B08_ Solicitation Amendment 0002.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Solicitation/Contract Form Continuation

The following changes have been made:

INFORMATION FROM TO

Response Due Date 16 Mar 2026 20 Mar 2026

Miscellaneous text in this section has been modified to:

A). The purpose of this Amendment 0002 is to address prospective questions, to provide the Government responses, revise the Price Matrix Attachment 0002, extend the question period and extend the solicitation closing date.

B). The solicitation closing date will be extended from 16 March 2026 10:00am CST to 20 March 2026 10:00 a.m. CST.

C). Additional questions will be accepted until 18 March 2026 at 12:00pm CST.

D). All other terms and conditions of the solicitation remain unchanged.

E). The points of contact for this action are Contract Specialist, Ashley Testrake, ashley.e.

testrake.civ@army.mil and Contracting Officer Michelle Pleasant, michelle.m.pleasant.

civ@army.mil

Contractor questions and Government responses as follows:

Contractor Questions

1. Are the current contract employees covered by a Collective Bargaining Agreement (CBA)? If so, please provide a copy of the CBA, along with any addendums and attachments.

2. The 3.0 Work Capability Levels have frequencies for: Landscaping maintenance plantings, Landscaping maintenance weed control, Provide lawn treatment - fertilize /aerate, Provide lawn treatment - water grassed areas, Provide lawn treatment - rake/roll

W519TC26QA0340002

tamped surface, Provide lawn treatment - repair wearing layer, Tree removal, Trees /shrubs, Hedges, Erosion & stablization, These items were either removed by amendment 0001 or were never in Attachment 0003. Please confirm these services are not required.

3. The 3.0 Work Capability Levels have a level called "other areas." There is no price line for "other areas" in Attachment 0002 price matrix. Please confirm this service is not required.

4. The Performance Work Statement (PWS) repeatedly references "Installation Grounds Maps" and "TE A Boundary Sheets (1-9)"; however, these maps are not included in the solicitation documents.

Will the Government provide updated GIS maps to ensure accurate delineation of mowing limits and to identify Government-defined Cut Units (CUs)?

5. Attachment 0003, Section 2.7.3 identifies CU21 - Bond Road Exclusion Area (BREA) as bounded by a double chain-link fence with concertina wire, including the area between the fences; however, the solicitation does not provide the total linear footage of the BREA double-fence system, the width of the corridor between the fences, or maps showing the fire-break boundaries.

Please provide the total linear footage of the BREA double-fence line and the width of the fire-break corridor between the fences to allow accurate labor estimation for mowing and trimming in Unimproved Areas.

6. Attachment 0003, Section 2.7.3 also identifies CU14 - Hanlon Road Igloo Area; however, the solicitation does not specify the number of igloos/bunkers, the dimensions of each structure, the total perimeter footage requiring trimming, or whether any igloos are excluded due to security or access restrictions.

Please provide the number of igloos/bunkers within CU14 and their approximate dimensions or perimeter measurements.

7. Attachment 0003 requires trimming around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumpers, boulders, and all other fixed objects. Please confirm whether 100% of the BREA fence line (both sides of both fences) requires hand-trimming.

Please confirm whether all igloo/bunker perimeters require hand-trimming, or if any segments are excluded due to safety, security, or access limitations.

8. Neither the PWS nor Attachment 0002 (Price Matrix) identifies the required number of mowing events per year for Improved, Semi-Improved, or Unimproved areas. Amendment 0001 states that mowing frequencies "will stay the same," but no frequencies are provided.

Please confirm the required number of mowing cycles per year for each grounds classification (Improved, Semi-Improved, and Unimproved) for pricing purposes.

9. What is the average processing time for contractor background checks under the updated AR 190-13 / NCIC vetting requirements?

10. Will contractors be compensated for delays caused by badge issuance, access denials, or vetting backlogs not attributable to contractor fault?

11. How will access be handled for short-term, replacement, or surge personnel given the strict denial criteria?

12. Will escorting be permitted for personnel awaiting vetting, and if so, under what conditions?

13. How frequently does Pine Bluff Arsenal conduct munitions testing or mission activities that restrict contractor access?

14. Will the Government provide advance notice of restricted zones, test schedules, or emergency closures?

15. What is the expected monthly average of mission-related delays that may qualify for consideration under the Changes Clause?

16. Are there known areas with chemical, biological, or environmental restrictions requiring special PPE or modified mowing procedures?

17. Will the Government provide historical incident data or environmental hazard maps applicable to grounds maintenance activities?

18. Are there endangered species, protected habitats, or seasonal restrictions that impact mowing schedules?

19. What specific safety requirements apply to work near chemical storage, ammunition areas, or RCMD facilities?

20. Given Pine Bluff's approximately 51 inches of annual rainfall and long growing season, how does the Government expect contractors to maintain schedule compliance during ex. tended wet periods? Will schedule adjustments be permitted when saturated ground conditions make mowing unsafe or damaging?

21. Are performance penalties waived during prolonged inclement weather events?

22. Can the Government clarify the expected level of detail required for the Quality Control Plan (QCP), and whether a template or prior example is available?

23. Under CLIN 0009 - Service Call Work, can the Government provide historical data on the types, frequency, and seasonal patterns of service calls?

Are service calls under CLIN 0009 typically routine, emergency-driven, or mission-driven?

24. Will the Government provide an office and staging area large enough to accommodate commercial mowers, trailers, and fuel storage?

25. Are there restrictions on fuel delivery, on-site refueling, or storage of contractor equipment?

26. Are there areas requiring hand-trimming, slope mowing, or specialized equipment due to terrain or safety restrictions?

27. What criteria does the Government use to determine whether landscape damage requires full restoration versus removal?

28. Can the Government provide historical data on contractor-caused damage claims?

29. Are there high-value trees, ornamental plantings, or protected landscaping zones requiring special handling?

30. Under CLIN 0010 - CDRLs, can the Government clarify the required content, format, and frequency of each CDRL? Will they be notified when one is due?

31. Are CDRLs tied to specific milestones or recurring reporting cycles?

32. Is the government requiring past performance as part of the proposal?

33. What is the award of the most recent contract year?

34. Could you please provide a map with boundary lines to all bidders?

35. Could you please provide an updated pricing sheet to include service frequencies?

36. Due to not having a map and service frequencies, could a due date extension be provided for this bid?

37. Will the pricing matrix be updated to show the number of mowing's?

38. Will the Government provide a transition period allowing for onboarding, vetting, equipment staging, and QCP approval prior to full performance start?

39. Could tree removal be a separate/billable line item?

40. How should contractors provide pricing for tree removal? There is not a spot on the pricing matrix for tree removal.

41. How many trees have been removed in previous years?

42. Will dumpsters be provided for this contract or will contractors be responsible for providing dumpsters?

43. Please specify which area contractors can store their equipment at on base?

44. This solicitation is listed as a request for quote, but it mentions proposal a few times in the specifications, please confirm if a technical proposal is required with bid submittal?

45. If a technical proposal is required, please provide the evaluation criteria for this bid.

46. Please confirm where the playground area is located for cleaning and sand installation.

47. Are there any specific requirements for the type of sand that contractors need to install for the playground areas?

48. What depth should contractors install sand at for the playground areas?

49. What type of aeration should contractors perform on the improved areas? If core aeration, are contractors required to drag the cores?

50. Please provide a specification for erosion and stabilization.

51. For watering grass areas, does this include all improved grounds turf acres?

52. For Rake/Roll turf surface, please provide a specification for this.

53. For Repair wearing layer - tamped roll, please provide a specification for this line.

54. For leaf collection, are contractors allowed to utilize mulch kits on our mowers?

55. For any service on the Work Capability levels listed as A/R, can you confirm if all of the A/R line items are billable items?

56. Are the acres on the pricing matrix annual acres or is it per visit acres?

57. Is there a schedule of quantities including string trim, hard edge, soft edge linear footage and bed square footage that could be provided to all bidders?

58. Are there any cost associated with the Contractors Vehicle Registration location on CDRL for A013?

59. How long does it take to complete the iWATCH Training program per employee? Also, could you please verify if there is a cost associated with this program, per employee?

60. Is there a cost associated with AT Level I training? If so, please provide the cost per employee for this training.

61. Do the CDRL forms (A001 - A015) need to be submitted with our proposal/bid submission?

62. Does the plant warranty end once the contract term is finished, or will it be based on one year from date of installation?

63. For the Service call work, how should bidders provide per acre pricing for this line item if the idea is to service different levels (Improved or semi-improved) of service on as requested basis?

64. Section 7.3 Technical Exhibit - 'Technical Exhibit A - Installation Grounds Maps.(14 Pages) REQUIRES JOINT CERTIFICATION PROGRAM CERTIFICATION to obtain copies.' How should bidders satisfy this requirement in order to obtain the necessary site maps for bidding purposes?

65. We utilize the H-2B visa program to supplement our workforce. Are H-2B employees permitted to work on Pine Bluff Arsenal?

66. If so, what requirements must be met to obtain badges and base access for those employees?

67. Our organization operates under an SBA-approved Mentor-Protege Joint Venture Agreement (MPA). Are you familiar with the regulatory changes effective August 1, 2025, under which the protege's SDVOSB status carries over to the Joint Venture, and the JV itself no longer holds a separate VOSB or SDVOSB designation?

68. When evaluating a Mentor-Protege Joint Venture, is there any additional documentation or information we can provide to support your review and ensure clarity during the evaluation process?

69. As you evaluate Mentor-Protege Joint Ventures, does the evaluation consider the added past performance, systems infrastructure, and financial capacity depth the mentor brings in support of the protege's SDVOSB eligibility?

70. I am following up to see if a site visit will be provided.

Government Responses:

1. Wage determination No. 2015-5121, Revision 28, dated 12-03-2025, or the latest version, is stated in the narrative on page 7 of the RFQ.

2. All of these services have been removed from Attachment 0003- Description of Services;

please see the updated chart at the bottom of the attachment 0003.

3. The service for "other areas" has been removed and is not required.

4. All drawings in this packet are Distribution B, which means they are authorized for distribution to U.S. Government agencies only due to operational security concerns.

5. The total acreage is included in the Unimproved acreage area. The government does not .have the linear footage of this

6. The total acreage is included in the Unimproved acreage area. Due to security concerns, the government cannot give out the dimensions.

7. Yes, all of the specified areas require hand-trimming.

8.This is now included on the updated Price Matrix under Frequency:

CLIN 0001 PBA Improved - 29

CLIN 0002 PBA Semi - 15

CLIN 0003 PBA Unimproved-8

CLIN 0004 MEDDAC Improved - 29

CLIN 0005 RCMD Semi - 15

CLIN 0006 RCMD Unimproved - 8

CLIN 0007 ECBC Semi - 15

CLIN 0008 QMUN Improved - 29

9. The average processing time for contractor background checks is less than an hour.

10. No, contractors will not be compensated for delays caused by badge issuance, access denials, or vetting backlogs.

11. Handling access for short-term, replacement, or surge personnel is the contractor's responsibility.

12. No, escorting will not be permitted for personnel awaiting vetting.

13. When an area is restricted for an operation, the contractor will service another area instead.

14. Yes, the Government will provide advance notice if it is known in advance.

15. There are no expected monthly average of mission-related delays that qualify for consideration under the Changes Clause.

16. No, there are no such restrictions in the areas where the contractor is responsible for work.

17. There is no historical incident data or environmental hazard maps available to provide.

18. No, there are no endangered species, protected habitats, or seasonal restrictions that impact mowing schedules.

19. There is no smoking allowed near chemical storage, ammunition areas or RCMD facilities.

20. The contractor must wait until the ground has dried to continue work.

21. Yes, performance penalties would be waived during prolonged inclement weather events.

22. The Government does not have a template that can be provided but, the QCP should be a comprehensive document outlining the contractor's specific procedures for managing and controlling the quality of their work. It should be detailed enough to demonstrate a clear understanding of the performance requirements outlined in the Performance Work Statement

(PWS).

23. The government has no historical data on service calls. They can be routine, emergency-driven, and mission-driven.

24. The Government will provide a staging area, but not an office.

25. No, there are no restrictions on fuel delivery, on-site refueling, or storage of contractor equipment.

26. Igloos and ditches require hand-trimming where other equipment cannot operate.

27. There is no current criteria used by the Government to determine if landscape damage requires full restoration versus removal.

28. There is no historical data on damage claims because there have not been any.

29. No, there are no high-value trees, ornamental plantings, or protected landscaping zones requiring special handling.

30. You should refer to each individual CDRL to determine the date of first submission and each subsequent submission.

31. Each CDRL describes what is required for each submission and when it is required.

32. No, the Government is not requiring past performance as a part of the proposal.

33. The most recent contract was awarded in 2020.

34. All drawings and maps in this packet are Distribution B: Distribution authorized to U.S.

Government agencies only due to operational security concerns.

35. The frequencies are now located on the updated Attachment 0002 Price Matrix Rv2.

36. The solicitation due date will be extended per the date mentioned above.

37. Yes, the Price Matrix has been updated to provide the frequency of mowing's.

38. Yes, there is a transition period in the contract.

39. Tree removal has been removed and is no longer a part of this solicitation.

40. There will be no tree removal required for this contract.

41. This data was not collected from the previous contract years.

42. The contractor typically uses the government's dumpsters that are located around the base.

43. The Government will show the designated storage area to the awardee once the contract has been awarded.

44. This is a request for quote. There will be no technical proposal needed.

45. A technical proposal will not need to be done.

46. This work will not need done.

47. This work will not need done.

48. This work will not need done.

49. This work will not need done.

50. This work will not need done.

51. This work will not need done.

52. This work will not need done.

53. This work will not need done.

54. Yes, you are allowed to utilize mulch kits on your mowers.

55. Yes, under the Service Call Work CLIN 0009.

56. The acres on the Price Matrix are Per Visit.

57. The Government does not have those figures.

58. No, there is no cost associated with the Contractors Vehicle Registration Location on CDRL for A013.

59. The iWATCH training program takes less than an hour to complete per employee, and there is no cost associated with this program.

60. No, there is no cost associated with the AT Level I Training.

61. Each CDRL indicates when the date of first submission is due and each subsequent submission is due.

62. The plant warranty ends when the contract term is finished.

63. Please provide an hourly rate base on 100 hours for call outs.

64. All drawings and maps in this packet are Distribution B: Distribution authorized to U.S.

Government agencies only due to operational security concerns.

65. Per Security at PBA, no foreign nationals are permitted to work on the arsenal without a government escort and PBA does not provide a full time escort.

66. According to Security at Pine Bluff Arsenal, no foreign nationals are permitted to work on the arsenal without a government escort, and Pine Bluff Arsenal does not provide a full-time escort.

67. The Government acknowledges your question regarding the Small Business Administration (SBA) regulations governing Mentor-Protege Joint Ventures (MPJVs). The Government is familiar with the regulations at 13 C.F.R. (S) 125.8(e) and (S) 128.402(d), which state that for a set-aside contract requiring a specific socioeconomic status (such as SDVOSB), the JV is eligible if the protege member individually qualifies with that status. For evaluation purposes, the JV is considered to have the same status as its qualifying protege. As a reminder, all quoters are responsible for ensuring their SAM.gov registration is accurate and reflects their status at the time of their quote. This specific procurement is solicited as a total small business set-aside, and all quoters will be evaluated in accordance with the terms of the solicitation.

68. To ensure a consistent and fair evaluation for all vendors, the Government will only review information that is required by the solicitation. Please submit only the documentation requested to ensure your offer is responsive. The requirements for this commercial acquisition are detailed within the solicitation itself, likely as an addendum to the provision at FAR 52.212-1, Instructions to Offerors--Commercial Products and Commercial Services. All offerors, including Joint Ventures, must provide the information requested therein. For a Mentor-Protege Joint Venture, this typically includes: A copy of your SBA-approved Mentor-Protege Agreement (MPA). The Joint Venture Agreement itself. Confirmation of an active registration for the Joint Venture entity in the System for Award Management (SAM.gov). Submitting a complete offer that is fully compliant with the solicitation's instructions is the most effective way to ensure clarity for the Government's evaluation. We appreciate your diligence in preparing your offer.

69. Pursuant to the Small Business Administration's regulations at 13 C.F.R. (S) 125.8(e), when a procuring activity evaluates the capabilities and past performance of a Mentor-Protege Joint Venture, it must consider the experience, past performance, capabilities, and financial capacity of both the mentor and the protege members. Therefore, the Government will consider the combined qualifications of the joint venture entity as a whole.

70. Optional site visits may be arranged during normal duty hours within the first 2 weeks of solicitation release. We are past the two week mark for scheduling site visits.

ACC ROCK ISLAND BLDG 60, 3055 RODMAN AVE

ROCK ISLAND, IL 61299-0000

UNITED STATES

ASHLEY TESTRAKE, EMAIL: ASHLEY.E.TESTRAKE.CIV@ARMY.MIL TELEPHONE: 000-000-0000

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