Rock Island Solicitation Responses to Vendor Questions.docx

Solicitation W56HZV-21-R-L067 Rock Island Arsenal Museum Fabrication & Installation Responses to Vendor Questions

1. Is the site visit mandatory?

ANSWER: The site visit was not mandatory.

1. Would the government consider extending the bid due date? (I am asking because there is quite a bit of scope analysis needed in order to provide a responsible proposal.)

ANSWER: The proposal due date has been extended to 07 February at 10:00AM EST

1. L.4 Evaluation Factors-Past Performance (Page 59 of 70).

L.4.1.1 States “recent contracts are those performed within 3 years of the date of issuance of this RFP”. I would ask that that the period of performance is expanded to within 4 or 5 years of the date of issuance of this RFP. The nationwide Pandemic virtually shuttered all museums for a year plus curtailing and pausing contracts for 2020 and beyond. Many fabrication and installation contracts came to a halt due to the facilities being closed to the public leaving a gap of projects that would fit within the 3 year requirement of this RFP.

ANSWER: Section L.4.1.1 has been updated to change the number of years from 3 to 5. See Amendment 04 of the solicitation.

1. Is the exhibit space located on the first floor of the museum yet the first floor is above ground level?

ANSWER: The main entrance to the museum is 8 steps above ground. There is a dock adjacent to the museum that can be utilized. Dock image for reference:

1. Is there an ample space available onsite where we can stage one or more 53’ tractor trailers?

ANSWER: There is space available where tractor trailers can be staged. Coordination will be done with local Department of Public Works (DPW) for specific placement.

1. Is there attendee list available for the site visit that happened on 1-12-2022?

ANSWER: The Government cannot give out this type of information.

1. Have all of the Technical Data Packages been made available before the RFP submittal deadline or are we missing some of the information?

ANSWER: All submitted.

1. During installations we would prefer to work 10-hour days seven days a week consecutively- Is it possible to extend the hours of access to the museum during installation beyond 8:00am and 5:00pm Monday through Friday?

ANSWER: No. Government employees work a 40 hour week – overtime would need to be approved. Museum personnel is not available to work 7 days a week with overlapping schedules.

1. If the contractor has previously completed iWatch or AT Level 1 training for other US Army locations, will we need to take those training courses again for this project?

ANSWER: The iWatch or AT Level 1 training must be completed yearly. If the dates are expired, or will expire during the length of the contract, then it must be completed to comply.

1. Vinyl lettering is repeatedly called out but it’s difficult to distinguish by the dimensions what is and what isn’t vinyl lettering? Is all text on the painted exhibit walls intended to be produced as vinyl letters? If not, can you please define the specifications of the vinyl lettering.

ANSWER: Vinyl lettering is specified as the identifiers inside the case, text on the wallpaper can be printed. Some text [as specified] on wall panels is in lieu of wallpaper as the wall is specified to be painted [no graphic image is used]. These can be produced as full wallpapers, but have not been specified as such on the wallpaper sheet of the excel database.

1. Would you prefer all the locked cases to be keyed the same?

ANSWER: Yes.

1. Will the weighted walls also be connected to the adjacent exhibit walls? If so, can we use casket locks on these connections?

ANSWER: Yes, they can be connected using casket locks.

1. Who is responsible for removing the existing exhibits to make room for the new?

ANSWER: All existing exhibits have been removed. Reference image:

1. Will all the macro artifacts already be placed in the room? If not, is the Exhibit Contractor (EC) responsible for moving these items to the museum?

ANSWER: The following macro artifacts will need to be relocated from offsite to the museum by the EC:

· 122457, Gun, Field, 75mm, US Army, Steel/Wood, OLIVE DRAB, M1923E, 75mm, US, 1924, Early-20th Century, SN: 1

· 224694, Howitzer, US Army, Steel, Olive Drab/Green, M102 x M103 No. 2, 105mm, US, 1961, Mid-20th Century

· 597283, Recoil Mechanism, Howitzer, Metal, Olive Drab, XM45 AD, 155mm, US, Late-20th Century

· 451327, Howitzer, Light, Towed, Steel/Rubber, Olive Drab/Black, XM204, 105mm, US, 1975, Late-20th Century

· 420042, Launcher, Rocket, Automatic, Aircraft, Metal, Gray/Silver, T110E3B, 2.75-Inch, US, 1955, Mid-20th Century, SN: 21

· 226213 & 224692, XM47 Little John Rocket & XM80 Launcher

· 218378, Howitzer, Soft Recoil, Breech Loading, US Army, Metal, OLIVE DRAB, XM103E1, 105mm, US, 1960, Mid-20th Century, SN: 1

· 224767, Mount, Howitzer, Soft-recoil, US Army, Metal, Olive Drab/White, US, 1965, Mid-20th Century, SN: 3

· 224555, Cannon, Field, Breech Loading, US Army, Iron/Brass, Olive Drab/Black/Brass, M1897, 75mm, US, 1918, World War I

1. Will we be able to use a forklift or other lift equipment in the space to lift the macro artifacts onto the platforms and/or mounts or will we need to use manpower for securing the larger artifacts on platforms/mounts?

ANSWER: Small forklifts or other lift equipment can be used; however, consideration must be taken for the Vinyl Composition Tile (VCT) flooring to avoid damage.

1. There’s a concern that laminate may not be able to handle the weight of some of the macro artifacts if applied to the tops of the platforms holding them. Can we match a paint color to finish the tops of these platforms?

ANSWER: Yes.

1. Are all the uniforms for the mannequins in dioramas and/or display cases be provided? If not is there a list of uniforms and or props to be provided by the EC?

ANSWER: All uniforms/clothing (108th USCT Soldier & WWII Woman Worker diorama) will be provided by museum. All props will be provided by museum (table, chair, boxes, ammunition). Figures will need to be provided by EC. Reference images:

1. Are all monitors assumed to have custom bezel boxes surrounding them?

ANSWER: Yes – with openings for proper ventilation.

1. Is the EC responsible for hardwiring electrical into the building or are we to supply junction boxes in the exhibit walls at all locations requiring power?

ANSWER: Currently, all electrical power will come from existing outlets.

1. Is the 4” floor molding to be common vinyl cove base?

ANSWER: Black Kydex

Design package questions:

1.4

1. Are we to assume that all elements of the exhibit are captured in the combination of the drawing package and exhibit plan even if those elements are missing and/or not listed on both documents?

ANSWER: Yes

2.1.4

1. Is the fence section artifact already assembled, finished and ready to install or is that up to the EC to complete? If the EC needs to complete can we have the raw sections sent to the EC shop for assembly and finishing?

ANSWER: Fence is assembled.

1. Are you providing the chunk of limestone 10” x 10” x 10”

ANSWER: Yes

2.2.2c

1. Do you envision the leather tools in the pedestal case mounted to clear acrylic?

ANSWER: No – wire mounts from base [specified on Sheet C016]

2.2.2d/ Sheet C017

1. Will this case be opened only by museum staff? Does the piece of glass that slides out with the bottom of the case also need to be removable from the deck?

ANSWER: Case will only be opened by museum staff. No – glass can be permanent to deck.

3.2.1

1. It doesn’t appear on the elevation for there to be enough room to slide the cut-out figures side to side enough to reveal what’s underneath. They will either run into the wall case or slide off the end of the wall. What is the interactive intent and how do you see this working?

ANSWER: Sheet C020 specifies a 2 rail barn door style system with end stops that would allow the pieces to bypass each other on separate rails.

3.5.3

1. Does the touchable model of the tank connect to the touchscreen on the elevation or is the EC to provide a separate monitor for the video clips? What it the design intent of this interactive? This page in the design plan directs us to see attachment 4, is this document available or different from the pricing schedule attachment 004?

ANSWER: Monitor is separate item from the cutaway model. Model is a scale 3D 4” section that attaches to the wall. Monitor to play finished content provided by elected contractor from Attachment 4 is in reference to 3.5.1_interwar tank development, 1919-1940.doc media piece found on attachment 0003.

Sheet C004

1. Please specify the exact material/manufacturer when referencing “black metal laminate”. Is this the same black laminate referenced for all the platforms, cases, and exhibit furniture?

ANSWER: Yes – laminate to match cases and furniture.

Insert wall cases-

1. Some wall cases are secured with reverse threaded security screws some are hinged doors with locks. Can they all be made with reverse threaded security screw attachments?

ANSWER: No. Some of the cases are too large for one person to access the artifacts, so the larger cases will need to have hinged doors as specified.

Sheet C060

1. Can the bridge sections be produced as flat metallic shapes cut on a CNC router or plasma table?

ANSWER: Yes, providing the material is of adequate thickness to support lighting.

Sheet C063

1. Can the lighting fixtures be determined by the EF as long as they are equal to or better than the light samples specified?

ANSWER: Yes, they must be focusable to accommodate different distances on the wall.

Final page of design package, images-

1. When connecting the exhibit walls to the columns are we permitted to anchor into and/or drill holes into the existing columns?

ANSWER: Yes, panels can be connected to columns.

1. Are the dimensions between the columns measured from base to base or column to column?

ANSWER: Column to column – all final measurements to be confirmed by contractor.

1. Is there an estimated price range for this project?

ANSWER: The Government cannot give out this type of information.

1. Sheet C004 – K’nex Interactive Base – this is called out on page 93 of the design package but is not included in the Floor Cases spreadsheet. Does this need to be added?

ANSWER: It is listed in the Component database.xls sheet in the 3D object page as it is technically not a case, but a piece of furniture.

1. G046 – Female/ Early 20’s – is the mannequin standing, sitting? Please share requirements.

ANSWER: Figure is sitting. See reference photo of women ordnance worker:

1. C007 – African American Male – is this mannequin standing, sitting? Please share requirements.

ANSWER: Figure is standing – Case is specified on page C007 – figure to fit in 30” x 30” area. See reference photo:

1. G042 – Wallpaper – Wallpaper was called out in the Design Package but was not included in the Wallpaper spreadsheet. Can you confirm that wallpaper needs to be included in this space?#2 (36" x 70")?

ANSWER: Wallpaper for G042 is specified on G043 as a separate item page. It is specified as G043.

1. G036 – 32” Touchscreen Interactive – This program was in the design package but was left off the Monitor Spreadsheet. Please confirm this needs to be added.

ANSWER: Yes, 32” touchscreen and mount inadvertently omitted – updated spreadsheet provided.

1. G056 – 40” Monitor for looping video – This monitor was in the design package but not in the Monitor Spreadsheet. Please confirm this needs to be added.

ANSWER: Yes, 40” monitor, player, and mount inadvertently omitted – updated spreadsheet provided.

1. AV – Will the looping videos be supplied to the contractor to load onto the appropriate players for all the video stations?

ANSWER: Yes

1. 1” Graphic Panels – do you prefer these be direct print or mounted vinyl prints?

ANSWER: Mounted vinyl prints.

1. 1” Graphic Panels – do you have a substrate in mind? Are these Sintra?

ANSWER: Sheet C064 specifies Medium-Density Fiberboard MDF framing and facing cleated to wall panels.

1. 2” Cutouts – do you have a substrate in mind? Sintra?

ANSWER: Solid core Sintra is acceptable – color should be black.

1. Wallpaper – the term “wallpaper” can mean many different things. Is it safe to assume this is to mean a vinyl application?

ANSWER: Material can be matte vinyl – material should be durable and resistant to scratching as the public will be able to touch it.

1. G069 – Vinyl Lettering – On the spreadsheet G069 is highlighted in Yellow and left blank. What are we quoting?

ANSWER: Design changed and these were deleted from the graphics package, but not on the spreadsheet – please disregard.

1. Identifier Panels – what thickness are these panels? Do you have a substrate in mind?

ANSWER: 1” MDF or equivalent durable material – color black.

1. Simulated Metal Beam with Rivets – Is this just a vinyl wrap or do you have a different expectation?

ANSWER: Reference C042. These are 3D objects – Material MDF or acceptable durable material as visitors can touch it. Finish is to appear as gray metal.

1. Do you have specific requirements for artifact mounts? Specific materials?

ANSWER: Mounts specified on design “C” sheets – small objects should be buffered spider mounts, mounts listed in excel database should be metal buffered cradles to support weight of object, macro objects have jack stands that will need to be painted black.

1. Will conduit need to be run to each exhibit for lighting? If so, will it need to be painted black?

ANSWER: The wiring will need to be plugged into existing outlets on the walls and columns. With the exception of the two columns on the north end/main entrance to the museum, all columns have an outlet.

1. What is the elevation for the lighting tracks?

ANSWER: Reference C009 and Wall Panel Lighting sheet for number of lights and track length.

General-

1. Is there a loading dock at Museum.

ANSWER: Yes. See reference photo:

1. Please confirm that exhibits are to be installed on ground floor.

ANSWER: All exhibits are to be installed on ground floor.

1. Will existing flooring remain in exhibit space, what type floor is in exhibit space.

ANSWER: It is being replaced with a VCT over concrete.

1. Will any existing exhibit items presently in exhibit space be removed by others.

ANSWER: All exhibits and artifacts have been removed from the exhibit hall.

1. Will any existing artifact brackets/supports be used for artifacts in new exhibit items.

ANSWER: All artifact brackets/supports are to be supplied by the contractor with the exception of jack stands for the macros. All macros have jack stands.

1. Is there an existing artifact schedule.

ANSWER: See RIA Museum Artifact List_19Jan22

1. What are the yellow highlighted items shown on Attachment 1, Plan Views sheets 87 and 88 around the perimeter of walls.

ANSWER: They are existing windows. See reference photos – yellow lines on layout are windows – grey lines are windows that have been covered, but the alcove remains. See photos for reference:

1. Please confirm if the 4” black moulding shown on Attachment 001, “C” drawings is to be black kydex.

ANSWER: Black Kydex

1. Reference Attachment 001, sheet 154. Are bridge Sections part of stock buy out items and if so please provide source / sections. If these are custom fabricated items please provide more details. What is height to bottom of bridge sections above finished floor.

ANSWER: Bridge sections are not stock – to be produced by contractor to fit area specified – finished lengths to be confirmed by contractor.

1. Reference Attachment 001, sheet 155, indicating overhead bridge layout. What is support detail for attachment of bridge structure at locations not attached to existing building posts.

ANSWER: They attach to tops of wall panels or can be supported from ceiling supports.

1. Reference Attachment 001, sheet 156. Please clarify where locations of the six Section Posts are located on Plan View.

ANSWER: These are pillars that will be placed once the major pieces are placed in the exhibit space. They are section headers that delineate eras and will have different date spans.

1. Will exhibit fabricator be responsible for positioning the large macro artifacts in position?

ANSWER: The EC is responsible for positioning macro artifacts.

1. Reference Attachment 001, what is on back side of G013?

ANSWER: This will be an area for the RIA Historical Society donation box, website, and social media handles for the museum. A wallpaper sized 95” x 96” [back of G013], lighting railing of 80” with 2 light heads, and an MDF black laminate [that matches others] faced MDF plinth 10” x 10” x 36” will need to be added to the bid. Updated Component database provided.

1. Reference Attachment 3, under realistic figures, reference is made to G046, female early 1920’s. There is no G046 in Attachment 001, please provide this drawing.

ANSWER: A woman sitting at a table loading ammunition shells into boxes. We will provide the clothing, boxes, table, stool, and inert ammunition. The back of the scene will be either the example graphic in its entirety or another scene of a WWII ammo plant.

1. Reference Attachment 3 under realistic figures. Please provide more information on how these figures, pose, appearance, etc.

ANSWER: Male is standing with rifle and fixed bayonet – see reference photo of pose. We will provide all uniforming, rifle, and accoutrement.

Female is sitting at a table loading ammunition shells into boxes. We will provide the clothing, boxes, table, stool, and inert ammunition. The back of the scene will be either the example graphic in its entirety or another scene of a WWII ammo plant. See reference photos:

1. Reference Attachment 001, G057, sheet 59 states paint existing walls and fabricate simulated metal beams with rivets. Please confirm there are no new wall panels at this location.

ANSWER: No new walls. The simulated beams with rivets will attach to existing wall.

1. Reference Attachment 001, sheet 86. Note on G083 states this is an existing wall. Please confirm this is correct and that graphics, simulated metal beams and lighting will be mounted to existing walls.

ANSWER: Yes – this is the outer wall of the office. See photo for reference:

1. Reference Attachment 001, sheet 91, movable walls. Please describe what is below the movable panels in order to gain access to water pipes.

ANSWER: Weights that stabilize the wall

Graphics-

1. Graphics - Is the white space inside the circle of the 2” graphic cut out negative space? (Open to the wall space behind) G001, G083

ANSWER: Open to wall space behind – it is intended to be cut out.

1. Graphics - Is the image on the 2” graphic cut outs a surface digital print, or are these engraved, painted 3D plaques?

ANSWER: Digital print

1. Graphics - On the 1” Graphic Panels, does the edge of the .25 MDF graphic panel print have to match the .75-inch frame? Is that color SW7067 Cityscape?

ANSWER: Yes, SW 7067 City scape AV assumptions -

1. Audiovisual elements integration assumes mounting, connections, setup, and power up of the AV hardware (Content & Media files to be provided by others)

ANSWER: EC is responsible for integration (mounting, connections, setup, and power up of AV hardware). EC is responsible for media production/programming – we will provide all digital assets, scripting, outlines and functionality requirements.

1. Content and media files are the client’s responsibility.

ANSWER: EC is responsible for media production/programming – the Government will provide all digital assets, scripting, outlines and functionality requirements.

1. Any AV element installation assumes it can be integrated by utilizing a 6’ ladder. Any elements out of reach of a 6’ ladder requires a scaffold or lift. These will incur an additional cost.

ANSWER: Yes, assumption that installation can be completed using a 6’ ladder.

1. LAN access to internet shall be provided by others.

ANSWER: No internet access, all media pieces will need to be standalone.

1. AV low-voltage signal & network cabling to be run, terminated, and connected at exhibits by the contractor shall be via the existing or planned electrical conduit provided by others.

ANSWER: There is no new electrical conduit for the wiring. It will need to be run on top of the panels.

1. All hi-voltage AC power to be provided by others and terminates at the final location of the given AV element and at each AV Rack located in the appropriate AV closet. AV Rack location to have appropriate AC power and HVAC.

ANSWER: All wire lengths to be provided by contractor to reach existing power outlets.

1. AC Power & Heat Load calculations and requirements for the AV elements are to be provided by the contractor.

ANSWER: Yes

1. Structural requirements to support any AV related elements, including blocking, backing, steel structures, etc. are the responsibility of the Client. This also includes any structural engineer stamped drawings.

ANSWER: All AV related elements including mounting are responsibility of the contractor.

1. Area lighting which relates to any of the AV elements should be set to provide optimum viewability of the displays. These settings and control are the client’s responsibility.

ANSWER: All lighting focusing is responsibility of the contractor.

1. All Media Files and Content to be provided by the client. Audio files should be MP3 or WAV files and Video files should be MP4 format.

ANSWER: EC is responsible for media production/programming – we will provide all digital assets, scripting, outlines and functionality requirements. We will provide looping video in MP4 format.

1. Upon reviewing the bid documentation, assumes that the specified systems do not require:

A. Networked Show Control or Content Management B. AV Scheduling ANSWER: EC is responsible for media production/programming – the Government will provide all digital assets, scripting, outlines and functionality requirements.

1. Would it be possible to provide completed Past Performance Questionnaires from a previous solicitation that were submitted to the ACC-DTA within the last seven months to meet the past performance requirements? The questionnaires are in the same format and contain the same questions as the one issued for the Rock Island Arsenal Museum. We ask because our references are not always available to provide this information within the time requested but have provided the information in the recent past.

ANSWER: Per section L.4.1.5 the Past Performance Questionnaires should be submitted to the Government by the individual that completes the document. Therefore, completed PPQ from the past solicitations are not acceptable.

1. Would it be possible to provide more information on what your expectations are for the AV programs and what you will be providing?

ANSWER: EC is responsible for media production/programming – we will provide all digital assets, scripting, outlines and functionality requirements. See documents: 3.5.1_Interwar Tank Development, 1919-1940 and 2.1.4_Rock Island Arsenal, 1862 to Today.

1. SHEET G002: Please elaborate on the “arched off wall” reference for the 10x32 Map

ANSWER: Map to be on an arc panel – ends to be 1” off wall center 2” [or measurement determined by contractor to give desired effect].

1. BASE MOLDING; SHEET G001: is there a specification for the 4” floor molding?

ANSWER: Black Kydex

1. CASES: is desiccant required? Please confirm interior & exterior finish requirements.

ANSWER: No.

1. Mannequins - should we include dressing/prep and installation of mannequins in our proposed SOW?

ANSWER: Yes.

1. (Example: the "Buffalo Soldier" in 1.4.2) Where existing mounts are indicated, should we assume that we will reuse (touch up if needed) the existing mounts?

ANSWER: Yes.

1. KNEX TABLE; Please specify QUANTITY

ANSWER: ONE table – K’nex toys to be provided by museum.

1. SHEET G003; is the desk residing in the case an existing object or expected deliverable?

ANSWER: Existing object.

1. Would you please allow us to use examples older than two years? We would like to use a job that is closer to four years old.

ANSWER: We would not have a problem with this. Section L.4.1.1 has been updated to change the number of years from 3 to 5. See Amendment 04 of the solicitation

General

1. Will finished design/fabrication packet with material/finishing specifications be supplied for cases, reading rails, wall units, etc.?

ANSWER: Final material specifications will be approved by government from examples provided by contractor.

1. Will a turnover meeting be scheduled that will include the museum, general contractor, electricians, exhibit designer, and fabrication team?

ANSWER: Clarify “turnover meeting”. If this is when the project is completed, there will be a walkthrough with the museum personnel, contract representative and contractor before final acceptance and payment.

1. Is there an established schedule for the project?

ANSWER: The Period of Performance is from 15 March 2022- 14 March 2023.

1. Is there an established billing schedule established for the project?

ANSWER: The resulting contract will be a Firm Fixed Price (FFP) contract and it will be set up for monthly invoicing.

1. Who will the contractor/fabricator report to for this project (who is the project lead)?

ANSWER: The contractor will communicate with the Contracting Officer’s Representative (COR) who is responsible for monitoring contractor performance and delivery as set forth in the contract.

1. .Do we submit a price for line item 0004 CDRLs A001-A006?

ANSWER: No, CLIN 0004 is listed as Not Separately Priced

100. Will finalists be interviewed or will the contractor/fabricator be determined only on criteria as outlined in the proposal?

ANSWER: The Government does not intend to conduct any interviews. An award will be made to the offeror whose proposal represents the best value to the Government in accordance with the criteria set forth in Sections L & M of the RFP, and is eligible for award.

101. Will this exhibit work in conjunction with existing exhibit spaces? If so, will the new exhibit match the existing established design style, materials, and finishes? If so, would the specifications from the existing established environments be available to the contractor?

ANSWER: The existing exhibit will be removed. This is a new installation.

102. What is the expected life of the exhibit?

ANSWER: Average of at least 15 years.

103. Will the experience be guided? Or a self-guided?

ANSWER: The experience will be self-guided.

104. Who will be responsible for the necessary permits, electrical needs, etc.?

ANSWER: Rock Island Arsenal Department of Public Works (DPW).

105. Will you be sharing the questions and answers with all companies?

ANSWER: Yes

Materials

106. Where wallpaper is specified, does this refer to vinyl wall graphics?

ANSWER: This can be matte vinyl or a durable paper product that is resilient to scratching as the public will be able to touch these areas.

107. Is there a preferred substrate for the dimensional wall graphics for will you be relying on the recommendations of the fabricator?

ANSWER: The image panels are specified on page C064. The dimensional specialty cut seals/logos specified in previous questioning as black solid core Sintra.

108. We have concerns with the Black metal laminate specified for cases – durability, sharp edges, etc.? Would the designer be open to alternate materials as long as they work with the established design style/aesthetic?

ANSWER: Yes

Lighting/Electrical

109. Who is responsible for lighting fixtures/brackets/wiring?

ANSWER: Contractor is responsible for lighting, brackets and wiring.

110. Who is responsible for the power to the wall units, especially any that are not connected to an existing wall?

ANSWER: Contractor is responsible to provide enough wire and connectors to reach existing electric outlets.

111. Who is responsible for the power to the lighted cases?

ANSWER: Contractor is responsible for enough wire and connectors to reach existing electric outlets.

112. Regarding the metal support rods for the track lighting – is that an off the shelf item (C002)?

ANSWER: It can be. Specification left open for contractor to have creative leeway to provide an acceptable product that works with acceptable lighting fixtures.

113. Based on the design package, all power gets plugged into walls. In those instances where a wall does not connect/intersect with an existing wall for power, where would the power come from for that unit?

ANSWER: Contractor is responsible to provide enough wiring to reach existing outlets.

Video/Digital

114. Where will the players for the video monitors need to be housed?

ANSWER: Players [assumption BriteSign] to be housed behind monitor.

115. Who is responsible for monitors/interactive components/Programming?

ANSWER: Contractor is responsible to provide monitors, touchscreens, wiring, players. EC is responsible for media production/programming – we will provide all digital assets, scripting, outlines and functionality requirements. We will provide looping video in MP4 format.

Display Cases

116. Do the display cases need to be archival cases?

ANSWER: Yes – Materials used in construction of wall cases, floor cases and vitrine cases need to comply with museum standard materials [i.e. UV Plexiglas/Glass, Medite in areas where artifacts come in contact with case construction.]

117. Do all cases need to be locking/secure?

ANSWER: Yes.

Artifacts

118. Will those artifacts needing mounts/stands be available to verify dimensions and test for fit prior to installation?

ANSWER: Yes

119. Will artifacts be shipped to the contractor/fabricator prior to installation in the museum?

ANSWER: The Government does not ship artifacts. If you need to have access to them for measurements for mounts, please plan time during the kickoff meeting or a separate trip to take measurements/photos of objects. All artifacts are at the museum and are accessible.

120. Who will be responsible for placing all the floor artifacts once the walls are placed?

ANSWER: Contractor shall place all artifacts.

121. Who is responsible for the artifacts/mannequins in the diorama area (G047)?

ANSWER: Contractor will provide figures. Museum will provide clothing, and all props.

3D Tank Cutaway Model (G036)

122. Will the 3D tank cutaway model by produced by the fabricator? If so, will a 3D wireframe be provided? Or what reference would be available?

ANSWER: Contractor shall produce 3-D, touchable model. A 3-D printing file (STL file) can be provided.

123. Solicitation Page 8 - Section C - Performance Work Statement – C.1.3.2 - Purchase, install and make modifications to the building’s electrical system, lighting, audio visual, multimedia and any other components needing electrical power as noted in the AME Design Package Attachments 001, 002 and 003. Is information available that explains and displays the necessary information so we can provide an accurate price for the required scope of work?

ANSWER: Components necessary for construction of the exhibits are provided in design package.

124. Solicitation Page 12 – Part C.5 – Specific Tasks C.5.1.4 - Mock ups and / or Prototypes – Are any required?

ANSWER: Yes. Mockups/samples to be provided will be decided at the start of work meeting.

125. Solicitation Page 28 – Taxes – Please confirm that the project is tax exempt.

ANSWER: This is a tax exempt project.

126. Please confirm - Production / Print ready Graphic / Text files will be provided.

ANSWER: Yes – Government will provide production files.

127. Is it possible to provide an artifact schedule?

ANSWER: See file RIA Museum Artifact list_19Jan22.xls

128. Final focus of lights – Does this only include exhibit lighting and bridge lighting?

ANSWER: Yes

129. Attachment 001 - Wall Panels (general) – Do the panels that back up against the existing wall get hung on the existing wall? Do the weighted walls get painted finished panels on the backside or open framing? What type of weighting is required?

ANSWER: Wall panels that back up to existing walls get hung on existing. Weighted walls do not need to be finished unless any of the back is visible by the public, then they will need to be finished and painted SW 7076 Cityscape. Weight is at the discretion of contractor – the requirement of safety and stability needs to be met.

130. Attachment 001 - Sheet G047 - Mentions a Diorama with table, boxes & ammo. Attachment 002 4.2 page 16 Mentions Environmental Display with a similar list, but also original film footage and unanswered questions. What is the exhibit contractor responsible for in this Diorama / Environmental Display?

ANSWER: Diorama consists of: female sitting at a table loading ammunition shells into boxes. Museum will provide the clothing, boxes, table, stool, and inert ammunition. The back of the scene will be similar to example photo. See reference photo. No film footage.

131. Attachment 001 – Sheet G056 - This elevation shows four areas of vinyl lettering that are not listed in Attachment 003 - Worksheet #10 Vinyl Lettering. Should these be included?

ANSWER: Yes – These were inadvertently omitted. Updated Component database provided.

132. Attachment 001 – Sheet C060 – Bridge lighting – Is CNC cut ¾” MDF painted with latex paint acceptable as a material and finish for the 70” sections?

ANSWER: Yes, as long as it can support the lighting and the finish looks like a metal bridge.

133. Attachment 001 – Sheet C062 – Please explain, “etched vinyl letters”.

ANSWER: Lettering to be etched into the back of the Plexiglas to resemble a frosted look.

134. Attachment 001 – Sheet C063 – Which Track Lighting selection is preferred?

ANSWER: Either – they were examples of focusable lighting that are acceptable.

135. Attachment 001 – Sheet G070 - This elevation shows seventeen areas of vinyl lettering that are not listed in Attachment 003 - Worksheet #10 Vinyl Lettering. Should these be included?

ANSWER: Yes – or these can be produced as a wallpaper [it was not specified as such on the wallpaper page of the database.]

136. Attachment 001 – Sheet G082 - This elevation shows two 14”x18” x1” Graphic Panels that are not listed in Attachment 003 - Worksheet #4 1” Graphic Panels. Should these be included?

ANSWER: No, that was an artifact of text that was not deleted. No 1” graphic panels are on this wall.

137. Attachment 001 - Using pdf page 87, it appears that there are approx. eight macro artifacts. Is the exhibit contractor responsible for the mounts and mounting of these artifacts? If so, is there a preferred or recommended rigging company?

ANSWER: EC is moving and placing ALL artifacts including macro. A list of recommended rigging companies can be provided.

138. Attachment 001 – Sheets (various) – Wall Panels - Is a ¾” plywood frame with ½” MDF face panels acceptable for the construction of all wall panels? Is 1” square aluminum / steel acceptable for the metal track lighting support rods?

ANSWER: Yes. Caveat – the aluminum must be matte black and not affect the ease of future movement of the track light by museum personnel if needed.

139. Attachment 001 – Sheets (various) – Railing - It appears that the all of the railing is – 1-1/2” thick with 2” high top rail / 1-1/2” wide balusters / 4” high bottom rail. Please confirm and provide details if possible.

ANSWER: Metal railing specifications are as listed above. They are a guideline example. Contractor has leeway for options that would be similar or government acceptable substitute.

140. Attachment 001 – Sheet G017 – Existing Case – It appears that the case with horse is existing. Please confirm if it is and whether it is in place with horse mounted or if the case with horse needs to be relocated or if anything needs to be done to the case or horse.

ANSWER: The case is existing. It will need to be relocated and if paint repair is needed, contractor to make acceptable touchups.

141. Attachment 001 - Sheet G036 lists a monitor which is not listed in Worksheet #14, should this monitor be included? If so, should it be a touch screen and is the exhibit contractor to include monitor, mount & programming?

ANSWER: Yes – 32” touchscreen inadvertently omitted – please add monitor and mounting to bid. Contractor to provide monitors, touchscreens, wiring, players. EC is responsible for media production/programming – we will provide all digital assets, scripting, outlines and functionality requirements. Updated component database provided.

142. Attachment 001 – Sheet G056 – This elevation shows a 40” monitor that is not listed in Attachment 003 - Worksheet #14 Monitors. Should this be included?

ANSWER:. See question 40. Updated Component database provided.

143. Attachment 001 – Sheet G048 & G049 - These elevations show 176” & 80” railing that is not listed in Attachment 003 - Worksheet #16 Railing. Should this be included?

ANSWER: Yes, railing was inadvertently omitted. Updated Component database provided.

144. Attachment 002 - 3.5.3 - 4.2 page 35. The media interactive shown is not in Attachment #14. What is the scope of work for audio visual? Who is responsible for the media for this and the other items listed in Attachment #14? In Attachment #14, does the description listed as programming mean installation / integration of programs or media by others?

ANSWER: Contractor shall provide monitors, touchscreens, wiring, players. EC is responsible for media production/programming – we will provide all digital assets, scripting, outlines and functionality requirements.

145. Attachment 002 – 1.0 3D Logo note: Vector file needed - Will this file be provided as production ready for the logo?

ANSWER: A black and white .png file and a colorized .psd file are available.

146. Attachment 002 – 1.1.2 - This image from LOC – obtain other if you prefer – Is the exhibit contractor responsible for the acquisition?

ANSWER: File has been obtained by museum.

147. Attachment 003 – Worksheet #13 – Please confirm that there are only two Realistic Figures.

ANSWER: Yes. One male, one female.

148. Attachment 003 – Worksheet #13 Page Reference – What is column three - Script?

ANSWER: C063 refers to Sheet C063 that shows examples of acceptable lighting options.

149. Attachment 003 – Worksheet #12 - 3D Objects – Can more information / location in the project, be provided for the last item listed as C0062?

ANSWER: These are pillars that will be placed once the major pieces are placed in the exhibit space. They are section headers that delineate eras and will have different date spans.

150. 6.0 Rock Island Arsenal, 2001 to the Present, pages 5 & 6, Joint Munitions Command Products 1 – 17 – Are these items artifacts that need mounts and mounting?

ANSWER: Yes – they initially were going to be props, but later it was determined they could not be accessible to the public. They will need to be mounted and in a wall case. [Assumption you are referring to Sheet G070]. Buffered wire spider mounts.

151. 6.0 Rock Island Arsenal, 2001 to the Present, page 10, [Prop] HMMWV Armor Kit Door, c. 2004 – Is this door provided by the Rock Island Arsenal Museum?

ANSWER: Yes.

152. 6.0 Rock Island Arsenal 6.1.4.4 pages 11, 12 & 13 - Three dimensional objects from a computer models – Are these items by the Rock Island Arsenal Museum that need mounts and mounting by the exhibit contractor?

ANSWER: Yes. Buffered wire spider mounts

153. We would like to request an extension for submittal of proposals to February 7th, 2022.

ANSWER: The proposal due date has been extended to 07 February at 10:00AM EST

154. Exhibit Walls

a. The specifications for a number of the walls calls for weights for stability. Can the walls be anchored to the floor, existing walls and columns?

ANSWER: Weighted walls cannot be anchored as DPW needs access to water pipes along walls.

b. The majority of the walls are specified to be covered with wall paper, with some areas painted. Can the painted also be covered with wallpaper?

ANSWER: Yes.

c. How are the exposed edges of the walls to be finished?

ANSWER: Finished edges painted SW 7076 City scape.

d. What type of kick base is to be provided?

ANSWER: Black Kydex to be provided by contractor.

e. Please explain the reference of “Movable walls to access water pipes”

ANSWER: DPW needs access to water mains mounted along exterior walls. The walls specified as “moveable” cannot be permanently secured to a wall or floor for this reason.

155. Electrical and Lighting

a. Please clarify the contractor’ s responsibility, if any, for electrical work on site. We were able to meet with the electrical company upgrading the new museum space during the site visit. There does not seem to be adequate power or number of outlets for the proposed exhibit lighting and AV equipment. Shown in the exhibit design package.

ANSWER: The outlets are fed by two 100 amp electrical panels. DPW could add drops, but that will incur additional costs.

b. Are the lighting and AV components to be controlled from a central station/ location?

ANSWER: Existing lighting [overhead as in image] is controlled by a main switch. Lighting and AV components will be plugged into existing outlets which are not controlled by a main switch. Switches for these items will need to be accessible to museum personnel.

c. How is the lighting to be turned on and off?

ANSWER: Existing overhead lights turned off at main switch. Outlets do not have a switch that control them. Switches for these items will need to be accessible to museum personnel.

c. Is the lighting to be dimmable?

ANSWER: The lighting should be set, not need to be dimmable.

156. AV

a. Are there any specifications for the monitors, players or related AV equipment?

ANSWER: No – must be able to operate the content specified for each [i.e. video looping, touchscreen, etc.]

b. Who is responsible for the interactive programs for the various touch screen displays?

If it is the exhibit contractor, please provide details of the expect nature and content for each interactive.

ANSWER: Contractor to provide monitors, touchscreens, wiring, players. EC is responsible for media production/programming – we will provide all digital assets, scripting, outlines and functionality requirements. We will provide looping video in MP4 format.

c. Who is responsible for the looping content for the various monitors as specified in the design drawings. If it is the exhibit contractor, please, provide details of the expected nature and content of each.

ANSWER: Museum will provide video for looping content.

157. Conservation

a. The glass and acrylic for the cases is described as UV and in some cases as non-glare. Please provide more specific requirements and standards.

ANSWER: UV acrylic is OP-2 acrylic. For the glass - low iron glass. If it is a large case with swing doors, glass should be at least 3/8” of low iron glass [composed of 2 layers, 3/16” thick laminated together].

b. There are no other conservation elements specified for the cases. Please confirm that here will be no desiccant, temperature, micro environment or other conservations requirements.

ANSWER: No environmental requirements needed.

158. Artifacts

a. Where are the various artifacts currently located?

ANSWER: At the museum.

b. Will the contractor be responsible for transporting and /or moving artifacts from their current locations into the museum?

ANSWER: Yes. See question 14.

c. Is the contractor responsible for any artifact restoration, repairs, or modifications?

ANSWER: No

d. Is the contractor responsible for providing any simulations/ replicas or furnishings?

ANSWER: No.

159. Graphics

a. The in-case artifact labels and captions are specified as vinyl letters. Can these be produced as individual or single sign blank graphics with wrapped laminate?

ANSWER: Yes as long as the laminate material is archival and does not off-gas.

b. Vinyl letters are specified on some wall paper surfaces. Can these be incorporated in the printed wall paper image?

ANSWER: Yes

c. What type of wall paper is to be used? Can the joints be lapped?

ANSWER: Matte vinyl or paper – material needs to be scuff resistant as the public will have access to these. Joints can be lapped [assumption you are referring to a 1/8” overlap for large images].

d. Are the 2” thick RIA seals to be produced as a single flat face or as detailed 3 D elements?

ANSWER: Flat surface – black solid core Sintra. [Prefer the 3D elements, but do not think the budget will support].

160. Cases and Bases

a. Please provide more detail information or examples of the case construction/ type?

ANSWER: All the information is included in the design packages. Material that comes in contact with artifacts to be Medite; other construction areas MDF; Glass/Acrylic see 157a.

b. How is power to be routed within the case to the light attic?

ANSWER: Power to be in the light attic.

c. Please specify the type of “black metal laminate” required for the exterior case finishes.

ANSWER: Laminate to simulate a matte, black metal smooth surface.

161. Mannequin figures

a. Are Dorfman type figures acceptable?

ANSWER: Previous museum exhibits had Dorfman figures. The new exhibits are to be an upgrade from previous. Refer to RIA component database.xls Spec page for reference.

162. Railings

a. Please provide examples of acceptable type railings.

ANSWER: Railings to be metal, black matte powder coat as specified in the design package.

b. How are railings to be anchored?

ANSWER: Railings can be anchored to floor.

163. Physical Interactives

a. C004 K’nex physical bridge Interactive. Please provide details of what is to be provided by the contractor.

ANSWER: Contractor shall provide base with drawer and map top. Museum to provide K’nex pieces.

b. Go36 3.5.3 Mark Vlll Touchable Tank Model. Please provide details of what is to be provided by the contractor.

ANSWER: Contractor shall produce 3-D, touchable model. A 3-D printing file (STL file) can be provided.

164. CO60 Overhead Bridge Lighting support

a. Can the bridge lighting support be attached to the existing ceiling with aircraft cables to prevent sagging?

ANSWER: Yes.

165. Administration

a. Are bonds required for the project?

ANSWER: N/A. This is not a construction contract. Section C.5.1.9 of the solicitation will be amended.

166. How will payments for the work be handled? Will you accept progress payments towards a schedule of values for the job?

ANSWER: The resulting contract will be a Firm Fixed Price (FFP) contract and it will be set up for monthly invoicing. The FFP contract allows for billing equal monthly payments (total annual contract value divided by 12).

167. It states on Page 59 that the Offeror is required to provide information on two Recent Contracts as prime contractor. As part of this, the Offeror must submit relevant contracts that are comparable in scope and magnitude of effort and complexity to the following statement of work requirements: Fabricate and install new exhibits in accordance with National Park Service (NPS) design standards greater than $600,000.00. The subcontractor that I'm working with has those qualifications. My question is: Can I submit their relevant contracts in lieu of mine?

ANSWER: No, recent contracts submitted should have been performed by the offeror as the prime contractor. Any contract that is not performed by the offeror as a prime contractor will not meet the terms of the solicitation.

168. In reference to paragraph L.4.1.4.1 of the solicitation. Are we able to submit an offer utilizing a subcontractor that specializes in the exhibit scope of work? This subcontractor has relevant past experience for this type of work.

ANSWER: Reference question 167.

169. In reference to paragraph C.1.3.2 of the solicitation. Are existing electrical and communication drawings available for the facility?

ANSWER: Currently, only the attached electrical drawings are available. Please refer to attachments 009 and 010.

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