Attachment 0001_PWS_ME Services 02May2024.pdf

PERFORMANCE WORK STATEMENT

Crane Army Ammunition Activity

Maintenance and Repair of Manufacturing Equipment and Systems Used in Explosive and Non-Explosive Operational Environments

General Description. Electrical, electronic, mechanical, hydraulic, pneumatic, and robotic troubleshooting, programming, and repair of the equipment and systems described in the Equipment List (Attachment 0002) to this Performance Work Statement (PWS). Similar items may be added to Attachment 0002 throughout the duration of the contract as required by the Government.

Other Manufacturing Equipment and Systems may be added to this requirement at any time through the addendum of Attachment 0001. These additions will be reviewed by the Contracting Officer and an In-Scope Determination will be prepared before they are added to the contract via modification.

1.0 Requirement: The contractor shall furnish all labor, supervision, materials, tools, test equipment, replacement parts, and software to accomplish the work. All work shall be performed in accordance with the Standards referenced in Section 2.0 of this PWS and shall at a minimum bring the equipment back to Original Equipment Manufacturer (OEM) specifications. The contractor is responsible for the supervision of all employees engaged in executing the work effort as well as those who may be subcontracted to perform work. If the contractor determines the equipment to be at the end of its lifecycle, that determination will be submitted to the Contracting Officer’s Representative and the Contracting Officer for review and concurrence before any further actions have been taken on that specific piece of equipment. Failure to do so will put responsibility on the contractor to replace that item. The item will be returned to the Government upon submission of end of lifecycle determination.

1.1 Continuity of Work: The contractor and all associated sub-contractors shall commence work upon the issuance of a ME Service Contract for Emergency Repair form, as provided in paragraph 3.1. The contractor shall diligently pursue the work effort during normal business hours. Postponing or interrupting work for a period exceeding 24 hours shall be for the purpose of obtaining replacement components, materials, or software only and this justification shall be submitted via email to the COR and shall include the identification number for that request within the email title. Work shall not be performed without a valid ME Service Contract for Emergency Repair form showing concurrence via signature by the Contracting Officer’s Representative (COR). A valid ME Service Contract for Emergency Repair is defined as one provided to the contractor that is within the current funding allotment and scope of the contract based on the date of signature.

1.2 Repair: The contractor is responsible for analyzing the equipment to determine the cause of failure and the proper procedures and materials to restore the equipment to normal operating condition and OEM specifications. The contractor shall engage early with subcontractors regarding repairs to specialized machinery. If in the subcontracting plan the contractor dictates a technically responsible subcontractor to work on a specific machine/repair, that specified subcontractor shall perform the repair on that machine.

1.2.1 Contractor Response Time. The contractor shall commence services by diagnosing machine failure within 1 business day for emergency requests. At that time, the contractor shall determine the parts needed and lead time on those parts. At this time, diagnosis, parts lead time, and repair timeline shall be submitted to the COR within 3 calendar days for technical concurrence.

If the contractor and the COR agree that the repairs necessary are to the extent in which required lead times outlined above are not obtainable, the contractor may contact the OEM to determine how to best complete the repairs (CDRL 0005).

1.3 Preventative Maintenace (Quarterly, Semi-Annual, Annual)

Contractor will be required to schedule and track quarterly maintenance, for all equipment that require this maintenance type, with the COR one month prior to performing the work. When contacting the COR, the contractor will provide the following so safety will be available to provide proper work permits before work begins:

• Description of equipment

• Location, Bar-code/ID No.

• Estimated time of work for each machine

• Work to be performed (i.e. hot-work or electrical work).

Due to scheduling the preventative maintenance at various buildings within CAAA a preventative maintenance schedule will be required to be submitted at least one month prior to commencing the service to ensure that proper personnel are in place to facilitate access (CDRL 0002, CDRL 0003, and CDRL 0004).

Upon completion of each PM schedule, the equipment status shall be communicated with the COR. This includes, but is not limited to, vulnerabilities for possible failures and ensuring that equipment is operational upon completion of scheduled PM. Any debris accumulated during the work will be removed upon completion.

1.4 Replacement Components and Materials: The contractor shall furnish all parts and materials necessary to perform the repairs. All components and material shall be new and unused and equal to the original manufacturer’s specifications. In the event that a used part or Government Furnished Materials (GFM) is being considered for use the contractor will consult with the COR who will receive concurrence from the Project Engineer before proceeding with purchasing or use of that part. GFM shall only be considered if the materials are coming from a machine that is a component of this contract and is on the contractor’s CAP Attachment. When available, the contractor shall trade the deficient component for the new component for exchange credit to reduce the cost to the Government. Deficient components which are not exchanged shall remain the property of the Government. The contractor shall obtain prior COR concurrence of technical acceptability for component and material purchases that exceed $200.00. Concurrence shall be obtained in writing and shall be submitted with the associated Customer Service Report (see Section 3.3).

2.0 Applicable Standards: The following standards (version in effect on date of solicitation issuance) shall be adhered to in the performance of work under this PWS:

National Standards NFPA 70 – National Electrical Code NFPA 79 – Electrical Standard for Industrial Machinery

Request for copies for the above standards can be made to:

National Standards Institute Sales Department 1430 Broadway New York, NY 10018 U.S. Department of Labor Standards

OSHA 2206 – General Industry, OSHA Safety and Health Standards Requests for copies for the above standard can be made to:

Superintendent of Documents Government Printing Office Washington, DC 20402

The contractor will be required to follow all Lock out Tag Out (LOTO) requirements as indicated in Attachment 0002 of this PWS. The contractor shall contact CAAA safety to obtain training on local LOTO procedures.

3.0 Procedures: The procedures for performance under this contract are as follows:

3.1 Work Requests: The COR will issue work requests via the ME Service Contract for Emergency Repair form to the contractor via email; in the event e-mail is temporarily unavailable, the request will be made by telefax or by telephone. The request will contain an identification number, priority of request (urgent or routine), item to be serviced, and the nature of the service required.

3.2 Contractor Response Time: The contractor shall commence services by diagnosing machine failure within 1 business day for emergency requests. At that time, the contractor shall determine the parts needed and lead time on those parts. At this time, diagnosis, parts lead time, and repair timeline shall be submitted to the COR within 3 calendar days for technical concurrence.

3.3 Customer Service Report: The contractor shall prepare a separate Customer Service Report (CSR) for each Work Request received. The report shall contain the date(s) of service, contract number, work request number, description of work performed, parts and materials provided and their costs, labor hours expended, and labor rate charged. The CSR shall separately identify normal labor hours, and outside of normal labor hours. The CSR submissions shall reference and attach the Contracting Officer to provide final approval for all work hours outside of normal hours, as they are only available to be used upon initial approval as outlined and defined below in Paragraphs 3.4 and 3.5. The CSR shall also include actual invoices for all materials listed. The contractor shall provide the CSR, with associated backup, to the COR and Contracting Officer within 7 days of service completion (CDRL 0006).

3.4 Normal Service Hours: Normal Service hours are defined as those performed between 7:00 am and 5:00 pm, Monday through Friday, Eastern Standard Time. Work scheduled outside these normal hours, as well as on holidays, shall be pre-approved by the Contracting Officer, to include justification as to why these hours are required. Work shall not commence without said pre-approval.

3.5 Outside of Normal Service Hours: The contractor shall obtain prior approval from the Contracting Officer for all service hours scheduled for outside the normal service hours (as delineated in Section 3.4). The contractor shall e-mail the request for outside of normal service hours to the Contracting Officer;

the request shall include the Work Request identification number, date of proposed work, and estimated total labor hours and location of equipment. The contractor shall not engage in work outside of normal hours unless prior approval is obtained from the Contracting Officer. Contactor Officer approval documentation shall be submitted with the associated Customer Service Report for COR approval (see Section 3.3).

3.6 Acceptance: The COR shall indicate the Government’s technical acceptance of services under this contract by signing the Customer Service Report. The COR will retain one copy of the report and the contractor shall use his copy for purposes of invoicing the Government. The CSR shall be submitted with the invoice into the Wide Area Workflow (WAWF) system for billing purposes. The

CSR shall not include work of any kind, to include hours and rates, that have not been approved on the current contract at the time the CSR is written. Any increase to any financial obligation of the Government regarding this contract will be submitted via Change Proposal to both the COR and the Contracting Officer to be approved and added to the contract via modification before the execution of services.

3.7 Invoicing: Invoicing shall occur on the 15th of each month. At that time, any required maintenance and emergency maintenance that has occurred since the last billing cycle shall be submitted (CDRL 0008).

4.0 Place of Performance: The contractor shall perform the work on site at the Crane Army Ammunition Activity, Crane, Indiana, 47522. When repairs cannot be made at the Government site, the contractor will work with the COR to ensure that the equipment has been decontaminated. The contractor will be required to have a property pass from the receipt holder before packaging and transportation of all components to and from the contractor’s service center or other place of repair. The contractor shall return the receipt for Government acceptance.

4.1 Transition-Out Plan: Upon request, the Contractor shall develop a Transition-Out Plan that entails transfer of knowledge necessary for a new contractor to take responsibility for the system (CDRL 0007).

5.0 Period of Performance The period of performance shall be for one twelve (12) month base period and four twelve (12) month option periods, for a total of sixty (60) months.

After the contract is awarded, all parties shall come to Crane Army Ammunition Activity for a kickoff meeting (CDRL 0001). The date and time will be coordinated and sent out by the COR. This meeting will happen no later than 14 days after contract award.

This meeting will cover the expectations of the Government with the contractor and provide a tour of the facilities that house the equipment on the list to the contractor and answer any questions that arise.

At least 90 days prior to the end of each Option Period the Government and the Contractor will meet to evaluate any changes to the Preventative Maintenance or When Required Repairs in Attachment 0001, Equipment List. These changes can be, but not limited to, additions of machines and/or removal of machines that are considered non-operable. At least 60 days prior to exercising the next Option Period, these changes will be agreed upon by the Government and Contractor to be incorporated into the contract.

This change shall be made to the performance costs as either an increase or decrease based on the determination of the Government and Contractor as a bilateral modification to the contract (CDRL 0011).

6.0 Security Requirements: Contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Th contractor’s workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

6.1 The contractor shall comply with all Government security regulations while on base. The contractor shall submit the following information to the COR no later than 10 days after contract award: name, address, and citizenship of each employee retained in performance of this contract. Contractor personnel must possess a valid driver’s license and proof of American citizenship prior to being admitted to the base. All personnel are subject to search of persons and vehicles at any time by the Government.

6.2 AT Level 1 Training: All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel.

6.3 iWatch Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 10 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

6.4 Base access required without Common Access Card (CAC) The contractor and all associated sub-contractors’ employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

6.5 Badges: Identification badges issued by the Government shall be worn in such a manner as to be visible at all times while on base. The contractor shall ensure all identification badges are returned to the COR when no longer needed and shall account in writing for each missing badge as soon as becoming aware of its absence.

6.6 Access and general protection/security policy and procedures: The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

6.7 For contractors that do not have a CAC but require access to a DoD facility or installation. The contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative); or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

6.8 AT Awareness Training for Contractor Personnel Traveling Overseas:

This standard language required US based contractor employees and associated subcontractor employees to make available and to receive Government provided area of responsibility (AOR)-specific AT awareness training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander, with the unit ATO being the local point of contact.

7.0 Disclosure of Information: The contractor and its employees shall not disclose or cause to be disclosed any information concerning the operations and activities of CAAA and the Naval Surface Warfare Center, Crane. Disclosure of such information may subject the contractor or his agent to criminal liability under Title 18, Section 793 and 798 of the United States Code. As part of this requirement, the contractor and all personnel will be required to sign Non-Disclosure Agreements before working on this requirement. Management of new hired employees for this requirement and their signed Non-Disclosure Agreements will be the responsibility of the operating contractor.

8.0 Environmental Requirements: Contractor will comply with shop waste collection instructions, report any spills and properly dispose of waste and scrap materials in proper containers. As for any hazmat materials supplied by the contractor, the contractor must first submit the Safety Data Sheets (SDS) to the COR. The contractor will submit any pollution prevention or waste minimization ideas to the COR for evaluation.

10.0 Safety: Safety requirements for this contract are as follows:

10.1 Hotwork: Contractor will notify COR if there is hotwork involved in the repair so that the COR can notify Army Safety and the Navy Fire Department for permits. Notification will be presented to the COR by the Contractor in as much advance as possible.

10.2 Residue: Anytime a Contractor encounters a residue they need to cease work and notify the Government representative to have it cleaned. The Government representative will notify them when they can restart work.

11.0 Acquired Property

11.1 Property Management System (PMS): The contractor shall submit their Property Management System (PMS) procedures no later than thirty (30) days after award. The PMS shall contain the intricate details of the inner workings of the contractor’s Property Management System and how it will meet the ten (10) established outcomes (i.e. Acquisition, Receipt (includes Identification), Records, Physical Inventory, Subcontractor Control, Reports, Relief of Stewardship Responsibility/Liability, Utilization (includes Consumption, Movement, and Storage), Maintenance and Property Close-Out (includes Disposition). This written document is known as the contractor’s Property Management System procedures. These procedures are used by the contractor’s operational personnel as their daily standard operating procedure (SOP) for the management of Government Property. The contractor’s Property Management System procedures are working document(s) that may require updates as processes change; however, a contractor cannot change its procedures unilaterally. Any proposed changes to the contractor’s processes shall be submitted to the Property Administrator for review/concurrence prior to the implementation of the changes (CDRL 0009).

11.2 Contractor Acquired Property Reporting: Master Report (MR) will be a muti-part report that includes discernible sections for receipted Contractor Acquired Property (CAP). Each type of Contractor Acquired Property (CAP) section shall be further detailed by Government Property classification (i.e.

Equipment, Material, Special Test Equipment and Special Tooling). The MR shall be delivered electronically IAW DFARS PGI 245.103-72, DoD procurement toolbox. The MS excel spreadsheets shall be submitted. Altering the spreadsheet is not allowed. Once CAP is received a new SGFP will also be required as directed by the GPA. PDF and Excel formats can be obtained by going to the:

www.dodprocurementtoolbox.org website IAW DFARS PGI 245.103-72 (CDRL 0010).

http://www.dodprocurementtoolbox.org/