ME Services RFP 21 August 2024.pdf

Crane Army Ammunition Activity Maintenance and Repair of Manufacturing Equipment and Systems

Used in Explosive and Non-Explosive Operational Environments

W519TC-24-Q-MESS

Combined Synopsis / Solicitation

DESCRIPTION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation; proposals are being requested and a formal solicitation will NOT be issued.

This is a Request for Proposal (RFP) using FAR Part 12, Acquisition of Commercial Items; the Solicitation Number is W519TC24MESS for the Maintenance and Repair of Manufacturing Equipment and Systems Used in Explosive and Non-Explosive Operational Environments.

The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03. As a result of the updated Federal Acquisition Circular, a new clause, 52.204-27 Prohibition on a Byte Dance Covered Application (JUN 2023), has been incorporated into this solicitation and falls under 52.212-5.

The NAICS code for this procurement is 561210 Facilities Support Services. The small business size standard for this NAICS is $47,000,000. The Product Service Code is J035 Industrial Products Install/Maintenance/Repair.

Offerors must be registered within the System for Award Management (SAM) databased at time of response to this solicitation. The website for SAM is https://www.sam.gov/.

ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL

DESCRIPTION OF REQUIREMENT

CLIN Description Period of Performance Date 0001 Equipment Quarterly Maintenance Date of award – 365 days ADA 0002 Equipment Semi-Annual Maintenance Date of award – 365 days ADA 0003 Equipment Annual Maintenance Date of award – 365 days ADA 0004 Required Repairs Date of award – 365 days ADA 0005 Contract Data Requirements List Date of award – 365 days ADA 0006 Return of Contractor Acquired Property Date of award – 365 days ADA https://www.sam.gov/

**See Attachment 0001 – Performance Work Statement Final; 21August2024, Attachment 0002 – Equipment List; 21August2024, Attachment 0003 LOTO Procedures, Attachment 0004 – Manual Mod 7000 Modified, and Attachment 0009 Contract Data Requirements List (CDRLs) for more information.

TYPE OF ACQUISITION AND CONTRACT

Award will be made using best value, resulting in a single award Firm Fixed Price Contract with a Cost Reimbursable CLIN for Required Repairs.

PLACE OF PERFORMANCE

Performance will be FOB Destination at the following:

Crane Army Ammunition Activity 300 Highway 361 Crane, IN 47522-5001

PROPOSAL SUBMISSION REQUIREMENTS

Offerors shall submit the following in response to this solicitation:

1. Price – Offerors must submit Completed Price Matrix at Attachment 0005. All yellow-highlighted sections shall be completed. Prices shall be stated to 2 decimal places.

2. Completed Provision at Attachment 0006 – FAR 52.204-24, paragraph (d)(1) and (d)(2)

3. Completed Provision at Attachment 0007 – FAR 52.212-3 Alt 1, paragraph (b) only.

4. Completed Responses to the Questions provided in the RFQ Questionnaire in Attachment 0008

5. Contractor Property Management Plan

Additional Submission instructions:

PART ONE: EVALUATION FACTOR 1 – TECHNICAL

Quoters shall submit responses to the Responses to the RFQ Questionnaire provided at Attachment 0008 that correspond to this solicitation.

Quoters shall provide specific/ specialized knowledge/ skills related to:

Hydraulics Pneumatics

Electronics Automation

PLC

Mechanical Aptitude

Do not include specific (individuals’) names of Government and/or Contractor personnel.

Do not include price/rates.

PART TWO: EVALUATION FACTOR 2 – PRICE

Quoters shall adhere to the Instructions on the Government provided Price Matrix (Attachment 0005) and fully complete ALL required fields.

PART THREE: EVALUATION FACTOR 3 – CONTRACTOR PROPERTY

MANAGEMENT PLAN

Quoters shall submit a Property Management Plan to be used to manage the materials that they purchase for repairs and parts that are extracted from the equipment.

PART FOUR: SITE VISIT

It is highly encouraged that any interested offerors attend the initial open site visit. Any bidders that do not attend this open site visit, will not be eligible to receive a rating higher than “Good” on the technical evaluation for this requirement. The original site visit was scheduled for 30 May 2024 at Crane Army Ammunition in Crane, IN. Any site visits preceding the amendment shall be coordinated with the Contract Specialist and Contracting Officer.

Please provide a response via email if you will be requesting a site visit no later than 28 August 2024 at 1000 CST. There will be no extensions to this date. A statement of interest in the visit after 28 August 2024, 1000 CST will not be accepted. Any interested bidders shall email a statement of interest to the Contracting Officer, Bryce Willett;

Email bryce.t.willett.civ@army.mil and Contract Specialist, Dora Smith; Email dora.d.smith5.civ@army.mil

Further instructions on the time and location will be provided via email to those interested offerors.

The proposed site visit cannot be completed while any explosive operations are currently taking place at the facility.

BASIS FOR AWARD

The Government will award one (1) Award to the offeror whose offer who provides the best value to the Government using a tradeoff process.

1. Best Value”: The expected outcome of the acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement.

mailto:bryce.t.willett.civ@army.mil mailto:dora.d.smith5.civ@army.mil

2. “Tradeoff”: The Government may accept other than the lowest priced Quotation, when the decision is consistent with the evaluation criteria and the Government reasonably determines that the perceived benefits of a higher priced Quotation warrant the increase in price.

The Government has established Technical and Price as the evaluation factors. The order of importance is as follows:

1. Factor 1: Technical is more important than Price.

2. Factor 2: Total Price is not expected to be the controlling criteria in the selection, but Price importance will increase as the differences between the evaluation results for the Technical criteria decrease.

3. Factor 3: The Property Management Plan is a requirement to be considered for the contract.

4. In accordance with Far 52.212-1(g), quotations are intended to be evaluated and the award made, without discussions, unless discussions are determined necessary.

5. Total Price is calculated as the sum of all CLINs added together.

EVALUATION CRITERIA

The Government will evaluate Quotations as follows:

FACTOR 1: TECHNICAL:

The Government will evaluate Factor 1, Technical, using the following criteria:

Demonstration of a clear understanding of the requirements and deliverables, and on the Offeror’s expressed ability to successfully perform. The offerors will be evaluated based on responses to three criteria: Technical Expertise/ Experience, Project Team, and Technical Approach.

1. Specific/ specialized knowledge/ skills related to:

Hydraulics Pneumatics

Electronics Automation

PLC

Mechanical Aptitude

If the Quotation sufficiently addresses the RFQ Questionnaire and demonstrates a clear understanding and ability to perform the requirement, then the Government will accept without further explanation that the contractor can perform all PWS requirements. The Quoter may discuss non-critical requirements. However, if the Quoter provides statements which cause the Government to question the Quoter’s ability to perform those non-critical requirements, such statements will be evaluated accordingly.

Technical will be rated using the following standards in Table 1:

Table 1

Technical Ratings

Description

Outstanding This rating is only available to those that have attended the site visit in addition to the following: Quotation indicates an exceptional approach and understanding of the requirements and contains multiple strengths. Established team has an extensive background in explosive contaminated facility remediation to include utilizing remote operated waterjet segmentation. Quotation includes detailed previous project experience in the major contract requirements.

Proposal includes a well thought-out proposed technical approach to each of the project’s phases.

Good Quotation meets requirements and indicates a thorough level of expertise and an understanding of the requirements. Established team has background in explosive contaminated facility remediation and previous experience in the major contract requirements including remote operated waterjet segmentation. Proposal includes a solid technical approach. Strengths outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable Quotation meets requirements and indicates an adequate level of expertise and an understanding of the requirements. Established team has an extensive background in hazardous facility remediation and the major contract requirements including explosives familiarity, although little to no experience in remote operated explosive contaminated facility remediation specifically. Proposed technical approach is adequately addressed, but not specific. Strengths and Weaknesses are offsetting or will have little or no impact on task order performance. Risk of unsuccessful performance is moderate.

Marginal Quotation does not demonstrate an adequate approach and understanding of the requirements. Established team has very limited background in explosive facility contamination remediation and the major contract requirements. Proposed technical approach is flawed or is too vague for Government to determine acceptability.

Risk of unsuccessful performance is high.

Unacceptable Quotation does not meet requirements and contains one or more deficiencies. Appropriate team has not been established, or established team does not have sufficient experience to complete the project tasks without significant government oversight. Risk of unsuccessful performance is high. If this criterion is rated as Unacceptable, additional factors will not be evaluated and the Quotation is not eligible for award.

Definitions

Strength Strength is defined as a particular aspect of the Quoter’s submission that has merit or exceeds specified performance capability requirements in a way that will be advantageous to the Government during task order performance.

Weakness Weakness is defined as any flaw in the Quotation that increases the risk of unsuccessful task order performance.

Deficiency Deficiency is defined as any material failure of a Quotation to meet a Government requirement or a combination of weaknesses in a Quotation that increases the risk of unsuccessful task order performance to an unacceptable level.

FACTOR 2: PRICE

The Government will evaluate Factor 2 – Price, for the following:

Compliance: Quotations will be evaluated for compliance based upon the submission requirements contained in the solicitation.

Price Reasonableness: The Quoter’s Price Quotation will be evaluated to determine reasonableness. In accordance with FAR 31.201-3, a price is reasonable if, in its nature and amount, does not exceed that which would be incurred by a prudent person in conduct of competitive business.

Total Price is calculated as the sum of all CLINs added together.

FACTOR 3 – CONTRACTOR PROPERTY MANAGEMENT PLAN

A review of the Offerors Property Management Plan will be conducted to determine the acceptability of the Offerors approach to satisfy the outcomes listed in FAR 52.245(1)(f)(1) and the net-centric electronic approach to GFP traceability.

LISTING OF ATTACHMENTS

Attachment 0001 – PWS_ME Services 21August2024 Attachment 0002 – Equipment List 21August2024 Attachment 0003 – LOTO Procedures Attachment 0004 – Manual Mod 7000 Modified Attachment 0005 – Price Matrix Attachment 0006 – FAR 52.204-24 Provision Attachment 0007 – FAR 52.212-3 Alt 1 provision Attachment 0008 – RFQ Questionnaire Attachment 0009 – Contract Data Requirements List (CDRLs)

Attachment 0010 – Solicitation Provisions & Clauses

DEADLINE FOR SUBMISSION

Offers are due on 18 September 2024 no later than 12:30 PM Central Time.

Offers shall be submitted in the following way:

Electronically via email to the Contract Specialist, Dora Smith, dora.d.smith5.civ@army.mil and Contracting Officer, Bryce Willett, Bryce.t.willett.civ@army.mil. Offerors shall include “W519TC24QMESS Response – [Insert Offeror’s Name]” within the Subject line.

QUESTIONS

Questions shall be submitted in the same manner as Offers, electronically via email to the Contract Specialist and Contracting Officer listed above.

**Note: Interested offerors must submit any questions concerning this solicitation at the no later than 09 September 2024, to enable the Buyer to respond. Questions not received prior to 09 September 2024 will not be considered. If needed, a final amendment will be submitted by 13 September 2024.

End of Addendum 52.212-1 mailto:dora.d.smith5.civ@army.mil mailto:Bryce.t.willett.civ@army.mil