Solicitation Amendment - W519TC26RA0240004.pdf
PDF 5 MB Posted
- Solicitation number
- W519TC-26-R-A024
About this file
This is a Solicitation Amendment (Amendment 0004) to Request for Proposal W519TC26RA024 for Security Assistance Mentors and Cultural Advisors (SAMA) 3.0 in support of U.S. Military Group-Iraq (USMILGP-IRAQ) located at U.S. Embassy Baghdad, Iraq. The amendment corrects CLIN 5006 unit of issue and period of performance in Section B, with all other terms and conditions remaining unchanged.
The contract involves 14 base contract line items and multiple option periods spanning from November 29, 2026, through May 28, 2032. Required services include Project Management and Administration (offsite), Ministry of Defense SAMA Advisors, Ministry of Defense Site Lead SAMA Advisor, Ministry of Peshmerga Erbil SAMA Advisor, Travel (TDY and OD), Mobilization/Personnel Replacement, Demobilization, Other Direct Costs (Erbil Only), DBA Insurance, Host Nation Requirements (Social Security Taxes and Corporate Income Tax), Contractor Deliverable Requirements Lists (CDRLs), and an Additional MoD SAMA Advisor Option. Pricing arrangements are predominantly Firm Fixed Price for personnel and services, with Cost No Fee arrangements for travel, mobilization, demobilization, and ODCs. Base contract line items cover a 12-month performance period from November 29, 2026, to November 28, 2027, with four successive 12-month option periods and a final 6-month option period. The contract is a rated order under the Defense Priorities and Allocations System (DPAS) and is administered by the Department of the Army Materiel Command Contracting Command Rock Island Arsenal, with payment processed through Wide Area Workflow (WAWF) using specified DoDAAC routing codes.
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Text version
SECTION
15A. NAME AND
ADDRESS
OF OFFEROR
SOLICITATION, OFFER, AND AWARD 1. This Contract is a Rated Order under the Defense Priorities and Allocations System (DPAS) - Code of Federal Regulations - at 15 CFR 700.
RATING PAGE OF PAGES
2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER
CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)
NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".
SOLICITATION
9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time
CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision Number 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.
10. FOR
INFORMATION
CALL:
A. NAME B. TELEPHONE (NO COLLECT CALLS)
AREA CODE NUMBER EXTENSION
C. EMAIL ADDRESS
11. TABLE OF CONTENTS
(X) DESCRIPTION PAGE(S) (X) SECTION PAGE(S)DESCRIPTION
A B C D E F G H
I
J
K
L
M EVALUATION FACTORS FOR AWARD
INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS
REPRESENTATIONS, CERTIFICATIONS AND OTHER
STATEMENTS OF OFFERORS
PART IV - REPRESENTATIONS AND INSTRUCTIONS
LIST OF ATTACHMENTS
PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS
CONTRACT CLAUSESSOLICITATION/CONTRACT FORM
SUPPLIES OR SERVICES AND PRICES/COSTS
DESCRIPTION/SPECIFICATIONS/WORK STATEMENT
PACKAGING AND MARKING
INSPECTION AND ACCEPTANCE
DELIVERIES OR PERFORMANCE
CONTRACT ADMINISTRATION DATA
SPECIAL CONTRACT REQUIREMENTS
NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.
OFFER (Must be fully completed by offeror)
12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.
13. DISCOUNT FOR PROMPT PAYMENT
(See Section I, Clause Number 52.232-8)
14. ACKNOWLEDGMENT OF AMENDMENTS
(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):
10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)
DATEAMENDMENT NUMBERAMENDMENT NUMBER DATE
CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER
(Type or print)
15B. TELEPHONE NUMBER
AREA CODE NUMBER EXTENSION
15C. CHECK IF REMITTANCE ADDRESS IS
DIFFERENT FROM ABOVE - ENTER
SUCH ADDRESS IN SCHEDULE.
17. SIGNATURE 18. OFFER DATE
AWARD (To be completed by Government)
19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION
22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION UNDER THE
UNITED STATES CODE AT:
10 U.S.C. 3204(a) ( )41 U.S.C. 3304(a)
24. ADMINISTERED BY (If other than Item 7)
26. NAME OF CONTRACTING OFFICER (Type or print)
IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.
AUTHORIZED FOR LOCAL REPRODUCTION
Previous edition is unusable
23. SUBMIT INVOICES TO ADDRESS SHOWN IN
(4 copies unless otherwise specified)
25. PAYMENT WILL BE MADE BY
27. UNITED STATES OF AMERICA
(Signature of Contracting Officer)
28. AWARD DATE
CODE
ITEM
STANDARD FORM 33 (REV. 12/2022)
Prescribed by GSA - FAR (48 CFR) 53.214 (c)
SEALED BID (IFB) INVITATION FOR BID
NEGOTIATED (RFP) REQUEST FOR
PROPOSAL
(Hour) (Date)
PART I - THE SCHEDULE PART II - CONTRACT CLAUSES
Section A - Solicitation/Contract Form
SAMA 3.0 in Support of USMILGP-IraqInstrument Name:
A. The purpose of Amendment 0004 to Solicitation W519TC26RA024 is:
1. To correct CLIN 5006 unit of issue and period of performance (POP) in Section B of solicitation.
B. All other terms and conditions remain unchanged and applicable.
*** END OF NARRATIVE ***
W519TC26RA0240004
Section B - Supplies or Services & Prices or Costs
Additional Information/Notes
Item Supplies/Service Quanti ty
Unit Unit Price Amount
0001 Project Management and Administration (Project Manager) Offsite
Pricing Arrangement: Firm Fixed Price
12 Month s
0002 Ministry of Defense (MoD) SAMA Advisor (MoDA)
Pricing Arrangement: Firm Fixed Price
12 Month s
0003 Ministry of Defense (MoD) + Site Lead SAMA Advisor (MoDSLA)
Pricing Arrangement: Firm Fixed Price
12 Month s
0004 Ministry of Peshmerga (MoPA) Erbil SAMA Advisor (MoPAA)
Pricing Arrangement: Firm Fixed Price
12 Month s
0005 Travel (TDY and OD)
Pricing Arrangement: Cost No Fee
1 Lot
0006 Mobilization (Personnel Replacement)
12 Month s
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Cost No Fee
0007 Demobilization
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Cost No Fee
1 Lot
0008 ODCs Erbil Only
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Cost No Fee
1 Lot
0009 DBA Insurance
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
0010 Host Nation Requirements / SS Taxes
Product Service Code: R699
12 Month s
Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
0011 Host Nation Requirements / Corporate Income Tax
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
0012 CDRLs
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
0013 Additional MoD SAMA Advisor (MoDA) Option (1-12 months)
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
12 Month s
Pricing Arrangement: Firm Fixed Price
0014 Mobilization/Phase-In (Up to 60 Days)
Product Service Code: R699
Pricing Arrangement: Firm Fixed Price
60 Days
Option Line Item
Project Management and Administration (Project Manager) Offsite
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
Ministry of Defense (MoD) SAMA Advisor (MoDA)
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
Ministry of Defense (MoD) + Site Lead SAMA Advisor (MoDSLA)
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
Ministry of Peshmerga (MoPA) Erbil SAMA Advisor (MoPAA)
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
Travel (TDY and OD)
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Cost No Fee
1 Lot
Option Line Item
Mobilization (Personnel Replacement)
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Cost No Fee
12 Month s
Option Line Item
Demobilization
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Cost No Fee
1 Lot
Option Line
ODCs Erbil Only 1 Lot
Item
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Cost No Fee
Option Line Item
DBA Insurance
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
Host Nation Requirements / SS Taxes
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
Host Nation Requirements / Corporate Income Tax
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Item
CDRLs
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
1013 Additional MoD SAMA Advisor (MoDA) Option (1-12 months)
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
Project Management and Administration (Project Manager) Offsite
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
Ministry of Defense (MoD) SAMA Advisor (MoDA)
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Item
Ministry of Defense (MoD) + Site Lead SAMA Advisor (MoDSLA)
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
Ministry of Peshmerga (MoPA) Erbil SAMA Advisor (MoPAA)
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
Travel (TDY and OD)
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Cost No Fee
1 Lot
Option Line Item
Mobilization (Personnel Replacement)
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Cost No Fee
12 Month s
Item
Demobilization
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Cost No Fee
1 Lot
Option Line Item
ODCs Erbil Only
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Cost No Fee
1 Lot
Option Line Item
DBA Insurance
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
Host Nation Requirements / SS Taxes
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Item
Host Nation Requirements / Corporate Income Tax
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
CDRLs
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
Additional MoD SAMA Advisor (MoDA) Option (1-12 months)
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
Project Management and Administration (Project Manager) Offsite
12 Month s
Pricing Arrangement: Firm Fixed Price
Option Line Item
Ministry of Defense (MoD) SAMA Advisor (MoDA)
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
Ministry of Defense (MoD) + Site Lead SAMA Advisor (MoDSLA)
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
Ministry of Peshmerga (MoPA) Erbil SAMA Advisor (MoPAA)
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
Travel (TDY and OD)
North American Industry Classification System (NAICS):
541611
1 Lot
Pricing Arrangement: Cost No Fee
Line Item
Mobilization (Personnel Replacement)
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Cost No Fee
12 Month s
Option Line Item
Demobilization
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Cost No Fee
1 Lot
Option Line Item
ODCs Erbil Only
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Cost No Fee
1 Lot
Option Line Item
DBA Insurance
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Item
Host Nation Requirements / SS Taxes
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
Host Nation Requirements / Corporate Income Tax
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
CDRLs
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
Additional MoD SAMA Advisor (MoDA) Option (1-12 months)
Product Service Code: R699
12 Month s
541611
Pricing Arrangement: Firm Fixed Price
Option Line Item
Project Management and Administration (Project Manager) Offsite
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
Ministry of Defense (MoD) SAMA Advisor (MoDA)
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
Ministry of Defense (MoD) + Site Lead SAMA Advisor (MoDSLA)
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
Ministry of Peshmerga (MoPA) Erbil SAMA Advisor (MoPAA)
12 Month s
541611
Pricing Arrangement: Firm Fixed Price
Option Line Item
Travel (TDY and OD)
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Cost No Fee
1 Lot
Option Line Item
Mobilization (Personnel Replacement)
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Cost No Fee
12 Month s
Option Line Item
Demobilization
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Cost No Fee
1 Lot
Option Line Item
ODCs Erbil Only
North American Industry Classification System (NAICS):
541611
1 Lot
Pricing Arrangement: Cost No Fee
Line Item
DBA Insurance
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
Host Nation Requirements / SS Taxes
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
Host Nation Requirements / Corporate Income Tax
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line
CDRLs
Product Service Code: R699
12 Month s
4012 North American Industry
Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
Option Line Item
Additional MoD SAMA Advisor (MoDA) Option (1-12 months)
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
12 Month s
Option Line Item
Project Management and Administration (Project Manager) Offsite
Pricing Arrangement: Firm Fixed Price
6 Month s
Option Line Item
Ministry of Defense (MoD) SAMA Advisor (MoDA)
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
6 Month s
Option Line
Ministry of Defense (MoD) + Site Lead SAMA Advisor (MoDSLA)
6 Month s
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
Option Line Item
Ministry of Peshmerga (MoPA) Erbil SAMA Advisor (MoPAA)
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
6 Month s
Option Line Item
Travel (TDY and OD)
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Cost No Fee
1 Lot
Option Line Item
Mobilization (Personnel Replacement)
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Cost No Fee
1 Lot
Option Line Item
Demobilization 1 Lot
5007 North American Industry
541611
Pricing Arrangement: Cost No Fee
Option Line Item
ODCs Erbil Only
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Cost No Fee
1 Lot
Option Line Item
DBA Insurance
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
6 Month s
Option Line Item
Host Nation Requirements / SS Taxes
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
6 Month s
Option Line
Host Nation Requirements / Corporate Income Tax
6 Month s
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
Option Line Item
CDRLs
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
6 Month s
Option Line Item
Additional MoD SAMA Advisor (MoDA) Option (1-12 months)
Product Service Code: R699
North American Industry Classification System (NAICS):
541611
Pricing Arrangement: Firm Fixed Price
6 Month s
Section C - Description/Specifications/Statement of Work
Requirements Security Assistance Mentors and Cultural Advisors (SAMA) 3.0 in support of U.S. Military Group- Iraq (USMILGP-IRAQ) located at U.S. Embassy Baghdad, Iraq.
Section E - Inspection and Acceptance
FAR Clauses Incorporated by Reference
Number Title Effective Date
Alternate Deviation
Variation Effective Date
52.246-4 Inspection of Services-Fixed- Price.
1996-08
Section F - Deliveries or Performance
0001 12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2026 To 28 Nov 2027
0002 12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2026 To 28 Nov 2027
0003 12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2026 To 28 Nov 2027
0004 12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2026 To 28 Nov 2027
0005 1 LotQuantity
Address and POC
Period of Performance From 29 Nov 2026 To 28 Nov 2027
0006 12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2026 To 28 Nov 2027
0007 1 LotQuantity
Address and POC
From 29 Nov 2026 To 28 Nov 2027
0008 1 LotQuantity
Address and POC
Period of Performance From 29 Nov 2026 To 28 Nov 2027
0009 12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2026 To 28 Nov 2027
0010 12 MonthsQuantity
Address and POC
29 Nov 2026 To 28 Nov 2027
0011 12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2026 To 28 Nov 2027
0012 12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2026 To 28 Nov 2027
0013 12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2026
To 28 Nov 2027
0014 60 DaysQuantity
Address and POC
Period of Performance From 29 Nov 2026 To 28 Nov 2027
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2027 To 28 Nov 2028
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2027 To 28 Nov 2028
Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2027 To 28 Nov 2028
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2027 To 28 Nov 2028
Option Line Item
1 LotQuantity
Address and POC
Period of Performance From 29 Nov 2027 To 28 Nov 2028
Option Line Item
12 MonthsQuantity
Address and POC
From 29 Nov 2027 To 28 Nov 2028
Option Line Item
1 LotQuantity
Address and POC
Period of Performance From 29 Nov 2027 To 28 Nov 2028
Option Line Item
1 LotQuantity
Address and POC
Period of Performance From 29 Nov 2027 To 28 Nov 2028
Option Line Item
12 MonthsQuantity
Address and POC
29 Nov 2027 To 28 Nov 2028
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2027 To 28 Nov 2028
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2027 To 28 Nov 2028
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2027
28 Nov 2028
1013 12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2026 To 28 Nov 2027
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2028 To 28 Nov 2029
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2028 To 28 Nov 2029
Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2028 To 28 Nov 2029
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2028 To 28 Nov 2029
Option Line Item
1 LotQuantity
Address and POC
Period of Performance From 29 Nov 2028 To 28 Nov 2029
Option Line Item
12 MonthsQuantity
Address and POC
From 29 Nov 2028 To 28 Nov 2029
Option Line Item
1 LotQuantity
Address and POC
Period of Performance From 29 Nov 2028 To 28 Nov 2029
Option Line Item
1 LotQuantity
Address and POC
Period of Performance From 29 Nov 2028 To 28 Nov 2029
Option Line Item
12 MonthsQuantity
Address and POC
29 Nov 2028 To 28 Nov 2029
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2028 To 28 Nov 2029
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2028 To 28 Nov 2029
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2028
28 Nov 2029
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2028 To 28 Nov 2029
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2029 To 28 Nov 2030
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2029 To 28 Nov 2030
Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2029 To 28 Nov 2030
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2029 To 28 Nov 2030
Option Line Item
1 LotQuantity
Address and POC
Period of Performance From 29 Nov 2029 To 28 Nov 2030
Option Line Item
12 MonthsQuantity
Address and POC
From 29 Nov 2029 To 28 Nov 2030
Option Line Item
1 LotQuantity
Address and POC
Period of Performance From 29 Nov 2029 To 28 Nov 2030
Option Line Item
1 LotQuantity
Address and POC
Period of Performance From 29 Nov 2029 To 28 Nov 2030
Option Line Item
12 MonthsQuantity
Address and POC
29 Nov 2029 To 28 Nov 2030
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2029 To 28 Nov 2030
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2029 To 28 Nov 2030
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2029
28 Nov 2030
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2029 To 28 Nov 2030
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2030 To 28 Nov 2031
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2030 To 28 Nov 2031
Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2030 To 28 Nov 2031
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2030 To 28 Nov 2031
Option Line Item
1 LotQuantity
Address and POC
Period of Performance From 29 Nov 2030 To 28 Nov 2031
Option Line Item
12 MonthsQuantity
Address and POC
From 29 Nov 2030 To 28 Nov 2031
Option Line Item
1 LotQuantity
Address and POC
Period of Performance From 29 Nov 2030 To 28 Nov 2031
Option Line Item
1 LotQuantity
Address and POC
Period of Performance From 29 Nov 2030 To 28 Nov 2031
Option Line Item
12 MonthsQuantity
Address and POC
29 Nov 2030 To 28 Nov 2031
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2030 To 28 Nov 2031
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2030 To 28 Nov 2031
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2030
28 Nov 2031
Option Line Item
12 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2030 To 28 Nov 2031
Option Line Item
6 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2031 To 28 May 2032
Option Line Item
6 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2031 To 28 May 2032
Item
6 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2031 To 28 May 2032
Option Line Item
6 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2031 To 28 May 2032
Option Line Item
1 LotQuantity
Address and POC
Period of Performance From 29 Nov 2031 To 28 May 2032
Option Line Item
1 LotQuantity
Address and POC
From 29 Nov 2031 To 28 May 2032
Option Line Item
1 LotQuantity
Address and POC
Period of Performance From 29 Nov 2031 To 28 May 2032
Option Line Item
1 LotQuantity
Address and POC
Period of Performance From 29 Nov 2031 To 28 May 2032
Option Line Item
6 MonthsQuantity
Address and POC
29 Nov 2031 To 28 May 2032
Option Line Item
6 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2031 To 28 May 2032
Option Line Item
6 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2031 To 28 May 2032
Option Line Item
6 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2031
28 May 2032
Option Line Item
6 MonthsQuantity
Address and POC
Period of Performance From 29 Nov 2031 To 28 May 2032
FAR Clauses Incorporated by Reference
Number Title Effective Date
Alternate Deviation
Variation Effective Date
52.242-15 Stop-Work Order. 1989-08
Section G - Contract Administration Data
DFARS Clauses Incorporated by Reference
Number Title Effective Date
Alternate Deviation
Variation Effective Date
252.201-7000 Contracting Officer's Representative.
1991-12
252.231-7000 Supplemental Cost Principles 1991-12
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.
2018-12
252.232-7008 Assignment of Claims (Overseas).
1997-06
DFARS Clauses Incorporated by Full Text
Number Title Effective Date
Alternate Deviation
Variation Effective Date
252.232-7006 Wide Area WorkFlow Payment Instructions.
2023-01
WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)
(a) Definitions. As used in this clause-
"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.
"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).
"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.
"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(c) WAWF access. To access WAWF, the Contractor shall-
(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and
(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.
(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/
(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.
(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:
(1) Document type. The Contractor shall submit payment requests using the following document type(s):
(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.
(ii) For fixed price line items-
(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.
Combo
(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)
(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.
Invoice 2in1
(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)
(iii) For customary progress payments based on costs incurred, submit a progress payment request.
(iv) For performance based payments, submit a performance based payment request.
(v) For commercial financing, submit a commercial financing request.
(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.
[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]
(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.
Routing Data Table*
Field Name in WAWF Data to be entered in WAWF
Pay Official DoDAAC HQ0338 Issue By DoDAAC W519TC Admin DoDAAC W519TC Inspect By DoDAAC ____ Ship To Code ____ Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) ____ Service Acceptor (DoDAAC) W519TC Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____ (*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")
(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)
(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.
(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.
(g) WAWF point of contact.
(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.
David Fields, david.s.fields16.civ@mail.mil
(Contracting Officer: Insert applicable information or "Not applicable.")
(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.
(End of clause)
Section I - Contract Clauses
FAR Clauses Incorporated by Reference
Number Title Effective Date
Alternate Deviation
Variation Effective Date
52.202-1 Definitions. 2020-06
52.203-3 Gratuities. 1984-04
52.203-5 Covenant Against Contingent Fees.
2014-05
52.203-6 Restrictions on Subcontractor Sales to the Government.
2020-06
52.203-7 Anti-Kickback Procedures. 2020-06
52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity.
2014-05
52.203-10 Price or Fee Adjustment for Illegal or Improper Activity.
2014-05
52.203-12 Limitation on Payments to Influence Certain Federal Transactions.
2020-06
52.203-13 Contractor Code of Business Ethics and Conduct.
2021-11
52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.
2017-01
52.204-9 Personal Identity Verification of Contractor Personnel.
2011-01
52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards. (Deviation 2026-O0038)
2026-02
52.204-13 System for Award Management- Maintenance. (Deviation 2026- O0038)
2026-02
52.204-19 Incorporation by Reference of Representations and Certifications.
2014-12
52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026- O0038)
2026-02
52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters.
(Deviation 2026-O0038)
2026-02
52.209-10 Prohibition on Contracting With Inverted Domestic Corporations.
(Deviation 2026-O0038)
2026-02
52.210-1 Market Research. (Deviation 2026-O0038)
2026-02
52.215-2 Audit and Records-Negotiation.
(Deviation 2026-O0038)
2026-02
52.215-8 Order of Precedence-Uniform Contract Format. (Deviation 2026-O0038)
2026-02
52.215-19 Notification of Ownership Changes. (Deviation 2026- O0038)
2026-02
52.215-23 Limitations on Pass-Through Charges. (Deviation 2026-O0038)
2026-02
52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038)
2026-02
52.222-90 Addressing DEI Discrimination by Federal Contractors.
(Deviation 2026-O0038)
2026-04
52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.
2024-05
52.229-6 Taxes-Foreign Fixed-Price Contracts.
2026-02
52.232-1 Payments. 1984-04
52.232-8 Discounts for Prompt Payment. 2002-02
52.232-11 Extras. 1984-04
52.232-17 Interest. 2014-05
52.232-33 Payment by Electronic Funds Transfer-System for Award Management.
2018-10
52.232-39 Unenforceability of Unauthorized Obligations.
2013-06
52.232-40 Providing Accelerated Payments to Small Business Subcontractors.
2023-03
52.233-1 Disputes. (Deviation 2026- O0038)
2026-02
52.233-3 Protest after Award. (Deviation 2026-O0038)
2026-02
52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026- O0038)
2026-02
52.240-91 Security Prohibitions and Exclusions. (Deviation 2026- O0038)
2026-02
52.240-92 Security Requirements.
(Deviation 2026-O0038)
2026-02
52.242-13 Bankruptcy. 1995-07
52.243-1 Changes-Fixed-Price. (Deviation 2026-O0038) (Alternate III)
2026-02 Alternate
III
2026-02
52.244-5 Competition in Subcontracting. 2024-08
52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038)
2026-04
52.245-1 Government Property. 2021-09
52.246-25 Limitation of Liability-Services. 1997-02
52.249-2 Termination for Convenience of the Government (Fixed-Price).
2012-04
52.249-8 Default (Fixed-Price Supply and Service).
1984-04
DFARS Clauses Incorporated by Reference
Date
Alternate Deviation
Variation Effective Date
252.203-7000 Requirements Relating to Compensation of Former DoD Officials.
2011-09
252.203-7001 Prohibition on Persons Convicted of Fraud or Other Defense- Contract-Related Felonies.
2023-01
252.203-7002 Requirement to Inform Employees of Whistleblower Rights.
2022-12
252.203-7003 Agency Office of the Inspector General.
2019-08
252.203-7004 Display of Hotline Posters. 2023-01
252.204-7000 Disclosure of Information. 2016-10
252.204-7002 Payment for Contract Line or Subline Items Not Separately Priced.
2020-04
252.204-7003 Control of Government Personnel Work Product.
1992-04
252.204-7004 Antiterrorism Awareness Training for Contractors.
2023-01
252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. (DEVIATION 2024-
O0013 REVISION 1)
2024-05 Deviation 2024- O0013
2024-05
252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.
2023-01
252.204-7023 Reporting Requirements for Contracted Services.
2021-07
252.205-7000 Provision of Information to Cooperative Agreement Holders.
2024-10
252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism.
2019-05
252.216-7003 Economic Price Adjustment-- Wage Rates or Material Prices Controlled by a Foreign Government.
2012-03
252.222-7002 Compliance with Local Labor Laws (Overseas).
1997-06
252.222-7006 Restrictions on the Use of Mandatory Arbitration Agreements.
2023-01
252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials.
2014-09
252.225-7005 Identification of Expenditures in the United States .
2005-06
252.225-7012 Preference for Certain Domestic Commodities.
2022-04
252.225-7028 Exclusionary Policies and Practices of Foreign
2003-04
Governments.
252.225-7041 Correspondence in English. 1997-06
252.225-7048 Export-Controlled Items. 2013-06
252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.
2023-01
252.225-7058 Postaward Disclosure of Employment of Individuals Who Work in the People's Republic of China.
2023-01
252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.
2023-06
252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns.
2023-01
252.232-7010 Levies on Contract Payments. 2006-12
252.233-7001 Choice of Law (Overseas). 1997-06
252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel.
2023-01
252.243-7001 Pricing of Contract Modifications. 1991-12
252.243-7002 Requests for Equitable Adjustment.
2022-12
FAR Clauses Incorporated by Full Text
Date
Alternate Deviation
Variation Effective Date
52.216-7 Allowable Cost and Payment.
(Deviation 2026-O0038)
2026-02
Allowable Cost and Payment (Feb 2026) (Deviation 2026-O0038)
(a) Invoicing.
(1) The Government will make payments to the Contractor when requested as work progresses, but (except for small business concerns) not more often than once every 2 weeks, in amounts determined to be allowable by the Contracting Officer in accordance with Federal Acquisition Regulation (FAR) subpart 31.2 in effect on the date of this contract and the terms of this contract. The Contractor may submit to an authorized representative of the Contracting Officer, in such form and reasonable detail as the representative may require, an invoice or voucher supported by a statement of the claimed allowable cost for performing this contract.
(2) Contract financing payments are not subject to the interest penalty provisions of the Prompt Payment Act. Interim payments made prior to the final payment under the contract are contract financing payments, except interim payments if this contract contains Alternate I to the clause at 52.232-25.
(3) The designated payment office will make interim payments for contract financing on the ____ [Contracting Officer insert day as prescribed by agency head; if not prescribed, insert "30th"] day after the designated billing office receives a proper payment request. In the event that the Government requires an audit or other review of a specific payment request to ensure compliance with the terms and conditions of the contract, the designated payment office is not compelled to make payment by the specified due date.
(b) Reimbursing costs.
(1) For the purpose of reimbursing allowable costs (except as provided in paragraph (b)(2) of this clause, with respect to pension, deferred profit sharing, and employee stock ownership plan contributions), the term "costs" includes only-
(i) Those recorded costs that, at the time of the request for reimbursement, the Contractor has paid by cash, check, or other form of actual payment for items or services purchased directly for the contract;
(ii) When the Contractor is not delinquent in paying costs of contract performance in the ordinary course of business, costs incurred, but not necessarily paid, for-
(A) Supplies and services purchased directly for the contract and associated financing payments to subcontractors, provided payments determined due will be made-
(1) In accordance with the terms and conditions of a subcontract or invoice; and
(2) Ordinarily within 30 days of the submission of the Contractor's payment request to the Government;
(B) Materials issued from the Contractor's inventory and placed in the production process for use on the contract;
(C) Direct labor;
(D) Direct travel;
(E) Other direct in-house costs; and
(F) Properly allocable and allowable indirect costs, as shown in the records maintained by the Contractor for purposes of obtaining reimbursement under Government contracts; and
(iii) The amount of financing payments that have been paid by cash, check, or other forms of payment to subcontractors.
(2) Accrued costs of Contractor contributions under employee pension plans shall be excluded until actually paid unless-
(i) The Contractor's practice is to make contributions to the retirement fund quarterly or more frequently; and
(ii) The contribution does not remain unpaid 30 days after the end of the applicable quarter or shorter payment period (any contribution remaining unpaid shall be excluded from the
Contractor's indirect costs for payment purposes).
(3) Notwithstanding the audit and adjustment of invoices or vouchers under paragraph (g) of this clause, allowable indirect costs under this contract shall be obtained by applying indirect cost rates established in accordance with paragraph (d) of this clause.
(4) Any statements in specifications or other documents incorporated in this contract by reference designating performance of services or furnishing of materials at the Contractor's expense or at no cost to the Government shall be disregarded for purposes of cost-reimbursement under this clause.
(c) Small business concerns. A small business concern may receive more frequent payments than every 2 weeks.
(d) Final indirect cost rates.
(1) Final annual indirect cost rates and the appropriate bases shall be established in accordance with subpart 42.7 of the Federal Acquisition Regulation (FAR) in effect for the period covered by the indirect cost rate proposal.
(2)
(i) The Contractor shall submit an adequate final indirect cost rate proposal to the Contracting Officer (or cognizant Federal agency official) and auditor within the 6-month period following the expiration of each of its fiscal years. Reasonable extensions, for exceptional circumstances only, may be requested in writing by the Contractor and granted in writing by the Contracting Officer. The Contractor shall support its proposal with adequate supporting data.
(ii) The proposed rates shall be based on the Contractor's actual cost experience for that period.
The appropriate Government representative and the Contractor shall establish the final indirect cost rates as promptly as practical after receipt of the Contractor's proposal.
(iii) An adequate indirect cost rate proposal shall include the following data unless otherwise specified by the cognizant Federal agency official:
(A) Summary of all claimed indirect expense rates, including pool, base, and calculated indirect rate.
(B) General and Administrative expenses (final indirect cost pool). Schedule of claimed expenses by element of cost as identified in accounting records (Chart of Accounts).
(C) Overhead expenses (final indirect cost pool). Schedule of claimed expenses by element of cost as identified in accounting records (Chart of Accounts) for each final indirect cost pool.
(D) Occupancy expenses (intermediate indirect cost pool). Schedule of claimed expenses by element of cost as identified in accounting records (Chart of Accounts) and expense reallocation to final indirect cost pools.
(E) Claimed allocation bases, by element of cost, used to distribute indirect costs.
(F) Facilities capital cost of money factors computation.
(G) Reconciliation of books of account (i.e., General Ledger) and claimed direct costs by major cost element.
(H) Schedule of direct costs by contract and subcontract and indirect expense applied at claimed rates, as well as a subsidiary schedule of Government participation percentages in each of the allocation base amounts.
(I) Schedule of cumulative direct and indirect costs claimed and billed by contract and subcontract.
(J) Subcontract information. Listing of subcontracts awarded to companies for which the contractor is the prime or upper-tier contractor (include prime and subcontract numbers;
subcontract value and award type; amount claimed during the fiscal year; and the subcontractor name, address, and point of contact information).
(K) Summary of each time-and-materials and labor-hour contract information, including labor categories, labor rates, hours, and amounts; direct materials; other direct costs; and, indirect expense applied at claimed rates.
(L) Reconciliation of total payroll per IRS form 941 to total labor costs distribution.
(M) Listing of decisions/agreements/approvals and description of accounting/organizational changes.
(N) Certificate of final indirect costs (see 52.242-4, Certification of Final Indirect Costs).
(O) Contract closing information for contracts physically completed in this fiscal year (include contract number, period of performance, contract ceiling amounts, contract fee computations, level of effort, and indicate if the contract is ready to close).
(iv) The following supplemental information is not required to determine if a proposal is adequate, but may be required during the audit process:
(A) Comparative analysis of indirect expense pools detailed by account to prior fiscal year and budgetary data.
(B) General organizational information and limitation on allowability of compensation for certain contractor personnel. See 31.205-6(p).
(C) Identification of prime contracts under which the contractor performs as a subcontractor.
(D) Description of accounting system (excludes contractors required to submit a CAS Disclosure Statement or contractors where the description of the accounting system has not changed from the previous year's submission).
(E) Procedures for identifying and excluding unallowable costs from the costs claimed and billed (excludes contractors where the procedures have not changed from the previous year's submission).
(F) Certified financial statements and other financial data (e.g., trial balance, compilation, review, etc.).
(G) Management letter from outside CPAs concerning any internal control weaknesses.
(H) Actions that have been and/or will be implemented to correct the weaknesses described in the management letter from subparagraph (G) of this section.
(I) List of all internal audit reports issued since the last disclosure of internal audit reports to the Government.
(J) Annual internal audit plan of scheduled audits to be performed in the fiscal year when the final indirect cost rate submission is made.
(K) Federal and State income tax returns.
(L) Securities and Exchange Commission 10-K annual report.
(M) Minutes from board of directors meetings.
(N) Listing of delay claims and termination claims submitted which contain costs relating to the subject fiscal year.
(O) Contract briefings, which generally include a synopsis of all pertinent contract provisions, such as: contract type, contract amount, product or service(s) to be provided, contract performance period, rate ceilings, advance approval requirements, pre-contract cost allowability limitations, and billing limitations.
(v) The Contractor shall update the billings on all contracts to reflect the final settled rates and update the schedule of cumulative direct and indirect costs claimed and billed, as required in paragraph (d)(2)(iii)(I) of this section, within 60 days after settlement of final indirect cost rates.
(3) The Contractor and the appropriate Government representative shall execute a written understanding setting forth the final indirect cost rates. The understanding shall specify (i) the agreed-upon final annual indirect cost rates, (ii) the bases to which the rates apply, (iii) the periods for which the rates apply, (iv) any specific indirect cost items treated as direct costs in the settlement, and (v) the affected contract and/or subcontract, identifying any with advance agreements or special terms and the applicable rates. The understanding shall not change any monetary ceiling, contract obligation, or specific cost allowance or disallowance provided for in this contract. The understanding is incorporated into this contract upon execution.
(4) Failure by the parties to agree on a final annual indirect cost rate shall be a dispute within the meaning of the Disputes clause.
(5) Within 120 days (or longer period if approved in writing by the Contracting Officer) after settlement of the final annual indirect cost rates for all years of a physically complete contract, the Contractor shall submit a completion invoice or voucher to reflect the settled amounts and rates. The completion invoice or voucher shall include settled subcontract amounts and rates.
The prime contractor is responsible for settling subcontractor amounts and rates included in the completion invoice or voucher and providing status of subcontractor audits to the contracting officer upon request.
(6)
(i) If the Contractor fails to submit a completion invoice or voucher within the time specified in paragraph (d)(5) of this clause, the Contracting Officer may-
(A) Determine the amounts due to the Contractor under the contract; and
(B) Record this determination in a unilateral modification to the contract.
(ii) This determination constitutes the final decision of the Contracting Officer in accordance with the Disputes clause.
(e) Billing rates. Until final annual indirect cost rates are established for any period, the Government shall reimburse the Contractor at billing rates established by the Contracting Officer or by an authorized representative (the cognizant auditor), subject to adjustment when the final rates are established. These billing rates-
(1) Shall be the anticipated final rates; and
(2) May be prospectively or retroactively revised by mutual agreement, at either party's request, to prevent substantial overpayment or underpayment.
(f) Quick-closeout procedures. Quick-closeout procedures are applicable when the conditions in FAR 42.708(a) are satisfied.
(g) Audit. At any time or times before final payment, the Contracting Officer may have the Contractor's invoices or vouchers and statements of cost audited. Any payment may be-
(1) Reduced by amounts found by the Contracting Officer not to constitute allowable costs; or
(2) Adjusted for prior overpayments or underpayments.
(h) Final payment.
(1) Upon approval of a completion invoice or voucher submitted by the Contractor in accordance with paragraph (d)(5) of this clause, and upon the Contractor's compliance with all terms of this contract, the Government shall promptly pay any balance of allowable costs and that part of the fee (if any) not previously paid.
(2) The Contractor shall pay to the Government any refunds, rebates, credits, or other amounts (including interest, if any) accruing to or received by the Contractor or any assignee under this contract, to the extent that those amounts are properly allocable to costs for which the
Contractor has been reimbursed by the Government. Reasonable expenses incurred by the Contractor for securing refunds, rebates, credits, or other amounts shall be allowable costs if approved by the Contracting Officer. Before final payment under this contract, the Contractor and each assignee whose assignment is in effect at the time of final payment shall execute and deliver-
(i) An assignment to the Government, in form and substance satisfactory to the Contracting Officer, of refunds, rebates, credits, or other amounts…
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