W52P1J16R0081ATT0001.docx

Solicitation W52P1J-16-R-0081 Attachment 0001

NON-STOCKPILE PROJECT WASTE DISPOSAL SERVICES

UMBRELLA SOW

Contract Number: Basic Contractor: TBD Title: Recovered Chemical Materiel Directorate Waste Management Support Umbrella SOW

1. SCOPE

This effort requires the Contractor to establish a partnership with one or more commercial hazardous waste Treatment, Storage, and Disposal Facilities (TSDFs) to transport and dispose of hazardous secondary and neutralent wastes produced from various Recovered Chemical Materiel Directorate (RCMD) projects including but not limited to the following: Explosive Destruction System (EDS) mission to destroy mustard-filled munitions at Tooele Army Depot, Tooele, UT, EDS mission to destroy mustard-filled munitions at Redstone Arsenal, Huntsville, AL, EDS mission to destroy mustard-filled munitions at Pueblo Chemical Depot, Pueblo, CO, EDS mission to destroy mustard-filled munitions at Dover Air Force Base, Dover, DE, two generic EDS deployments per year, locations to be determined, and two SCANS deployments per year, locations to be determined.

1.1. Background: The U.S. Army Chemical Materials Activity (CMA) has been directed to develop, on an expedited basis, specific projects to destroy chemical warfare materiel (CWM) such as recovered CWM, and miscellaneous CWM disposal, such as empty spray tanks, specifically identified by the Chemical Weapons Convention (CWC) Treaty (Treaty). These projects will generate wastes that must be managed. This effort also will include preparation of life cycle cost and schedule planning for the effort, identification of risk areas and data gaps, and coordination with commercial treatment, storage, and disposal facility (TSDF) operations regarding current capabilities, and establishment of one or more contracts for waste disposal services.

1.1.1 Disposal Concept Objectives: The objective of this task is to acquire waste disposal services, and to provide transportation and waste disposal services for RCMD missions, projects and systems. The use of non-incineration based treatment technology is preferred; however, the offerors are required to compare and present the costs of processing the wastes using both non-incineration and incineration technologies.

1.1.2 Partnership Concept Objectives: This effort will require the contractor to partner with one or more TSDFs capable of a) using a non-incineration based technology or b) using incineration based technology for disposing of wastes generated by RCMD projects and systems. If use of a non-incineration based technology is technologically and/or financially infeasible, the partnering TSDFs shall be capable of disposing a given waste through incineration or deep-well injection methods. The selected TSDFs will be responsible for obtaining any Resource Conservation and Recovery Act (RCRA) permits or permit modifications for the disposal of these wastes.

2. APPLICABLE DOCUMENTS

These documents will be available via DMS, via the internet, or were provided with the RFP.

2.1 Required Documents

2.1.1 The Survey and Analysis Report, Second Edition, December 1996.

2.1.2 Hazard analyses prepared in accordance with the Systems Safety Management Plan for the NonStockpile Chemical Materiel Program.

2.1.3 The NonStockpile Chemical Materiel Program Implementation Plan (IP), July 1997, in which the Army Cost Position is documented.

2.1.4 Product Manager for Non-Stockpile Chemical Materiel (PMNSCM) Monitoring Concept Plan for Destructive Operations, Latest Revision.

2.2 Guidance Documents

2.2.1 PMNSCM Laboratory Quality Assurance Plan (LQAP), Latest Revision

2.2.2 Quality Assurance Project Plan (QAPP), Latest Revision

2.2.3 Health and Safety Plan (H&S Plan), Latest Revision

2.3 Informational Documents

2.3.1 PMNSCM Documents, Safety Plans, Transportation Plans, Assessment Plans, and Storage Plans

2.3.2 Available Waste Profiles for PMNSCM Project Waste Streams

2.3.3 Technical Reports on Provided Compact Disks:

2.3.3.1 Evaluation of the Engineering Design Study Testing of the Batch Supercritical Water Oxidation Process to Treat NSCMP Neutralents and CAIS Material, Sept 2001

2.3.3.2 Evaluation of the Limited Engineering Scale Testing of the CEROX Process to Treat NSCMP Neutralents, Dec 2001

2.3.3.3 Evaluation of the Limited Engineering Design Study Testing of the Gas Phase Chemical Reduction Process to Treat Chemical Warfare Materiel, Aug 2001

2.3.3.4 Evaluation Report for the Laboratory Scale Testing of the Persulfate Oxidation Process to Treat Chemical Warfare Materiel, Feb 2002

2.3.3.5 Evaluation of the Engineering Scale Testing of the Photo-Cat Process to Treat NSCMP Rinsate Solutions, Dec 2001

2.3.3.6 Evaluation of the Phase II Engineering Scale Testing of the Photo-Cat Process to Treat NSCMP Rinsate Solutions, Dec 2001

2.3.3.7 Evaluation of the Limited Engineering Scale Testing of the PLASMOX Technology to Treat Chemical Warfare Materiel, July 2001

2.3.3.8 Evaluation Report for the Feasibility Study Solidification/Stabilization of Arsenic Containing NSCMP Neutralents, Feb 2002

2.3.3.9 Evaluation of the Phase IIa Pilot-scale Limited Engineering Design Study Testing of the Zimpro Wet Air Oxidation Process to Treat NSCMP H Neutralent Simulant, Feb 2002

2.3.3.10 Technology Evaluation Panel II, Evaluation of Non-Stockpile Chemical Materiel Near Term Program, Oct 2002

2.3.3.11 Evaluation of the Engineering Scale Testing of A UV Photo-Catalysis Process to Treat NSCMP Neutralent Solutions, March 2003

2.3.3.12 Engineering-Scale Plasma Enhanced Melter ™ Materials of Construction Test Evaluation for Non-Stockpile Chemical Materiel Project – Metallographic Examination of Test Coupons, Feb 2003

2.3.3.13 Laboratory Scale Testing of the Persulfate Oxidation Process to Treat NSCMP Neutralent Simulants, Dec 2001

2.3.3.14 Stabilization and Solidification of Surrogates for Neutralents from Chemical Munitions Destruction, Dec 2001

2.3.3.15 Final Report for Treatability/ Engineering Design Study Testing for Wet Air Oxidation Treatment of NSCMP Neutralents Feeds Phase IIIa for Stone and Webster, Inc., Feb 2003

2.3.4 National Research Council, Board of Army Science and Technology Reports. Copies are available to read online or order at the URLs listed.

2.3.4.1 Review and Evaluation of the Army Non-Stockpile Chemical Materiel Disposal Program: Disposal of Neutralent Wastes, 2001. Available at: http://www.nap.edu/catalog/10091.html

2.3.4.2 A Review of the Army’s Public Affairs Efforts in Support of the Chemical Stockpile Disposal Program: Letter Report, 2000. Available at http://www.nap.edu/catalog/10003.html

2.3.4.3 Systems and Technologies for the Treatment of Non-Stockpile Chemical Warfare Material, 2002. Available at: http://www.nap.edu/catalog/10407.html

2.3.4.4 Review of the Army Non-Stockpile Chemical Materiel Disposal Program: Disposal of Chemical Agent Identification Sets, 1999. Available at: http://www.nap.edu/catalog/9731.html

2.4 Regulations

2.4.1 AR38561, latest edition

2.4.2 DA PAM 38561, latest edition

2.4.3 AR 506, latest edition

2.4.4 DA PAM 408, latest edition

2.4.5 DA PAM 40173, latest edition

2.4.6 AR 19059, latest edition

3. REQUIREMENTS

The contractor shall, as an independent contractor and not as an agent of the Government, perform the following:

3.1 Task Management and Program Support

3.1.1 The contractor shall designate, in writing, a Project Manager who will serve as the single POC for all work under this contract. The Project Manager and his senior management shall have the final responsibility for compliance with all terms and requirements of this contract. The Project Manager shall also be responsible for interfacing with the Government and other contractors, as well as for subcontractor activities, contract administration activities, and all other project management functions. Project control activities by the contractor shall continue throughout the life of this contract. If any of the work is to be subcontracted, the Contractor shall be responsible for assuring that all applicable environmental, safety, security, and quality assurance/quality control (QA/QC) requirements of the Contract are adhered to by the subcontractor(s).

3.1.2 Management Plan. The contractor shall prepare a Contract Performance Plan (D001) describing the contractor’s approach to managing and executing this task IAW the contractor’s Management Plan (D002) no later than (NLT) 10 days after task award (DAT). The Government will provide comments within 30 days of receipt of the draft plans. The contractor shall deliver final plans incorporating all comments as appropriate within 20 days after receiving Government comments. The plans shall address the contractor’s technical approach, work breakdown structure, deliverables, task personnel, and methods for maintaining fiscal (including an accrual plan) and schedule control and quality requirements. The contractor shall propose a schedule for implementation of the partnering arrangement consistent with current RCMD operational schedules, contract vehicles, and CWC treaty destruction timelines. Thereafter, the contractor shall deliver monthly reports as described in Section 3.6.3, Reporting.

3.1.3 Other Program Plans. The Contractor shall develop and revise, as necessary, program plans as specified in the Deliverable Item Technical Specification (DITS). The Contractor, prior to initiating any field operations, shall obtain Government approval for all plans. The Government approval process for all plans shall be considered when developing cost and schedule targets. Project Specific Plans shall comply with the program plans as well as all applicable reference documentation.

3.1.4 Task Manager. The contractor shall have a dedicated project manager for each task order and additional support as required to adequately manage all task activities.

The contractor shall designate a Waste Manager to facilitate the sampling and transportation of wastes from RCMD Programs. For planning/budgeting purposes, assume the waste manager shall be needed 60 hours per month and 2, 2-day trips per quarter will be required. For pricing purposes, assume the trips will be to TSDFs in Grandview, ID and Houston, TX and to potential recovery/disposal operations at Pueblo, CO, and Tooele Army Depot, Tooele, UT.

3.2 Waste Disposal Services. The contractor shall perform the following:

3.2.1 Prepare a Disposal Recommendation Report. Identify and report, NLT 30 days after task award, non-incineration technologies that can be used to process and permanently dispose of secondary and neutralent wastes as well as commercial TSDFs capable of applying these technologies IAW D003. The level of maturity of any selected non-incineration technology shall be detailed. Any additional developmental activities on the proposed waste disposal technology shall be discussed. The Government will provide comments within 30 days of receipt of the draft report. The contractor shall deliver a final report incorporating all comments as appropriate within 20 days after receiving Government comments.

Appendix A contains waste information about the non-stockpile generated hazardous wastes that require disposal services. Appendix A also presents the estimated quantity of non-stockpile wastes projected to be generated through March 2022. The Disposal Recommendation Report shall address all of the waste streams and the quantities in Appendix A.

Update, as requested by the Government’s authorized representative, a matrix that compares the cost of using incineration with the cost of using the proposed nonincineration method of treatment and disposal for each waste stream. Any costs shared across more than one waste stream (i.e., testing and development) shall be identified as such. Costs shall also be identified as either fixed or variable.

3.2.2 Prepare a Data Gap Analysis Report. Identify data gaps and develop a program NLT 45 days after task award IAW D004 for any necessary testing for all proposed non-incineration technologies listed in the Disposal Recommendation Report. The Government will provide comments within 30 days of receipt of the draft report. The contractor shall deliver a final report incorporating all comments as appropriate within 10 days after receiving Government comments.

3.2.3 Quality Assurance Project Plan. The contractor shall prepare a draft Quality Assurance Project Plan (QAPP) IAW D005 NLT 45 days after task award. The Government will provide comments within 30 days of receipt of the draft plan. The contractor shall deliver a final plan incorporating all comments as appropriate within 20 days after receiving Government comments.

3.2.4 Partner with commercial TSDFs. Establish partnerships with TSDFs to dispose of nonstockpile generated wastes. If the existing non-incineration-based treatment technology capacity is insufficient for disposing of the anticipated amount of non-stockpile generated wastes, or if directed by the Government, the contractor shall work with the Government in deciding to a) use incineration based technology or b) modify existing non-incineration based technology capacity to dispose of non-stockpile generated wastes. Identify opportunities to mitigate testing and construction costs of implementing a new technology via a multi-use agreement with the selected TSDF. The partnering agreement shall include approaches for QA/QC, configuration management, and records retention that are in compliance with PM RCMD requirements. The partnership agreement with each TSDF shall consider the proposed design and operational capabilities of the destruction systems/facilities planned for disposal of non-stockpile wastes. Provide copies of all partnering agreements to PMNSCP, IAW D006 NLT 60 days after task award with updates as required.

3.2.4.1 Periodic Updates. After establishing partnerships with the TSDFs, the contractor shall conduct periodic updates to ensure the TSDFs remain valid treatment and disposal facilities. Updates shall be completed by the contractor no less than bi-annually and shall include review of the TSDFs regulatory compliance, treatment capacity, and treatment technologies. The contractor shall provide the completed periodic update(s) to the Government’s authorized representative. These updates shall be submitted by the contractor in accordance with Deliverable D006 and shall be provided within 30 days after their completion.

3.2.5 Prepare Waste Disposal Plan. Develop a waste disposal plan IAW D007 NLT 60 days after task award that considers the current schedules associated with the RCMD EDS operation at PCD, Tooele EDS operation, and deployments of the EDS and SCANS to other locations. It shall also consider the current schedules associated with the CWC treaty destruction timelines. Recommend the most appropriate disposal approach identified in the Disposal Recommendation Report (Section 3.2.1) for each waste stream and provide justification. Provide details as to which technology will be used for each waste stream and which TSDF will be responsible for each part of the disposal effort. For any non-incineration technology requiring installation or construction of additional capacity, prepare an implementation plan showing the schedule and required steps for adding the capacity. Include the testing in the schedule. The Government will provide comments within 30 days of receipt of the draft plan. The contractor shall deliver a final plan incorporating all comments as appropriate within 10 days after receiving Government comments.

3.2.6 Prepare Risk Analysis Report. Identify risks associated with the proposed approach and how the contractor plans to manage the risks IAW D008 NLT 60 days after task award. Any approach that requires modification of existing capacity or existing technologies shall identify data gaps, risks, and uncertainties that need to be evaluated by the Government before the plan can be implemented. The Government will provide comments within 30 days of receipt of the draft report. The contractor shall deliver a final report incorporating all comments as appropriate within 10 days after receiving Government comments.

3.2.7 Prepare a Test Plan. For those technologies and systems requiring testing, provide a Test Plan IAW D009 showing what tests will be performed and how data will be reviewed and validated by the contractor. Explain how the testing will meet the needs identified in the Data Gap Analysis (Section 3.2.2). The Government will provide comments within 30 days of receipt of the draft plan. The contractor shall deliver a final plan incorporating all comments as appropriate within 10 days after receiving Government comments.

3.2.8 Perform testing. The contractor shall oversee testing performed by the TSDFs. The contractor is responsible for inspection and acceptance of the testing services provided by subcontractors and TSDF partners. The contractor shall provide Test Reports IAW D010 showing that the tests were performed satisfactorily. The Government will provide comments within 30 days of receipt of the draft report. The contractor shall deliver a final report incorporating all comments as appropriate within 10 days after receiving Government comments.

3.2.9 Review and validate test data before full operations of the waste disposal facility. The contractor shall be responsible for obtaining, reviewing, and validating data. The contractor shall provide a Data Analysis Report IAW D011 showing that the test data are satisfactory and the facility is ready to proceed. The Government will provide comments within 30 days of receipt of the draft report. The contractor shall deliver a final report incorporating all comments as appropriate within 10 days after receiving Government comments.

3.2.10 Prepare an Inspection and Acceptance Plan. The contractor shall prepare an Inspection and Acceptance Plan IAW D012 for its oversight of services provided by the TSDFs. The Government will provide comments within 30 days of receipt of the draft plan. The contractor shall deliver a final plan incorporating all comments as appropriate within 10 days after receiving Government comments.

3.2.11 Provide waste disposal services for RCMD wastes using either incineration or non-incineration technologies as requested by the Government. The contractor shall witness and inspect services provided by the TSDFs as described in the Inspection and Acceptance Plan. The contractor shall provide Acceptance Test Reports IAW D013 to the Government. The Government will provide comments within 30 days of receipt of each draft report. The contractor shall deliver final reports incorporating all comments as appropriate within 10 days after receiving Government comments.

Universal waste such as batteries, fluorescent tubes, etc., generated by RCMD operations shall be disposed under this contract. For planning/budgeting purposes, the contractor shall assume that the disposal subcontract costs for universal waste shall be $2,000 per year.

The contractor shall maintain the records generated during disposal; such as waste profiles, manifests and certificates of destruction. The contractor shall be required to sign all environmental documentation. The contractor shall insure that installations receive copies of the records they need for environmental compliance. Uploads of waste data to the RCMD Data Management System (DMS) shall be performed quarterly, at a minimum, by the contractor.

The contractor is encouraged to recommend changes to RCMD operations which could result in reducing the amount and/or hazard of waste generated and/or cost for handling and disposal. Recommendations shall be submitted to the COR in writing either by letter or e-mail.

3.2.11.1 Contractor Field Office Support. The contractor shall establish a field office, as specified by the Government, due to the types and quantities of wastes produced. The field office shall be capable of the industrial operations required for hazardous and non-hazardous waste disposal, such as drawing samples, moving drums, providing DOT approved waste containers, and designing loading to meet all regulatory requirements.

3.2.12 Certificates of Recycling. The contractor shall provide to the Government’s authorized representative the Certificates of Recycling IAW D025 for the applicable RCMD wastes.

3.2.13 Special Studies. As directed by the COR, the contractor shall conduct studies and prepare White papers IAW D014 in support of waste management activities. These White papers shall be electronically provided to the Government’s authorized representative. Activities and expenditures shall be documented by the contractor in the Monthly Report. For planning/budgeting purposes, the contractor shall assume that 250-man-hours will be required. The Government will provide comments within 30 days of receipt of the draft White paper. The contractor shall deliver a final White paper incorporating all comments as appropriate within 20 days after receiving Government comments.

3.3 Safety, Permitting, and Public Outreach

3.3.1 Safety, Health, and Emergency Response Plan (SHERP). The contractor shall provide a SHERP IAW D015 NLT 60 days after task award. The Government will provide comments within 30 days of receipt of the draft plan. The contractor shall deliver a final plan incorporating all comments as appropriate within 30 days after receiving Government comments. The plan shall include separate sections for each partnered TSDF. Contractor format is acceptable.

3.3.2 Operational Readiness Evaluation (ORE). For each TSDF that has been equipped with a Non-Incineration capability under this contact, the contractor shall schedule, prepare for, and facilitate one onsite Operational Readiness Evaluation (ORE). The ORE shall be conducted and issues resolved prior to the start of waste treatment operations. The contractor, for each selected TSDF, shall complete all personnel training, verification of procedures, and systemization of equipment prior to execution of the ORE. The ORE will be attended by a Government-appointed team of experts to evaluate the contractor’s readiness and proficiency in conducting site operations. Following the ORE, the Government will prepare an ORE report, which will document all activities executed as a part of the ORE and resolution of issues.

3.3.3 Approach for obtaining a RCRA permit and other necessary environmental permits. The partnership agreement with a TSDF shall document a strategy for environmental compliance with the State, Federal and local requirements regarding the transportation and final treatment and ultimate disposal of RCMD wastes. All TSDFs placed under contract shall be capable of processing non-stockpile generated wastes under their current permits or be able to obtain a modification to their permits. The selected TSDFs shall be responsible for the preparation and submittal of any permit modifications.

3.3.4 Permit Review. The contractor shall review each TSDF’s permits to ensure all work is covered under the permit. The contractor shall provide a written report IAW D016 on the permit status of each TSDF. This review shall be performed prior to any work under this task. Additional reviews shall be performed on an annual basis and whenever the TSDF permit is modified. The Government will provide comments within 30 days of receipt of the draft report. The contractor shall deliver a final report incorporating all comments as appropriate within 30 days after receiving Government comments.

3.3.5 Public Outreach. The contractor shall be responsible for developing and implementing a Public Involvement and Participation Plan IAW D017 that supports the goal of processing hazardous wastes produced by RCMD systems and facilities. The plan shall be submitted to RCMD management and the CMA Public Affairs Office (PAO) for review and comment NLT 70 days after task award. The Government will provide comments within 30 days of receipt of the draft plan. The contractor shall deliver a final plan incorporating all comments as appropriate within 30 days after receiving Government comments. The plan shall recognize that all scheduled public interactions must be coordinated with and approved by the RCMD management and Public Affairs Office (PAO).

The contractor shall review the Public Affairs sections of all National Research Council (NRC) reports, shall review the citizen comments from the Tech Evaluation Panel II Report, and shall establish a meeting schedule with the RCMD PAO within 30 days after task award (DAT). The contractor shall identify individuals with knowledge and expertise on the Non-Stockpile program and document issues and concerns. The plan shall offer solutions that respond to the written and verbal issues and concerns of citizens.

The contractor’s plan shall demonstrate a working knowledge and understanding of risk communication, Hazardous Waste Disposal, and sensitivity to the law and expectations of special groups, to include Native Americans, if applicable. The contractor shall initiate research to obtain information that is pertinent to current laws and have a mechanism to track new laws as they are introduced and passed by Congress, EPA, and other regulatory and oversight agencies.

The contractor shall establish a mechanism to track laws and regulations that directly impact on how public affairs are conducted within the DOD arena.

As noted in the Disposal of Neutralent Wastes Report, prepared by the National Research Council, the contractor’s plan shall enhance and be in agreement with existing Non-Stockpile public interaction efforts. The plan shall entail direct dialogue and information gathering and evaluation of all outreach activities.

3.4 Waste Ownership. The contractor shall provide information to the Government’s authorized representative as to who has ownership of the waste prior to and after disposal, as part of the monthly Project Status Report (D023).

3.5 Chemical Weapons Convention (CWC) Treaty Compliance. The CWC requires that the Organization for the Prohibition of Chemical Weapons (OPCW) provide chemical weapons inspection teams (CWIT) of individuals selected from CWC participating nations to verify compliance with the CWC. The CWIT are always accompanied by U.S. escort personnel from the Defense Threat Reduction Agency (DTRA). The CWIT, with DTRA support, monitors compliance with the CWC. For purposes of this task the combined CWIT and DTRA group is referred to as the verification team.

A portion of the wastes disposed by this task will contain Schedule 2 compounds and will possibly require CWC oversight at those TSDFs during Schedule 2 disposal operations. Wastes which contain Schedule 2 constituents are identified in Appendix A. The contractor shall process Schedule 2 wastes such that the compounds will be deemed by the CWC to be irrecoverable after processing. The contractor shall provide support in the preparation of CWC Treaty Documentation and support to the CWIT. This shall include:

3.5.1 Administrative Space at the TSDF consisting of:

3.5.2 Closed Circuit Television (CCTV). The contractor shall provide and maintain CCTV systems that will monitor and record the following:

3.5.3 Sampling and Analysis Support. The contractor shall provide and maintain analysis results IAW D018 showing that the Schedule 2 concentrations exiting the processing system of the TSDF are irrecoverable. The Government will provide comments within 30 days of receipt of the draft report. The contractor shall deliver a final report incorporating all comments as appropriate within 20 days after receiving Government comments.

3.5.4 Visit support. During on-site inspection visits, the contractor shall provide a dedicated person to facilitate the visits by the verification team and act as escort. This person shall be knowledgeable in the destruction process being employed and in Treaty verification requirements and documentation. Contractor shall provide training to appropriate treaty-related visitors in appropriate level of safety equipment while on-site.

3.5.5 CWC Documentation Support. The contractor shall provide technical input services in support of CWC documentation IAW D019, including the Detailed Facility Information (DFI). For proposal purposes, the contractor shall assume a level of effort of 800 hours for these services.

3.5.6 Certificate of Destruction. The contractor shall provide the Government with a certification of destruction IAW D020 for all Schedule II waste IAW the CWC treaty requirements.

3.6 General Task Requirements

3.6.1 Meeting Minutes. The Contractor, IAW D021, shall provide minutes of all meetings held between the Government and the Contractor, including all meetings mentioned within this Task, within ten (10) days after each meeting. The Government will provide comments within 5 days of receipt of the draft minutes. The contractor shall formally distribute the minutes, incorporating all comments as appropriate, within 5 days after receiving Government comments.

3.6.2 Project Schedule. The Contractor, IAW D022, shall submit a draft Project Schedule to the Government 60 days following task award. The project schedule shall define all program milestones in such a manner that the progress (and each of its project tasks, support tasks, and the critical path) can be clearly understood. The Government will provide comments within 30 days of receipt of the draft schedule. The contractor shall deliver a final schedule incorporating all comments as appropriate within 20 days after receiving Government comments. On a monthly basis, the contractor shall provide an electronic file of the task schedule with the changes from the previous month highlighted. This electronic file shall utilize a Commercial-Off-the-Shelf (COTS) scheduling software package of the contractor’s choice and shall be provided in Programmatic Work Breakdown Structure (PWBS) format. The task schedule shall be base lined by 60 days after task award (DAC). On a monthly basis, the schedule shall be statused against the baseline.

The schedule may be submitted using a rolling wave concept, with the detailed activities for at least the next 12 months fully planned and summary-level activities for the remainder.

3.6.3 Reporting. The contractor shall perform progress reporting to the Government on a monthly basis IAW D022, D023, and D024. This reporting shall include accomplishments since the last report, planned accomplishments before the next report, outstanding issues, with a plan of action for resolution, status of schedule with an explanation of variances, and the status of funding, current versus expected, with explanations of variances. The initial progress report shall include a spend plan, broken out by month, and subsequent reports will track the disbursed costs against the spend plan. The following paragraphs detail the reporting structure.

3.6.3.1 Contract Work Breakdown Structure. The contractor shall report integrated cost and schedule status and technical performance of the work progress on this task using the PWBS. For internal tracking, a contract work breakdown structure (CWBS) can be developed in the contractor’s own format, but these elements shall, at a minimum, map to a PWBS element. The contractor shall report against the following item: Transport and Neutralize Waste (PWBS #02.02.02.06.07.01.01.02).

3.6.3.2 Cost, Manpower, and Technical Performance Reporting. The contractor shall report the integrated cost and schedule status, manpower and technical performance of work progress on the contract by PWBS element. Additionally, at the Task Order level, manpower hours shall be reported by location to include subcontractors. The contractor shall report this performance information using the electronic reporting system established by the Government. The contractor shall:

Inputs to the reporting system shall be prepared using procedures for planning work, controlling costs, measuring performance using earned value techniques, and generating timely and reliable information.

The contractor shall report the Research and Development funded tasks/subtasks separately from the Operations and Maintenance funded tasks/subtasks.

3.6.4 Integrated Baseline Review (IBR). The contractor shall be prepared to present the contents and underlying assumptions of its time-phased performance measurement baseline and internal project controls to Government representatives during an IBR at the contractor’s facilities 330 days after task award (DAT). The contractor shall provide access to all pertinent records, company procedures, and data requested by the Contracting Officer (KO), or authorized representative, to:

The contractor shall submit any substantive changes to the procedures and their impact to the KO for review. The contractor shall provide ongoing access during contract performance to pertinent records and data, which underlie and support the cost, schedule, manpower and technical performance data reported.

3.6.5 Document Reviews. At the Government’s request, the contractor shall review plans, reports, problem reports, technical data packages, engineering cost estimates and other documents. The contractor shall assume 80 hours per document review and 2 document reviews per quarter.

3.6.6 Data Management System/Document Control System (DMS/DCS). The contractor shall provide a strategy as to how its system will interface with the RCMD DMS. The DMS is an intranet Web Site used by the RCMD to centralize information for all RCMD missions and activities for optimization of retrieval and distribution. The contractor shall develop, with DMS personnel, a DMS interface control document (ICD) that will identify the source, format, and frequency of the data to be provided to the DMS Data Entry Center (DEC). DMS personnel will complete the ICD by identifying where in the DMS the identified data will be stored. In areas of non-automated data media, the contractor shall catalog data such as large paper documents, video tapes, photographs, etc and submit these to the PMCD DCS in order to facilitate efficient information handling. The contractor shall obtain user accounts for the DMS and DCS through PMCD and attend user training for the DCS.

3.6.7 Contractor Manpower Reporting. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil. The required information includes:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Technical representative;

(4) Contractor name, address, phone number, email address, identity of contractor employee entering the data;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

(11) Locations where the contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas locations, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) Number of contractor and subcontractor employees deployed in theater this reporting period (by country).

As part of its submission, the contractor will also provide the estimated total cost (if any), for each applicable task, incurred to comply with this reporting requirement. This requirement shall also apply to all future task orders issued under the basic contract.

Reporting period for each applicable task order will be the period of performance not to exceed 12 months ending 30 September of each Government fiscal year, and must be reported by 31 October of each calendar year.

3.7 Reviews and Meetings. The Contractor shall support and participate in reviews and meetings as specified below.

3.7.1 Kick-Off Meeting. The Contractor shall participate in a task kickoff meeting within 10 Days After Task (DAT). The meeting shall be held at the Contractor’s facility, with duration of approximately one day. The Contractor shall prepare and submit meeting minutes as in Section 3.6.1(D021) within ten days after the meeting.

3.7.2 Status Review Meetings. The Contractor shall participate in project status review meetings approximately every four to six weeks, as determined by the Government. The majority of these meetings shall be held at the Contractor’s facility and will usually have duration of 2-3 days. Approximately quarterly throughout the task duration, the status review meeting shall be held at Aberdeen Proving Ground, MD. The Contractor shall limit the number of people traveling to attend these two day meetings at APG to two personnel. The contractor shall take minutes at these meetings and provide them as in Section 3.6.1 (D021).

4.0 ITEMS TO BE DELIVERED.

4.1 Deliverables

4.1.1 Contract Performance Plan. (D001; Section 3.1.2)

4.1.2 Management Plan. (D002; Section 3.1.2)

4.1.3 Disposal Recommendation Report. (D003; Section 3.2.1)

4.1.4 Data Gap Analysis Report. (D004; Section 3.2.2)

4.1.5 Quality Assurance Project Plan. (D005; Section 3.2.3)

4.1.6 Partnering Agreements. (D006; Section 3.2.4)

4.1.7 Waste Disposal Plan. (D007; Section 3.2.5)

4.1.8 Risk Analysis Report. (D008; Section 3.2.6)

4.1.9 Test Plan. (D009; Section 3.2.7)

4.1.10 Test Reports. (D010; Section 3.2.8)

4.1.11 Data Analysis Report. (D011; Section 3.2.9)

4.1.12 Inspection and Acceptance Plan. (D012; Section 3.2.10)

4.1.13 Acceptance Test Report. (D013; Section 3.2.11)

4.1.14 Special Studies/White Papers. (D014; Section 3.2.13)

4.1.15 SHERP. (D015; Section 3.3.1)

4.1.16 Permit Review Report. (D016; Section 3.3.4)

4.1.17 Public Involvement and Participation Plan. (D017; Section 3.3.5)

4.1.18 Sampling and Analysis Support/Report. (D018; Section 3.5.3)

4.1.19 Technical Input to CWC Documentation. (D019; Section 3.5.5)

4.1.20 Certificates of Destruction. (D020; Section 3.5.6)

4.1.21 Conference Minutes, Meeting Minutes. (D021; Section 3.6.1)

4.1.22 Project Schedule. (D022; Section 3.6.2)

4.1.23 Project Status Report. (D023; Section 3.4, 3.6.3)

4.1.24 Cost Funds Status Report. (D024; Section 3.6.3)

4.1.25 Certificates of Recycling. (D025; Section 3.2.12)

4.2 Electronic Copies. Final copies of deliverables shall be submitted electronically by the contractor to the CMA Document Control System (DCS) or as specified in paragraph 4.3 in native format. The submission shall consist of the file, as well as meta-data to index the document. The URL for the DCS is https://pmcd-dcsweb.apgea.army.mil/idmweb. A copy of the meta-data shall be sent electronically to the Data Entry Center, Data Management System, michael.kott@leidos.com.

4.3 The contractor shall submit the deliverables listed below in accordance with the Contract Data Requirements List in Appendix B:

SOW

Section

Final 20 DARC

Army Contracting Command - Rock Island (ACC_RI) (final)

Final 20 DARC

Final 20 DARC

Final 10 DARC

Final 20 DARC

Final 10 DARC

Final 10 DARC

ACC-RI (final)

Final 10 DARC

Final 10 DARC

ACC-RI (final)

Final 10 DARC

ACC-RI (final)

Final 10 DARC

Final 10 DARC

ACC-RI (final)

Final 20 DARC

ACC-RI (final)

Final 30 DARC

Final 20 DARC

ACC-RI (final)

Final 30 DARC

AMSCM-PA

Final 20 DARC

ACC-RI (final)

ACC-RI

Final 5 DARC

ACC-RI (final)

Final 20 DARC

ACC-RI (final)

ACC-RI

ACC-RI

DAT = Days After Task Award DARC = Days After Receipt of Comments ASREQ = As Required DAM = Days After Meeting

4.4 The mailing addresses are as follows:

US Army Chemical Materials Activity ATTN: AMSCM-RC (Romitti), Bldg. E4524 5183 Blackhawk RD Aberdeen Proving Ground, MD 21010-5424 derek.a.romitti.civ@mail.mil

Army Contracting Command - Rock Island (ACC-RI) ATTN: CCRC-AD (Murphy/McKinnis)) 3055 Rodman Avenue, 60/3/SE Rock Island, IL 61299-8000 brian.j.murphy5.civ@mail.mil; Brandon.e.mckinnis.civ@mail.mil

Public Affairs Office ATTN: AMSCM-PA (Jolley), Bldg. E1946 5183 Blackhawk RD Aberdeen Proving Ground, MD 21010-5424

5.0 Hazards Information. This task will require the contractor to travel to hazardous waste sites and former TSDFs, therefore, a 24hour HAZWOPER original training, 8 hour annual update, and participation in a medical surveillance program may be required. The contractor shall submit a list of personnel who require the training IAW D002. The following Army regulations shall be followed with respect to safety, surety, and security: AR38561, DA PAM 38561, AR 506, DA PAM 408, DA PAM 40173, and AR 19059.

6.0 Period of Performance. Under the five-year ordering period of this contract, the first period of performance under task order 0001 shall be 12 months from the date of task award. For follow-on subsequent periods of performance, each task order will be negotiated separately based upon anticipated levels of effort and waste streams for its specified period of performance. The contract also contains an option for another five-year ordering period. If exercised, each task order under this extended timeframe will be negotiated separately based upon anticipated levels of effort and waste streams for its specified period of performance.

7.0 Travel. The contractor shall propose travel to Pueblo Chemical Depot, Pueblo, CO, Tooele, UT, Dover Air Force Base, Dover, DE, the proposed commercial TSDFs, and Aberdeen Proving Ground, MD, as required to accomplish the work described in this task.

8.0 Government Furnished Equipment/ Information/ Material

Government Furnished Equipment: none Government Furnished Information: listed in Section 2 Government Furnished Material: The Government will provide material for testing as appropriate and negotiated.

9.0 Government Acceptance. The inspection of the contractor’s efforts under this task shall be conducted in accordance with the applicable clause(s) contained in the subject basic contract, Section E, and with the requirements specified in the task statement work. The efforts under this task shall be accepted in accordance with the task requirements specified in the task statement of work.

The Government review, inspection, and acceptance of deliverables required in this task order shall be determined in accordance with the requirements of the task statement of work, applicable deliverable number, and corresponding deliverable specification. Documents required by this task shall be prepared and delivered as required by paragraph 4.3. Following Government review, submittals/deliverables shall be accepted by the Government’s authorized representative or returned to the contractor for correction/resubmittal.

9.1 CONTRACTOR MANPOWER REPORTING. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. On a task-by-task basis, the contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil. The required information shall include:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Technical representative;

(4) Contractor name, address, phone number, email address, identity of contractor employee entering the data;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

(11) Locations where the contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas locations, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) Number of contractor and subcontractor employees deployed in theater this reporting period (by country).

As part of its submission, the contractor shall also provide the estimated total cost (if any), for each applicable task, incurred to comply with this reporting requirement. This requirement shall also apply to all future task orders issued under the basic contract.

Reporting period for each applicable task order will be the period of performance not to exceed 12 months ending 30 September of each Government fiscal year, and must be reported by 31 October of each calendar year.

10.0 SECURITY REQUIREMENTS:

10.1 Access and General Protection/Security Policy and Procedures. All Contractor and subcontractor employees with an area of performance within an Army controlled installation, facility, or area shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor, contractor employees, and subcontractor employees shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor and subcontractor workforce shall comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For Contracts that Require an OPSEC Standing Operating Procedure/Plan. The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1. This SOP/Plan shall include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the Contractor shall identify an individual who shall be an OPSEC Coordinator and ensure this individual becomes OPSEC Level II certified per AR 530-1.