MTRS_Inc_II_Pre-Proposal_Conf.pdf

Man Transportable Robotic System

Increment II (MTRS Inc II)

Pre-Proposal Conference

UNCLASSIFIED: Distribution A, Approved for Public Release

Pre-Proposal Conference Guidance and Administration Karen Blasky

Contract Specialist

Pre-Proposal Conference Guidance

• Purpose

• To provide potential Offerors with Man Transportable Robotic Systems Increment II (MTRS Inc II) program related information

• To improve the potential Offeror’s understanding of the MTRS Inc II Request for Proposals (RFP)

• To improve the quality of proposals and the products that will be procured as part of the resultant contract

• Pre-Proposal Conference is for informational/educational purposes only

• The Government’s intent is to clearly communicate program strategy and requirements

Pre-Proposal Conference Agenda

• 0900 Guidance, Administration, and Opening Remarks

• 0910 Opening Remarks

• 0920 Acquisition Program Background

• 0940 Contracting

• 1000 Small Business

• 1015 Break

• 1030 Systems Engineering

• 1050 Safety

• 1100 Environmental

• 1105 Multi-robot Operator Control Unit Software

• 1120 Cybersecurity

• 1130 Test & Evaluation/Quality

• 1145 Lunch

• 1300 Provisioning

• 1315 Logistics/Publications

• 1350 Packaging

• 1400 Training

• 1405 Break/Demonstrations

• 1600 Q & A Session

• 1630 Closing Remarks

Pre-Proposal Conference Administration

• Restroom Facilities

• Emergency Exits

• Breaks (2) & Lunch (Estimated 1145-1300)

• Potential Lunch Locations:

• Mulligan’s Restaurant

Located on Base 29857 S. Perimeter Rd., Bldg. 570 Harrison Township, MI 48045

• Mama Vicki’s Coney Island 24989 William P. Rosso Hwy.

Macomb, MI 48042

• The Pantry Restaurant 44945 Morley Dr.

Clinton Township, MI 48036

Pre-Proposal Conference Administration

• No Sidebar Conversations

• Website •https://www.fbo.gov/index?s=opportunity&mode=form&id=0e91162393f6a1a3 106d46a611ef66bb&tab=core&_cview=0

• Request For Proposal (RFP) posted 9 November

• Question and Answers (Q & A)

• Pre-Proposal Conference Briefing Charts

• Mailbox: usarmy.detroit.acc.mbx.wrn-mtrs@mail.mil

Question and Answer (Q&A) Session

• Pre-Proposal Conference Q & A

• No verbal questions will be allowed

• Government will answer as much Q&A as possible today (Questions submitted prior to Pre-Proposal Conference and on the Index Cards passed out at Registration Check-In)

• Questions received during Pre-Proposal Conference requiring additional review will be answered at a later date

• All Q&A will be posted to the MTRS Inc II website and will serve as the official responses

Demonstrations

• Demonstrations will be available during breaks and from 1405-1600

• Intent of the demonstrations is to provide an understanding of the required integration aspects of the MTRS Inc II program

• Demonstrations include:

• CBRN Sensors

• Robotic Deployment System

• Multi-robot Operator Control Unit Software Simulation

Opening Remarks

Shon Severns Deputy Product Manager

MTRS Inc II Acquisition Program Background

Jeff Kozierowski Program Officer

Key Stakeholders

Engineer School/Chemical School/Ordnance School – Develops the requirements doctrine which identifies needed soldier capabilities.

PdM UGV - Transforms congressional funding into usable assets for the soldier through the Army’s acquisition process. Manages the system through its entire life cycle.

TRADOC – Training and Doctrine Command develops, reviews and approves Army training packages.

CASCOM – Combined Arms Support Command reviews and approves the logistics support package to ensure it is suitable to provide maintenance support to the equipment.

AEC – Army Evaluation Center evaluates the contractor and Government test results to ensure the systems perform as the mission requires.

Organizational Overview

Contracting

• PCO

• Buyer

ILSC – Integrated Logistics Support Center

• Maintenance / Logistics

• Publications

• Packaging

• New Equipment Training

• Fielding

TACOM Safety

Tank Automotive Research Development Engineering Center

• Engineering

• Environmental

• Quality

Product Director Test Measurement Diagnostic Equipment

• Special Tools & Test Equipment

Support Organizations

Support Organizations contain Subject Matter Experts (SME) and provide review and concurrence oversight of contractual deliverable elements in support of Full Material Release (FMR).

UNCLASSIFIED: Distribution A, Approved for Public Release

Multi-robot Operator Control Unit Software

• Software support

Full Material Release Process

Requirements Identified

Contract Awarded

LORA / MA

TM’s

FAT Report

NET

Review / Approval

Required

Documents

PEO Concurrence / TACOM CG Approval

Answer Three Question:

1. Is the system safe?

2. Is the system suitable?

3. Is the system sustainable?

FMR Approval is required prior to fielding to the soldier. Once achieved, fielding can begin.

Support Organizations

UNCLASSIFIED: Distribution A, Approved for Public Release

FMR

Package

Development

MTRS Inc II Program Overview

Mines

Mines

Task / Mission / Description Man Transportable Robotic System (MTRS) Increment (Inc.) II contributes directly to the Detect, Protect and Neutralize fundamentals by providing standoff hazards interrogation, detection, conf irmation and neutralization capability employed to support a wide spectrum of mobility missions for current and future forces by providing required standof f capability across the War-f ighting Functions. Through the integration of sensor modules with this capability, Soldier lives are saved by projecting ef forts to defeat these threats to the force by providing standoff from these hazards.

MTRS

MTRS

Mines

MTRS

x

RTE CLEAR

RTE CLEAR

I

Co HQ

• MTRS Inc II is a remotely operated, man-transportable, robotic system.

• Provides a standoff capability to interrogate, detect, confirm and neutralize presence across War-fighting functions

• Capability to identify and disposition explosive hazards

• Army’s medium sized common platform allowing use of various payloads in support of current and future missions

MTRS Operational View

CPD: Approved, 15 MAY 2013 RFP Release: 9 NOV 2016 Pre-Proposal Conference: 15 NOV 2016

• Contract Award: 3QFY17

• Target Cost AUMC: $220K; APUC $245K

• AAO: 1,210

• Users: Engineer, CBRN and EOD

14UNCLASSIFIED: Distribution A, Approved for Public Release

MTRS Inc II Integrated Master Plan

MTRS OY1 OY2 OY3 OY4 OY5 OY6* OY7*

QTRS 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

Program Events

Systems Engineering

Interactive Multimedia Instruction

First Article Test & Evaluation

Logistics

FCA/SVR

TM VER

LOG Demo

Test Article Delivery

Full Rate Production

TRR OTRR

Provisioning

- 2nd Conf

Sys. PDR Sys. CDR

PRR

TM VAL

Provisioning

- 1st Conf

PCA

I&KPT #2

Reports

FRP

LRIP Test Delivery

SOWM

I&KPT #1

PTM 1

PTM 2

FRC

FAT Start FAT End

LRIP

OPNET provided by Govt. IMI IMS IMI CD Delivery

Provisioning

- Clean-up

CFA

DT

CAP = Corrective Action Period ET = Early Test (IOP & Early Cyber) RF = CERDEC Antenna Paper Study DT includes test ATC, R&M, E3 & CBRN

CAP

LU

T1

LU

T2

OTRR

ET RQTRF

• MTRS Inc II team will present their areas of expertise highlighting:

• System requirements

• Differences between Army requirements and commercial requirements

• Past successes

• Cost drivers

• Proposal development

• Demonstrations intended to highlight required integration efforts and provide context for proposal development

Pre-Proposal Conference Plan

MTRS Inc II Contracting

Keith Ahlstrom

PCO

Solicitation (RFP)

• RFP: W56HZV-15-R-0086

• Posted to FedBizOpps on 09 Nov 2016

• Closes on 11 Jan 2017

• Check FBO regularly for any amendments to RFP

• https://www.fbo.gov/index?s=opportunity&mode=form&id=0e911 62393f6a1a3106d46a611ef66bb&tab=core&_cview=0

Uniform Contract Format Standard Form 33

I – The Schedule: A-H A: Solicitation / Contract B: Supplies / Services and Prices C: Description / Specifications / Statement of Work D: Packaging and Marking E: Inspection and Acceptance F: Deliveries or Performance G: Contract Administration Data H: Special Contract Requirements

II: Contract Clauses:

I: Contract Clauses

III: Exhibits & Attachments:

J: Exhibits (CDRLS) & Attachments

IV: Representations and Instruction:

K: Representations of Offerors L: Instructions to Offerors M: Evaluations Factors for award

Uniform Contract Format

Karen Blasky is the MTRS Inc II Contract Specialist

• Serves as the Government’s primary POC for all RFP related offeror inquiries

• The PCO serves as the secondary POC

• Telephone and e-mail information found on Page 1, Block 10 of the RFP

Description of Contract Action

• Award a Requirements contract to one offeror:

• Firm Fixed Price Contract

• MTRS Inc II is a non-commercial item

• Competitive Negotiated Acquisition Source Selection

• Contractor requested to provide Non-Certified Cost or Pricing data

• Five Base Ordering Years

• Two years EMD

• Three years Production (LRIP in years 3 and 4, FRP in years 4 and 5)

• Two One Year Options

• Production (FRP in years 6 and 7)

Requirements Contract:

• ACC-WRN will place orders for all of its MTRS Inc II requirements, identified in the Schedule, with one contractor during Ordering Years 1-5

• Quantities/Delivery Schedule will not be known at contract award and will be specified on each delivery order

– An Order Limitations Clause defining Order minimum/maximum quantities is included in the RFP/Contract

• RFP/Contract states the Government’s realistic estimated total quantity

• The estimated quantity does not represent the quantity to be ordered

• No guarantee of any quantities being ordered

Unique RFP Provisions:

• The RFP includes the target Average Unit Manufacturing Cost (AUMC) of $220K per system

• The target AUMC is provided as informational only and is not part of the evaluation

• It is each individual offeror’s decision to propose costs for each CLIN (can be higher or lower than the target)

Target Average Unit Manufacturing Cost

Unique CLINs (not inclusive)

CLIN Description Est. Qty 1001AA Test Articles 8 each

CLIN 1001AA subject to a $4M affordability cap proposed prices greater than cap will be considered unaffordable

1004 CDRLs-Separately Priced (Exhibit A Data Items will be ordered as exhibit line items by delivery order issuance)

1005 CDRLs- Not Separately Priced (Exhibit B Data Items contain quantities and delivery schedule information on each CDRL)

CLINs with Unique Particularities (not inclusive)

CLIN Description Est. Qty 3005AA RDS Mounting Kits 40 each

Procured quantities are not equal to MTRS system quantities

3005AB CBRN Mounting Kits 40 each

Procured quantities are not equal to MTRS system quantities

3007AA Special Tool Kits 58 each

Procured quantities are not equal to MTRS system quantities

Source Selection

• A best value tradeoff source selection will be used to select the proposal representing the best value to the Government

• Best value process:

• Permits tradeoffs among price and non-price factors

• Allows award to other than the lowest priced proposal

• Allows award to other than the highest technically rated proposal

Description of Supplies

• Supplies (estimated quantities, not an inclusive list)

Est. Qty.

– 12 Test Articles (does not include 10 LRIP Test Articles)

– 120 Low Rate Initial Rate Production (LRIP) systems (includes 10 Test Articles)

– 598 Base Year Production systems

– 492 Options Year Production systems

– 420 Robotic Deployment System Mounting Kits (test & production)

– 211 CBRN Mounting Kits (test & production)

– 1,210 Authorized Stockage List (ASL)

– 243 Special Tool Kits

– All CDRLs

Test Articles:

Delivery Schedule for Production Articles also included in Section F of the RFP

Delivery Schedule (Section F) Highlights

Item # Description Quantity Days after Contract Award

1001AA Test Articles 8 (EST) 410

1001AB Additional Test Articles 2 (EST) 180

1002AA RDS Mounting Kits 10 (EST) 410

1002AB CBRN Mounting Kits 10 (EST) 410

2001AA Test Articles 1 (EST) 180

2002AB LRIP Test Articles 8 (EST) 120

3001AB LRIP Test Articles 2 (EST) 90

3006AA Test Articles 1 (EST) 90

Description of Services

• Services (not an inclusive list)

• Storage of MTRS Inc II systems

• Instructor & Key Personnel Training

• Support Government Logistics Demonstration

• Support Government Technical Manual Verification

Section L – Instructions to Offerors

Section L Instructions

• Offerors must submit information required in RFP Section L

• It’s the offerors responsibility to:

• Submit a well written proposal with adequately detailed information

• Clearly demonstrate an understanding of the requirement

• The Government won’t:

• Assume the offeror possesses any capability not specified in its proposal

• Search for information to cure problems it finds in proposals

• Offerors must submit proposals:

• IAW the methods of submission identified in Section L of the

RFP

• Prior to due date and time specified on Page 1, Block 9 of RFP

• Offerors are limited to one proposal

• Offers must be submitted for all the RFP requirements

• Proposal Content:

• Six separate volumes

• Volume I / Performance Factor

• Volume II / Payload Integration Maturity Factor

• Volume III / Price Factor

• Volume IV / Past Performance Factor

• Volume V / Small Business Participation Factor

• Volume VI / Terms & Conditions

Volume I – Performance Factor

Performance Factor

Subfactors:

• Recognize Detected Person – Low Light and Night

• Provide proposed level of performance in Attachment 0067

• Provide substantiating information as detailed in RFP L.4.1.1

• Provide narrative (no more than 15 pages) detailing how it will meet proposed performance

• Manipulator Arm

• Provide proposed level of performance in Attachment 0067

• Provide substantiating information as detailed in RFP L.4.1.2

• Provide narrative (no more than 15 pages) detailing how it will meet proposed performance

• Base Platform

• Provide proposed level of performance in Attachment 0067

• Provide substantiating information as detailed in RFP L.4.1.3

• Provide narrative (no more than 15 pages) detailing how it will meet proposed performance

• Reliability

• Provide proposed level of performance in Attachment 0067

• Provide substantiating information as detailed in RFP L.4.1.4

Volume II – Payload Integration Maturity (PIM)

Payload Integration Maturity Factor:

• Complete Attachment 0030 (self-assessment of proposed PIM in relation to characteristics/levels described in Attachment 0030)

• Provide substantiating data to support the self-assessment

• Provide a completed Attachment 0031 (Matrix of Substantiating Data) to support PIM

Volume III – Price Factor

Price Factor:

• Provide firm fixed prices (in U.S. Dollars)

• Provide spreadsheets in RFP-specified Microsoft formats (include all formulas, functions, equations, etc.)

• Provide prices in Attachment 0014 (don’t provide prices in Section B) IAW L.4.3.1

• Provide price basis (Other Than Cost or Pricing Data) for all separately priced CLINs

Volume IV – Past Performance Factor

Past Performance Factor:

• Provide information for up to three recent/relevant contracts

• Delivery/Task Orders under base contract are defined as one contract

• Recent contract performance is within three years of RFP issuance

• Relevant contract is comparable to scope, effort, complexity of RFP scope

• Provide Attachment 0032 – Past Performance Relevance Matrix

• Provide Attachment 0033 – Past Performance Questionnaire

• Offeror sends to appropriate PCO/COR

• Offeror requests that PCO/COR fills out and submit electronically to

Contract Specialist

Volume V – Small Business Participation

Small Business Participation:

• Complete Attachment 0034 SBP Workbook using the SBP Workbook Instructions in Attachment 0035

• Provide certification for any subcontractor not registered in System Award Management (SAM) – Attachment 0037

• Provide past Subcontracting Reports (12 months prior to RFP issuance) along with copy of related Subcontracting Plan

• Provide, as stated in RFP L-26, a Subcontracting Plan for MTRS Inc II

(IAW FAR 52.219-9)

Volume VI – Terms and Conditions

Terms and Conditions:

• Provide authorized signature on RFP cover page

• Complete all RFP provision fill-ins

• Provide statement acknowledging agreement with RFP terms & conditions IAW L.4.6.3 and L.4.6.9

• Provide copy of offeror’s current Facility Clearance (FCL) for any applicable offeror facility IAW L.4.6.3 and L.4.6.9

– Attachment 0076 is classified and requires FCL to obtain

– FCL is required to be eligible at time of award

Evaluation Process

Evaluation Process:

• Proposals will be subject to evaluation by a Government Source Selection Evaluation Board (SSEB). Proposals will be evaluated:

• Based on response to information called for in Section L

• Against RFP requirements and evaluation criteria

• To determine evaluations conclusions (ratings) under each Factor

Section M Criteria Relative Order of Importance

Performance Payload

Integration Maturity

>= Price

Past Performance

Small Business

Participation

Legend = Approximately Equal > Slightly More Important >> More Important >>> Significantly More Important

IAW FAR 15.304(e), the non-price factors are significantly more important than price when combined

Recognize Detected

Person

Manipulator Arm

Base Platform

Reliability

Pe rf o rm an ce

S u b f ac to rs

Performance Factor Sub-Factors

Performance Factor/Sub Factor Evaluation:

• For performance proposed above threshold levels identified in the Performance Specification the SSEB will:

• Assess the risk associated with the offered configuration meeting the offerors proposed performance levels

• Extra evaluation credit (proportional to performance amount above threshold) may be given up to the objective level

• Extra credit will not be given for exceeding objective level

• Proposed level of performance incorporated into contract

Payload Integration Maturity (PIM) Factor

Payload Integration Maturity Factor Evaluation:

• The SSEB will assess the risk the offeror will deliver the first eight test articles (CLIN 1001AA) IAW schedule provided in Section F based on the:

• Extent of the PIM data provided by the offeror

• Credibility of the PIM data provided by the offeror

• Self-assessment of proposed level of PIM described in Attachment 0030

• Substantiating data supporting offeror’s asserted extent of maturity in Attachment 0031

Price Factor

Price Factor Evaluation:

The SSEB will assess an offeror’s total evaluated price for:

• Proposed price reasonableness

• Unbalanced pricing

• May use Defense Contract Audit Agency and/or Defense Contract Management Agency to verify proposed rates and projections

Past Performance Factor

Past Performance Factor Evaluation:

• The SSEB will assess the expectation that offeror will successfully perform MTRS Inc II effort based on recent and relevant contract performance

Small Business Participation (SBP) Factor

Small Business Participation Evaluation:

• The SSEB will assess the risk that the offeror achieves the SBP’s Factor goals for small business identified in the RFP

• Based on the extent of SBP proposed

• Based on the credibility of the data, provided by the offeror, measured against the SBP Factor goals

• For proposed SBP equal to or higher than RFP goals the SSEB may assign a strength to the SPB Factor

• For proposed SBP lower than RFP goals the SSEB may assign a weakness to the SPB Factor

Source Selection Team

• A Government SSEB will evaluate all proposals

• The SSEB is comprised of technically qualified Government personnel

• The SSEB will conduct its evaluation IAW evaluation criteria in the RFP

• The SSEB will give careful, full and impartial consideration to all proposals

• The SSEB will conduct discussions (through the PCO) with offerors

Discussions (prior to competitive range establishment)

• Referred to as “limited communications”

• Conducted via Evaluation Notices-Communications (EN-Cs) between PCO and offeror

• Limited to offerors:

• Whose past performance is determining factor preventing them from being placed in competitive range

• Whose exclusion from competitive range is uncertain

(prior to competitive range establishment)

• Limited communications may be conducted to:

• Enhance SSEB’s proposal understanding

• Facilitate SSEB evaluation process

• Address issues that determine if a proposal is placed in competitive range

• Address adverse past performance information to which an offeror has not had an opportunity to comment (Required Communication)

• Are not an opportunity for offeror to revise its proposal

Competitive Range

• PCO will establish a competitive range comprised of all of the most highly rated proposals

• Based on SSEB ratings of each proposal against the evaluation criteria

• Offerors excluded from the competitive range may request a debriefing

(after competitive range establishment)

• Referred to as “Negotiations”

• Conducted via Evaluation Notices-Discussions (EN-Ds) between PCO and offeror

• Are undertaken with intent of allowing offeror to revise its proposal

• May include bargaining

• Must be conducted by PCO with each offeror in competitive range

Source Selection Decision (Award)

• Following the trade-off process the Source Selection Authority will identify the proposal which represents the best value to the Government by:

• Weighing non-price factors against total evaluated Price

• Considering evaluation factors relative order of importance

• Considering relative strengths, weaknesses and risks of each proposal

Determination of Responsibility

• A contract can only be awarded with an offeror that the PCO has determined responsible

• To qualify for award, offerors must be able to demonstrate they meet standards found in FAR 9.104

• The PCO may request DCMA perform a pre-award survey to assess the offeror’s financial and management capabilities to meet RFP requirements

Contracting Summary

• The receipt of proposal is the deadline

• Proposals must be received by ACC-WRN prior to the date and time specified

• Awarding with discussions, negotiations/proposal revisions expected

• Make sure you submit all parts required by the RFP

• Check FBO regularly for any amendments to RFP

MTRS Inc II Small Business

Harmony Hunsanger Small Business Office

Small Business

“The essence of the American economic system of private enterprise is free competition. Only through full and free competition can free markets, free entry into business, and opportunities for the expression and growth of personal initiative and individual judgment be assured. The preservation and expansion of such competition is basic not only to the economic well-being but to the security of this Nation. Such security and well-being cannot be realized unless the actual and potential capacity of small business is encouraged and developed. It is the declared policy of the Congress that the Government should aid, counsel, assist, and protect, insofar as is possible, the interests of small-business concerns in order to preserve free competitive enterprise, to insure that a fair proportion of the total purchases and contracts or subcontracts for property and services for the Government (including but not limited to contracts or subcontracts for maintenance, repair, and construction) be placed with small business enterprises, to insure that a fair proportion of the total sales of Government property be made to such enterprises, and to maintain and strengthen the overall economy of the Nation.”

Small Business Act

What is a Small Business? (13 CFR Part 121)

• Organized for profit.

• Place of business located in the United States, and

• Operates primarily within the United States OR

• Makes a significant contribution to the U.S. economy through

• payment of taxes

• use of American products, material, or labor

• Does not exceed the small business size standard for the North American Industrial Classification System (NAICS) code:

• Assigned to the procurement - for Prime contracts

• Assigned to the subcontracted work - for Subcontracts

• Affiliation must be considered

• 7 general principles, 9 exceptions, 7 specific bases of affiliation

• See 13 CFR Part 121.103 and the guidance that SBA provides: http://www.sba.gov.

• Small Business Administration (SBA) develops the standards based on Revenue or Number of Employees. Table of Size Standards: http://www.sba.gov.size.

• A firm can be:

• Small for one solicitation and large for another.

• Small for a prime contract and large for a subcontract or vice versa.

UNCLASSIFIED: Distribution A, Approved for Public Release http://www.sba.gov/ http://www.sba.gov.size/

• MTRS Inc II NAICS Information:

NAICS Code Description Size Standard

334511 Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing

1,250 Employees

Small Business Categories and Certifications SB Small Business (self-certify).

SDB Small Disadvantaged Business (self-certify).

8(a) SB 8(a) Small Business (SBA must certify).

WOSB Woman-Owned Small Business (self-certify).

HubZone SB Historically Underutilized Business Zone Small Business (SBA must certify).

VOSB Veteran-Owned Small Business (self-certify).

SDVOSB Service-Disabled Veteran-Owned Small Business (self-certify).

• See 13 CFR Parts 121-127, FAR 2.101, FAR Part 19, DFARS Part 219, AFARS Part 5119, and the guidance that SBA provides at http://www.sba.gov for definitions and qualifications a business must meet to be able to be represented as any of these small business categories, including the self-certification categories.

• There are other similar categories established by state and local government and industry communities, but they are not the same as the categories recognized in Federal Government programs.

http://www.sba.gov/

Small Business Subcontracting Plan

• Applies to Other Than Small Business (OTSB) Offerors only.

• Proposed Subcontracting Goals to be expressed as % of Total Subcontract Amount.

• FAR Clause 52.219-9 includes instructions on content.

Small Business Participation Factor (Section L & M)

• Applies to ALL Offerors.

• Proposed Participation Goals to be expressed as % of Total Contract Amount.

• Automated workbook and extensive instructions were provided in the RFP.

MTRS Inc II Objectives / Goals:

SB SDB WOSB HZSB VOSB SDVOSB

13.6% 2.0% 2.0% 1.2% 1.2% 1.2%

Attachments Related to SBP Factor

RFP Attachment Number

Attachment Name

0034 Small Business Participation – Workbook

0035 Small Business Participation – Workbook Instructions

0037 SBP – Certification-Subcontractor Certification of Small Business Size and Socioeconomic Status for Proposed Subcontractors Not Registered in System for Award Management (SAM)

Attachments related to Small Business Participation FACTOR (Section L & M)

Types of Subcontracting Plans & Reports

• Types of Subcontracting Plans

• Individual Plan

• Master Plan

• Commercial Plan

• Comprehensive Plan

Small Business Subcontracting Plans

• Individual Plan

• Preferred for non-commercial items

• Incorporated into only one Federal contract

• Covers the entire contract period including options and orders

• Goals are broken out in accordance with FAR 19.704

OR as specified by the PCO in the RFP

• Plan is approved by the PCO

• Corresponding Report Types submitted in eSRS are

Individual (ISR) and Summary (SSR)

• ISR submitted semi-annually (Due: 30 Apr & 30 Oct)

• SSR submitted annually (Due: 30 Oct)

• Master Plan

• Preferred for non-commercial items

• Incorporated into one or more Federal contracts awarded to the entity (whole corporation, company, or subdivision)

• Effective for 3 years after approval OR for the life of the contract

• Master Plans do NOT contain goals / only includes the mandatory elements listed in the clause

• Incorporated into Individual Plans for each contract which are negotiated for each contract individually

• Master Plan + Goals for each contract are treated like individual plans in terms of any modifications to goals and for reporting requirements

• ACO approves Master Plan (mandatory elements, not goals)

• Corresponding Report Types submitted in eSRS are Individual

(ISR) and Summary (SSR)

• ISR submitted semi-annually (Due: 30 Apr & 30 Oct)

• SSR submitted annually (Due: 30 Oct)

• Commercial Plan

• Preferred for commercial items

• Incorporated into all contracts awarded to the entity and in effect for the time period covered by the Plan (Whole Corporation, Company, or Subdivision)

• Effective for 1 Contractor FY

• Goals are entire production of commercial items for both Gov’t and non-Gov’t contracts (not broken out for individual contracts)

• Once one PCO approves the plan, other PCOs may use the same plan provided it covers the entity to which the award is being made.

• Corresponding Report Type submitted in eSRS is Summary (SSR)

• SSR submitted annually (Due: 30 Oct)

• Comprehensive Plan

• Preferred for non-commercial items

• Contractors must be active participants in the DoD

Comprehensive Subcontract Plan Test Program

• Currently only 10 companies are participants

• Incorporated into all DoD contracts awarded to the entity and in effect for the time period covered by the Plan (Whole Corporation, Company, or Subdivision)

• Effective for 1 Government FY

• Goals are for all DoD contracts rolled together (not broken out for individual contracts)

• Plan approved by DCMA

• Corresponding Report Type submitted in eSRS is Summary (SSR)

• SSR submitted semi-annually (Due: 30 Apr & 30 Oct)

Locate Small Businesses

• List of Available Subcontractors - TACOM LCMC Office of Small Business Programs (OSBP):

https://www.tacom.army.mil/sbo/primecontractor.html.

• System for Award Management (SAM) - official representations and certifications:

https://www.sam.gov.

• SBA’s Dynamic Small Business Search (DSBS):

http://web.sba.gov/pro-net/search/dsp_dsbs.cfm.

• National Network of Procurement Technical Assistance Centers (PTACs):

http://www.aptac-us.org.

• Federal Business Opportunities (FedBizOpps) Website for SB award recipients, SB events:

https://www.fbo.gov.

• Attend conferences with a specific socioeconomic focus.

UNCLASSIFIED: Distribution A, Approved for Public Release https://www.tacom.army.mil/sbo/primecontractor.html https://www.sam.gov/ http://web.sba.gov/pro-net/search/dsp_dsbs.cfm http://www.aptac-us.org/ https://www.fbo.gov/

Help for Small Businesses

• Add your firm to:

• List of Prospective MTRS Inc. II Contractors on the MTRS Inc. II page on FBO

• List of Available Subcontractors – TACOM LCMC OSBP – see instructions at:

https://www.tacom.army.mil/sbo/primecontractor.html.

• Register (required for prime contracting, helpful for first tier subcontracting) in:

• System for Award Management (SAM) - official representations and certifications:

https://www.sam.gov.

• SBA’s Dynamic Small Business Search (DSBS) Database:

http://web.sba.gov/pro-net/search/dsp_dsbs.cfm.

• Visit your Procurement Technical Assistance Center (PTAC):

http://www.aptac-us.org.

• Office of Small Business Programs will be posting more information on Doing Business at:

https://www.tacom.army.mil/sbo/index.html.

UNCLASSIFIED: Distribution A, Approved for Public Release https://www.tacom.army.mil/sbo/primecontractor.html https://www.sam.gov/ http://web.sba.gov/pro-net/search/dsp_dsbs.cfm http://www.aptac-us.org/

BREAK

MTRS Inc II Systems Engineering

Brian Graham Systems Engineer

• P-Spec Agenda

• Performance Specification Overview

• Performance Specification Updates

• Performance Specification Highlights

• RDS Example

• RAS-G IOPs Basic Overview

• AMDS Overview

• CBRN Sensors

• SOW overview

Performance Specification Agenda

• The Performance Specification

• Defines the performance of the system

• The expression “Threshold” is a minimum acceptable value of an attribute that the Government considers achievable within the available cost, schedule, and technology at low-to-moderate risk. This document notes a threshold as a (T).

• The expression “Objective” is the desired operational goal achievable at a higher risk in cost, schedule and technology. Performance above the objective does not justify the additional expense. This document denotes an objective as an (O).

• When the document does not note a (T) or (O), then the requirement is a threshold and (T=O), or Threshold is equal to the Objective.

• Requirements may not be traded

• The goal is to meet all requirements

Performance Specification Overview

• Changes from the Pre-RFP Industry Day

• Removed the Hulls as an option

• Clarified the use of MOCU Version 3.X

• Created an “Operational Summary for RAM”

• Changes due to Requests for Information

• Arm definition improved

• Audio characteristics improved

• Wheel encoders added

• Attempted to leave as much flexibility in the requirements as possible, while still meeting the user requirements

Performance Specification Updates

• A sample of just under 400 requirements

• Mobility – Traverse Terrain

• Mobility – Control Motion / Speed

• Mobility – Overcome Obstacles

• Manipulate Environment

• Command and Control / Cyber Security (Throughout Specification)

• OCU functionality

• Architecture (IOP, Open, MOCU)

• Sense Environment – Visual

• Audio

• Power

• Communications / Range

• Transportability / Storage

• Reliability / Maintainability

• Constraints / Environment (Including CBRN environments)

• Payloads

• Safety / HFE 73

Performance Specification Highlights

• Mobility – Traverse Terrain

• Includes mud, snow, grass, sand, water, etc…

• Includes travel across slopes and grades

• Mobility – Control Motion / Speed

• Control and adjust speed

• Mobility – Overcome Obstacles

• Curbs, doorways, stairs, rubble

Performance Specification Highlights

Includes weight on the MBU and on the arm

• Manipulate Environment

• Dexterity

• (T) Shoulder Pitch, Shoulder Rotation, Elbow Pitch, Wrist Roll (O) Wrist Pitch, Wrist Yaw

• Extension

• Distance above ground to and distance below ground, from tip of gripper/manipulator

• Grasp

• Gripper strength feedback – audio and visual

• Arm Speed

• Controlling the speed of the arm aids the user

• Lift Capability

• Weight at full extension, weight at close in

• Manipulate objects

• Door knobs, door levels, various objects

• Command and Control / Cyber Security (Throughout Specification)

• Cyber Security will follow the Risk Management Framework (RMF)

• DoDI 8510.01 - Risk Management Framework (RMF) for DoD Information Technology (IT)

• DoDI 8500.01 - Cybersecurity

• AR 25-2 - Information Assurance

• NIST SP 800-53 - National Institute of Standards and Technology Special Publication Security and Privacy Controls For Federal Information Systems and Organizations, Revision 4

• The DoD is increasingly concerned about cybersecurity and encrypted communications

• We have provided the applicable security controls based on our current understanding

• There are references to cybersecurity, encryption, Access Control, etc… throughout the P-Spec

Performance Specification Highlights

Cyber Security and Risk Management Framework requirements can add complexity and cost to program

• Operator Control Unit (OCU) functionality

• Day / Night screen, various display elements

• Architecture

• Interoperability Profile (IOP) Instantiation

• Open Architecture

• OCU hardware has minimum requirements (CPU utilization, RAM utilization)

• Multi-Robot Operator Control Unit (MOCU) Software developed by SPAWAR

• Version 3

• More detail provided in separate briefing later in Conference

• Sense Environment – Visual

• One of the most important aspects of the MTRS Inc II system is the ability to see from a standoff

• Requirements to allow operator to see various items and to control camera operations and locations

• “Recognize” a person at daylight, night and lowlight at required distances

• Understand Detect, Recognize, and Identify

• To determine the individuality of persons, objects, or effects; i.e., that an object is similar within a category of something already known, e.g. tank, truck, man, chemical event.

• Johnson’s Criteria may be useful

• Audio

• The ability to listen and broadcast very useful

• The audio capabilities are aggressive but achievable according to requests for information

• Broadcast at volume intensities

• Detect sound at a minimum level

• Both OCU and MBU must receive and broadcast sound

• Power

• Batteries and chargers must be in current Army inventory

• Current inventory can be found at www.webflis.info

• Conserve power while in the Robotic Deployment System, “remote on/off”

• Overview of power performance, based on Operational Summary for RAM

• Communications / Range

• Line Of Sight

• Non-Line of Sight

• Tethered

• System must stop and clear buffer if communications are lost

• MBU antenna must meet requirements from 360 degrees

• Transportability / Storage

• Multimodal Transportation

• Transport in the Robotic Deployment System

• Two man lift

• Specifications for containers, tie downs, locks, lifting requirements, etc.

• Reliability / Maintainability

• Reliability (System Abort) at 80% confidence

• Reliability (Essential Function Failure) at 80% confidence

• Mean Time to Repair

• Tools and other maintainability requirements specified

• Health monitoring and Built in Test requirements

• Constraints / Environment

• Mobile Base Unit weight

• Operator Control Unit weight

• Typical material restrictions / corrosion requirements

• CARC paint required on all non-exempt parts

• Operating Environment (temperatures, sand, dust, rain, sun, etc.)

• Battery temperatures will be handled separately

• Vibration and shock

• Chemical Biological Radiological Nuclear (CBRN) environments

• Electromagnetic Environmental Effects (E3)

• Payloads

• Base Payloads

• Arm, Cameras, Radios

• Optional Base Payload

• Communications Tether

• Known Modular Payloads

• M4A1 Joint Chemical Agent Detector (JCAD)

• Canberra AN/UDR 14 Radiac

• Both of the Multi-Ray RAE multi-gas photo ionization detectors

(gas and vapor)

• First Defender RMX Chemical, Biological, Radiological, Nuclear

(CBRN) sensor

• Fido XT

• Autonomous Mine Detection System

• Payloads

• Future Modular Payloads

• Next Generation Chemical Detector

• Potential EOD payloads

• Unknown payloads – we rely on IOP and MOCU

• There is an Engineering Change Proposal (ECP) process to deal with new payloads

• Requirements and IOP define some of the sensor interfaces

• CBRN sensors

• Safety / Human Factors

• Several human factors requirements

• Soldier sizes, Mission Oriented Protective Posture IV, other CBRN Personnel Protective Equipment

• Hands free display does not mean heads up display

• Safety has come a long way on small unmanned ground vehicles

• There are still many requirements, but none should be unusual

MTRS Inc II Pre-Proposal Conference

Robotic Deployment System

(RDS)

RDS

• The MTRS Inc II shall fit inside the RDS.

• The MTRS Inc II shall be transported by the

RDS

RDS Example

Robotic Deployment System

RDS Example

18.80”

.1

.0

.9

R

EFER

EN

C

E O N

LY

REFERENCE ONLY

PLEASE NOTE:

The adjacent picture and dimensions are for

REFERENCE ONLY.

The provided space claim is a Three Dimensional shape, and should be utilized for design interface within a CAD modeling program.

Interoperability Profile

(IOP)

RAS-G IOP

• MTRS Inc II requires implementation of the MTRS Inc II Instantiation of IOP, which is based on IOP V2.

• MTRS Inc II Instantiation and IOP V2 are included in the RFP package

RAS-G IOPs Basic Overview

• Robotic and Autonomous Systems

– Ground (RAS-G) Interoperability Profiles (IOPs)

• Defines software messaging & hardware interfaces between major subsystems of unmanned ground systems

Software messages primarily based on SAE AS-4 – Joint Architecture for Unmanned Systems (JAUS)

AMDS

Autonomous Mine Detection System

AMDS

• The MTRS Inc II will carry the AMDS payload.

• The AMDS will use IOP to communicate with the base platform.

• The MTRS Inc II will need to carry the weight of the AMDS.

• Integration of this payload, currently being developed, will happen at a later date.

CBRN Sensors

• The MTRS Inc II shall integrate/carry various CBRN sensors, as described in the SOW and P- Spec.

• The MTRS Inc II will NOT be required to supply these sensors.

– They are part of the Dismounted Reconnaissance Sets, Kits and Outfits (DR SKO)

DR SKO Full Capability Set

99UNCLASSIFIED: Distribution A, Approved for Public Release

• The sensors come from the Dismounted Reconnaissance Sets Kits and Outfits (DR SKO) program managed by Joint Project Manager Nuclear Biological Chemical Contamination Avoidance (JPM NBC CA) at Edgewood.

• Government will provide 2 sets of sensors for integration and CBRN Integration Kit development.

Thermo Scientific FirstDefender RMX

• Description: Solid/Liquid CWA identification using Raman technology that can be used for conducting mixture analysis

• Capabilities: Operating temperature range -20°C to +40°C; 0 to 100% RH

• 6 chemicals were verified in library with independent government testing per CDD requirements

• Library contains over 11,000 items

• Capable of being deconned for radiological threats

• Manufacturer: COTS system produced by Thermo Scientific, Wilmington, MA (moving to Tewksbury, MA)

AN/UDR-14 or AN/UDR-15

• Description: Personal radiation dosimeter measuring gamma/neutron dose and dose-rate. The Navy configuration includes the AN/UDR-15, all other Services include the AN/UDR-14

• Capabilities:

• Dosimeter capability of 1-999cGy

• Rate meter capability of 0.1-999cGy

• Operating temperature range:

• -46°C to +49°C; 0 to 95% RH

• Manufacturer: COTS system produced by Canberra in Oakridge, TN

Joint Chemical Agent Detector (JCAD) M4A1

• Description: Real time detection of nerve, blister, and blood agent vapors base on IMS technologies

• Capabilities:

• Agent/Operating Temperature

• GA: -50 to 49°C

• GB: -32 to 49°C

• GD: -32 to 49°C

• GF: -30 to 49°C

• HD: 14 to 49°C

• L: -18 to 49°C

• HN3: -3 to 49°C

• Manufacturer: GOTS system produced by Smiths Detection, Edgewood, MD

• NSN: 6665-01-586-8286

MultiRAE Pro (and MultiRAE)

• Description: TIC Vapor, LEL/O2, and VOC capabilities using photo-ionization detector (PID) and electrochemical sensors

• Capabilities:

• Operating temperature range: -20°C to +50°C; 0 to 95%

RH

• TIC Vapor capability for:

• HCN, SO2, Cl2, H2S, and NH3

• LEL capability for:

• Acetylene, 1,3 butadiene, Butane, Carbon disulphide, Carbon monoxide, Diborane, Dimethylamine, Ethylene, Ethylene oxide, Hydrogen, Hydrogen cyanide, Hydrogen sulfide, Isobutylene, Methane, Phosphine, Propane, Propene

• Capable of being deconned for radiological threats

• Manufacturer: COTS system produced by RAE Systems, San Jose, CA

Fido XT

• Description: Trace explosives detector using amplifying fluorescent particles

• Capabilities:

• TNT, Deta Sheet, PETN, Semtex 1-A, RDX, Black Powder, Composition B, Smokeless Powder, Composition C-4, Urea Nitrate

• Operating temperature range: +9 to +40°C

• Manufacturer: COTS system produced by FLIR Systems, Stillwater, OK

SOW - Meetings and Reviews

• Meetings and Reviews

• Preliminary Design Review (PDR)

• Critical Design Review (CDR)

• Test Readiness Review (TRR)

• Operational Test Readiness Review (OTRR)

• System Configuration Review (SCR)

• Production Readiness Review (PRR)

• Physical Configuration Audit (PCA)

• System Engineering (SE) WIPT

• Test and Evaluation (T&E) WIPT

• Scoring/Assessment Conferences

MTRS Inc II Safety

Jack Giannosa System Safety Engineer

SYSTEM SAFETY in ARMY ACQUISITION

The Defense Acquisition System is designed to provide:

• Safe, Suitable and Supportable systems to the warfighter

• ….In the shortest practical time

• ….To satisfy requirements with measurable improvements to mission capability and support

• ….At a fair and reasonable price

System Safety Defined

A B C

Technology Development

FRP

Decision

Operations & Support

Production & Deployment

LRIP

Decision

Acquisition Model

MR

Reference: DTC Safety Documents

SR

SC SC

• Full MR

• Conditional MR

• Interim MR

• Urgent MR

SR

Safety Releases

Safety Confirmation

Acquisition Model - Safety Documents

Materiel Solution Analysis

Engineering Manufacturing Development

Developmental Test Command (DTC) Safety Documents

SAR

HTS

• Initiate System Safety Mgt. Plan (SSPP)

• Establish Chartered SSWG

• Establish HTS

Safety Verification Process

SEP / EDP

Test Directive

SAR/HTSDTP

TEST CONDUCT / TIR

ANALYSIS OF FINDINGS

HUC

TEST REPORT / SAFETY RECOMMENDATIONS

SAFETY RELEASE

SAFETY CONFIRMATION

SYSTEM EVALUATION REPORT

MATERIEL RELEASE

USER EVENT

SEP

SYSTEM EVALUATION PLAN

EDP

EVENT DESIGN PLAN

DTP

DETAILED TEST PLAN

HUC

HUMAN USE COMMITTEE

Developmental Test Command

SAFETY ASSESSMENT REPORT (SAR)

• A comprehensive description, evaluation and operation of the system and status of potential safety or health hazards.

• It’s the considered judgment of the developing agency of any hazards or associated risks prior to Government Development Testing

• Identified hazards are assessed IAW MIL-STD 882E Severity, Probability and Risk Assessment Code matrices

• Required as supporting documentation to for Materiel Release’s

• To be provided 60 days prior to the start of Development/Operational

Testing:

• Facilitates test center SOP preparation

• Provides focus to safety testing

• Reference: MIL-STD 882E TASK 301

• Authority: Data Item Description: DI-SAFT 80102B

• Contract Reference: C.4.1.10.2.1, C.4.1.10.3.1, C.7.2.1, C.7.2.2

Safety Documentation Summary

HAZARD TRACKING SYSTEM (HTS)

• Hazard identification considers entire system life-cycle and impacts to:

• Personnel

• Environment

• Infrastructure

• Defense systems

• The public

• Hazard status documented utilizing a closed-loop Hazard Tracking System (HTS)

• Identified hazards from SAR fed into HTS (Table - column/row format)

• Reference: MIL-STD 882E TASK 101 and Task 106

• Authority: Data Item Description: DI-MISC 80711A

• Contract Reference : C.7.2.1, C.7.2.2, C.7.2.4

SYSTEM SAFETY PROGRAM PLAN (SSPP)

• Provides a basis of understanding between the contractor and Program Manager (PM) on how the safety hazard management effort will be integrated into the System Engineering (SE) process.

• Documents system safety methodology for the identification, classification, and mitigation of safety hazards as part of the overall SE process.

• Details the tasks and activities that are required to implement a systematic approach of hazard analysis, risk assessment, and risk management.

• Reference: MIL-STD 882E TASK 102

• Authority: Data Item Description: DI-SAFT 81626

• Contract Reference: C.7.2

Lessons Learned

Lessons Learned

• Preliminary & Critical Design Review are key events

• Designing out potential hazards is preferred materiel solution

• Warnings/labels last resort for mitigation/control of hazards

• Point-of-Use Warning labels - Affix to equipment in addition to TM warnings - Constant Reminder

MTRS Inc II Environmental

Jim Heading Environmental Engineer

Hazardous Materials

• Hazardous Materials are defined by FED-STD-

• Prohibited materials included in the Product Specification

• Requirements apply to all components, parts, and materials provided under this contract including parts from subcontractors or suppliers

Hazardous Materials Restrictions

• Prohibited Materials

• Asbestos

• Beryllium

• Class I and Class II Ozone Depleting Substances

• Hexavalent Chromium

• AKA Chromate, chromic acid, zinc dichromate, yellow sealer, wash primer, chrome conversion coating, etc.

• Cadmium

• Mercury

• Lead

• Radioactive Materials

• Group 1 Agents Classified as “carcinogenic to humans” by IARC

Exceptions to Prohibited Materials

• Cadmium on electrical connectors and back shells used to mate with cadmium electrical connectors on Government Furnished Equipment (GFE)

• Chemical Agent Resistant Coating (CARC) primers and topcoats (NOTE: Wash Primer is still prohibited)

• Lead-acid batteries

• Lead solder

• Steel containing up to 0.35 % lead by weight

• Aluminum containing up to 0.4 % lead by weight

• Copper and Brass alloys containing up to 4 % lead by weight

• Beryllium and Beryllium alloys used in electrical components

• Mercury containing components compliant with European Union (EU) Directive

2002/95/EC (Restriction of Use of Hazardous Substances (RoHS))

• Trace amounts of identified restricted materials contained in base materials and/or alloys. For the purposes of this contract trace amounts are defined as <0.1% by weight for carcinogens and <1% by weight for all other materials.

Request for Use of Prohibited Hazardous Materials

• Permissible only where suitable alternative does not exist

• Requests submitted to the Government no later than the Start of Work Meeting

• Explanation of Use

• Associated Health Hazards

• Analysis of Alternatives

• Technical Justification

• Program Risk, if denied

• Get Well Plan

• Government approval required prior to delivery

Hazardous Materials Management Report

(HMMR)

• Requirements outlined in:

• National Aerospace Standard 411, REV 2, dated April 29, 1994

• DI-MISC-81397B

• CDRL A022

• Content:

• Hazardous materials:

• Delivered on the system

• Required for Operation or Maintenance

• Used in final system manufacture or assembly

• Created by the System

• Hazardous wastes created during operation and maintenance

• Part or process where material is used

• Material Safety Data Sheets

• Special training, handling, storage requirements

• Safe disposal requirements

MTRS Inc II Multi-Robot Operator Control Unit

Software Gary Gilbreath

SSC Pacific

OCU Software - MOCU

Agenda

• OCU Software Strategy

• MOCU3 – Provided with RFP

• MOCU3 – Capabilities at Contract Award

• MOCU3 – Updates beyond Contract Award

Main takeaways

• What you will receive from SSC Pacific

• SSC Pacific’s roles & responsibilities

• Contractor’s roles & responsibilities

MOCU Strategy

• Contractor shall integrate MOCU3 SW with their MTRS Inc II OCU

• Contractor responsible for total system performance

• SSC Pacific develops and manages MOCU SW throughout the contract

• Contractor can request changes to MOCU

• MOCU IPT includes both Gov’t and contractor

Summary - MOCU3 RFP Information

RFP Attachment 0001 – Appdx C: MOCU Capabilities and Requirements Reference

• OCU Requirement to Run MOCU:

• Supported Operating Systems

• Supported Processor Architecture

• Input Subsystem RQMTs

• Audio Subsystem RQMTs

• Graphics Subsystem RQMTs

• Other Software Library Support RQMTs

Summary - MOCU3 RFP Information

RFP Attachment 0021: MOCU Benchmark Software

• To obtain

• Sign & return Attachment 0029 – MOCU TOU-NDA to contract specialist

• Intended to help understand CPU usage

• Not intended to show current capability of MOCU3 or address any MTRS Inc II requirements

MOCU3 at Contract Award

At Contract Award, the Government will provide as

GFI:

• MOCU3 software (Windows or Linux)

• Details on later slides

• Provide initial drafts of MOCU3 documentation

Software and documentation will be peer reviewed prior to contract award

MOCU3 at Contract Award

• Make available a version of MOCU3 software for approved DISA operating system

• Win10 64-bit, for x86 instruction set processors, or

• RHEL 7.x Workstation, 64-bit, for x86-64 instruction set processors

• MOCU3 will be delivered as an installer

• MOCU3 will not include the operating system

• Contractor responsible for configured operating system, any drivers or board support software for OCU hardware

• Contractor responsible for applying all relevant DISA STIGs…