W90VN824R0035-0001_Amendment 0001.pdf

411TH CSB, KOREA - RCO CASEY

POC: MS. HAN, CHIN OK

DSN: 315- 722- 4863

EM AIL: CHINOK.HAN.LN@ARM Y.MIL

APO AP 96205- 5289

UNITED STATES

0012021023

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provi ded herei n, all t erms and condit ions of t he document refere nced in Item 9A or 10A, as heretofore change d, remai ns unchanged and in ful l force and effect .

15A. NAME AND TIT LE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

ST ANDARD FORM 30 (Rev. 10-83) Prescr ibed by GSA

FAR (48 CFR) 53.243

See Next Page.

1. CO NTRACT ID CODE P AGE OF P AGES

J 1 44

16A. NAME AND T ITLE OF CONTRACTING OFFICER (Type or print)

16C. DAT E SIGNED

BY 18-Apr-2024

16B. UNITED ST AT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contract ing Officer )(Signature of person authorized t o sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, Count y, Stat e and Zip Code) X W90VN824R0035

X 9B. DAT ED (SEE IT EM 11)

02-Apr-2024

10B. DAT ED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITAT ION NO.

11. THIS IT EM ONLY APPLIES T O AMENDMENT S OF SOLICITATIONS

X The above numbered soli cit ati on i s amended as set forth in It em 14. The hour and date specified for rece ipt of Offer is ext ended, X is not extended.

Offer must acknowl edge rece ipt of t his amendment pri or to the hour and date specified in the sol ici tat ion or as amended by one of t he fol lowing methods:

(a) By compl eti ng Items 8 and 15, and returning copi es of the amendment ; (b) By acknowledgi ng recei pt of thi s a mendment on each copy of t he offer submit ted;

or (c) By s epara te let ter or t elegram whi ch i ncludes a refe rence t o t he s olic ita tion and amendment numbers . FA ILURE OF YOU R A CKNOWLEDGMENT TO BE RECEIVED AT TH E P LACE D ESIGNATED FOR TH E RECEIPT OF OFFERS P RIO R TO THE HOUR AN D DATE SP ECIFIED MA Y RESULT IN

REJECTIO N OF YOUR OFFER. If by vir tue of thi s amendment you desire t o change an offer already submit ted, s uch c hange ma y be made by t ele gram or let ter, provided each t elegram or l ett er makes reference to the sol ici tat ion and this amendment , and is re ceived prior to the openi ng hour and dat e speci fi ed.

12. ACCOUNTING AND APPROPRIATION DAT A (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORT H IN ITEM 14 ARE MADE IN THE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED T O REFLECT THE ADMINIST RATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUTHORITY OF FAR 43.103(B).

C. T HIS SUPPLEMENT AL AGREEMENT IS ENT ERED INTO PURSUANT TO AUTHORITY OF:

D. OT HER (Specify type of modification and authorit y)

E. IMPORTANT: Contract or is not, is required to sign this document and return copies t o the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/cont ract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/ MODIFICATION NO. 5. P ROJECT NO .(If appli cable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Apr -2024

CODE

411TH CONTRACTING SUPPORT BRIGADE, KOREA

RCO CASEY

UNIT#15289

APO AP 96224-6224

UNITED STATES

W90VN8 7. AD MINISTERED BY (If other t han item 6)

4. REQUISITION/PU RCHASE REQ. NO.

CODE W90VN8

FACILITY CODECODE

EMAIL:TEL:

W90VN824R0035

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0001

a. The purpose of this amendment is to answer the questions from the offerors as shown below.

Q1: We found that CLIN 0003 (On-Call Repair Services) is a requirement portion CLIN consisting of 121 Jobs per year.

In accordance with PWS 5.1.5.1, in order for a Contractor to respond to an emergency within 2 hours, 24 hours and 7 days a week, regardless of holidays, a Contractor shall have at least two technicians for safety and a supervisor on standby in turns.

In addition, Service Call Receptionists shall take turns in order to handle and record service calls that may occur for 24 hours a day (PWS 5.1.5.3 Records of Service Calls).

Standby time after regular working hours inevitably incurs fixed labor costs.

We think that the Government does not consider the above-mentioned fixed labor costs to respond to an emergency within 2 hours, 24 hours and 7 days a week.

So CLIN 0003 merely consists of 121 Jobs, not monthly Firm-Fixed Priced CLIN.

As you well know, nobody can expect how many service calls will happen in the future.

It will result in extremely high-priced Oncall services considering the fixed labor costs.

A1: Government limits 121 of NTE (Not to Exceed) amount for the base and option years. CLIN 0001 and CLIN 0002 covers most of FFP labor requirements so Government fully considered FFP labor portion of the requirement. In addition to the FFP portion labor requirement, government does not know future on call repair service as well but limiting not to exceed 121 jobs per year. Believe the offeror did not understand difference between emergency repair service and on call repair service. In my analysis, I don’t see any reason to change CLIN 0003 from requirement to FFP.

Q2: Upon reviewing the solicitation thoroughly, it has come to my attention that on page 18, there is a requirement for proposal submission requesting the Prime Contractor's valid Construction Business Registration(건설업등록증) for the business item category of "Building/Facilities Maintenance"(시설물유지관리업) in accordance with Article 9 of the ROK Law "Framework Act on the Construction Industry."(건설산업기본법)

However, it is essential to note that as of December 31, 2023, the industry category of "Building/Facilities Maintenance business"(시설물유지관리업) was removed following the amendment of the Construction Industry Basic Act in 2020. This change was further supported by the Ministry of Land, Infrastructure and Transport Notice No. 2021-932, which was enforced on July 1, 2021. According to this notice, companies previously registered under Facility Maintenance and Management Business had the option to convert their registration to Comprehensive Construction Work Business(종합건설업), specifically Architectural Construction(건축공사업) or Civil Engineering Construction(토목공사업).

Given this legal amendment and industry conversion, I believe it would be prudent to request the submission of a comprehensive construction business registration that aligns with the current industry categorization. Specifically, I suggest requesting documentation related to Architectural Construction or Civil Engineering Construction

(종합건설업- 건축공사업 또는 토목공사업) instead of requiring a certificate for an industry that no longer exists, namely 'Building/Facilities Maintenance business' (시설물 유지관리업).

I kindly request that the solicitation be amended accordingly to reflect the current legal framework and industry standards. This adjustment will ensure clarity for potential proposers and align with the current regulatory environment.

For your reference, I have provided the link to the legal amendments mentioned earlier: [Ministry of Land, Infrastructure and Transport Notice No. 2021-932 - Detailed Standards for Industry Conversion of Facility Maintenance and Management Business] https://law.go.kr/LSW/admRulLsInfoP.do?admRulSeq=2100000202477

A2: The Addendum to FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (OCT 2015) and FAR 52-212-2, EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) are revised to reflect above changes, from i) Prime Contractor’s valid Construction Business Registration (건설업등록증) for the business item category of “Building/Facilities Maintenance” (시설물유지관리업) in accordance with the Article 9 of ROK Law “Framework Act on the Construction Industry” (건설산업기본법) to i) Prime Contractor’s valid Construction Business Registration (건설업등록증) for the business item category of “Architectural Construction(건축공사업)” or “Civil Engineering Construction(토목공사업)”. in accordance with the Article 9 of ROK Law “Framework Act on the Construction Industry” (건설산업기본법).

Q3: Key Personnel requirements and qualifications. Could you please clarify what key personnel standards should we follow to conduct a proposal? Seems like the solicitation and TE13 Contractor Qualification standards havedifferencwes.

-CM’s requirement: License/National Health insuranceService Certificate (pp.2) -ACM: The RFP does not indicate ACM as a keypersonnel, but the TE13 does. (pp.2) -Engineer for Heat Pump System: RFP asks minimum of three persons, but the TE13 asksminimum of one person (pp.2)

A3: The TE13, Contractor Qualification is deleted due to the duplicated content within PWS. The Addendum to FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (OCT 2015) and

FAR 52-212-2, EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV

2021) are revised to correct the discrepancies in TE and PWS as follows:

From:

Subfactor 3: Key Personnel Qualification

The Offeror shall provide an individual (personal) resume and copy of required current and valid license issued by Human Resources Development of Korea (한국산업인력공단)(both in English and Korean versions) to demonstrate for each of the position titles (a minimum one or more personnel) listed in below.

Each resume must clearly identify in the following fomat;

- Name of job title (CM)

- Description of qualifying work experience

- Length of contract/project (year/month/date-year/month/date)

- Value of contract/project in KW for total amount

- Company Name/Employer, email/phone number of validating point of contact (POC)

(a) Contract Manager (CM) - CM who has Engineer for Energy Management (에너지관리 기사) license and a minimum of two (2) years of experience within the last seven (7) years as of the closing date of this solicitation, as a CM in the operation, maintenance, inspection, construction, design or trouble shooting of heating ventilations and heat pump systems and HVAC duct/Exhaust Fan Duct cleaning service.

(b) Industrial Engineer for Heating System – The offeror shall provide a resume of Industrial Engineer with a minimum of (2) persons who have Industrial Engineer Boiler (보일러 산업기사) license and at least two (2) years of verifiable experience within the last seven (7) years from the closing date of this solicitation in the field of engineering related to the operation, maintenance, inspection, construction, design or trouble shooting of heating systems and equipment specified in Attachments.

(c) Engineer for Heat Pump System - The offeror shall provide a resume of Engineer with a minimum of three (3) persons who have Air-Conditioning Refrigerating Machinery (공조냉동기계 기사) license and at least two (2) years verifiable experience within the last seven (7) years from the closing date of this solicitation in the field of heat pump systems specified in Attachments.

To:

Subfactor 3: Key Personnel Qualification:

The Offeror shall provide an individual (personal) resume and copy of required current and valid license issued by Human Resources Development of Korea (한국산업인력공단)(both in English and Korean versions) to demonstrate for each of the position titles (a minimum one or more personnel) listed in below.

Each resume must clearly identify in the following fomat;

- Name of job title

- Description of qualifying work experience

- Length of contract/project (year/month/date-year/month/date)

- Value of contract/project in KW for total amount

- Company Name/Employer, email/phone number of validating point of contact (POC)

(a) Contract Manager (CM) - CM who has Engineer for Energy Management (에너지관리 기사) license and a minimum of two (2) years of experience within the last seven (7) years as of the closing date of this solicitation, as a CM in the operation, maintenance, inspection, construction, design or trouble shooting of heating ventilations and heat pump systems and HVAC duct/Exhaust Fan Duct cleaning service. CM should provide the confirmation document of qualification of National Health Insurance Service.

(b) Industrial Engineer for Heating System – The offeror shall provide a resume of Industrial Engineer with a minimum of one (1) persons who have Industrial Engineer Boiler (보일러 산업기사) license and at least two (2) years of verifiable experience within the last seven (7) years from the closing date of this solicitation in the field of engineering related to the operation, maintenance, inspection, construction, design or trouble shooting of heating systems and equipment specified in Attachments.

(c) Engineer for Heat Pump System - The offeror shall provide a resume of Engineer with a minimum of two

(2) persons who have Air-Conditioning Refrigerating Machinery (공조냉동기계 기사) license and at least two

(2) years verifiable experience within the last seven (7) years from the closing date of this solicitation in the field of heat pump systems specified in Attachments.

Q4a: Is it possible for the contractor to install containers for office use and storage use? What is SF (Square Feet) where containers can be installed?

A4a: Yes, standard size of containers can be installed to the site, but the site has not been decided yet.

Q4b: Will water and electricity be provided for the container by the Government? Will the US Government install water and electiricity meters (수도 및 전기 계량기) on containers?

A4b: If the contractor elects to have their own container with utilities, they will need to provide reimbursable costs for power hook-up and service. The Contractor shall obtain written approval from DPW prior to installing connections and meters. All temporary connections shall be restored to original condition before the final payment for this contract. No temporary connections will be allowed until the Contractor has submitted a detailed plan for the connection and has received approval from the COR for the connection as planned. Any alterations or temporary connections shall be the responsibility of the Contractor. The plan shall include a detailed description on how the connection will be restored to its original condition.

Q5a: Because there are many old buildings in USAG Yongsan and most of them have oil boilers installed, workers are easily exposed to oil due to the nature of the site.So, it is essential to be able to wash them immediately for safety and health after completing their work.Is it possible to use the communal shower rooms on base?

A5a: No

Q5b: If we have to use an off-base shower room whenever we perform disassembly or inspection work, work efficiency will also be lowered. (In accordance with Korean Occupational Safety and Health Act Article 128-2, a “business owner” shall install rest facilities that employees can use during break time to relieve their physical fatigue and mental stress.)

A5b: The answers is same as Question 4 and the business owner is the Contractor for this contract.

Q6a: Shall the contractor provide on-base service call center, and or can the contractor have off-base call center?

A6a: Contractor’s container office can be used for on-base service call center or off-base office building can be used also.

Q6b: Shall the contractor receive service call with only a DSN phone?

Q6b: No, Contractor can use commercial phone or cell phone, also.

Q7a: CLIN X0004 Installation & Removal Services (Requirement Portion), In accordance with para 5.1.7 of PWS and Attachment 7 List for ELINs Items. Offerors shall provide the prices for the listed items in Attachment 7 with the price proposal. This CLIN has a Not To Exceed (NTE) amount of KW61,170,000

A7a: In case amount is KRW61,170,234 of CLIN 0004 (example: maximum quantity cannot over 611,700)

Quantity Unit Unit Price (KRW) Amount (KRW)

611,700 EA 100 61,170,000

Q7b: Replacement/Repair Parts (Requirement Portion) The Contractor shall provide replacement/repair parts and materials in accordance with the paragraph 5.18 of PWS. All items listed in the Attachment 8 shall be Brand Name or Equal. The contractor shall provide the prices for the listed items in Attachment 8 with the price proposal. This CLIN has a Not To Exceed (NTE) amount of KW134,069,000 unit price is KW100

A7b: In case amount is KRW134,069,456 of CLIN 0005 (example: maximum quantity cannot over 1,340,690)

Quantity Unit Unit Price(KRW) Amount (KRW)

1,340,690 EA 100 134,069,000

Q8: In the TE-04 List of Heat Pump Equip, we can see Trane's Heat Pumps are installed. We want to check whether Trane-private programs are installed in the system or not. If so, shall the Contractor work with Trane? or Will the Government provide any instructions to use Trane programs for the Contractor?

A8: As the Heat Pump equipments in the TE-04 list were manufactured by Trane which has its own license for that equipment. The Government will not provide the information for Trane-private programs, manuals, etc. to the Contractor. After the award, contractor require to coordinate with the Trane to perform the services.

b. All other terms and conditions remain unchanged.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO FAR 52.212-1

Addendum to FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (OCT 2015)

1. CONTRACT AWARD

1.1. The Government intends to execute a Firm Fixed Price contract. Award will be made to the responsible Offeror submitting the Lowest Price Technically Acceptable (LPTA) offer in accordance with the Federal Acquisition Regulation (FAR) Parts 12 and 13.5 that satisfies all terms and conditions of the solicitation. Offers will be evaluated for acceptability, but not ranked using the non-cost factors/subfactors. All non-cost factors and subfactors will be rated as either “acceptable” or “unacceptable”. In order to be considered for award, there must be an “acceptable” rating in every non-price factor/subfactor. In other words, a rating of “unacceptable” for any factor or subfactor will result in the entire offer being rated “unacceptable”.

1.2. In accordance with FAR 52.212-1 “Instructions to Offerors-Commercial Items (OCT 2014), the Government reserves the right, based on the Government’s best interests, to make a determination to: 1) award without discussions; 2) make a single award for this requirement; 3) establish a competitive range in order to conduct discussions; and/or 4) make no award if, upon evaluation, none of the proposals are deemed likely to meet the requirements.

2. PROPOSAL SUBMISSION: Offerors’ proposals shall adhere to the following instructions:

2.1. These instructions are designed to ensure submission of essential information in order for the Government to understand and evaluate proposals. Offerors are cautioned to follow the detailed instructions fully and carefully, as the Government reserves the right to make award based on initial offers received, without discussions with offerors.

2.2. Offerors are cautioned to submit adequate information to enable the Government team to fully ascertain each Offeror’s capability to perform all of the requirements identified in the solicitation. All commitments made in the proposal shall become a part of the resultant contract.

2.3. Offerors are required to submit a COMPLETE package via email to Ms. Han, Chin ok, chinok.han.ln@army.mil or Mr. Song, Kil Chae, kilchae.song.ln@army.mil by 13:00 hours (local Korean Time) by the closing date.

2.4. A complete offer package includes:

(a) Signed first page of the solicitation and each amendment

(b) All information required for I-Technical, II-Past Performance and III-Price as supporting documentation for the non-price factor(s) specified in Addendum to FAR 52.212-1 and 52.212-2 of this solicitation.

FACTOR I. TECHNICAL PROPOSAL

Subfactor 1: Prime Contractor’s Business Permission Registration.

The offeror shall provide a copy of Prime Contractor’s current and valid registration issued by the ROK Government as listed below. The registration of subcontractor cannot be substituted for the prime contractor’s registration.

i) Prime Contractor’s valid Construction Business Registration (건설업등록증) for the business item category of

“Architectural Construction(건축공사업)” or “Civil Engineering Construction(토목공사업)”. in accordance with the Article 9 of ROK Law “Framework Act on the Construction Industry” (건설산업기본법).

ii) Prime Contractor’s Public Sanitation Control Business Registration (위생관리용역업등록증).

Subfactor 2: Prime Contactor’s Prior Experience.

The offeror shall be evaluated on provided an evidence of a minimum of two (2) years’ experience within the last seven (7) years as of the closing date of this solicitation in the field of maintenance and repair services on Heat Ventilations & Heat Pump Systems, HVAC and Exhaust Fan Duct cleaning requirements. The experience of a subcontractor cannot be substituted for the prime contractor’s experience. The offeror shall provide evidence of prior experience in the following format:

- Title of the contract/Project

- A detail description of work completed with number of Heat Ventilations & Heat Pump Systems

- Length of contract/Project (year/month/date – year/month/date)

- Value of contract/project in KW for total amount

- Complete name, phone number, and E-mail address of point of contact at Client Organization (Company) or Requiring Activity (RA)

The experience of a subcontractor cannot be substitute for the prime contractor’s experience.

Subfactor 3: Key Personnel Qualification.

The Offeror shall provide an individual (personal) resume and copy of required current and valid license issued by

Human Resources Development of Korea (한국산업인력공단)(both in English and Korean versions) to demonstrate for each of the position titles (a minimum one or more personnel) listed in below. Each resume must clearly identify in the following fomat;

- Name of job title

- Description of qualifying work experience

- Length of contract/project (year/month/date-year/month/date)

- Value of contract/project in KW for total amount

- Company Name/Employer, email/phone number of validating point of contact (POC)

(a) Contract Manager (CM) – The offeror shall provided a resume of CM who has Engineer for Energy Management

(에너지관리 기사) license with a minimum of two (2) years of experience within the last seven (7) years as of the closing date of this solicitation, as a CM in the operation, maintenance, inspection, construction, design or trouble shooting of heating ventilations and heat pump systems and HVAC duct/Exhaust Fan Duct cleaning service. CM should provide the confirmation document of qualification of National Health Insurance Service.

(b) Industrial Engineer for Heating System – The offeror shall provide a resume of Industrial Engineer with a minimum of one (1) persons who have Industrial Engineer Boiler (보일러 산업기사) license and at least two (2) years of verifiable experience within the last seven (7) years from the closing date of this solicitation in the field of engineering related to the operation, maintenance, inspection, construction, design or trouble shooting of heating systems and equipment specified in Attachments.

(c) Engineer for Heat Pump System - The offeror shall provide a resume of Engineer with a minimum of two (2) persons who have Air-Conditioning Refrigerating Machinery (공조냉동기계 기사) license and at least two (2) years verifiable experience within the last seven (7) years from the closing date of this solicitation in the field of heat pump systems specified in Attachments.

(d) Environment Engineer – The offeror shall provide a resume of Environment Engineer with a minimum of one

(1) Industrial Engineer who has Air Pollution Environmental (대기환경 산업기사) license and at least two (2) years verifiable experience within the last seven (7) years from the closing date of this solicitation in the field of HVAC duct/Exhaust Fan Duct cleaning service.

(e) Craftsman for Gas Fired Equipment – The offeror shall be evaluated on provided a resume of Craftsman for Gas Fired Equipment with a minimum of one (1) Craftsman who has Gas license or completed the course for Gas

Facility Safety Management (가스 기능사 또는 가스사용시설 안전관리자 교육이수자).

Note: Key personnel shall be individually staffed. Proposals will not be considered technically acceptable if the proposal(s) submitted has multiple licenses per person.

Subfactor 4: Equipment Plan – The offeror shall submit its Equipment Plan which clearly demonstrates how the offeror shall provide necessary equipment to perform the repair, maintenance of Heating Ventilations & Heat Pump Systems and HVAC duct/Exhaust Fan Duct cleaning service and clearly identifies equipment type, description, quantities, ability to secure (rent or owned) required equipment and any other information to perform the requirements in accordance with the PWS. The plan shall include Equipment List, Description, and Quantity of all equipment (rent or if owned by offeror).

Subfactor 5: Phase-In Plan – Offerors shall provide Phase-In Plan. The contractor shall clearly detail their method for key personnel on boarding, during the one (1) month transition period. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan. The Contractor shall detail the sufficient experienced (labor mix) staff during the Phase-In to ensure that the services can be executed at the required level of proficiency once the contract performance period commences.

FACTOR II. PAST PERFORMANCE: The past performance factor considers the Offeror’s demonstrated recent and relevant record of performance that meets the contract requirements. Past performance will be evaluated on an acceptable/unacceptable basis. Offerors are required to identify contracts, either commercial and government contracts for the same or similar services. The Government may ascertain past performance information on the Offeror from sources other than the contracts/references provided. In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the Offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable”.

The offeror shall provide recent and relevant past performance in Preventive Maintenance & Repair of Heating and Ventilation System. Recent past performance is within the last seven (7) years as of closing date of the solicitation.

Relevant past performance are those that are the “same or similar” services based on size, scope, complexity, and contract type.

(a) The offeror shall provide the following information for each past performance reference:

- The title of the contract/project

- A clear description of work completed

- Length of contract/project (Year/Month/Date – Year/Month/Date)

- Value (Won amount and SF per month) of contract/project

- Complete name and phone number of Point of Contact (POC) at Client Organization

(b) The Government may send Past Performance Questionnaire to the POCs listed by the Offeror for each relevant contract, who will subsequently be requested to submit information to the Government no later than 14 days after Government issuance of the questionnaire.

*Note: Offerors are reminded that while the Government may elect to consider data obtained from other sources, the Government does not assume the duty to search for data to cure problems it finds in the proposals. The burden of providing thorough and complete past performance information references rests with the Offeror.

FACTOR III. PRICE PROPOSAL: The offeror shall provide complete CLINs identified in this solicitation. Any underlying assumption including proposed escalation rates between the 1st and subsequent periods shall be clearly explained. Proposed price will be reviewed to determine if the price is complete, and reasonable.

The price offer shall set forth a summary of the total proposed price of each CLINs/Sub-CLINs.

3. SITE VISIT

a. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the price of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. The site orientation schedule is as follows:

Time and Place: 15 April 24 at 09:30 AM, TMP Gate #7, at Yongsan ((Dongbinggo-dong, Yongsan-ku, Seoul, near Dongbinggo branch of Starbucks)

b. Offeror shall submit the following information to Mr. Kim, Chong U, 722-6310 (010-2216-3788), chongu.kim2.ln@army.mil, Ms. So, Chong Ok, 722-6311 (010-7627-4312), chongok.so.ln@army.mil and Ms. Han, Chin Ok, 722-1384, chinok.han.ln@army.mil.

. Name individual per offeror (Maximum 2 person may be escorted)

c. The attendee must bring a photo identification card (주민등록증).

4. PRE-AWARD SURVEY: A pre-award survey may be conducted on firms, to include joint venture partners and subcontractors indicating firm commitments to this acquisition that were included with the proposals. The pre-award survey is to determine the prospective contractor’s responsibility IAW FAR 9.104-1. Information may be requested as required by the Contracting Officer and the information shall be submitted within three (3) working days of the request.

PWS

PERFORMANCE WORK STATEMENT

Preventive Maintenance & Repair of Heating and Ventilation System in Yongsan Cluster

USAG Yongsan-Casey

1.0 Introduction. This is a non-personal services contract to provide Preventive Maintenance of Heating and Ventilation Maintenance and Repair Services in Yongsan cluster. The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. To perform operation, maintenance, repair and overhaul of integrated heating, ventilation and heat pump systems as defined in this Performance Work Statement (PWS), section 5 except for those items specified as government furnished services. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS. The Contractor is responsible for providing all parts required for Preventive Maintenance Orders (PMOs) and all repair parts required for Demand Maintenance Orders (DMOs).

1.1 Background. Yongsan cluster is consists of Yongsan, Camp Morse and CP Tango and K-16 AB. Yongsan, Camp Morse are in Seoul city and CP Tango and K-16 AB are in Gyeonggi province, which consist of approximately 794 acres and 1093 buildings. The population base consists of approximately 3,365 Military, Government civilian.

1.2 Objectives. The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, and Local Laws, Regulations, and Directives to include, but not limited to, the publications in Section 7, Related Documents.

1.2.1 The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract.

The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost-effective ways to fulfill preventive maintenance of heating and ventilation maintenance and repair services in Yongsan cluster and their component needs, emphasizing innovation and commercial best practices.

1.3 Climatic Conditions. The average annual rainfall is 60 inches; with the wettest months being July-August.

The average annual snowfall is 5 inches, with snowfall expected during the period of December - February. The average frost-free period (growing season) during the year is about 270 days. The first killing frost may be expected about December, and the last killing frost generally occurs in February. The average annual maximum and minimum temperatures are approximately 63 and 43 degrees Fahrenheit, respectively. Monthly normal temperatures ranged from a low of 25 degrees in the month of January to a high of 76 degrees in the month of August. Summer temperatures often reach 86 degrees Fahrenheit, while sub-freezing weather is common during the winter months.

1.4 Facility Access. The Contractor shall ensure access to all fire detection and suppression systems in case of emergencies or for other Fire Department purposes. The Contractor shall inform the Fire Department point-of-contact (POC), prior to outages that will impact the function of the system, special problems or circumstances, which require Fire Department inspection. The Fire Department will reset alarm systems to operational status.

1.5 Traffic Flow. The Contractor shall maintain the free flow of traffic during surfaced area maintenance. The Contractor shall notify the Contracting Officer (KO), in writing, a minimum of fourteen (14) calendar days in advance of any scheduled closure of streets. Emergency road closures shall be coordinated with the Contracting Officer Representative (COR) or Alternate Contracting Officer Representative (ACOR).

1.6 Drainage. N/A

1.7 Restoration of Landscape Damage. Trees or other landscape features damaged by the Contractor’s operations shall be restored to the original state at no additional cost to the Government.

1.8 Dust Suppression. The Contractor shall perform dust suppression when necessary, during maintenance and repair activities or as directed by the Contracting Officer or COR.

1.9 Utility Location. N/A

1.10 Excavation Permits. N/A

1.11 Work Clearance. N/A

2.0 Requirements.

2.1 Description of Services. See Section 5.0 for the specific SERVICE or Functional Area (FA).

2.1.1 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information.

2.1.2.1 Transition (Phase In/Phase Out). The Contractor shall prepare and submit a transition plan within ten (10) business days after contract award. The transition plan will have a thirty (30) business day transition period that will be implemented by the Contractor and shall state Contractor key personnel on board, to include IT/Network accounts and access with the appropriate Government organizations. The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services are maintained at the required level of proficiency. During the phase-in, the Contractor shall observe all operations pertinent to the requirements of the PWS, to include office functions, procedures, and operations, repair/maintenance operations, and any other operations as deemed necessary by the Contractor that will enable Contractor personnel to become both knowledgeable in, and familiar with, their assigned areas of responsibility. The Contractor shall commence all operations required by this PWS as of the first day of the contract period. Therefore, on the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract.

2.1.2.1.1 Phase In/Phase Out for Incumbent Contractor.

If the Contractor is the incumbent Contractor, the phase out/phase in period shall be no more than thirty (30) calendar days and will primarily consist of administrative transition under the new contract number. All documents shall be updated with the new contract number and new dates and submitted for approval. All previous approvals under the old contract are invalid. The Technical Exhibits (TE-01 – TE-12) shall have the list of all documents to be updated and re-approved.

2.1.2.2 Transition (Phase-Out). Sixty (60) business days prior to contract expiration will constitute the phase-out period. The Contractor shall develop and implement a plan to affect a smooth and orderly transfer of performance responsibility to a potential successor. The initial phase-out plan shall be submitted to the COR for approval no later than six (6) months after the start of the base contract year. The plan shall contain details that include but are not limited to; timelines for events, key personnel involved and interface with the Government and follow-on Contractor. The plan shall fully describe how the Contractor shall approach the following issues: Employee notification; Retention of key personnel; Turn-over of work-in-progress, inventories and transfer of Government furnished property; Removal of Contractor property; Data and information transfer; deletion of password access to Government systems, installation clearance actions including turn-in of windshield decals and controlled access cards (CAC) and any other actions required to ensure continuity of operations. The plan shall also include a joint inventory among the incumbent, the Government, and the successor Contractor; reconciliation of all property accounts and requisitions, turn-in of excess property and cleanup of Contractor work areas.

The Contractor shall correct any damage to Government-Owned Property caused by employee negligence or mistake, intentional or otherwise. During the thirty (30) business day transition period immediately prior to the end of the previous contract, the Contractor shall permit the successor Contractor (and the successor Contractor's employees) to observe and become familiar with any and all operations under the contract. The Contractor shall not defer any needed repairs or maintenance for the purpose of transferring responsibility to the successor Contractor.

The Contractor shall fully cooperate with the successor Contractor and the Government so as not to interfere with their work or duties. The Contractor shall provide reasonable assistance to the Government's contract solicitation process such as verifying workload data and other factual information to be included in a new solicitation and providing access to the workplace for site visit(s) of prospective offerors.

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work to be performed under this contract will be performed at the locations listed in TE-01. A map of (Location) is located at TE-12.

2.1.3.2 Hours of Operation. The Government's regular (normal) hours are from 0730 – 1630 hours, excluding Korean holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. A DPW Work Reception desk will be operated twenty (24) hours a day, seven (7) days a week and be capable of response to DMOs and/or customer requests outside of standard working hours.

2.1.4 ROK Public Holidays. The Contractor’s performance shall not be required on the ROK Legal holidays listed below, unless there is a requirement to respond to a Priority 1, Emergency. Holidays occurring on weekends will be observed as directed by the Korea calendar:

1 and 2 January (New Year) Lunar New Year (31 December, 1 and 2 January on the Lunar Calendar) 1 March (Independence Movement Day) 1 May (Labor Day) 5 May (Children’s Day) Buddha’s Birthday (8 April on the Lunar Calendar) 6 June (Memorial Day) 15 August (Liberation Day) Chu-Suk (14, 15 and 16 August on the Lunar Calendar) 3 October (National Foundation Day) 9 October (Hangul Day)

25 December (Christmas Day)

NOTE: ROK public holidays also include any Presidential or Congressionally designated days off other than the holidays listed above.

2.1.4.1 The Contractor shall provide personnel support within 24 hours of notification outside the normal hours of operation as required, including holidays, to support the Directorate of Public Works (DPW) mission. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the KO. The Project Manager shall be available after normal hours to serve as the central point of contact for Contractor operations. Contractor personnel shall not be scheduled for overtime work.

2.1.4.2 Installation Closures.

When an unforeseen Installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the next business day following the closure unless the following day is a Saturday, Sunday, a recognized Korean Holiday, and when routine work is not scheduled for that day.

2.1.4.3 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the KO if inclement weather suspends operations within (2) hours. The Contractor shall resume operations with KO/COR approval.

2.1.4.4 Curtailment of Operations. When operations are curtailed due to manmade or natural conditions on a working day, it may be necessary for the Government to interrupt that day’s work under this contract. The Contractor shall reschedule the work on any day acceptable to the Government. If the KO agrees, the Contractor may continue the work as scheduled. The KO will provide verbal announcements of immediate curtailment of operations to the Contractor.

2.1.4.5 Days of No Scheduled Activities (DONSA). The Installation has historically granted Military personnel (Enlisted and Officers) DONSA, for example, the Friday after Thanksgiving, in addition to the listed Federal Holidays above.

DONSA are not considered a day of excused absence for the Government civilian work force or Contractor employees.

If a DONSA affects scheduled contract work or access to facilities, the work in affected facilities may be rescheduled to compensate for the DONSA.

However, announced DONSA or exodus of Military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas or uninterrupted performance of work (i.e., training facility and area maintenance and supply inventories).

The Contractor shall vary work schedules to take full advantage of such opportunities by planning maintenance that is better accomplished when personnel are not using facilities during those times.

2.1.5 Travel/Temporary Duty. N/A

2.1.6 Emergency Services.

2.1.6.1 Emergency Medical Treatment. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident. The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel. However, the Government will not provide, on an emergency basis, medical services for injuries incurred while an employee is performing under the contract.

2.1.6.2 Accident Reporting. The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. A completed typed original plus one (1) copy of ENG FORM 3394 United States Army Corps of Engineers Accident Investigation Report shall be delivered to the KO within five (5) calendar days of occurrence, whenever an accident involving personal injury or government owned property occurs.

2.1.7 Contract Administration and Management.

2.1.7.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5, Post-award Orientation. The KO and COR/ACOR will meet quarterly with the Contractor to review the Contractor's performance. Written minutes of meetings will be recorded by the Government/Contractor and signed by both the Project Manager and the KO. The written minutes will be distributed within five (5) calendar days after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes.

2.1.7.2 Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.1.7.3 The following provides the roles and their respective authority during the performance of the contract:

2.1.7.3.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be affected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.1.7.3.2 Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or Alternate Contracting Officer’s Representative (ACOR), and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The Alternate Contracting Officer Representative (ACOR) will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.7.3.2.1 COR Authority. A letter of designation will be issued to the COR/ACOR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR/ACOR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.1.7.3.3. The Contractor shall not in any way represent the United States (U.S.) Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

2.1.8 COR/ACOR Functions. The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government- Furnished Property, and coordinate site entry of Contractor personnel.

2.1.9 Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall provide a Quality Control Plan (QCP) five (5) business days before contract start. The Contractor shall provide and maintain a QCP that is acceptable to the KO. Changes to the Contractor’s QCP shall be submitted to the KO for review and approval within five (5) business days prior to implementation.

2.1.10 Subcontract Management. N/A

2.1.11 Contractor Employees.

2.1.11.1 Key Personnel.

2.1.11.1.1 Project Manager (PM). The Contractor shall provide a PM who is responsible for the performance of the work. The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The PM shall have a baccalaureate degree from an accredited College or University and five (5) years of experience in base support management or a contract similar in scope and breadth to this solicitation. The name of the PM shall be provided by the Contractor to the KO. In the circumstances when the PM is not available, the Contractor shall designate an alternate who can perform the same duties during the absence of the Project Manager.