilized Business Zone (HUBZone) Small Business { } Veteran Owned Small Business (VOSB) { } Service Disabled Veteran Owned Small Business (SDVOSB)

(ii) Identification of small business firms that will be utilized in performance of the contract. This part shall identify each firm’s small business classification (i.e., small business, SDB, WOSB, VOSB, etc.) and the effort each is proposed to perform under the contract.

(iii) Extent of Commitment. This part shall provide information regarding enforceable commitments to utilize any small business category, as defined in FAR Part 19, as subcontractors. Bilateral agreements, including subcontracts between DoD Mentor-Protégé program team members, constitute enforceable agreements. Copies of such agreements shall be provided as part of the Small Business Participation Plan.

(iv) Proposed Small Business Participation Goals. The offeror shall use the matrix below to propose small business participation plan goals (which shall meet or exceed the minimum goals set forth in Section H.5 of the solicitation). Offerors who qualify as a small business should include their prime contractor dollars in calculating their proposed percentage goals in all of the small business categories they qualify for in the matrix below. For example, an offeror who is a small disadvantaged women owned business gets credit in the prime category (B), the small category (D), the small disadvantaged business category (E) and the women owned small business category (F). The sum of the percentages in matrix categories for small business (E thru I) may exceed 100% since individual subcontractors may be counted in more than one category. The sum of all the percentages need not equal 100% since individual sub-contractors may be counted towards more than one category. All percentages shall use total contract value as a baseline.

Table L.2

DESCRIPTION

DOLLARS

% of TOTAL

CONTRACT

VALUE

A. TOTAL PROPOSED CONTRACT VALUE $ 100%

B. DOLLAR VALUE AND PERCENTAGE OF YOUR

PARTICIPATION AS PRIME CONTRACTOR:

If you are a small business offeror, you receive credit for participation as a prime contractor. (%=B÷A)

C. DOLLAR VALUE AND PERCENTAGE OF SUBCONTRACTS

PLANNED FOR LARGE BUSINESS. (%=C÷A)

D. DOLLAR VALUE AND PERCENTAGE OF

PARTICIPATION/SUBCONTRACTS PLANNED FOR SMALL

BUSINESS:

This is the sum of all subcontracts to Small Business, Small Disadvantaged, Women Owned, Hubzone, Veteran Owned and Service Disabled Veteran Owned Small Business. If the offeror is any of these Small Business categories, include the dollars reflecting participation as the prime contractor from B above. (%=D÷A)

E. DOLLAR VALUE AND PERCENTAGE OF

PARTICIPATION/SUBCONTRACTS PLANNED FOR SMALL

DISADVANTAGED BUSINESS (SDB):

This should reflect the value of all subcontracts planned for SDB. If the offeror represents itself as a SDB, include the dollars reflecting participation as the prime contractor from B above. (%=E÷A)

F. DOLLAR VALUE AND PERCENTAGE OF

PARTICIPATION/SUBCONTRACTS PLANNED FOR WOMEN

OWNED SMALL BUSINESS:

This should reflect the value of all subcontracts planned for Women Owned businesses. If the offeror represents itself as Women Owned, include the dollars reflecting participation as the prime contractor from B above. (%=F÷A)

G. DOLLAR VALUE AND PERCENTAGE OF

PARTICIPATION/SUBCONTRACTS PLANNED FOR

HISTORICALLY UNDERUTILIZED BUSINESS ZONE (HUBZONE)

SMALL BUSINESS:

This should reflect the value of all subcontracts planned for SBA CERTIFIED HUBZone small businesses as verified in CCR/Pro-Net Database. If the offeror is an SBA CERTIFIED HUBZone, include the dollars reflecting participation as the prime contractor from B above.

(%=G÷A)

H. DOLLAR VALUE AND PERCENTAGE OF

PARTICIPATION/SUBCONTRACTS PLANNED FOR VETERAN

OWNED SMALL BUSINESS:

This should reflect the value of all subcontracts planned for ALL Veteran Owned small businesses including Service-Disabled Veteran-Owned small businesses (SDVOSB). If the offeror represents itself as Veteran- Owned, include the dollars reflecting participation as the prime contractor from B above. (%=H÷A)

I. DOLLAR VALUE AND PERCENTAGE OF

PARTICIPATION/SUBCONTRACTS PLANNED FOR SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB):

DESCRIPTION

DOLLARS

% of TOTAL

CONTRACT

VALUE

The value of all subcontracts planned for Service-Disabled Veteran- Owned small businesses (SDVOSB).If the offeror represents itself as a SDVOSB, include the dollars reflecting participation as the prime contractor from B above. Total should be equal to or less than H.

(%=I÷A)

Part B - Small Business Subcontracting Plan: Large business prime offerors only shall submit a subcontracting plan meeting the requirements of FAR 52.219-9 and DFARS 252.219-7003 (or DFARS 252.219-7004 if the offeror has a comprehensive subcontracting plan). The Subcontracting Plan shall be submitted separately from the Small Business Participation Plan information required above. Subcontracting Plans shall reflect and be consistent with the commitments offered in the Small Business Participation Plan. The Small Business Subcontracting Plan is not a requirement for evaluation in source selection, but rather a requirement for award to a large business and will be incorporated into any resultant contract. NOTE: The offeror shall state if indirect costs are included in the amount to be subcontracted to small business.

VOLUME III – TRANSITION AND SUSTAINMENT CAPABILITY

The offeror shall demonstrate its ability to successfully transition and sustain support of all solicitation requirements.

This volume shall consist of the following:

Section 1 – Transition Plan:

Provide a detailed Transition Plan for assuming full performance of all contract requirements within the transition timeframes specified elsewhere in this solicitation. The plan shall describe the following:

Part A – The offeror’s organizational structure in terms of how it will ensure the successful transition and sustainment of all contract requirements. Include a discussion of where and why the proposed Program Manager and other key personnel will be physically located, and how the structure of the organization will provide effective oversight, coordination, and control of both CONUS and OCONUS contract operations.

Part B - The strategy for initial staffing of key personnel positions upon contract award and the approach for the staffing of all remaining personnel (i.e., hiring of incumbent personnel, new recruit actions, etc.). Identify whether the proposed key personnel are currently in the employ of the offeror or it subcontractors/team members. For key personnel who are not employed by the offeror at the time of the proposal, the proposal must include a signed letter from the proposed individual indicating their intent to accept the position. Provide a timeline for the phase-in of all personnel during the transition period.

Part C - The approach for communicating and coordinating transition activities with the various Government stakeholders, range customers, incumbent contractor, and internally within the offeror’s own team.

Part D - The proposed process for assuming control of a vast amount of GFP/GFI applicable to the RTS effort.

Part E - A detailed milestone schedule for accomplishing all transition activities within the prescribed transition timeframe.

Section 2 – Recruitment and Retention Plan:

Provide a Recruitment and Retention Plan demonstrating that the offeror can obtain and retain a qualified workforce.

The plan shall include the following:

Part A - A total professional employee compensation plan in accordance with FAR 52.222-46, setting forth salaries and fringe benefits proposed for the professional employees who will work under the contract. The compensation levels proposed should reflect a clear understanding of work to be performed and should indicate the capability of the proposed compensation structure to obtain and keep suitably qualified personnel to meet mission objectives. The salary rates or ranges must take into account differences in skills, the complexity of various disciplines, and professional job difficulty.

Part B - A detailed discussion of other corporate policies/methods/tools (to include monetary incentives, non-monetary benefits, etc.) that the offeror will utilize to attract, retain, and replace (when necessary) personnel that meet or exceed the applicable minimum qualifications specified in the solicitation. Consideration should be given to the difficulties in acquiring personnel for the remote location of the Kwajalein Atoll.

Section 3 - Corporate Experience:

Part A - Identify the offeror’s proposed team to include the prime offeror (and each joint venture partner if the prime offeror is a newly-formed joint venture with no experience as an entity) and all subcontractors/team members.

The identification shall reflect the percentage of effort each is proposed to perform in support of the solicited requirement based on the percentage of proposed costs allocated to each compared to total proposed costs in the Cost/Price volume of this proposal.

Part B - Provide a matrix of the recent and relevant corporate experience of the offeror’s team. (Note: It is the offeror’s discretion as to which team members it will submit corporate experiences; however, the Government’s evaluation of this area of the proposal will place greater emphasis on the corporate experience of the firms proposed to perform the greatest percentage of this solicitation’s requirements.) Corporate experiences included in the matrix are limited to recent performances (i.e., performed within the past five (5) years from the date of issuance of this solicitation) and must have been performed under prior or current federal contracts. The matrix shall contain the following information for each corporate experience : (i) offeror/subcontractor/team member name, CAGE, and DUNS number; (ii) performing role (i.e., prime contractor/subcontractor); (iii) contract number and, if applicable, task/delivery order number; (iv) Government agency for which the contract was performed; (v) total value of the contract and annual value of contract; (vi) performance period of the contract; (vii) contract type (e.g., CPFF, CPIF, CPAF, FFP, FPIF, T&M, etc.); (viii) Procuring Contracting Officer name, telephone number, and e-mail address;

(x) Contracting Officer’s Representative name, telephone number, and e-mail address; and (xi) narrative description of how the effort performed under the experience example is relevant to the requirements of this solicitation in terms of scope (performance requirements/contractual aspects), magnitude (dollar value), and complexity.

(Note: For any corporate experience example that involves multiple task orders, the offeror is limited to submitting relevant task orders only with each task order counting as one contract reference. However, the offeror may submit the overall contract as one submission if it feels the entire effort is relevant to this requirement in lieu of individual task order submissions.)

Section 4 - Key Personnel Qualifications:

Provide a description of the qualifications and experience of the specific personnel proposed to perform in each of the key personnel categories/positions identified by this solicitation. At a minimum, all descriptions shall include the following information: (i) name, (ii) proposed key personnel category/position, (iii) security clearance and date granted, (iv) Education (college(s) attended, major, dates of attendance, and degree attained and/or hours completed), (v) delineation of experience (dated in reverse chronological order) that is relevant to the requirements of this solicitation, including employer and job title, and (vi) any special training, certifications, or knowledge/skills/abilities that the individual possesses that would enhance successful execution of the solicitation requirements. Offeror's are cautioned to ensure that sufficient information is included to demonstrate that the proposed individuals meet or exceed the minimum personnel qualifications (education and experience) specified in the solicitation.

VOLUME IV – SAMPLE TECHNICAL DIRECTIVE SOLUTION

The offeror shall demonstrate its ability to successfully execute the test mission service requirements of this solicitation through the provision of a viable solution to the sample Technical Directive provided in Section J, Attachment 17 of the solicitation. The proposal shall include the following:

Section 1 – Understanding of Mission Planning:

Discuss the process for producing Universal Documentation System (UDS) documentation (e.g. Statement of Capability, Program Support Plan, and Operations Directive) and how the associated products are generated, coordinated, distributed, and approved to meet range user requirements. Identify the information required from the range user and identify the decision points necessary to commit resources to the range user in support of a mission.

Section 2 - Key Mission Activities/Events:

Provide a schedule that outlines the timeline and sequence of key mission activities/events across the Mission Planning and Preparation, Mission Execution, and Post Mission support phases of the operation. Describe the process and associated activities across Mission Planning and Preparation, Mission Execution, and Post Mission support phases of the operation.

Section 3 – Planned Staffing and Resource Requirements:

Provide a Basis of Estimate (BOE) identifying the required skill mix (labor categories and labor hours per category) and other resources (i.e., travel, materials, ODC, GFP/GFI, etc.) to execute the proposed solution. Describe how the skill mix and other proposed resources will be utilized to execute the offeror’s solution. The BOE for the skill mix shall be presented in the below format.

Table L.3

TD Reference Offerors Labor Category

RETS Categories (Attachment 16)

Skill Level Labor Hours

Note: Cost/Price is not required for the Sample Technical Directive.

Section 4 – Mission Summary Test Plan:

Provide a mission summary test plan that includes the information described below. (Note: This plan is not meant to contain the detail required in RETS Contract CDRL A045 (Mission Planning Package.)

a. Identify the required and mandatory RTS range instrumentation and communications assets needed to support mission execution. Identify any limiting factors that must be accounted for to comply with mission requirements and meet mission phase timelines and mission execution dates. Describe the activities that will be used to manage each limiting factor and include them in the mission execution timeline required by paragraph c. of this section.

b. Identify key activities and describe the process for configuration and check-out of RTS range instrumentation and communication assets in the Mission Summary Test Plan.

c. Provide a detailed mission execution phase timeline to include required countdown procedures. Identify constraints and discuss the approach to managing constraints throughout the operation to ensure compliance with the mission requirements.

d. Provide the command and control concept for all activities was well as the individual site (Kwajalein Atoll based and ROC-H based) operations concept. Describe the mission communications strategy. Include the approach for operational sites and instrumentation utilized and how information rolls up from each site to the Government range team. Describe how the offeror’s approach, operations concept, organization and manning strategy will enable responses to various technical contingencies and anomalies. Specifically, describe how the offeror would respond to the following two scenarios:

(1) Loss of a mandatory RTS instrumentation asset 30 minutes prior to T-O.

(2) Notification (by cognizant Government COR/official) of a high priority space operations event that requires the tasking of RTS space object imaging assets during the mission execution window. Include a description of d-confliction procedures and key decisions that must be made during de-confliction process.

e. Provide the process and a work flow diagram describing the process by which logistics coordination will take place with the USAG-KA Garrison for required logistics support to the mission.

f. Provide a process for assessing range performance after mission execution. Include an approach to support Government mishap investigations, should one occur. Describe the measures that will preserve all data, information, and system configuration (i.e. as configured when a launch failure or mandatory sensor failure during the mission execution phase) for root cause analysis.

VOLUME V – MAINTENANCE APPROACH

The offeror shall demonstrate its ability to successfully execute the standard technical service requirements of this solicitation through the provision of a viable maintenance approach for meeting system/sub-system operational availability and accuracy requirements. The offeror shall provide a maintenance approach detailing its processes and intended actions to maintain RTS systems and sub systems within the system and sub systems specifications and availability and accuracy requirements as identified in the PWS and ISFM. The approach shall describe the following: (1) how the offeror plans to resource the support of the sensors, to include identification of the proposed labor resource mix (labor categories and labor hours per category) and any required materials, ODC, travel, and/or GFP/GFI; (2) what metrics will be used to track status and availability of sensors and why these metrics are important; (3) high level maintenance schedule; (4) the process for Inventory control, and; (5) the methodology for determining and maintaining acceptable MTBF and MTTR records and system status reports.

VOLUME VI – COST/PRICE PROPOSAL

Section 1 - General Instructions:

a. Unless stated otherwise, the following instructions apply to the prime offeror and each major subcontractor.

Major subcontractors are defined as a subcontractor that is proposed to satisfy 20% of the RETs effort, and/or key/critical technical support areas as defined by the offeror.

(1) Volume VI should be clearly marked “VOLUME VI- COST/PRICE PROPOSAL, RETS Solicitation W9113M-15-R-0007.” Electronic files must not be password protected. Electronic links are only permissible within the Cost/Price Volume. If files contain links, the links must be intact and maintained through all revisions.

Do NOT include pivot tables, hidden columns, hidden formulas or embedded tables within excel spreadsheets.

(2) The Government anticipates adequate competition. As such, and in accordance with FAR 15.402, 15.403-1 and 15.403-5(a)(1), certified cost or pricing data is not required. However, the Government reserves the right to require such data at its discretion.

(3) FAILURE TO PROVIDE ALL OF THE INFORMATION REQUIRED BY THESE INSTRUCTIONS BY

OFFERORS MAY BE CAUSE FOR REJECTION OF THE PROPOSAL. Information that is provided, but determined to be insufficient to adequately evaluate the offeror’s proposed cost may result in an adverse assessment of an offeror’s proposal and reduce or eliminate its chance of being selected for award. In the event that insufficient information is received, the Government may, at the Government’s discretion, utilize comparable cost information from other sources for purposes of completing its evaluation. Under these circumstances, the offeror bears full responsibility for any adverse evaluation impact which may result from its failure to furnish cost information required by the solicitation.

(4) Data other than certified cost or pricing data is required in accordance with FAR 15.403-3 and 52.215-20 (Alt IV). The prime offeror and each proposed major subcontractor/team member shall provide a copy of their cost proposal to their cognizant DCAA. By submitting its proposal, the offeror grants the Contracting Officer or an authorized representative the right to examine records that formed the basis for the cost proposal. That examination can take place at any time before award. It may include those books, records, documents, and other types of factual information (regardless of form or whether the information is specifically referenced or included in the proposal as the basis for the cost estimate) that will permit an adequate evaluation of the proposed cost.

(5) The offeror shall ensure that the cost/price proposal contains all information specified herein, and that the information presented is adequate for evaluation and consistent with the information contained in the other proposal volumes. The offeror shall ensure that the information submitted in this volume is consistent with and fully supports the Contract Line Item Number (CLIN) amounts set forth in the SF33, Schedule B (Section B) to be completed and submitted in the cost volume.

(6) The proposal must be completely detailed and itemized so as to permit an adequate analysis thereof and to provide traceability to the other proposal volumes, as necessary, and must be in full consonance with the offeror’s system of accounting and cost/price management. Unless approved by the Procuring Contracting Officer (PCO), the cost/price proposal shall not contain any classified information.

(7) The same level of detail and supporting data that is required for the prime offeror cost/price proposals shall be submitted for all proposed major subcontractors (defined in Volume VI (a)). Major subcontractors may submit their fully disclosed cost/price proposals directly to the Procuring PCO. The prime offeror’s proposal shall clearly identify which of these subcontractors have elected to submit its fully-disclosed cost/price proposal directly to the Government; however, it is the prime offeror’s responsibility to ensure that all cost/price information required by this section is submitted to the Government. The prime contractor proposal must include estimated costs/prices of proposed non-major subcontractors and fully address the basis of the estimate and the methodology employed for incorporating such costs/prices in its proposal. Prime offeror shall conduct cost or price analyses establishing the reasonableness of the proposed subcontractor prices and include the results of these analyses in the price proposal.

In the event the subcontract costs identified in the prime offeror’s proposal do not match the amounts in a subcontractor’s individual proposal, the prime offeror’s proposal must provide a detailed reconciliation of any adjustments made to derive the prime offeror’s proposed individual subcontract costs.

(8) The cost proposal, including all proposed rates and factors, shall be for a ten year period of performance with an assumed contract award date of 28 November 2017. The ten year period consists of a four-year base period and three consecutive two-year option periods. Costs for all phase-in and phase-out transition activities shall be estimated within the ten year period. Phase-in and phase-out shall be proposed as separate line items. Phase-In will occur within the first 90 days after contract award.

(9) The offeror’s proposal shall be submitted with any and all information reasonably required to explain the estimating process, including the judgmental factors applied and the mathematical or other methods used in the estimates, including those used in projecting from known data; and the nature and amount of any contingencies included in the proposed price. Offerors are instructed to provide any other general or specific information that may be beneficial in evaluation of the offeror’s proposal.

b. If the proposed direct labor rates and indirect rates and factors are based on a current Forward Pricing Rate Agreement (FPRA), or Forward Pricing Recommended Rates (FPRR), the offeror shall provide a copy of the FPRA.

The offeror shall state whether or not proposed FPRA/FPRR includes the impact of this proposal on the business base used to develop the rates; or if the FPRA/FPRR has been adjusted for the impact of this proposal on the business base. Note further that the application of FPRA or FPRR rates and factors in an offeror’s proposal does not preclude the offeror from submitting the underlying support for the subject rates upon request by the Contracting Officer.

c. If the buildup of direct labor rates or indirect rates are based on other than the contract periods specified by the solicitation, identify the allocation of the accounting year(s) to the rates proposed and provide the computational data (via spreadsheet) that illustrates this allocation.

d. This solicitation contains Government-identified labor categories and associated minimum duties/responsibilities, experience and education requirements. The offeror is instructed to propose its own labor categories and shall include a crosswalk of its proposed labor categories to the corresponding RETS labor categories in Section J, Attachment 16 of the solicitation, which must be consistent with labor crosswalk provided in Vol II Technical. If an offered/proposed labor category does not correspond with the RETS labor categories, experience and education, the offeror shall so state and provide experience and education requirements for the non-corresponding category. The information provided in this section must be consistent with the labor crosswalk information provided in Volume III (Transition and Sustainment Capability).

Section 2 – Direct Labor Cost:

a. The offeror and each subcontractor/team member shall provide the information described below for proposed TMS/I&M and STS direct labor costs. The level of detail and clarity of the information provided will have a direct reflection on the evaluator’s ability to adequately understand and assess the offeror’s proposal.

b. Basis of Estimate: The offeror shall specify the basis of estimated direct labor hours and direct labor rates utilized to develop proposed direct labor costs. The discussion shall include the following:

(1) Labor Resource Mix. Identify the labor hours proposed inclusive of the prime offeror team/subcontractors and differentiated between prime offeror and team/subcontractors) by labor category for each of the base year CLINs and each of the option CLINs. The proposed labor categories shall be consistent with those cross walked to the RETS labor categories in Section J, Attachment 16 of the solicitation.

(2) Labor rates shall be proposed separately for RTS site (Kwajalein) and ROC-H (Huntsville, AL) locations.

Identify the basis of the proposed direct labor rates. Disclose whether the labor rates are based on a Forward Pricing Rate Agreement (FPRA) or Forward Pricing Rate Recommendation (FPRR). If not, identify the basis of the proposed rates and if the rates have been audited by DCAA.

Identify the escalation applied to direct labor rates throughout the ordering period and discuss the basis for the selected escalation factor(s). Describe the method by which the escalation factor(s) were applied to proposed labor rates. Offerors are advised that failure to escalate direct labor rates may be determined unrealistic and deemed a significant proposal risk.

(3) Identify labor burdens/indirect rates and calculate indirect costs associated with labor identified to the appropriate labor allocation bases.

(4) Labor (TMS): Offerors shall propose the following not-to-exceed Level of Effort (LOE) hours for the TMS and I&M effort CLINs. For proposal purposes, offerors shall assume that the LOE will be incurred equally across the respective CLIN performance period (as specified in Section F of the solicitation) in estimating costs for these CLINs.

Table L.4

Contract Year Est Hours Base Period (CLIN ___) 887,028 Option Period 1 (CLIN ___) 443,514 Option Period 2 (CLIN ___) 443,514 Option Period 3 (CLIN ___) 443,514

(5) Composite Rates: The offeror shall derive and identify in the proposal applicable composite labor rates for each TMS LOE CLIN. Separate composite rates shall be derived for each CLIN’s Estimated Cost (total CLIN direct and indirect labor costs divided by total CLIN labor hours), Fixed Fee (total CLIN fixed fee divided by total CLIN labor hours), and total CPFF (total CLIN CPFF divided by total labor hours). Offerors shall provide sufficient information for the Government to fully understand and verify how the proposed composite rates are calculated.

The proposed composite rates will be utilized by the Government to establish estimated costs, fixed fee, and total CPFF for incremental option exercises as specified in Section H-___ of the solicitation.

Section 3 – Travel, Materials, and ODCs:

The Government contemplates that non-labor resources may be required to successfully satisfy the PWS requirements. As such, travel, materials, and other direct cost (ODC) CLINs have been established for each in Section B of the solicitation. For proposal evaluation purposes only, the prime offeror shall apply its applicable burdens to the following estimates to derive the total estimated cost for each. Offerors shall assume that the travel, material, and ODC costs will be incurred equally across the respective CLIN performance period (as specified in Section F of the solicitation). Profit/fee WILL NOT be authorized for either Travel, Materials, or ODCs under the resultant contract. The estimates provided in this section will be used for proposal evaluation purposes only; the Government will fund these non-labor resources at its discretion.

Table L.5

Contract Year Est Travel*

Est Material* Est ODC* TMS Base Period (CLINs ___, ___, and ___) $662,545 $15,219,001 $2,258,750 STS Base Period (CLINs ___, ___, and ___) $1,634,762 $38,136,883 $2,934,415 TMS Option Period 1 (CLINs ___, ___, and ___) $351,480

$8,073,680 $1,198,267

STS Option Period 1 (CLINs ___, ___, and ___) $867,241 $20,231,615 $1,556,707 TMS Option Period 2 (CLINs ___, ___, and ___) $365,680 $8,399,857 $1,246,677 STS Option Period 2 (CLINs ___, ___, and ___) $902,278 $21,048,973 $1,619,598 TMS Option Period 3 (CLINs ___, ___, and ___) $380,454 $8,739,211 $1,297,043 STS Option Period 3 (CLINs ___, ___, and ___) $938,730 $21,899,351 $1,685,030

Section 4 – Fixed Fee:

Identify the overall fixed fee proposed for each TMS labor CLIN (CLINs anticipate one base CLIN and one CLIN for each Option period.), both as a percentage of the total cost and expressed in monetary terms, and discuss the basis thereof. If fee-on-fee is proposed, discuss the rationale for and method of proposing such. Offerors are advised that per FAR 15.404-4(c)(4)(i)(C), proposed fixed fee shall not exceed 15 percent of the contract’s estimated cost, excluding cost of money. An offeror’s proposal of a fixed fee exceeding 15 percent will render the offeror ineligible for award.

Section 5 – Incentive Fee:

Identify the overall target, minimum and maximum fees proposed for each STS labor CLIN (CLINs anticipate one CLIN per year), both as percentages of the target cost and expressed in monetary terms, and discuss the basis thereof. Identify the share ratio proposed. If fee-on-fee is proposed, discuss the rationale for and method of proposing such. Offerors are advised that proposed maximum fee shall not exceed 15 percent of the contract’s estimated cost, excluding cost of money. Offerors are advised that proposed minimum fee shall be $0. An offeror’s proposal of a maximum fee exceeding 15 percent or a minimum fee other than $0 may render the offeror ineligible for award. Offerors are advised that a proposed share ratio other than 70/30 may render the offeror ineligible for award.

Section 6 – Pass-Through Charges:

For the prime offeror only, discuss the proposed pass through costs and effective rate applied to fully-burdened subcontractor/team member labor rates and the basis thereof. For the purpose of this solicitation and resultant contract performance, “pass through charges” refers to charges to the Government by the prime contractor that is for indirect costs and/or profit on labor work performed by a subcontractor/team member (other than charges for the direct costs of managing subcontracts and applicable indirect costs and profit based on such costs). For this acquisition, an excessive pass-through charge is defined as a charge that exceeds more than a single-digit percentage of total subcontract value. In this section, the offeror shall identify its pass-through rate to be applied to all subcontract effort in task orders issued under the resultant contract. The offeror shall further disclose the specific elements/factors that form the basis for the proposed pass-through rate.

Section 7 – Substantiating Cost Data:

In this section, the offeror shall provide the records, documents, and other types of factual cost information that formed the basis for the cost estimate and that will permit the Government to substantiate the offeror’s proposed costs, rates and factors. This information shall, at a minimum, include current/historical/projected cost data related to proposed direct and indirect expense rates upon which the proposed rates were based (e.g., FPRAs, FPRRs, payroll records, financial records substantiating projected expenses and expense pools, etc.). Also provide any documents required to support the computation of proposed direct and indirect rates/factors. If labor rates are based on payroll records, provide payroll data directly from the offeror’s accounting system (not just a listing of rates) related to proposed base labor rates. If rates are based on survey information, provide the applicable pages from the survey and indicate the rates used. Note that the Government highly discourages contractors from "backing into" base labor rates from GSA rates. The Government also highly discourages using surveys that allow personnel to enter data with no restrictions (e.g. Salary.com).

Section 8 – Status of Systems:

a. The offeror shall provide the most current compliance status and date of adequacy/inadequacy determination for the following systems: Accounting System, Estimating System and Purchasing System. In accordance with FAR 16.301-3(a) (3), the contractor must have an accounting system that is adequate for determining costs applicable to the contract. Further note that the lack of an adequate accounting system will render the prime offeror ineligible for award, and that cost-reimbursement subcontracts cannot be issued to any subcontractors whose accounting system has not been determined adequate by DCMA/DCAA. If any proposed subcontractor’s accounting system has been deemed inadequate or has not been reviewed, the prime offeror must ensure that the subcontractor is proposed on other than a cost-reimbursement basis or must adequately explain how the subcontractor's accounting system will be approved prior to an award to that subcontractor.

b. The offeror shall provide a summary description for its accounting system, including indirect rate structure, and state whether it is compliant with Generally Accepted Accounting Principles (GAAP) and Cost Accounting Standards, if applicable. The offeror shall provide any known/cited accounting system deficiencies. The Contracting Officer may request an accounting system audit or follow up audit from DCAA. The offeror shall also identify any deviations from the offeror’s standard procedures in preparing this proposal. If the offeror proposes to absorb a portion of costs, explain the reason and impact on cost and the specific accounting treatment that will be given to those absorbed cost.

L.4 FOR INFORMATIONAL PURPOSES

The estimates in this section are provided for INFORMATIONAL PURPOSES only.

a. Based on historical data RTS Range customer Test Mission Support (TMS) are estimated based on 10 missions per year and vary in…