A21_Attach_0001_SOW.pdf

Rock Island Arsenal Scope of Work

PR 2018-1395

Repair Lighting in Bldg. 350

US Army Garrison‐Rock Island Arsenal

Directorate of Public Works Engineering and Services Division

IMRI‐RIA‐PWF

1 Rock Island Arsenal

Rock Island, IL 61299‐5000

TABLE OF CONTENTS

Table of Contents

THE SCOPE OF WORK

1 PART ONE: SPECIFIC PROJECT

1.1. PROJECT DESCRIPTION

1.1.1. REPLACEMENT

1.1.2. LED FIXTURES

1.1.3. AUTOMATIC LIGHTING CONTROLS

1.1.3.1. Provide new automatic lighting controls

1.1.4. DIMMING CONTROLS

1.1.5. ENERGY SAVINGS

1.1.6. OTHER REQUIREMENTS

1.1.7. EMERGENCY LIGHTING

1.2 SPECIAL SERVICES/REQUIREMENTS

1.3 DRAWINGS

1.4 SPECIFICATIONS

1.5 MISCELLANEOUS APPENDICES

1.6 SUBMITTALS/DELIVERABLES: Submittals are required for the following: .8

2 PART TWO: GENERAL INFORMATION

2.1 COMMENCMENT, PROSECUTION, AND COMPLETION OF WORK:

2.2 SEQUENCE OF WORK:

2.3 SPECIAL CONDITIONS:

2.4 CONTRACTOR MANPOWER REPORTING (CMR):

3 PART THREE: SECURITY

3.1 OPERATIONS SECURITY (OPSEC) REVIEW:

4 PART FOUR: RIA SUPPLEMENTAL GUIDANCE

4.1 EMERGENCY MANAGEMENT, CONTRACTOR ORGANIZATION AND CONTRACTOR

REQUIREMENTS:

4.2 FIRE PREVENTION AND SAFETY:

4.3 ENVIRONMENTAL PROTECTION:

4.4 ENERGY CONSERVATION:

4.5 HAZARDOUS/SPECIAL WASTE DISPOSAL:

4.6 SPACE ASSIGNED/OPERATED: As required in performance of the

5 PART FIVE: DEFINITIONS:

6 PART SIX: APPLICABLE PUBLICATIONS

7 PART SEVEN: APPENDICES

7.8 7.9

THE SCOPE OF WORK

PROJECT SUMMARY:

Provide new area LED lighting and controls per UFC 3-530-01 Interior and Exterior Lighting Systems and Controls. The project location is the building 350 on the Rock Island Arsenal(RIA), Rock Island, IL.

1 PART ONE: SPECIFIC PROJECT

1.1. PROJECT DESCRIPTION

Replace all existing fluorescent 2’x 4’ troffer with a new 2’x 4’ LED troffer for each existing troffer. Do not replace the fluorescent lamps with LED lamps. Each new troffer shall have an integral wireless sensor. Contractor must abide by the frequency spectrum requirements in specification for the wireless controllers and shall submit for approval information for RIAG Frequency Manager. The fixtures are located inside the building and are identified on the attached annotated floor plans. The project replaces only 2’x 4’ lay in ceiling tile troffers and does not include fixtures of the pendant, ceiling can, wrap around, or wall hung style that also exist in the building. The fixtures to be replaced are 2-lamp (32W each) fluorescent lay in type, recessed mounting light fixtures, in suspended ceilings. The project also requires a life safety review of the emergency lighting on all six floors where troffer lighting is being replaced. The contractor shall provide new emergency lighting where emergency lights are either removed by this lighting project, missing, or not designed to current life safety standards to provide adequate lighting level in areas during an emergency. The new emergency lighting is not to be integral with the new fixtures and shall be separate devices either attached to the wall or on the ceiling grid with easily accessible test buttons. Each new troffer or kit shall have an integral wireless occupancy sensor that is capable of dimming and light harvesting. The light harvesting feature is only applicable to perimeter offices with windows. The designer shall select 2’ x 4’ fixtures because preliminary analysis indicated that smaller fixtures sizes degrade lighting uniformity on floors with low ceilings. The designer shall select fixtures using point by point computer analysis for each bay, area, and room. After installation the contractor shall survey each area, bay, and room and commission each fixture and group using the dimming features to an average 30 foot candles at the desk top level to meet the UFC requirements for open area and small offices. The design plans do not show the various styles of office furniture and petitions which limits the precision of a computer analysis which requires the need for commissioning and dimming. The new lighting design shall follow the preliminary lighting analysis which indicated that 2’ x 4’ troffers rated at approximately 22 watts and producing 3000 lumens resulted in an average 40-45 foot candles in computer analysis without using furniture layouts in the program for rooms with low ceilings. At project completion, it is expected based on preliminary analysis that when the new lights are dimmed, they will provide about an average 30 foot candles of lighting and a resulting wattage of about 13 watts per fixture. In the event, there is a need to increase the lighting level, the new fixtures are required to provide the capability to do it.

Continue to use the existing lighting control system sensors for occupancy and the new system as a backup. Use the new lighting control sensors for occupancy control, dimming, and lighting harvesting where the existing lighting control system is not available.

1.1.1. REPLACEMENT

1.1.1.1. The replacement fixtures shall be 2’ x 4’ troffers. Please note: Most of the existing 2’ x 4’ troffers in the building are two lamp master slave and share a four lamp ballast and half of the fixtures provide line voltage to feed the second fixture. Provide any additional wiring as required for the second fixture.

1.1.1.2. The project design shall maximize the energy savings using lower wattage replacement fixtures and re-programmed existing occupancy sensors located in most of the open main bays.

1.1.1.3. Contractor will provide lighting layout, point by point computer analysis for each room, and catalog specification of suggested replacement fixtures for PW review and approval.

1.1.1.4. The project requires a life safety review of the emergency lighting on all six floors where troffer lighting is being replaced. The contractor shall provide new emergency lighting where emergency lights are either removed by this lighting project, missing, or not designed to current life safety standards to provide adequate lighting level in areas during an emergency.

1.1.1.5. The project is not just a direct replacement fixture project.

1.1.1.6. The project shall use a lighting point to point computer analysis software to select the most efficient fixtures that will meet the current UFC lighting requirements at 30 foot candles average for each open office area and 50 foot candles average for each computer room.

The computer analysis shall consider that the offices have office furniture and petitions purposely include the dimming feature to be used to dim down to 30 foot candles during commissioning, which conversely would allow for increasing the lighting level as may be needed due to a future changed office environment. Submit documentation showing how the office furniture and dimming are being considered in the final 30 foot candle average light level calculations. Each point by point analysis shall consider the office furniture in all rooms when determining the final 30 average foot candle level and 50 foot candles average for each computer room.

1.1.1.7. At project completion, determine the average wattage of sample fixtures in each bay for the six floors and submit an energy savings summary based on the final wattage being used after the commissioning to 30 foot candles is completed.

1.1.2. LED FIXTURES

1.1.2.1. The new LED fixtures shall have 4,000 K color temperature, 80 - 90 CRI, 0-10 volt dimmable, and 120-277 VAC

1.1.2.2. Each LED fixture shall have date of installation tag on the fixture clearly visible to make sure that 5 year warranty will fully be applied.

1.1.2.3. Provide necessary wiring changes from fluorescent ballast fixtures to LED fixtures as required (not all fixtures have a ballast, but some are shared)

1.1.2.4. The LED light fixtures shall be manufactured per LM-79, LM-80, TM-21, and LM-70 standards, must be DLC listed, approved for rebate from the Mid-American Energy company, meet all DLC efficacy minimum requirements, and have a design lifetime (LED, driver, system) to last minimum 70,000 hours

1.1.2.5. The project shall for all rooms use a lighting point to point computer analysis software to select the most efficient fixtures that will meet the current foot candle UFC average lighting requirements when rated at the end of the 70,000 hour fixture life to assure even lighting and UFC compliant lighting levels during the service life of the fixture.

1.1.2.6. Contractor needs to verify the quantity, types and wattages of fixtures, height above floor. Provide the most efficient fixtures that will meet the required foot candles and qualify for Mid-American Energy rebate.

1.1.2.7. The fixtures to be used shall be the brand name’s most recent efficient product version at the time of submission. Submit a manufacturer’s statement that the submitted products meet this requirement.

1.1.2.8. Provide an energy reduction analysis report for approval showing the before and after energy consumption based on wattage of new and old fixtures and annual cost savings when submitting for product approvals.

1.1.2.9. Provide necessary wiring changes from fluorescent ballast fixtures to LED fixtures as required. Submit evidence the fixtures are DLC listed and approved for rebate from the MidAmerican Energy.

1.1.3. AUTOMATIC LIGHTING CONTROLS

1.1.3.1. PROVIDE NEW AUTOMATIC LIGHTING CONTROLS for the fifth floor North Bay which presently does not have occupancy sensors to increase the energy savings

1.1.3.2. Existing Bay Lighting Control: Most of the main bays in building 350 have existing automatic lighting controls with an on time after no occupancy is detected of about 30- 45 minutes due to the existing fluorescent lighting fixtures to prevent damaging the lamps due to too frequent on/off switching

1.1.3.3. Trained and certified technicians by Square D shall modify the Clipsal automatic lighting controls programming in the main bays of the building to reduce the on time after no occupancy is detected to 10-15 minutes for the new LED fixtures to provide additional energy savings.

1.1.3.4. Office Lighting and Controls: Perimeter offices in building 350 do not have automatic occupancy nor light harvesting lighting controls. See Appendix E for the list of offices identified for new automatic lighting controls.

1.1.3.5. Provide automatic lighting controls per the performance criteria to optimize the energy savings.

1.1.3.6. All hallways that receive new fixtures having the wireless lighting control sensors shall be commissioned to have the lighting turn off after no occupancy for 15 minutes.

1.1.3.7. Provide automatic lighting controls to meet the UFC criteria.

1.1.4. DIMMING CONTROLS

1.1.4.1. All 4,624 replacement fixtures shall be dimming capable using 0-10 volts.

1.1.4.2. Provide dimming switches in perimeter offices.

1.1.4.3. In areas where dimming ballasts may exist such as conference rooms, provide wiring changes to allow the new LED dimmable fixtures to dim per the existing dimming controllers and only if they are compatible with the new fixtures

1.1.4.4. Provide slider dimming switches in areas identified on the drawings.

1.1.4.5. All replacement fixtures shall be dimming capable using 0-10 volts.

1.1.5. ENERGY SAVINGS

1.1.5.1. Government buildings should be designed and constructed to reduce energy consumption in a life-cycle, cost-effective manner.

1.1.5.2. Design quality is achieved through the optimization of exterior and interior planning, integration of circulation patterns, sustainability, selection of building systems and materials for low-cost maintenance and operation, and an overall balance of aesthetics and functionality

1.1.5.3. Some building areas have low occupancy while others are highly secure and will require building security personnel to watch the workers

1.1.5.4. Fluorescent Lighting Replacement: Replace 4,624 fluorescent light fixtures with LED fixtures located inside the building on six floors as identified on the attached plans

1.1.5.5. The fixtures are located in 18 bays on 6 floors in the building

1.1.5.6. Lighting Energy Analysis: The project design shall provide a detailed total building lighting energy analysis using professional computer lighting software that calculates the new reduced lighting energy level when incorporating all the new energy reduction features and meeting all of the UFC lighting level requirements

1.1.5.7. Energy Consumption Report: Provide a total building energy consumption report calculating the total energy savings for this project using the final approved contract project scope 1, Energy Standard for Buildings except Low Rise Residential Buildings NFPA 70 National Electrical Code

1.1.5.8. NFPA 70E Standard for Electrical Safety in the Workplace UFC 1-200-01 DoD Building Code

1.1.5.9. The building is occupied 3,120 hours per year.

1.1.5.10. Provide proposed watts per square foot report for the building with bid for approval.

1.1.5.11. See the attached drawings of the electrical lighting in these buildings.

1.1.6. OTHER REQUIREMENTS

1.1.6.1. Contractor shall survey the site to determine the extent of the work.

1.1.6.2. Contractor shall field verify all existing conditions and dimensions.

1.1.6.3. Coordinate all work with the building 350 building manager to allow work to be performed during the day shift

1.1.6.4. The building manager will relocate building employees as required due to the occupied office environment

1.1.6.5. The contractor shall provide a design to properly light the facility by following the UFC 3-530-01, change 3, 1 June 2016 version design guide (Interior and Exterior Lighting Systems and Controls) to meet all the target criteria performance requirements for various indoor areas, such as individual offices, open offices, restrooms, and corridors which are identified on the plans.

1.1.6.6. The Contractor shall take the necessary precautions to avoid damage to existing items to remain in place, to be reused, or to remain the property of the government; any damaged items shall be repaired or replaced as approved by the Contracting Officer

1.1.6.7. The contractor may change the existing lighting layout as necessary to meet the guide specification performance requirements if necessary.

1.1.6.8. Provide a point to point computer analysis for all rooms to meet lighting level requirements the UFC.

1.1.6.9. Provide factory information stating this.

1.1.6.10. All lighting shall be tested and commissioned to work properly in the presence of the COR, energy manager, and contractor’s project manager.

1.1.6.11. The contractor shall prepare his annotated CAD floor drawings showing the reflected ceiling plan in his computer analysis and submit the drawings as as-built upon project completion.

1.1.6.12. Provide a PDF of the point by point computer analysis for each room with accompanying summary table for average, minimum, maximum foot candles.

1.1.6.13. Include the UFC requirements on the sheet to show compliance.

1.1.6.14. The contractor shall identify all emergency lights that are removed and indicate where they are located on the reflected ceiling plans and submit this to the COR for the Garrison Energy Manager.

1.1.6.15. Design and construction shall comply with the specifications and requirements.

1.1.6.16. The design and technical criterion contained and cited in this scope of work establishes minimum standards for design and construction quality

1.1.7. EMERGENCY LIGHTING

1.1.7.1. Furnish emergency lighting units completely assembled with wiring and mounting devices,

1.1.7.2. Furnish emergency lighting units completely assembled with wiring and mounting devices, ready for installation

1.1.7.3. Design basis will provide 1 foot-candle average in offices and hallways.

1.1.7.4. Light fixtures shall be UL924 listed with a test switch accessible from below the ceiling.

1.2 SPECIAL SERVICES/REQUIREMENTS

1.2.1 Disruption of the tenants and their missions shall be minimized. Any potential interferences with the tenants or the rest of the RIA’s services, personnel or entities shall be coordinated with the COR so as to minimize disruption.

1.2.2 Contractor shall provide all services, labor, materials, supervision, equipment, tools, etc.

necessary to accomplish the work described in this SOW and Appendices.

1.3 DRAWINGS

1.3.1 The project drawings for this project are attached to this SOW in Appendix B. The project drawings depict the usage for the various areas the Contractor is to replace fluorescent lights with LED lights.

1.3.2 Electronic Micro station Computer-Aided Design and Drafting (CADD) files will be provided by the Department of Public Works (DPW) on compact disc for the preparation of required Shop Drawings and Final As-Built Drawings. RIA-DPW CADD standard is attached to this SOW in Appendix C.

1.3.3 Record Drawings:

1.3.4.1 The Contractor shall maintain a separate set of full-scale contract drawings marked-up to fully indicate as-built conditions. These drawings shall be maintained in a current condition at all times until completion of the work and shall be available for review by Government personnel at all times.

1.3.4.2 All variations from the contract drawings, for whatever reason, including those occasioned by optional materials and the required coordination between trades, shall be indicated. Show model, brand name, and specific location dimensions of proprietary items.

These variations shall be shown in the same general detail used in the initial contract drawings.

1.3.4.3 The electronic version of the drawings shall be updated to show the as-built conditions.

1.3.4.4 The Contractor shall submit the electronic version in a compact disk in the current version of Microstation being used by DPW.

1.3.4.5 The electronic version of the drawings shall conform to the DPW CADD standards in Appendix C. Each drawings file shall be complete and not rely on other drawings or elements being referenced into the drawing.

1.4 SPECIFICATIONS

1.4.1 Specification 26 51 00 INTERIOR LIGHTING and 26 52 00.00 40 EMERGENCY LIGHTING have been edited and are in Appendix A for this project, and this version of this specification section shall be incorporated by the Contractor’s designer into the Contractor’s specifications.

1.4.2 This is a design/build project, and the Contractor shall supplement this one specification section with other specification sections. Specifications shall be the UFGS Army edition guide specifications. The master UFGS can be accessed at the internet site, https://www.wbdg.org/ccb/browse_cat.php. This specification system uses the SpecsIntact program which can be downloaded from this internet site.

1.5 MISCELLANEOUS APPENDICES

1.5.1 Appendix C, Engineering Graphics, describes the requirements for the Contractor to create and submit drawings.

1.5.3 Appendix D lists the design requirements for the Contractor’s designer.

1.5.4 Appendix E lists the small offices that are to receive dimming switches and lighting controls.

1.5.5 Appendix F lists the number of fixtures in each bay and building that are to be replaced.

Some ceiling heights are also listed, but there are more on the drawings.

1.5.6 Appendix G lists the LED lighting rebate process with the utility.

1.5.7 Appendix T is a modified version of the RIA Installation Design Guide. The requirements in this Appendix supplement the requirements in the Scope of Work and other Appendices.

1.6 SUBMITTALS/DELIVERABLES: SUBMITTALS ARE REQUIRED FOR THE

FOLLOWING:

1.6.1 All shop drawings, product data, design data, test reports, certificates, manufacturer’s field reports, operation and maintenance data, and closeout submittals listed in specs.

1.6.2 All shop drawings and product data for electrical construction materials.

1.6.3 35%, 95% and 100% design specifications and drawings. Also see Appendix D.

2 PART TWO: GENERAL INFORMATION

2.1 COMMENCMENT, PROSECUTION, AND COMPLETION OF WORK:

2.1.1 The Contractor shall be required to commence work under this contract within 30 calendar days after the date the Contractor receives the notice to proceed, prosecute the work diligently, and complete the entire work ready for use not later than 120 calendar days after the date the Contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises. The completion date applies to all work awarded.

2.2 SEQUENCE OF WORK:

2.2.1 Shop Drawing Submittals

2.2.2 Procure Equipment

2.2.3 Construction – concurrent with procurement activities

2.2.4 Final Project Cleaning

2.2.5 Provide As-Built Drawings and O&M Manuals

2.3 SPECIAL CONDITIONS:

2.3.1 Construction Schedule and Closure Periods: The Construction Schedule shall be submitted to the Government for approval in accordance with the Contract Documents. 2.3.2 Access and Working Hours:

2.3.2.1 Work hours for this project are 7:00 am to 3:30 pm on Monday through Friday. The Contractor’s schedule may deviate from these hours when approved by the COR.

2.3.2.2 The Federal Holidays are: New Year’s Day, January 1; Martin Luther King Day, 3rd Monday in January; President’s Day, 3rd Monday in February, Memorial Day, last Monday in May; Independence Day, July 4; Labor Day, 1st Monday in September; Columbus Day, 2nd Monday in October; Veteran’s Day, November 11, Thanksgiving Day, 4th Thursday in November; Christmas Day, December 25.

2.3.2.3 If a holiday falls on Saturday, the preceding Friday is a holiday. If a holiday falls on Sunday, the following Monday is a holiday.

2.3.2.4 Utilities: The Contractor is allowed reasonable use of Government utilities such as 120 volt outlets and lights.

2.3.2.5 Miscellaneous: The Contractor shall be responsible for accurate measurement of all existing site conditions.

2.3.2.6 The Contractor shall not work over head Government employees. The Contractor shall perform all over head work when Government employees are not present.

2.3.2.7 The Contractor is not allowed to use Government Equipment.

2.3.2.8 The Contractor shall work around existing Government workstations and Government materials.

2.3.2.9 Disruption of the tenants and their mission shall be minimized. Any potential interferences with the tenants or the rest of the RIA’s services, personnel or entities shall be coordinated with the COR so as to minimize disruption.

2.3.2.10 The Contractor shall not operate gas or diesel operated equipment inside buildings when Government workers are present. The Contractor shall provide temporary ventilation of fumes for Contractor employees when the Contractor judges those fumes to be of sufficient concentration to be detrimental to the heath of his employees.

2.4 CONTRACTOR MANPOWER REPORTING (CMR):

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs shall be for the labor executed during the period of performance during each Government Fiscal Year (FY), which runs October 1 through September 30. While inputs may be repored any time during the FY, all data shall be reported no later than October 31, 2018 for work completed through September 30, 2018 and October 31, 2019 for work completed from October 1, 2018 through September 30, 2019.

Contractors may direct question to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

3 PART THREE: SECURITY

3.1 OPERATIONS SECURITY (OPSEC) REVIEW:

3.1.1 In order to perform project the Contractor must do the following:

3.1.2 AT Level I training. All Contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the Contracting Officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel.

3.1.3 Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy.

In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

3.1.4 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190- 13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

3.1.5 iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

3.1.6 Per AR 530-1 Operations Security, the Contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

3.1.7 RIA specific provision/clause language:

3.1.7.1 A non-disclosure agreement will be signed by Prime Contractor before report/start date of contract.

3.1.7.2 All Training will be face-to-face, conducted on RIA. Any conflicts with training locations/performance will be directed by the project COR.

3.1.7.3 Contractors, sub-contractors will be escorted by the COR in areas where they may be exposed to classified and/or sensitive materials. All Contractor employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials. The Vendor will coordinate with the COR and/or the facility security office for access when required.

3.1.7.4 Building Stand-Off: All occupied buildings on RIA require a 40 feet stand-off by all vehicles and equipment. At no time will unoccupied vehicles, equipment or tools/tool boxes be left unattended within 40 feet of installation buildings. (Any exceptions will be approved by the Installation ATO (IATO) and /or DES - Physical Security Chief).

3.1.7.5 All personnel requesting access to RIA will only enter through a manned and operational Access Control Point and present a United States National or State issued identification that is capable of being scanned for valid entry. All Contractor and Contractor employees' vehicles, equipment, and packages are subject to inspection or examination (search) at entry/exit of the RIA. Only authorized individuals that pass a screening and vetting process will be permitted access. All Contractor and subcontractor personnel will be required to submit the required identification credentials and must receive a favorable background check as conducted through the National Crime Information Center (NCIC) Interstate ID Index (III) to gain access and work on the installation.

4 PART FOUR: RIA SUPPLEMENTAL GUIDANCE

4.1 EMERGENCY MANAGEMENT, CONTRACTOR ORGANIZATION AND

CONTRACTOR REQUIREMENTS:

4.1.1 Emergency Management:

4.1.1.1 All contractors working on RIA must comply with Department of Defense Instruction number 6055.17, "DoD Installation Emergency Management Program", Army Regulation 525- 27, "The Army Emergency Management Program" and Department of Army Pamphlet 525-27, "Army Emergency Management Program". The Army Emergency Management Program serves as the single integrated emergency management program for the planning, execution, and management of response efforts (designed or intended) to mitigate the effects of an all-hazard incident, to include but not limited to, natural, manmade, and technological disasters, chemical, biological, radiological, nuclear, and high-yield explosive (CBRNE) incidents and accidents on or affecting Army installations, facilities, and/or activities.

4.1.2 Contractor Organizations:

4.1.2.1 All Contractor organizations must participate in the installation quarterly Protection Working Group. To attend this working group, contact the Garrison DPTMS Plans and Operations Office.

4.1.2.1.1 Contractor organizations must comply with the installation emergency guide and Building Marshal Warden Program and write supplemental plans that describe actions to take specific to the area the Contractor organization occupies to include but not limited to shelter locations, evacuation points, communication plan and points of contact. The installation emergency guide can be used as a template for this plan. Building Marshal Warden Program Manager can be contacted through the Installation FIRE Department (309) 782-6107.

4.1.2.1.2 Contractor organizations must provide Facility Emergency Response Plans to the installation Emergency Manager for inclusion into the installation Emergency Management Plan.

4.1.2.1.3 All Contractor organizations must support Public Health Emergency Officer Policy and guidance relating to the integration of health surveillance requirements within operational/installation decision support schemes.

4.1.2.1.4 All Contractor organizations must comply with installation policies; applicable federal, state, and local laws; regulations; and Executive Orders.

4.1.2.1.5 All Contractor organizations must ensure that non-DOD HAZMAT is not stored, treated, or disposed of on the installation unless approved by the Office of the Assistant Secretary of the Army for installations, Energy and Environment, his or her designee, or higher authority.

4.1.2.1.6 All Contractor organizations must assess the long-term resource impacts of all environmental agreements in coordination with the acquisition community. Coordinate resource implications for agreements through command channels as appropriate prior to approval.

4.1.3 Contractor Requirement:

4.1.3.1 All Contractors must comply with installation emergency procedures as defined in the installation emergency guide and facility emergency response plans. This includes compliance with all emergency communications instructions provided through official channels to include the outdoor speaker system (Giant Voice), AtHoc alert system, building notification systems (Little Voice), or Building Marshal Warden’s.

4.2 FIRE PREVENTION AND SAFETY:

4.2.1 The Contractor and any associated sub-contractors shall as part of this contract comply with all applicable federal laws (Title 15 USC 272) pertaining to the use of technical standards that are developed or adopted by voluntary consensus bodies such as the NFPA. Current National FIRE Codes are published by the National FIRE Protection Association (NFPA) www.nfpa.org. Current “International” codes are published by the International Code Council (ICC) www.iccsafe.org Additional DoD mandated standards are published as Unified Facilities Criteria (UFC’s) www.wbdg.org/references/pa_dod.php.

4.2.2 FIRE Prevention Program. The Contractor and any subordinate sub-contractor(s) shall comply with the most current edition of the RIA Program for FIRE and Emergency Services referenced as the “RIAR 420-2 RIA Program for FIRE and Emergency Services” and can be obtained by contacting the installation FIRE department at (309) 782-6107.

4.3 ENVIRONMENTAL PROTECTION:

4.3.1 Regulations and Laws. Contractor shall comply with all Federal, State, and local laws, regulations, and standards. All environmental protection matters shall be coordinated with the Contracting Officer or his designated representative. The Environmental Coordinator's Office will review questions on environmental compliance, and provide guidance as needed. In case of an environmental event or disaster, the Contractor shall comply with the Government's emergency services plan.

4.3.2 Compliance Requirements. Any of the facilities operated by the Contractor may be inspected by the Contracting Officer or his designated representative, the RIA Environmental Coordinator, or other Regulatory Officials on a non-notice basis. Access for inspection by all authorized personnel shall be granted upon request.

4.3.3 Citations. Citations/Fines for non-compliance with environmental standards on Government facilities operated by the Contractor are a matter for resolution through the Environmental Coordinator's Office and between the RIA Garrison Commander and the issuing office of EPA or State of Illinois Regulatory Authorities. If the citations/fines are issued due to faulty operation or maintenance practices, the Contracting Officer shall deduct the fine from any monies due the Contractor.

4.4 ENERGY CONSERVATION:

4.4.1 Contractor shall operate all shops, buildings, structures, and areas included in the performance of this contract in an energy efficient manner to preclude waste of Government furnished utilities and fuels.

4.4.1.1 Compliance Requirements: Compliance with the RIA energy conservation requirements includes, but is not limited to:

4.4.1.1.1 Training personnel to conserve energy by turning off unneeded equipment and utilities.

4.4.1.1.2 Use of lights only in areas where work is actually being performed.

4.4.1.1.3 Water faucets or valves shall be turned off after required usage has been accomplished.

4.4.1.1.4 Complying with water bans imposed by local, State, or Federal Agencies.

4.4.1.1.5 All engines in vehicles parked for more than two (2) minutes will be shut off.

4.4.1.1.6 Providing a designated representative, for each building or area permanently occupied by Contractor personnel, who may be contacted regarding unnecessary operation of lights, machinery, or heating/cooling systems.

4.4.1.2 Inspection Requirements. General area inspections for energy consumption deficiencies shall be granted on request. Any of the facilities operated by the Contractor may be inspected by the DPW Energy Engineer on a non-notice basis.

4.5 HAZARDOUS/SPECIAL WASTE DISPOSAL:

4.5.1 Disposal of all wastes generated on site during the course of the project shall be the responsibility of the contractor. Hazardous waste shall be properly accumulated and managed according to all applicable EPA laws and regulations. Hazardous waste manifests shall be signed by the Public Works Environmental Office.

4.5.2 Contractor shall submit a non-hazardous solid waste disposal plan identifying methods and locations for solid waste disposal, including clearing debris. The plan shall include schedules for disposal. The Contractor shall identify any subcontractors responsible for the transportation and disposal of solid waste. Licenses or permits shall be submitted for solid waste disposal sites that are not a commercial operating facility. Evidence of the disposal facilities acceptance of the solid waste shall be attached to this plan.

4.5.3 Contractor shall submit a recycling and solid waste minimization plan. The plan shall detail the Contractor's actions to comply with and to participate in Federal, State, Regional, and Local Government sponsored recycling programs to reduce the volume of solid waste at the source. It is the goal to recycle and/or divert 50% of the total waste stream from this project.

Prior to any work, the contractor shall submit a preliminary Non-Hazardous Construction/Demolition Debris Disposal/Diversion/Recycling Submittal form, copy available from the COR. Form shall be annotated to depict the various non-hazardous waste streams expected during the work and the anticipated recycle and/or diversion rate.

4.5.4 Prior to final payment, the contractor shall submit a final Non-Hazardous Construction/Demolition Debris Disposal/Diversion/Recycling Submittal form. Form shall be annotated to depict the actual quantities for the various non-hazardous waste streams generated during the work and the final recycle and/or diversion rates. Copies of all certified weigh-bills shall also be provided for each load of material that was disposed, diverted, or recycled.

4.6 SPACE ASSIGNED/OPERATED: AS REQUIRED IN PERFORMANCE OF THE

requirements of this contract. Contractor shall be required to maintain such space (both assigned and operated) in a clean and orderly manner. Each area shall be equal to or better than when it was occupied by the Contractor. Any Contractor configuration changes to such space cannot be made without the expressed written consent of the Contracting Officer. All approved configuration changes will be made at the Contractor's expense. Conversely, the Contractor will, at its own expense, restore this space to its original configuration upon completion of the contract.

5 PART FIVE: DEFINITIONS:

5.1 The definitions below apply to the Scope of Work and the Appendices.

5.1.1 “Provide”: Furnish and install, complete and ready for the intended use.

5.1.2 “Furnish”: Supply and deliver to Project site, ready for unloading, unpacking, assembly, installation, and similar operations. Unless noted otherwise, “furnished” also means to install the material.

6 PART SIX: APPLICABLE PUBLICATIONS

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.2 The applicable codes and standards shall include the latest revisions for UNIFIED FACILITIES CRITERIA 4-010-01, 3-520 and 3-530.

6.3 PRECEDENCE

6.3.1 RESOLUTION OF CONFLICTING CRITERIA: In the event of conflict between References and/or Applicable Military Criteria, the most stringent criteria will apply, unless otherwise specifically noted in the scope of work.

7 PART SEVEN: APPENDICES

7.1 Appendix A – Specifications

7.2 Appendix B – Project Drawings

7.3 Appendix B-2 – Drawings for Automatic Control

7.4 Appendix C – Engineering Graphic Standards

7.5 Appendix D – Design Requirements

7.6 Appendix E – Building 350 Perimeter Offices Lighting Controls

7.7 Appendix F – Lighting counts by Bay and Floors in Building 350

7.8 Appendix G – LED Lighting Rebate Process

7.9 Appendix H – Submission Requirements for local replacement parts & other information

7.10 Appendix T – Engineering Standard