AMD 0002 AIE-NEXT_Industry Questions.xlsx
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Questions
| Item # | Page / Section Number | Description | Question /Recommendation | Government Response | |
| List Specific Document | |||||
| 1 | Page 87 / RFP Section L 1. d. | Proposal Submission Requirements | The RFP states that 2 copies of each volume are to be submitted. Will the government change the requirement to submit 1 copy of each volume since this is an electronic submission? | Yes | |
| 2 | Page 87 / RFP Section L 1. d. | Volume I Technical | Will the government verify that the completed Attachment 0010 - Section L Cross-Reference Matrix v2.xlsx is to be submitted as a separate file and excluded from the Volume I page limit? | Yes, separate file and is excluded from Volume 1 page limit | |
| 3 | Page 90 / RFP Section L 2. (iii) (5) | Past Performance Questionnaire | RFP states Offerors shall e-mail to the Contracting Officer a list of all the POCs who were sent a questionnaire and the Government must receive this list no later than the proposal due date. The RFP further states that the E-Mail to the POC should be dated 6-Oct-2022. Recommend the government change the date to 02-Feb-2023? | Government has revised to 16-Feb-2023 | |
| 4 | Page 3, SOW 1.0 Scope | Performance Locations | The RFP SOW states “the contractor shall field the AIE system to installations in the continental United States (CONUS) and outside the CONUS (OCONUS)”, however, the RFP does not provide specific locations. There are specific State (ex. Hawaii and New Mexico) and OCONUS foreign sales taxes based on location where the work is performed and the services provided. Therefore, will the Government please add a CLIN to capture tax costs at the IDIQ level with zero pricing at this time? This would provide a CLIN for applicable state or foreign sales taxes on a Delivery Order basis, if applicable. | The Government will not be adding a CLIN to capture tax costs. | |
| 5 | Page 52, RFP Section H | Consent to Add/Delete Subcontractors | Item 3 references Attachment 0010 in Section J for Contract Labor Category Table. In Section J, Attachment 0010 is the Section L Cross-Reference Matrix. There is no Contract Labor Category Table. Please provide the Contract Labor Category Table if still required. | Reference to the Contract Labor Category Table was removed as it's not required | |
| 6 | Line 58, Attachment 0010 | Cross-Reference Matrix | SOW Section 3.1 is not present in the Cross-Reference Matrix, however, it is called out in Page 88 Section L 1 d. Will the government verify that no entry is required for SOW 3.1 in the Cross-Reference Matrix? | SOW Section 3.1 is captured in the Cross-Reference Matrix, rows 6-9. | |
| 7 | Page 18, SOW 3.2.6.1 | Software Quality Assurance Plan & System Description and Architecture | AIE Next is defined as a COTS integration program. COTS software providers do not provide the level of insight into their software activities as is being requested. Recommend that the government remove SOW 3.2.6.1. | No change to SOW 3.2.6.1. Relative to COTS, the contractor shall provide design description at the lowest level available to demonstrate how their solution performs the functions needed to meet Government requirements. | |
| 8 | Page 19, SOW 3.2.6.2.2 | Software Design Description (SDD) | CDRL A044 SDD and CDRL A046 DBDD referenced Data Item Description (DIDs) pertain to software development activities. AIE Next is defined as a COTS integration program not software development. COTS software vendors do not provide the information required by the referenced DIDs. Recommend the government remove the requirement for CDRLS A044 SDD and A046. | No change to requirements for CDRLS A044 and A046. Relative to COTS, the contractor shall provide design description at the lowest level available to demonstrate how their solution performs the functions needed to meet Government requirements. | |
| 9 | Page 19, SOW 3.2.6.3 | System Update and Implementation Plan | System Update and Implementation Plan does not have an associated CDRL number. Can the government assign a CDRL number and provide a DID? | Yes, CDRL and DID added to scope for System Update and Implementation Plan. Revisions include: SOW, sect 3.2.6.3, pg 19, changed CDRL A007 to CDRL A047; Pricing Model, added CDRL A047 to be procured under CLIN X023; updated solicitation doc "Exhibit A CDRLs" | |
| 10 | Page 91 and 92, RFP Section L 2. (iv) | VOLUME IV Small Business Participation | Can the government verify that the response to Vol IV is satisfied by submitting Attachment 0007, Small Business Participation Commitment Document that includes all the information described in the 6 numbered sections? | Yes, the response to Vol IV is satisfied by submitting Attachment 0007, Small Business Participation Commitment Document. | |
| 11 | Page 14, SOW 3.2.4.3 Technology Refresh | SOW | The SOW states in “Technology Refresh” (section 3.2.4.3) to “See section 3.2.4.4.3 for anticipated number of sites requiring technology refresh during the 6-year PoP”. Section 3.2.4.4.3 of the RFP SOW states that the Government anticipates “fielding new COTS technology to 50 previously fielded sites”. | ||
| Request clarification of whether the 50 sites mentioned in section 3.2.4.4.3 are “Technology Refresh” sites. | Correct, the 50 sites mentioned in section 3.2.4.4.3 are “Technology Refresh” sites. | ||||
| 12 | Page 41, RFP Section F | Period of Performance | The Attachment 0006 - Pricing Model does not match the designation in the Section F Period of Performance. Will the government update the RFP so Section F and the Pricing Model have matching CLIN structure? | Yes, solicitation / section F / pg 41 / Period of Performance has been corrected; Pricing Model - additional 6-month option added to end of 6-year PoP bring total potential ordering period months to 78. | |
| 13 | Page 9, P-Spec 3.1.3.12 | Kiosk | The requirement speaks to credential vetting to include DMV checks. Is this only applicable for CONUS based installations and not OCONUS installations? What is the vetting requirement(s) for OCONUS VCC's? | The locations and vetting requirements for OCONUS is undefined. However, we anticipate no change to US citizen vetting requirments. | |
| 14 | Page 10, P-Spec 3.1.3.15 | Kiosk | Will the government define what is an acceptable purpose if they are looking for changes to the visitor control process workflow? | The Government is currently not planning any changes to visitor control processes. | |
| 15 | Page 11, P-Spec 3.1.4.15 | Online | The requirement states "valid passport". Should the requirement be "a valid U.S. passport"? | Yes, Performance Specification (pg 9, sect 3.1.3.12) includes "U.S. Passport" in list of "acceptable credentials." For additional clarification, "U.S." was inserted on pg 7, sect 3.1.1.22, and pg 11, sect 3.1.4.15. | |
| 16 | Page 11, P-Spec 3.1.4.18 | Online | Does the government want the administrator responsibility to reside outside the VCC registration workstation? | ||
| The administrator responsibility is designated by the site and placed accordingly. | |||||
| 17 | Page 88, RFP Section L Subfactor 2 and Subfactor 3 | Proposal Submission Requirements | Both subfactors 2 and 3 require offerors to provide the resources (material), labor categories and hours to perform the sample tasks. We recommend the government modify the RFP to allow this information to be provided in an appendix that is not included in the Technical Factor page limit. | The Government will not modify the RFP in this regard. | |
| 18 | Page 13, SOW 3.2.3 | AIE System Government Laboratory | Will the government please reconcile the timelines for the following? |
SOW Section 3.2.3 paragraph 3 states, “The Contractor shall prepare a Failure Modes and Effects Criticality Analysis (FMECA) Report IAW CDRL A005 prior to installing the AIE System at the Laboratory”. According to Exhibit A CDRLs, CDRL A005 initial submission is 90 Calendar days after Delivery Order award. Government requires 15 calendar days for review and comment. Final due 15 calendar days after receipt of Government comments.
| SOW Section 3.2.3 paragraph 1 states, “The Contractor shall install the AIE-4 baseline configuration in the Government Laboratory and be prepared to conduct a system Functional Configuration Audit IAW section 3.2.3.1, Production Qualification Test (PQT) IAW section 3.2.6.7.2, Logistics Demonstration (LD) IAW section 3.2.7.2.2, and Physical Configuration Audit (PCA) IAW section 3.2.4.4.3.2, within 90 days after initial DO award”. | Yes, CDRL A005 "FMECA Report" is not dependent on installation of the system in the Government Lab. SOW, section 3.2.3, has been corrected accordingly. | ||||
| 19 | Page 22, SOW 3.2.7.1.1 | Contractor Logistics Support (CLS) | Within SOW Section 3.2.7.1.1 the Government states that, “CLS shall include all warranty (to include IA); software license renewals IAW CDRL A039; service agreements; 24/7 Help Desk and repair; scheduled and unscheduled field level maintenance above basic operator maintenance task and supply support, less consumables (such as printer supplies and identification card stock)”. The Government lists CLINs for both CLS (CLIN 0036) and for Software License Renewal (CLIN 0045). Is it the Government’s intention to award both CLINs for CLS and Software License Renewal on the same DO per Installation? | No, the SW License Renewal CLIN X045 will not be included in initial site install Delivery Orders. CLIN X045 will only be executed as needed. | |
| 20 | Page 24, SOW 3.2.7.1.11 | Technical Data and Software Rights | SOW Section 3.2.7.1.11 Technical Data and Software Rights states that, “the Offeror's proposal shall include all applicable commercial software license agreements related to commercial software deliverables”. Is this information required to be submitted with the AIE Next proposal? If yes, would the Government agree to this information being submitted as a separate appendix with the Offeror’s proposal and be excluded from the Volume page limit? | ||
| Yes, please include software license agreements as attachments. Submissions are excluded from the Technical Volume page count. Revision made to solicitation, pg 87, L.1.d. | |||||
| 21 | Page 24, SOW 3.2.7.1.13 | Repair Return Merchandise Authorization (RMA) | In the solicitation CLIN XX48 is marked NSP, but in the Pricing Model it requires an input. Please clarify if CLIN XX48 is NSP. | Yes, X048 is NSP. Pricing Model has been corrected. | |
| 22 | Page 25, SOW 3.2.8 | Sustainment Option | Within CONOP Section 3.2, the Government states that, “Following completion of the one year of CLS, sustainment of a fielded AIE System transitions to the Government. CECOM will provide organic AIE System sustainment support after the CLS period. CECOM will provide all required sustainment activities to include Hardware, Software, Cyber Security, and Information Assurance support to ensure maximum system Operational Availability (AO). Arrangements are also made with other Army Support Commands as appropriate for the life cycle sustainment of the AIE System”. Should the Offeror assume that the sustainment support required in Section 3.2.8 of the SOW is in support of CECOM or totally independent of their involvement? | SOW section 3.2.8 "Sustainment Option" describes scope that is totally independent of CECOM involvement. | |
| 23 | Page 88, Section L | Volume II Cost/Price | What should bidders use as the start date for base year 1? | January 3, 2024, is currently the estimated award date | |
| 24 | Page 90 | Past Performance Questionnaire | Will the Government please provide the Past Performance Questionnaire? It appears that it was not provided with the other solicitation documents. | Yes | |
| 25 | Page 89 / Section L.2.c.iii | Vol III Past Performance |
Para two states, "…relevance is defined as efforts with scope including COTS integration and fielding to 5-10 DoD Installations per year…"
Within the Draft RFP Q&A (28 Jul 22), PEO IEW&S indicated "similar scope, performed for other agencies is relevant."
| In light of the Draft RFP definition of relevance, will PEO IEW&S adjust Final RFP language to read, "...relevance is defined as efforts with scope including COTS integration and fielding to 5-10 Federal Government installations per year..."? | Yes, definition of relevance has been revised from "DoD Installations" to "Federal Government Installations." | |
| 26 | Page 87 / Section L.1.d | Proposal Submission Requirements |
| The volume table indicates multiple copies of each volume are required. | Since this is an electronic submission, will PEO IEW&S only require one electronic copy per volume? | Yes | |
| 27 | Page 87 / Section L.2.c | Content Requirement |
| Instructions state, "Each file of the proposal shall consist of a Table of Contents, Summary Section…." | Will PEO IEW&S exclude Summary Sections from page count within each volume (file)? | No, Summary sections will be included within the page count for each volume (file). Table of Contents is excluded from the page count….revision made to solicitation, pg 87, L.1.d. | |
| 28 | Page 88 / Section L.2.d | Content Requirement |
L.2.d instructions reference Attachment 0001 SOW section 3.1.
| SOW section 3.1 is "General" and includes high level AIE system information. SOW section 3.1 doesn't appear to align with the topic of this section (open architecture and future performance upgrades). | Will PEO IEW&S confirm SOW section 3.1 was the intended reference or update the reference, as appropriate? | SOW section 3.1 is correct. However, 3.2.6 has been added to the referenced L.2.d instructions. | |||
| 29 | Page 87 / Section L.2.c.i | Offerors shall complete the Attachment 0010 - Section L Cross-Reference Matrix Spreadsheet with corresponding proposal section and page numbers.' | Would the Government like the Cross-Reference Matrix to be included in the Summary Section or in the Technical Volume Narrative? In either instance, will the Government allow the Cross-Reference Matrix to be excluded from page count? | Please include the Cross-Reference Matrix in the Technical Volume Narrative. The matrix is excluded from the page count. Revision made to solicitation pg 87, section L.1.d. and L.2.c.i. | |
| 30 | Page 90 / Section L.2.c.iii.5 | Date E-Mail to POC 6-Oct-2022 | Does this date need to be updated? | Yes, Government has revised to 16-Feb-2023 | |
| 31 | Page 90 / Section L.2.c.iii.5 | Past Performance Questionnaire must be completed and submitted. | Please provide the Past Performance Questionnaire Template. | Past Performance Questionnaire has been added | |
| 32 | Page 87 / Section L.1.c | Can we use Arial Narrow in tables and graphics? | No, however, per the solicitation instructions, Offerors can use reduced font size (no less than 8-point) for Tables and Illustrations. | ||
| 33 | Page 87 / Section L.1.c | To support larger tables, schedules, and graphics, can we use 11x17 landscape pages? | Offerors shall not use 11x17, however they may use landscape mode in the standard 8.5x11 page size per the solicitation instructions. | ||
| 34 | Page 88 of 98 / L.2.i.2.b | In Sample Task 1, the Government asks for the "Resources (Material)" in our approach. | Will PEO IEW&S allow the list of Sample Task 1 Resources (Materials) to be included outside of page count? | No, the list of Sample Task 1 Resources shall be included in the page count. | |
| 35 | Page 25 / SOW 3.2.8 | The list of sustainment activities does not appear to contain tasks which must be performed phyically at AIE sites. The listed tasks could be interpreted as performable from a remote location. | Which entity is intended to perform on-site repairs in the instance that the sustainment option is excercised? | If executed, the AIE-Next prime contractor will be responsible for execution of all scope, under the Sustainment Option for sites specifically identified in the associated Delivery Order. In some cases, on-site repairs may be necessary to maintain system reliability. | |
| 36 | P-Spec / Page 25 / Para 3.7.3.11 | "The [video management] system shall conform to industry standard for quick movement and slow motion video." | Will PEO IEW&S please provide the specific industry standard referenced in this section of the performance specification? | Vendors shall identify best solution to meet requirments. Unified Facilities Criteria (UFC) 4-021-02 offers guidance in this area. | |
| 37 | Pricing Model / Base Year(s) / Option Year(s) Tabs | CLIN 0045 Software License Renewal is to be "Negotiated at DO Level." | Since Software License Renewal is negotiated at the DO level, does PEO IEW&S expect to receive software pricing in other CLINs (e.g., Tier-1 Install, etc.)? | Software licenses shall be included in the initial per-site install prices. CLIN X045 "Software License Renewal" will be executed as needed. | |
| 38 | Pricing Model / Base Year(s) / Option Year(s) Tabs | CLIN 0021 Site Registration System |
| Kiosk, Web, Portable, and VCC registration systems are listed in separate CLINs | Will PEO IEW&S clarify the installation location and hardware/software components of the Site Registration System? | Locations are determined in coordination with the site during site survey. The registration workstation and kiosk are typically installed in the VCC. The portable registration workstation will be installed at the location designated by the site once the site has installed/confirmed a network connection. | |
| 39 | Pricing Model / Base Year(s) / Option Year(s) Tabs | CLIN 0012 Cloud Service |
The description for CLIN 0012 identifies Cloud Service as being cloud-based servers/services providing "Enterprise Data Center capability at the installations." CLIN 0012 description appears to address individual Installation "App/DB Servers…analogous [to a] Tier 1 onsite Site Server…"
| Attachment 0004 - System Description and Architecture states, "The AIE Enterprise Data Center is a collection of virtual machines that provide server computing for the AIE-3/4 system in the cloud. The Domain Controllers provide security authentication and verify user access into the AIE Enterprise Data Center. The App/DB Servers provide analogous server computing as the Tier 1 onsite Site Server and are referred to in this document as the Cloud Server. The Support Servers are virtual machine servers that provide a variety of capabilities that support and span the AIE-3/4 enterprise...." | Will PEO IEW&S identify the CLIN supporting enterprise-wide Domain Controllers and support server cloud hosting costs? | CLIN 0012 | |
| 40 | Pricing Model / Base Year(s) / Option Year(s) Tabs | CLIN 0012 Cloud Service |
The description for CLIN 0012 identifies Cloud Service as being cloud-based servers/services providing "Enterprise Data Center capability at the installations." CLIN 0012 description appears to address individual Installation "App/DB Servers…analogous [to a] Tier 1 onsite Site Server…"
| Attachment 0004 - System Description and Architecture states, "The AIE Enterprise Data Center is a collection of virtual machines that provide server computing for the AIE-3/4 system in the cloud. The Domain Controllers provide security authentication and verify user access into the AIE Enterprise Data Center. The App/DB Servers provide analogous server computing as the Tier 1 onsite Site Server and are referred to in this document as the Cloud Server. The Support Servers are virtual machine servers that provide a variety of capabilities that support and span the AIE-3/4 enterprise...." | Will PEO IEW&S clarify if CLIN 0012 includes cloud hosting costs for Installation App/DB Servers? | Cloud hosting costs are covered by the Government. | |
| 41 | Pricing Model / Base Year(s) / Option Year(s) Tabs | CLIN 0045 Software License Renewal |
| Attachment 0004 - System Description and Architecture states, "The AIE Enterprise Data Center is a collection of virtual machines that provide server computing for the AIE-3/4 system in the cloud. The Domain Controllers provide security authentication and verify user access into the AIE Enterprise Data Center. The App/DB Servers provide analogous server computing as the Tier 1 onsite Site Server and are referred to in this document as the Cloud Server. The Support Servers are virtual machine servers that provide a variety of capabilities that support and span the AIE-3/4 enterprise...." | Will PEO IEW&S confirm support server (e.g., ACAS, SCCM, Splunk, Solarwinds, SOTI, and OPMG) license costs align with CLIN 0045, Software License Renewal? | Correct, however initial SW license costs should be included in install CLIN prices. CLIN 0045, Software License Renewal, will only be executed as needed. | |
| 42 | Pricing Model / Base Year(s) / Option Year(s) Tabs | CLIN 0006 Lane Install - Tier-2; CLIN 0007 Handheld Scanner |
| CLIN 0006 includes this note: "this CLIN does not include a handheld scanner" | Since a Tier-2 lane is defined as being a handheld scanner lane and since the handheld scanner is priced in CLIN 0007, will PEO IEW&S provide additional clarity on what is to be priced in CLIN 0006? | CLIN X006, "...labor, equipment, materials, and ODCs necessary to support the function of one Lane in accordance with the SOW. Following installation the contractor shall conduct System Performance Verification IAW the SOW and CDRLs A012, A013, A022, and A024." Recommend reviewing CLIN X036 description for insight on types of HW related CLINs that are included on system install Delivery Orders. Regarding CLIN X006, "equipment, materials" does not include HW covered under other CLINs. | |
| 43 | Attachment 0008 - AIE 3.4 HW SW List | HW SW List |
| The provided HW SW List appears to be missing a number of HW and SW items (e.g., multiple Hawkeye software components, Iberon kiosk, Zenitel Intercom, cameras, etc.). | Is it PEO IEW&S' intention for bidders to insert HW and SW makes / models that are compliant with the P-Spec, but may not be the exact makes / models that are currently installed in the AIE 3.4 baseline or will the Government review the HW SW List to ensure all AIE 3.4 HW SW items are included? | The Government will evaluate proposals for compliance with the requirements (Performance Specification, SOW, etc.). "Attachment 0008 - AIE 3.4 HW SW List" is provided for Industry's situational awareness. It is the Government's expectation for AIE-Next systems to closely mirror the current AIE-3.4 baseline. However, Offerors are not required to propose only HW/SW components listed in Attachment 0008. | ||
| 44 | Page 86-87, RFP Section L, Proposal Submission Requirements, a., b.,& d. | Proposal Submission Requirements - number of copies | Section L Proposal Submission Requirements |
a.) States, "The Offeror proposal shall be submitted electronically via electronic mail (e-mail) addressed to the Contracting Officer (Danny.W.Lester.civ@army.mil) and the Contract Specialist (Brian.k.Petchel.civ@army.mil), or using DOD SAFE (https:safe.apps.mil/; follow the User Guide provided at https://dl.dod.cyber.mil/wp-content/uploads/dcs/pdf/unclass DOD_SAFE_User_Guidev0_2d1.pdf ) in the files set forth below."
b.) States, “Any portion of the proposal that is changed (as a result of negotiations or proposal revisions) should be annotated and dated. Each volume shall be clearly labeled with its Title and a copy number (e.g., copy 1 of 5).”
d.) The table instructs Offerors to submit two (2) copies of each volume.
Question: Since proposal volumes are to be submitted electronically, may Offerors submit only one (1) copy of each proposal volume?
| And if the Offeror is allowed to submit one (1) copy of each proposal volume, is the Offeror still required to label each volume with a copy number (e.g., copy 1 of 5) for each volume? | Yes, Offerors can submit one (1) copy of each volume. Copy numbers are not required. | |||
| 45 | Page 87, RFP Section L, 2. b. | Proposal Files, File Packaging | Section L, 2. Proposal Files. b. File Packaging," All of the proposal files shall be compressed (zipped) into one file entitled proposal zip using WinZip version 6.2 or later, or as separate uploads in their native format, i.e. doc, xls, ppt, etc., in read-only format. All price breakdown information to aide in the cost/price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2013." |
Question: If and Offeror submits all their proposal files as one zipped file entitled ‘proposal’, what is the maximum file size for the one (1) zipped file?
Alternatively, if an Offeror submits all their proposal files as ‘separate uploads in their native format’, what is the maximum file size for each upload.
| And may the Offeror submit multiple emails of the separate uploads if files are too large, (e.g. email 1 of 4, and email 2 of 4)? | File size is not specified. Offerors are to adhere to the page count requirement per solicitation instructions. Offerors can submit multiple emails of separate uploads if needed. | |||
| 46 | Page 87, RFP Section L, 2. b. | Proposal Files, File Packaging | Section L, 2. Proposal Files. b. File Packaging All of the proposal files shall be compressed (zipped) into one file entitled proposal zip using WinZip version 6.2 or later, or as separate uploads in their native format, i.e. doc, xls, ppt, etc., in read-only format. All price breakdown information to aide in the cost/price evaluation shall be" submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2013. |
Statement 1:“All of the proposal files shall be compressed (zipped) into one file entitled proposal zip using WinZip version 6.2 or later, or as separate uploads in their native format, i.e. doc, xls, ppt, etc., in read-only format.”
Statement 2: “All price breakdown information to aide in the cost/price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2013.”
| Question: The statements above appear to conflict. Shall the price breakdown be submitted in read only format or read/write and viewable? | The price breakdown shall be submitted in read/write format and all other proposal files shall be in read-only format. | |||
| 47 | Page 87, RFP Section L, 2. c. (i) | Proposal Files, Content Requirement | (i) VOLUME I Technical, "Offerors are responsible for including sufficient details to permit a complete and accurate evaluation strictly from a technical standpoint. The proposal shall be detailed and clearly stated to allow an assessment by the Government without need for additional clarifications. Offerors shall complete the Attachment 0010 - Section L Cross-Reference Matrix Spreadsheet with corresponding proposal section and page numbers. Simply stating compliance with requirements is not sufficient detail to support an acceptable approach." |
Question: Shall Offerors submit Attachment 0010 - Section L Cross-Reference Matrix Spreadsheet as a separate excel attachment or may the excel document be modified and placed as a Word table within Volume I?
And if Attachment 0010 is to be placed in Volume I – Technical, may it be modified or reformatted?
| And if Attachment 0010 is to be included in Volume I, may it be excluded from page count? | Include the Cross-Reference Matrix in the Technical Volume Narrative as an Excel attachment. No, the matrix shall not be reformatted. Yes, the matrix is excluded from the page count. | |||
| 48 | Page 90 RFP Section L, (3) Section 3 and page 49 of RFP, Section H | Section L instructions for Volume III, Section 3 Subcontracts | Section L instructions for Volume III, Section 3 Subcontracts states: "For other affiliates, to include but not limited to, affiliate companies, sister companies, teaming arrangements, and joint venture agreements, the Offeror shall include a copy of the signed arrangement, such as documented affiliation, a copy of the teaming agreement, or a copy of the joint venture agreement (excluded from page count). The primary offering entity must demonstrate that the affiliate will perform significant and critical aspects of the contract if awarded." |
Section H says: "The term "offeror" as used in this clause, includes any person, firm or corporation which has a majority or controlling interest in the offeror or in any parent corporation thereof, any person, firm, or corporation in or as to which the contractor (or any parent or subsidiary corporation thereof) has a majority or controlling interest. The term also includes the corporate officers of the contractor, those of any corporation which has a majority or controlling interest in the offeror, and those of any corporation in which the offeror (or any parent or subsidiary corporation thereof) has a majority or controlling interest. All references to the offeror as contained in this clause shall apply with equal force to all of these included."
| Question: Please confirm that the government includes parent companies in the definition of “offeror". Please also confirm that past performance information sheets submitted from a parent company count as one (1) of the three (3) Prime references, not as one (1) of the two (2) subcontractor references. | Yes, the Government includes parent companies in the definition of "offeror." Yes, past performance information sheets, submitted from a parent company, count as one of the three (3) prime references….not as one (1) of the two (2) subcontractor references. | ||||
| 49 | Page 90 RFP Section L, (3) Section 3 | Past Performance - Subcontracts | Does the government intend for Section 3 of the past performance requirement be included only for references provided by subcontractors? | This section requires administrative information related to Offeror's proposed organizational structure, to include signed commitments between prime and subcontractors. | |
| 50 | Page 90 RFP Section L, (3) Section 3 | Past Performance - Subcontracts | Does the government intend for Section 3 of the past performance requirement to be a single narrative for the entire team, or for each contract reference to have their own section 3? | Each contract and subcontract reference should have its own narrative under Section 3. | |
| 51 | Page 90, RFP Section L, (5) Past Performance Questionnaire | Past Performance Questionnaire | Would the Government please provide Past Performance Questionnaire template? | Past Performance Questionnaire has been added | |
| 52 | Attachment 1, SOW, Section 3.2.7.1.11 | Technical Data and Software Rights. | 3.2.7.1.11 Technical Data and Software Rights. "The Contractor shall provide the rights in non-commercial technical data and software deliverables governed by the terms and conditions of this contract. Because the Government's rights in commercial software are governed by the licensor's commercial software license agreements (unless the license terms are inconsistent with Federal procurement law or do not otherwise satisfy user needs), the Offeror's proposal shall include all applicable commercial software license agreements related to commercial software deliverables." |
| Question: Shall the Offeror place “all applicable commercial software license agreements” in Volume I, or may the Offeror submit Appendices for proposal documents such as commercial software license? | Offerors can submit software license agreements as a separate appendix and be excluded from the Volume page limit. | ||||
| 53 | General | Deadline Extension | Would the Government please consider a proposal deadline extension of 10 days so that Offerors have ample time to incorporate the Government's responses to questions, and in particular for Offerors to arrange for the PPQs to be submitted promptly and accurately? | No, the Solicitation deadline is already significantly later than under normal Solicitation deadlines taking the requirement's complexity into account. | |
| 54 | Pgs. 86, 87, RFP, Section L, 1. | PROPOSAL SUBMISSION REQUIREMENTS | Font size | Question May font size in header and footer be minimum of 8pt font? | |
| Question May cover have a font size larger than 12-point ft? | Yes and Yes | ||||
| 55 | Pg. 87, RFP Section L, 2. PROPOSAL FILES, c. Content Requirement | Content Requirement | c. Content Requirement All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. |
| Question: As Volume V is reserved for governance documentation, may the Government please exclude Volume V from requiring a Summary and a Narrative? | No | ||||
| 56 | Pg. 90, RFP, Section 2 | Past Performance | Offerors who can meet or exceed the 5-10 install experience worldwide threshold but run very lean and efficient operations may have annual dollar values on their current contracts less than $10m annually. We respectfully request that the Government reduce the past performance annual dollar threshold to an average of $8M annual value in order to not restrict highly efficient companies from bidding. | The Government will has already reduced the past performance annual contract value. Following release of the draft RFP, the annual contract value was reduced by more than 50% in response to Industry Q/As and cannot reduce it any further. | |
| 57 | Pg. 3, SOW, section 1.1 | The AIE Next program has been initiated to design, insert, produce, and deploy an improved AIE system that will fulfill AIE system objectives consistent with the Army Installations of the Future (IoTF) Initiative as described in the AIE Capability Requirements Document (CRD) (Part 2) and AIE Next System Performance Specification (P-Spec), Version 1. | The AIE Capability Requirements Document (CRD) (Part 2) was not provided as part of solicitation. Can the government provide? | No, the AIE CRD (Part 2) is still unsigned. Note: the Performance Specification aligns with the CRD. | |
| 58 | Pg. 6, SOW page 6, section 2.4.1 | Identity Matching Engine for Security and Analysis (IMESA) Interface Control | |||
| Document (ICD) 1.3v10 | This document was not provided as part of solicitation. Can the government provide? | The Government will provide a Software Development Kit (SDK) for access to IoLS and and IMESA architecture within 15 days after contract award. Nlets and State Law Enforcement data is outside of the AIE boudary, therefore vendor solutions should address communication back and forth to Nlets/State and local law enforcement information that meets the requirements in the solicitationn package. | |||
| 59 | Attachment 6 - Pricing Model | General | Do we assume network and sufficient power is available at installation locations? If power is available, do we assume its supplied via government furnished generator or UPS? | The Contractor is only responsible for power and network requirements specified in the AIE Next solicitation package. Power and network status/requirements are coordinated with the site during the site survey. | |
| 60 | Attachment 6 - Pricing Model | CLIN 0018 - Cellular ACP - Fixed. The Contractor shall provide all necessary labor, equipment, material, personnel, and associated information required to provide a fixed Cellular Wireless Access Control Point (ACP) capability IAW AIE Next Performance Specification section 3.2.5. | CLIN Description refers to AIE Next Performance Specification section 3.2.5, however, that section is titled Automatic and Visitor In Lane Registration. Is the correct section 3.2.4 Cellular Wireless? | Yes, revision made to CLIN 0018 description | |
| 61 | Attachment 6 - Pricing Model | CLIN 0019 - Cellular ACP - Deployable. The Contractor shall provide all necessary labor, equipment, material, personnel, and associated information required to provide a deployable Cellular Wireless Access Control Point (ACP) capability IAW AIE Next Performance Specification section 3.2.5.4 | Is the correct section 3.2.4.4? | Yes, revision made to CLIN 0019 description | |
| 62 | Attachment 6 - Pricing Model | General | Various CLINs reference "Priced below in CDRL section in rows 161 to 206", however, the CDRLs are listed in rows 163 to 208. Are rows 163 to 208 the correct section? | Yes, Pricing Model revised accordingly | |
| 63 | Attachment 6 - Pricing Model | CLIN 0035 - Depot Level Training Course. The contractor shall provide Depot Level Training Course for up to 10 students per class in accordance with the Statement of Work (SOW) and CDRLs A037 and A038. The unit of measure “Each” refers to one class with up to 10 students and 2 trainers. | SOW section 3.2.7.2.1 Depot Level Training (DLT) states that " Depot Level training shall entail two (2) weeks of instruction minimum and focused on AIE hardware, software and cloud functionality to include wiring and configuration of all subsystems, configurations and system functions." Is the government's intent to have one (1) class that lasts a minimum of two (2) weeks in duration? | Yes, one class should entail a minimum of two (2) weeks of instruction. Please refer to the Pricing Model for estimated number of classes per year. | |
| 64 | Attachment 8 | Hardware and Software list | Will the Government please confirm that all hardware equipment including replacement equipment must be TAA compliant. | Yes, all hardware equipment must be TAA compliant. | |
| 65 | Attachment 1, SOW, 3.2.5.6 | Data Repository | 3.2.5.6 Data Repository. The Contractor shall use the Government-designated data repository as an Integrated Data Environment (IDE), which provides information sharing among participants to include a comprehensive document repository for all programmatic documents and deliverables. Question: Would the Government please provide information about the current IDE? | CECOM SEC provides AIE Configuration Management support. CDRLS will be submitted by the Contractor to CECOM SEC via safe site. The SOP for end-to-end processing of AIE CRDLs will be provided upon base contract award. | |
| 66 | Pg. 96, RFP, 96 Factor 3 and pg. 108 Attachment 0004, Appendix D | Past Performance and Appendix D | Factor 3: Past Performance states “The Government will evaluate the Offerors record of past and current performance to ascertain the probability of successfully performing the required efforts of the SOW. |
a. Evaluation of past performance shall be in accordance with this plan utilizing the forms and questionnaires set forth in Appendix D.”
| Question: The wording in this portion of Section M pertaining to Appendix D appears to be referencing a questionnaire, perhaps the PPQ. However, Attachment 0004 Appendix D is the “OV-2 Operational Resource Flow Description” Will the Government please clarify Appendix D and the reference of the questionnaire? | Past Performance Questionnaire has been added and APPENDIX D can be found in the Army Source Selection Supplement (AS3). | ||||||
| 67 | Pg. 87, RFP Section L, 2. PROPOSAL FILES, c. | Content Requirement | Content Requirement | To allow for ample writing for technical and past performances, may the Government exclude the Summary and Narrative from the page counts for Volume I Technical and Volume III Past Performance? | No, the Summary and Narrative will be included in the page counts. | ||
| 68 | Attachment 1 - SOW, 3.2.2 | Cybersecurity | NIST SP 800-53, Revision 4 is referenced throughout the SOW - will the contractor be responsible for security controls identified in the current NIST 800-53, Revision 5? | Yes, per the SOW, section 3.2.2.1 "Risk Management Framework", "...NIST SP 800-53 Rev 4 and DoD-specific assignment values, overlays, implementation guidance and assessment procedures shall be used" and section 3.2.2.5 "System Security Plan", "The security plan shall address the security controls described in NIST SP 800-53 and should be tailored in scope and depth appropriate to the effort and the specific unclassified DoD information IAW DoDI 8510.01." | |||
| 69 | Attachment 1 - SOW; 3.2.2 | Cybersecurity | Is there an approved Type Accreditation, for the AIE systems currently operating at other locations, not addressed within the SOW? | No | |||
| 70 | Attachment 1 - SOW; 3.2.2 | Cybersecurity | What security overlays apply to the system (privacy, ICS, etc.)? | Currently, Privacy Impact Assessment (PIA) overlays have been applied to the system. | |||
| 71 | Attachment 1 - SOW; 3.2.2 | Cybersecurity | What other systems does the AIE Next connect to and inherit security controls from, besides the Army LandWarNet NIPRNET? | AIE is an enclave currently not connected to other systems. It receives some inheritance from DISA, Army Sentinel (previously known as Army Tier 1 and Tier 2 controls) and Regional Cyber Center (RCC). | |||
| 72 | Attachment 1 - SOW; 3.2.2 | Cybersecurity | Will the contractor have remote access to the eMASS instance to perform uploads/entries? | Yes, provided the Contractor has DoD-approved Cybersecurity credentials. | |||
| 73 | Pg. 24, Attachment 1 - SOW; 3.2.7.2 | Training | Do we have an approximate number of personnel to be trained? Green suiters or DOD CIV/Contractors? | Please refer to the Pricing Model for estimated training classes per year and number of students per class. | |||
| 74 | Pg. 16, Attachment 1 - SOW; / 3.2.4.4.3 | Site Installation | What is Fort Belvoir's Current system infrastructure? Priority of physical components needing repair/replacement? | Contractors should provide their best solution to meet the requirements of the AIE Next solicitation package | |||
| 75 | Pg. 19, Attachment 1 - SOW, 3.2.6.4 | Engineering Change Proposals (ECPs) | Change Control Board? System, personnel involved and process for submission to approval disapproval. | CECOM SEC provides AIE Configuration Management support and facilitates AIE CCBs. Stakeholders include: Office of the Provost Marshal General (OPMG); Product Manager Force Protection Systems (PdM FPS); staff and associates. Also, please reference SOW section 3.2.6.8 "Configuration Control Board" and CDRL A006 "Engineering Change Proposal" | |||
| 76 | Pg. 22, Attachment 1 - SOW, 3.2.7.1.1 | Total Package Fielding | Historical number of personnel required to support logistical repair/replacement of equipment. Benchstock o/h or will we need to generate one? If so, will this be charged against a CLIN to generate? | Please refer to the Pricing Model for related CLIN descriptions and estimated annual quantities. Please refer to the SOW and related CDRLs/DIDs for related requirement details. | |||
| 77 | Pg. 24, Attachment 1 - SOW, 3.2.7.2 | Training | Train the Trainer Course for physical component installation and use. If so, provided by AIE Engineers? | "Train the Trainer" is not included in the contract scope. | |||
| 78 | Pg 24, Attachment 1 - SOW, 3.2.7.2.1 | Depot Level Training | Equipment provided as Army Inventory assigned to units, or base infrastructure? | Equipment is not provided to units or base infrastructure as Army inventory. | |||
| 79 | Pg. 25, Attachment 1 - SOW, 3.2.7.3 | Inventory Management | Requests for inventory come from managing contractors, make and models of required equipment | Per SOW, section 3.2.7.3, "The Contractor shall perform associated logistical support and inventory management functions to maintain and track equipment and software accountable (unless provided as Government furnished equipment) under the contract." | |||
| 80 | Pg. 25, Attachment 1 - SOW 3.2.7.3 | Inventory Management | "Pacing Items" List. What are the no-fail components of the system? | Please reference Attachment 0004, SV-1, and supporting solicitation material. | |||
| 81 | Attachment 1 - SOW | PM FPS | How does PM FPS define “Return on Investment” as it pertains to AIE? | Highest quality system at fair and reasonable cost | |||
| 82 | Attachment 0002 - AIE-NEXT PERFORMANCE SPECIFICATION Section 3. | System Performance Specification | The document “System Performance Specification,” Section 3 states, “Reference the diagram below for the notional AIE high-level functional architecture.” But there is no diagram. Does this refer to SV-1 provided in other documents such as the SOW? | Yes | |||
| 83 | Attachment 1 - SOW | Definitions | Please define the functions of the “cache box” and how this differs from a “Site Server”. | Please reference the AIE CONOPS, sections 2.4.3.2 and 2.4.3.3, and Attachment 0004. The Cache Box is located at small and medium sites with the full user database located in the cloud server. The cache box stores user information for installation access only. The Site Server is located at large sites and contains the full user database. | |||
| 84 | Attachment 0002 - AIE-NEXT PERFORMANCE SPECIFICATION Section 3.1 | System Performance Specification | The document “System Performance Specification,” Section 3.1 references “section 3.2.6” but there is no such section in the document. Should this reference have been to section 3.2.5 or a missing section? | Section 3.2.5 is correct. Revision made to Performance Specification, section 3.1. | |||
| 85 | Attachment 1 - SOW | Visitor Survey | Can the Government provide a summary of Visitor Survey results? | No, Contractors should provide their best solution to meet the requirements of the AIE Next solicitation package | |||
| 86 | Attachment 1 - SOW | visitors and personnel complaints | Can the Government provide a list of visitors and personnel complaints related to AIE-3 and AIE-3 Pure Fleet? | No, Contractors should provide their best solution to meet the requirements of the AIE Next solicitation package | |||
| 87 | Attachment 0002 - AIE-NEXT PERFORMANCE SPECIFICATION Section 3.1.1.1 | System Performance Specification | The document “System Performance Specification,” Section 3.1.1.1 states, “The System shall perform verification of the users' credentials … during visitor vetting and AIE registration.” How does AIE-3 perform verification of Passports and VHIC credentials that are in Appendix B - List of Authorized Credentials? | Passports and VHIC credentials are used as additional tokens in the AIE system, however the primary credential is the Driver's License. Users with a passport must provide name and SSN to be vetted for issuance of an AIE pass for entry. A VHIC holder must provide name and SSN to be vetted for authorization to use the VHIC card for entry. | |||
| 88 | Attachment 0002 - AIE-NEXT PERFORMANCE SPECIFICATION Section 3.1.1.28 | System Performance Specification | The document “System Performance Specification,” Section 3.1.1.28 states the system shall support the enrollment of 5,000,000 PIR, scalable to 50,000,000. Is this per site or across the entire enterprise? | Across entire enterprise | |||
| 89 | Attachment 0002 - AIE-NEXT PERFORMANCE SPECIFICATION Section 3.1.2.5 | System Performance Specification | The document “System Performance Specification,” Section 3.1.2.5 requires EFTS support. Does AIE submit fingerprint information to the FBI for criminal evaluation? This format is required by the FBI for biometric data transmission, and is not generally required for local biometric data storage. | No | |||
| 90 | General | current deficiencies i | What are the current deficiencies in AIE that the Government would like to resolve? The incumbent contractor has information that other bidders do not but should be shared by the Government. | No deficiencies | |||
| 91 | Attachment 0002 - AIE-NEXT PERFORMANCE SPECIFICATION | AIE software and hardware | Does the current AIE software and hardware meet all of the requirements of the “System Performance Specification?” If not, will the Government highlight which requirements are new or not presently met by the system? | Contractors should provide their best solution to meet the requirements of the AIE Next solicitation package | |||
| 92 | 3.1.4.16 | current system meet the requirement of 3.1.4.16 | How does the current system meet the requirement of 3.1.4.16 (manual verification)? | Please reference Attachment 0004 | |||
| 93 | Attachment 0002 - AIE-NEXT PERFORMANCE SPECIFICATION Section 3.2.1.5 | System Performance Specification | The document “System Performance Specification,” Section 3.2.1.5 and others reference the “Survivor Access Card” however this document is not in Appendix B – List of Authorized Credentials. Please confirm the requirement to read this credential, and describe the credential and how it is intended to be used in AIE. | The Survivor Access Card is an AIE badge with a specific design issued to qualifing relatives of fallen soldiers from the registration workstation. It is machine-readable and authorized for use at all AIE installations. |
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&"Arial,Bold"&14Integrated Commercial Intrustion Detection System - VI
W909MY-22-R-0007
Draft RFP Questions
Sheet1
File details come from the government source that posted it. Updated .