B08_ Attachment 0003-Description of Services.pdf

Attachment 1

Grounds Maintenance

June 12, 2025

Table of Contents

1.0 GENERAL INFORMATION

1.1 Overview

2.0 DESCRIPTION OF SERVICES

2.1 Scope

2.2 Service High Visibility Areas

2.2.1 Mowing

2.2.2 Edging

2.2.3 Trimming

2.2.4 Remove Debris, Leaves, and Litter

2.2.5 Irrigation

2.2.6 Athletic Fields Grounds Maintenance

2.3 Service Common Areas

2.3.1 Mowing

2.3.2 Trimming

2.3.3 Remove Debris, Leaves, and Litter

2.4 Service Unimproved Areas

2.4.1 Mowing………………………………………………...…………………………………..5

2.4.2 Trimming…………………………………………………...………………….…………..5

2.4.3 Remove Debris, Leaves, and Litter………….…………………………………………5

2.5 Service Other Areas

2.5.1 Mowing Other Areas

2.6 Service Calls ................................................................ Error! Bookmark not defined.

2.6.1 Service Call Work

2.7 Special Equipment Requirements

2.8 Description and Locations of Areas

2.8.1 Improved Areas

2.8.2 Semi-Improved Areas

2.8.3 Unimproved Areas

2.8.4 Other Areas.. ......................................................... Error! Bookmark not defined.

3.0 WORK CAPABILITY LEVELS

1.0 General Information.

1.1 Overview. The Contractor shall inspect, service, maintain, and landscape grounds of Pine Bluff Arsenal. Pine Buff Arsenal is located in Jefferson County, Arkansas, approximately 35 miles south-southeast of Little Rock, Arkansas. The 13,444-acre (approximate) installation is under the command jurisdiction of the Commanding General, U.S. Army JMC. PBA has approximately 927 buildings with total floor area of nearly 3.6 million square feet. The work shall include scheduling and performance of mowing and trimming; turf replacement; leaf and debris removal; tree, hedge, and shrub planting, maintenance, and fertilization; policing of areas; tree and stump removal, and other associated work as directed by the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR). The Contractor shall provide all work necessary to maintain the grounds to the standards specified herein. The Contractor shall provide for tree preservation and protection during all maintenance and construction activities as specified by Federal, State, and local regulations.

2.0 Description of Services.

2.1 Scope. The Contractor shall provide Grounds Maintenance for all High Visibility (Improved Grounds), Common Areas (Semi-Improved Grounds), Fire Breaks and Ranges, and Unimproved Grounds. The Contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all grounds included and covered by this contract in support of mission requirements for users, residents, and visitors. The Contractor shall mow grass only when the minimum height is reached or exceeded as indicated by the Work Capability Levels table in paragraph 3.0. The Contractor shall set the mower height to two (2) inches for all areas.

The Contractor shall replace any new trees or shrubs planted that die within one (1) year, at no cost to the Government. All work shall be performed by personnel qualified in accordance with (IAW) applicable laws and regulations.

2.2 Service High Visibility Areas. Developed areas of the installation that require an intensive level of maintenance. The work performed in these areas by the Contractor shall include mowing grass, edging and trimming grass, removing grass trimmings from paved areas, irrigating, applying fertilizer and/or lime, maintaining athletic fields, plants, shrubs, and flowers, performing seasonal planting flowers, removing leaves, applying mulch, pruning trees, removing grass from cracks in sidewalks and pavements, and litter control.

2.2.1 Mowing. High Visibility Areas, approximately 44 acres, are indicated in the Installation Grounds Maps referenced in TE A and paragraph 2.8.1 below. The contractor shall maintain the grass at a uniform height between 2 and 4 inches. The Contractor shall remove trash, litter, tree limbs, debris, etc., prior to mowing. Paved areas and walkways shall be free of lawn clippings/debris the same day the mowing is performed. The Contractor shall mulch mow the grass and remove visible grass clippings after mowing, before leaving the work area. Grass clippings may be disposed of inside the tree line out of sight as directed by the COR. The lawn shall be uniform in appearance, free of skips, gaps, rutting, or scalping. The Contractor shall be responsible for any damage incurred as a result of grass cutting operations.

2.2.2 Edging. The Contractor shall edge to present a neat appearance. Edging responsibilities shall include, but not be limited to, flowerbeds, mulched areas, sidewalks, driveways, street edges, curbs, and other concrete (except against asphalt edges) located in the Improved Grounds. Edging includes the removal of all grass or weeds sprouting from cracks in sidewalks, pavement, and curb joints. The Contractor shall collect and dispose of all edging debris the same day edging is performed.

2.2.3 Trimming. The Contractor shall, in conjunction with grass cutting, trim grass and weeds around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and all other fixed objects that project above the ground so grass height is maintained consistent with adjacent grass. The Contractor shall remove all trimming debris from sidewalks and driveways on the same day trimming is performed.

The Contractor shall repair any damages to trees and shrubs caused by trimming. If a plant damaged by trimming dies or becomes unhealthy, the Contractor shall replace the damaged plant with a plant of the same size and type at no additional cost to the Government. The Contractor shall provide a one (1) year warranty on all replacement trees and shrubs. Tree and shrub replacements shall be performed within fifteen (15) days of the date the Contractor is notified to replace the plant.

2.2.4 Remove Debris, Leaves, and Litter. The Contractor’s responsibilities shall include, but not be limited to, the removal and disposal of all natural debris, (e.g., tree limbs, rodent habitats, etc.) litter, and trash. Leaves shall be removed from High Visibility Areas IAW the Work Capability Levels table. Organic debris such as leaves, grass clippings, tree trimmings, stumps, Christmas trees, and pine straw shall be disposed. The Contractor shall collect and dispose woody debris after pruning and removal of trees or stumps. The Contractor shall mechanically chip tree limbs less than four (4) inches in diameter, transport, and dispose. The Contractor shall remove and dispose limbs and trunks greater than four (4) inches in diameter off post. The Contractor shall remove and haul wood chips off the installation as required.

2.2.5 Irrigation. The Contractor shall operate, maintain, and adjust portable irrigations equipment to, IAW installation water restriction policies, maintain an adequate water supply. The Contractor shall schedule irrigation as per weather to produce the most attractive and cost effective shrub and plants for the Pine Bluff Arsenal.

2.2.5.1 Operation of Irrigation Systems. The Contractor shall irrigate High Visibility Areas to maintain the health of the turf ensuring no ponding of water, excessive runoff, etc. This includes lawns, plants, flowers, landscaped areas, and all areas requiring manual watering. Irrigation operations shall be conducted only between the hours 0630 hours to 1100 hours daily. When hoses are used for manual watering, all equipment shall be removed between watering for a neat and clean appearance. Hoses, portable sprinklers, portable pipe, and similar irrigation equipment shall be removed from lawn areas at the end of each workday or when not actually in use. All valves, covers, and valve box covers shall be kept closed at all times except when in actual use. The Contractor shall not connect to any hydrant within the boundaries of the installation. The Government will furnish water from the water filling station near the Plainview Gate. The Contractor shall practice water conservation measures and position all watering systems to avoid overspray onto pavements, sidewalks, roadways, doorways, windows, proches, parked cars, etc. When irrigation is necessary the Contractor shall provide equipment as required to transport and provide adequate water to the specified site.

2.2.6 Athletic Fields Grounds Maintenance. The Contractor shall maintain athletic fields, including baseball, softball, multi-purpose and other recreational/athletic fields, IAW the Work Capability Levels table.

2.3 Service Common Areas. Semi-Improved Grounds used for operational and maintenance purposes. Erosion control shall be the predominant grounds maintenance work performed in this area by the Contractor. Common Areas, approximately 824 acres, are indicated in the Installation Grounds Maps referenced in TE A and paragraph 2.8.2 below.

2.3.1 Mowing. All grassed and vegetative areas within the semi-improved areas shall be mowed by the contractor on a regular basis including ditches, swales, and all areas where the ground is covered with grass or vegetation of any type. The contractor shall maintain the grass height between 4 and 8 inches (except as otherwise noted). Grass cutting shall be accomplished free of scalping, rutting, bruising, uneven or rough cutting.

Cutting equipment shall have sharp cutting edges that produce a neat, clean, even cut.

Use of cutting equipment that is out of adjustment, thereby causing streaks or irregularities, uneven cutting, plowing, or gouging of the soil, is not permitted. After cutting, grass shall have a uniform height and uniform appearance.

2.3.2 Trimming. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumpers, boulders, and all other fixed objects that project above the ground and to the water line at ponds or lakes shall be accomplished to match the height and appearance of the surrounding mowed grass. The grass or weed shall be trimmed to the same height as the adjacent mowed grass. Trimming work shall be performed concurrently with mowing the adjacent grass.

The contractor shall repair any damages to trees and shrubs caused by trimming. If a plant damaged by trimming dies or becomes unhealthy, the contractor shall replace the damaged plant with a plant of the same size and type at no additional cost to the government. Plant replacement shall be performed within 15 days of the date the contractor is notified to replace the plant. The contractor shall remove all trimming debris the same day that trimming is performed. Trimming work shall also include removal of all vegetation from cracks in sidewalks, driveways, and curbs and gutters.

2.3.3 Remove Debris, Leaves, and Litter. The contractor shall perform litter patrol on semi-improved grounds as identified in Paragraph 2.8.2 Semi-Improved Grounds. The contractor shall collect trash and litter outside established flower and shrub beds, to the wood lines, along fence lines, around foundations and other walls and all areas with Semi-Improved Grounds. Trash and litter does not include natural vegetation such as leaves, pine straw, pinecones and limbs. All trash and litter shall be disposed of in dumpsters located throughout the Arsenal the same day as collected. Once per year.

2.4 Service Unimproved Areas. Unimproved areas are all grounds not classified as improved or semi-improved where mowing is to control pests, to provide erosion control or to eliminate fire hazards in undeveloped areas, grazing lands, forests, lakes, ponds, wetlands, and special natural areas: refuges, natural areas, forests and wildlife corridors where low levels of maintenance are acceptable and visibility is minimal to control pests, to provide erosion control or to eliminate fire hazards. Areas in this classification also encompass weapon ranges and road shoulders in undeveloped areas. Ranges include maneuver and training land, live-fire ranges, and other field training sites but shall exclude all impact areas. The Contractor shall obtain from the COR/ACOR schedules for periodic recurring maintenance activities on ranges during the available timeframes, in compliance with the installation Range Facilities Management Support System (RFMSS). In the event the Contractor deviates from the COR/ACOR provided schedule, the Contractor shall do so at no additional cost to the Government. Unimproved Areas, approximately 847 acres, are indicated in the Installation Grounds Maps referenced in TE A and paragraph 2.8.3 below.

2.4.1 Mowing. All grassed and vegetative areas within the unimproved areas shall be mowed by the contractor on a regular basis including ditches, swales, and all areas where the ground is covered with grass or vegetation of any type. The contractor shall maintain the grass height between 4 and 14 inches (except as otherwise noted). Grass cutting shall be accomplished free of scalping, rutting, bruising, uneven or rough cutting. Cutting equipment shall have sharp cutting edges that produce a neat, clean, even cut. Use of cutting equipment that is out of adjustment, thereby causing streaks or irregularities, uneven cutting, plowing, or gouging of the soil, is not permitted. After cutting, grass shall have a uniform height and uniform appearance.

2.4.2 Trimming. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumpers, boulders, and all other fixed objects that project above the ground. The grass or weed shall be trimmed to the same height as the adjacent mowed grass. Trimming work shall be performed concurrently with mowing the adjacent grass.

2.4.3 Remove Debris, Leaves, and Litter. The contractor shall perform litter patrol on unimproved grounds as identified in Paragraph 2.8.3 Unimproved Grounds. The contractor shall collect trash and litter outside established flower and shrub beds, to the wood lines, along fence lines, around foundations and other walls and all areas with

Unimproved Grounds. Trash and litter does not include natural vegetation such as leaves, pine straw, pinecones and limbs. All trash and litter shall be disposed of in dumpsters located throughout the Arsenal the same day as collected. As required but no more than once per year.

2.5 Service Other Areas.

2.5.1 Mowing Other Areas. Other Areas are those areas that require mowing twice a year. Once during May or June and a second time during September or October. The contractor shall cut the grass to a height of approximately 4 inches (except as otherwise noted). Grass cutting shall be accomplished free of scalping, rutting, bruising, uneven or rough cutting. Cutting equipment shall have sharp cutting edges that produce a neat, clean, even cut. Use of cutting equipment that is out of adjustment, thereby causing streaks or irregularities, uneven cutting, plowing, or gouging of the soil, is not permitted.

After cutting, grass shall have a uniform height and uniform appearance. Other Areas, approximately acres, are indicated in the Installation Grounds Maps referenced in TE A and paragraph 2.8.4 below.

2.6 Service Calls.

2.6.1 Service Call Work. Service call work consists of providing labor and material to perform unscheduled grounds maintenance services that are brief in scope. The KO will notify the contractor of service call requirements. The contractor shall provide adequate procedures for receiving and responding to service calls during regular working hours.

Service calls for grounds maintenance may consist of tasks described in Improved, Semi-Improved or Unimproved Areas of Classification. This may include additional requirements beyond the ones already identified. Pricing of service calls shall be based upon the following: 1) type of maintenance level required (Improved or Semi-Improved) and the acreage beyond normal operations 2) additional landscaping requirements beyond those already identified. Upon notification, the contractor shall respond to service call requests within three hours of notification during normal duty hours, and within eight (8) hours during non-duty hours. Notification may be verbal. Any Service Calls work request requires approval from the COR.

2.7 Special Equipment Requirements.

2.7.1 The contractor shall provide tools and equipment necessary to meet the requirements under this PWS. The contractor shall maintain tools and equipment in a safe and operable condition at all times. All equipment shall be subject to the inspection and approval of the Contracting Officer prior to and during the life of the contract. All rotary mowers used within High Visibility Areas shall be equipped with mulching blades and have discharges blocked.

2.7.2 All equipment used to perform grass mowing and leaf removal operations on High Visibility Areas shall be equipped with turf type tires. Equipment not essential for the performance of grass mowing or leaf removal functions (e.g., equipment with agricultural tires, wheel weights, snow blades, or other accessories that may damage turf or tree root zones by compaction, rutting, or scalping), shall not be permitted on High Visibility Areas.

2.7.3 The Contractor shall use vehicles and equipment specifically designed for grounds maintenance. Grounds maintenance vehicles shall be operated in accordance with Federal, State, and PBA rules and regulations while on the PBA area. All vehicular equipment shall be maintained in good repair and in a safe, clean, and well maintained condition. Contractor vehicles will be identified by permanent or magnetic signs on each side of the vehicle that clearly display the contractor name and telephone number. All vehicles shall display a valid state license plate. The Contractor shall have sufficient equipment for backup of regularly assigned vehicles to insure completion of contract requirements in the event of breakdowns or other equipment problems. Government shall not be liable for loss or damage to the contractors or contractor employee’s property, equipment, or materials or the contractors privately owned possessions while stored or located on the installation.

2.7.4 The Contractor shall submit a complete equipment list including make, model, specifications and catalog cut sheets for KO approval with the proposal.

2.8 Description and Locations of Areas

2.8.1 Improved Areas. Improved areas include a total of 44 acres.

Inside Kabrich Circle bldgs. 10-020, 10-030 and 10-040, drive on Moyer rd to 10-020, each side of road and middle island areas. Plainview complex including Hoadly Road to Sibert road and area around the marquee at corner of Sibert Road and Hoadly Road.

Area around Clara Barton Center, Bldg. 24-610. Area around the former Pro Shop, Bldg.

10-075. Area around 13 series bldgs. (MEDDAC).

2.8.2 Semi-Improved Areas. Semi-Improved areas include a total of 824 acres.

Area that was formally the golf course. Boundary is Wise Rd to Sibert Rd, Lull Dr/Moyer Rd. loop - open area inside the four houses area 15 series buildings. Outer areas of Kabrich Circle of 10-020 to the tree line.

(CU1) Sibert Road north from Hoadley Road to Wise Road, Wise Road from State Hwy 365 to McCoy Road, Security (60-020) Complex north of Wise Road, Tulley Lake, three and all areas within the unit boundary to the tree line unless noted otherwise. Reference sheet 4 and 6 of 9 for boundary limits.

(CU2) 51-420 Complex, Buildings 51-430, 53-100, 53-160, 53-01, 53-02, 60-060 Complex, 60-090 and 504 St from Atkisson Road to Ave. 51. Reference sheets 3 and 4 of 9 for boundary limits.

(CU3) Sibert Road south from Hoadley Road to railroad track at Ave 42A, Game Check Station (24-670) Complex, Salvage Yard, TEC Escort (24-770) complex, Clara Barton

Center (24-660), Cordes Drive Buildings (23-350) complex, Bldg 33-000 Complex, and Motor Pool (32-090) Complex. Reference sheets 6a, 7 and 8 of 9 for boundary limits.

(CU4) Hoadley Road east from Sibert Road to Stokes Road, Director of Public Works (34-970) Complex, and Dilly Farm (44-300) Complex. Reference sheet 6a and 7 of 9 for boundary limits.

(CU5) McCoy Road east from Hoadley Road to Glade Road, Incinerator (42-970) Complex, Water tank 43-000, Rifle Range, Tower, Campground, boat landings and parking areas. Reference sheets 4 and 5 of 9 for boundary limits.

(CU 6, 7, 8, and 9) Production Area 4 commencing at the center line of AVE 34G and going south and east. Production Area 3. Production Area 2. Production Area 1.

Reference sheets 7, 8, and 9 of 9 for boundary limits.

(CU11) McCoy Road south from Hoadley Road to Stokes Road South to production area boundary fence at Williams Road, Ave 33B from Stokes Road to the Incinerator Complex fence, Building 42-101 and 42-015, Water Treatment Plant, Sewer Treatment Plant, Water tank 42-000, pump station 42-030, Production Area Change House (44-100) Complex, and Pack Out Facility (44-110) Complex. Reference sheets 7, 8 and 9 of 9 for boundary limits.

(CU13) Area bounded by Atkisson Road on the west and north from Wise Road to Sibert Road, Sibert Road on the east from Wise Road to BREA Fence and Ave 63D on the south. Reference sheets 6a, 3 and 4 of 9 for boundary limits.

(CU18) Roemer Road from NCTR Gate (96-621) to State Hwy 365, Ave 6291 from Roemer Road to north BREA fence, Buildings 64-040, 64-050, 64-110, 60-710, 60-720, 60-730, and 60-740. Reference sheets 1 and 3 of 9 for boundary limits.

(CU27) Production Area Boundary Fence. Reference sheet 1 of 1 for boundary limits.

(CU31) White Phosphorous (WP) Production Area bounded by the production area fence on three (3) sides and to the centerline of Ave 34G on the fourth side. Reference sheets 6a and 7 of 9 for boundary limits.

2.8.3 Unimproved Areas. Unimproved areas include a total of 847 acres.

(CU14) Hanlon Road Igloo Area bounded by the western boundary patrol road on the west to the Main Line Railroad on the east, Bond Road from the north BREA fence to

Roemer Road, and Roemer Road on the north and McGovern Drive on the South.

Reference sheets 3, 4, and 6a of 9 for boundary limits.

(CU15) Atkisson Road from Sibert/Bond Road to Ave 55, Rideout Road from Atkisson Road to Ave 55, Owen Road, Cone Drive, Building 55-01 complex, Ton Container Storage Yard, and Bldg 55-320 Complex. Reference sheet 4 of 9 for boundary limits.

(CU20) North Limited Area bounded by the chain link fence on four (4) sides. Reference sheet 1 of 9 for boundary limits.

(CU21) Bond Road Exclusion Area (BREA) bounded on the outside by the double chain link fence with concertina wire, includes area between the fences. Reference sheets 3 and 4 of 9 for boundary limits.

(CU24) Webster Road from Rideout Road to the Arkansas River, Oxidation Pond and Bldg 56-870 Complex. Reference sheets 2 and 4 for boundary limits.

(CU25) Rideout Road from Ave 55 to North Sewer Treatment Plant (56-850) Complex and the sewer right of way from Bldg 56-850 to the oxidation pond. Reference sheets 2 and 4 of 9 for boundary limits.

(CU26) Ave 55 from Rideout Road to 504 St. Bldg 53-990 from 507 St. to 506 St and Ave 55 to Ave 53, Bldg 51-570 Complex, Water tanks 54-180 and 54-480, well house 54-190.

Reference sheets 3 and 4 of 9 for boundary limits.

(CU29) Binary Facilities located inside the chain link fences. Reference sheet 3 of 9 for boundary limits.

3.0 Work Capability Levels.

CAPABILITY

Grass Cutting (set mower height 2")

Rye, Fescue, tall Fescue, St. Augustine, Buffalo, Bermuda, Bent, Centipede, Zoysia. (Only mow when grass height reaches 4" back to 2")

Grass height maximum 4"

Erosion & Stabilization 1Y Debris Removal Debris Removal 1Y

Landscaping Maintenance - Plantings 2Y Landscaping Maintenance - Weed control - Pavements (sidewalks) 2Y

Provide Lawn Treatment - Fertilize/aerate, etc... grass areas 1Y

Provide Lawn Treatment - water grassed areas 6Y

Provide Lawn Treatment - Rake/Roll tamped surface. 6Y

Provide Lawn Treatment - Repair wearing layer - tamped roll 1Y

Tree Removal Tree Removal A/R Semi-Improved Grounds (Common Areas) all other areas that don't fall into the other three categories including airfields

Grass Cutting (set mower height 4") Rye, Fescue, tall Fescue, St. Augustine, Buffalo, Bermuda, Bent, Centipede, Zoysia.

Grass height maximum 8"

Ground Repair Services Erosion & Stabilization A/R Debris Removal Debris Removal A/R Removal of Grass Clipping and Leaves Leaf Collection 1Y Tree Removal Tree Removal 1Y Unimproved Grounds such as undeveloped areas, grazing lands, forests, lakes, ponds, and wetlands.

Also includes: Fire Breaks and Ranges: Along Fence Lines, Weapons Ranges, Along Utility Lines, etc.

Grass Cutting (set mower height 4") Rye, Fescue, tall Fescue, St. Augustine, Buffalo, Bermuda, Bent, Centipede, Zoysia.

Grass height minimum 14"

Fire Control Service for Mission Essential Area

Landscaping Maintenance - weed control - Fence lines, railroads, etc… A/R

Erosion Control - Training, Range, Maneuver Area Trees/Shrubs A/R

Fire Control Service for All Other Areas Hedges A/R Maintenance of Wetlands - Storm and Waste Retention. Erosion & Stabilization A/R

Debris Removal Debris Removal A/R Removal of Grass Clipping and Leaves Leaf Collection A/R Other Areas

Grass Cutting (set mower height 4") Rye, Fescue, tall Fescue, St. Augustine, Buffalo, Bermuda, Bent, Centipede, Zoysia.

2Y

D - Daily 1W - Once a Week 2W - Twice a Week 3W - Times a week 5Y - 5 Times a Year 1M - Once a Month 6Y - 6 Times a Year

Provide Periodic Lawn Treatment Service

Legend:

A/R - As Required/Requested

1Y – 1 Time a Year 2Y - 2 Times a Year

2M - Twice a Month

Removal of Grass Clipping and Leaves Leaf Collection 2Y

Ground Repair Services Playground Equipment - Clean exchange sand…repair equipment 1Y

Landscaping Maintenance

4Y - 4 Times a Year

TASK

Improved Grounds (High Visibility) such as the main gate, parade fields, drill fields, schools, playgrounds, cemeteries, and athletic areas

Description of Service Performed Minimum Frequency Standard