Solicitation Questions and Answers FINAL 22 Feb 24.pdf

# Question Reference Answer

1. Please provide a Copy of the current Collective Bargaining Agreement (CBA), effective June 1, 2023, thru May 31, 2024. Updated CBA has been included in amended solicitation

2.

Please provide pictures of, and, or the number of Checker/ Cashier Stations for Buildings #110 and #642 removed from this solicitation for the SLA?

DFA only contract; Military will run cash station. Contractor will not have any cashier responsibilities, no pictures should be required.

3.

The pictures the government provided show Building # 642 under renovations. Is Building 642 currently open? If not, when is it expected to be reopened?

Bldg. 642 is currently closed, gutted -out of all equipment, (under total renovations) reopening dates are afar off, estimated times of start of major repairs are around FY27.

4.

Regarding Attachment F: Workload Data/ Capabilities – On each Building there is a note for historical Remote site feeding with unit pick-up. Please provide the details as to what Services the contractor will be required to provide in support of the Site Feeding?

PWS Review paragraphs 4.1. thru 4.1.2

5.

Regarding Attachment B1& B2, please provide the historical headcounts thru October 31, 2022, and also please provide the historical headcounts for Fiscal year 2023.

See updated Attachment B showing latest three fiscals years of data for FY21, FY22, and FY23 Headcount. Blds that were not open (ie no headcount) for a Fiscal Year are not included in that FYs data.

6.

Regarding Attachment A – FSCG+DFA+DFAC+Map. We request that the government please highlight and identify Buildings# 110, 642, 726, 3003 & 8439, on the map.

The DFACs are annotated with a yellow memo box on Attachment A.

7.

Transition, will a new contractor be provided space to work on the base once contract award is completed?

No, due to limited space; currently contractors have their own space for admin, PM , Asst. PM functions; only space available is for the staff assigned to respective DFAC facilities

8.

Regarding Attachments B1 & B2, the Headcount Daily Summaries, we find that Bldgs.# 110, 3003 and 8439 are clearly identified.

However, we don’t see Bldgs.# 642 and 726 identified? Requesting that the government also clearly identify Bldgs. # 642 and 726. Not sure which one is 642 & 726?

See updated Attachment B showing latest three fiscals years of data for FY21, FY22, and FY23 Headcount. Bldgs that were not open (ie no headcount) for a Fiscal Year are not included in that FYs data.

9. Also is there an extra Building ? No

10. Are there any requirements for employee vaccinations? No

W5168W-23-R-0018 Fort Stewart DFA Services - Question and Answers

11. Are there any certification requirements for cleaning & kitchen employees? What about the program manager? PWS Answer is contained in PWS para 1.5 - Training Requirements-1.5 and PWS para 1.4.3.1 -Project Manager (PM) (KEY)

12. Does the government have an ideal staffing schedule for contractors to utilize? No

13.

Is there an incumbent? If so, what is the current/previous award?

How many employees were employed on the contract? Yes, This procurement is a 100% SB set-aside, service-disabled veteran-owned small business. The Government will not be providing any headcount of current contractor as that is proprietory information. The current contract number is W9124M-18-D-0006.

However, if the offeror still feels they need more information on the current contract, there are public domains in which they can retrieve it, for example, the Federal Procurement Database System Link:

https://www.fpds.gov/fpdsng_cms/index.php/en

14.

Are contractors responsible for the Point of Sale (POS) system in any way? If so, will training and adequate access be provided? No

15. If this is new work, what are the site's main pain points or concerns? This is not new work, there is a previous contract in place.

16. Is this bid subject to the RSA Priority? No, the Randolph-Sheppard Act does not apply to Dining Facility Attendant Service contracts in Georgia.

17. Is there a current CBA agreement which you can post? Updated CBA has been included in amended solicitation

18.

Do you anticipate Headcount to remain at current FY 22 levels for Hunter Amy Airbase and Stewart?

No, Headcount will increase, due to currently we have a brigade deployed. The brigade may increase the level by approximately 6500.

19. Can the Contractor use the Army Wi-Fi? Currently we do not have wi-fi inside of facilities

20.

Can you please provide the most up to date CBA with the current seniority list of employees?

Updated CBA has been included in amended solicitation. The Government will not provide staffing of incumbent due to proprietary information.

21.

Paragraph 1.5.2 of PWS states that ALL contractor employees within 30 days of starting work and a refresher annually, do the current Union Workers have this requirement satisfied currently? If the personnel are hired from the previous contractor, would a refresher of the sanitation training on the anniversary of their training date be deemed as satisfactorily achieving that requirement?

Yes, the training would be satisfactory

22.

In PRS # 6 the requirement of expendables and sanitary supplies gives examples of what is required per Attachment E, can you provide historic amounts and also list other products considered to be the Contractor’s responsibility?

We do not provide previous expendables list

23.

Is there another contract in place? If so, what is that contract number? What is the duration of it? What is the value?

Who is the contractor?

Yes, This procurement is a 100% SB set-aside, service-disabled veteran-owned small business.The Government will not be providing any dollar values of current contractor as that is proprietory information. The current contract number is W9124M-18- D-0006. If the offeror still feels they need more information on the current contract, there are public domains in which they can retrieve it, for example, the Federal Procurement Database System Link:

https://www.fpds.gov/fpdsng_cms/index.php/en

24. Is the Government planning an in-person site visit or a virtual conference? Virtual Site Visit was held 30 January 2024 @ 9:00 AM CST

25.

Is there an anticipated date for opening DFACs Bldg. 8439; Bldg.

3003; Bldg. 642? Our understanding is that these facilities are closed due to deployments and/or renovations. Is the expectation that these facilities will be open by the award date?

Re-opening of the following facilities is based off of estimated return dates: BLDG 8439, estimated May 2024, with soft opening; BLDG 3003: no date and bldg. will remain in a warm based status: no activity; Bldg 642: no and under major repairs; BLDG 8439 will the the only bldg that will open and or soon to open by and or shortly after award date.

26.

Can the Government provide the Lifecycle information/Equipment Replacement Report on the Mechanical Dishwashers and Hot Water Heaters (3-compartment sinks) for each facility?

The Contractor is not required to provide Lifecycle Management, this is a DPW function.

27.

Can the Government provide FY23 AFMIS HC? See updated Attachment B showing latest three fiscals years of data for FY21, FY22, and FY23 Headcount. Bldgs that were not open (ie no headcount) for a Fiscal Year are not included in that FYs data.

28.

Are there any scheduled Midnight meals projected?

There are no midnight meals scheduled or projected at the moment;

however, there are small numbers of requests that come in during training operations. Under training operations midnight meals may be requested as well as other types of meals like MREs, Jimmy Deans and other grab and go type meals to support the war-fighter.

29. Is there a warehouse where surplus supplies can be stored? None

30.

Does the current vendor provide a van to transport supplies? Yes, supplies that applies are as follows: if smallware needed;

bowls, plates, untensils;cups,trays; PM will request and coordinate pick up.

31. Is the scope of work in this solicitation the same as the incumbent contract? Yes

32.

Headcount data is available in the attachments up to 9/30/22. Are headcounts available for 10/1/22 through 9/30/23?

See updated Attachment B showing latest three fiscals years of data for FY21, FY22, and FY23 Headcount. Bldgs that were not open (ie no headcount) for a Fiscal Year are not included in that FYs data.

33. Can current or historic staffing level information be provided? Staffing level information is proprietory information and cannot be provided.

34.

Which of the 5 buildings (one is under renovation) have floor areas that require waxing and buffing; from the facility photos it was difficult to determine for some of them.

See attachment F for Dining Room and Serving Area square footage.

35.

Will the government be providing office space and storage space, if so, how many people can the office fit and how large is the storage space?

Separate office space is not available. However, all Bldgs have a Desk, chair, phone, and file cabinet provided for Contractor use.

36.

Does the installation provide a truck to the contractor that is utilized to transport DFA supplies from the storage location to each dining facility?

Yes, the Contractor will need to get with the installation in order to coordinate transportation of larger supplies.

37. Do the military cooks clean what they use in the cooking process—stoves, ovens, grills, kettles, etc.? Yes

38. Are floor techs and floor tech leader being utilized on the contract;

these are positions on the CBA, but was not on the staffing matrix?

These positions as described are not required.

39. Could you please confirm if there will be no physical site visit for this solicitation, and only the virtual site visit is planned?

Virtual Site Visit was held 30 January 2024 @ 9:00 AM CST, no physical site visit or additional virtual site visit will occur.

40.

Additionally, could you provide the details on how to access the virtual site visit, including any specific location or instructions required for participation?

Virtual Site Visit Slides can be found on SAM.gov

41.

Can you please explain or give a percentage to the reduced capacity numbers for each facility?

Reduced capacity varies based on the headcount of the building.

For example, if our building capacity can feed 650 and our headcount reduced to half and lesser, then that would be reduced capacity.

42.

Does each facility require a Manager/Supervisor as well as Shift lead? I have no problem having each shift of workers in each facility staffed with a Lead DFA for all shifts. What I want to know is if a Facility Manager/Supervisor is also required?

1.4.3.3 Supervisory

Personnel

As per PWS paragraph 1.4.3.3 Each shift leader shall supervise Contractor employees in no more than one dining facility per shift. It is up to the Offeror to determine iaw the PWS requirements the need and quantity of Facility Managers.

43.

The solicitation states that this requirement's total estimated contract ceiling is $24.7M. Is that value prior to the inclusion of the calculation of the line item "FAR 52-217-8" in the pricing sheet? Or is that for the "Total Contract Price," - which includes that cited FAR line item?

The maximum quantity and contract value for all orders issued against this contract (including those done pursuant to FAR 52.217-

8) shall not exceed the maximum contract value which is the Total Contract Price.

44.

Did the Government take in consideration that base labor rates increased by an average of 6.5% effective 1 December 2023 as per the CBA? How does this impact the TCV order limitation?

Updated CBA has been included in amended solicitation. The order limitations has been corrected in the amended solicitation.

45.

Can the Government provide each facility's Lifecycle information/Equipment Replacement Report on the Mechanical Dishwashers and Hot Water Heaters (3-compartment sinks)?

Not required; Contractor has nothing to do with FSE maintenance.

46.

Can the Government provide FY23 AFMIS HC in excel? It was shown in the pptx presentation during the virtual site visit. Updated CBA has been included in amended solicitation

47.

Is the Government anticipating a change to the set-aside? We noticed AbilityOne firms (ECI and PCSI) on the virtual site visit and the GA BEP.

This procurement is a 100% SB set-aside, service-disabled veteran-owned small business.

48. When can we expect to see the slide deck posted on Sam.gov? Virtual Site Visit Slides can be found on SAM.gov

49. Will this solicitation require any meal prep or cooking No; This is a DFA requirement

50. Will the questions be posted on the site? Virtual Site Visit Slides can be found on SAM.gov

51. For the technical session, you allotted 100 sheets max. Aren't these via spreadsheet? See Solicitation 52.212-2

52.

Attachment M-Past Performance Questionnaire on the cover page, 3rd paragraph has a no later than date of 8 January to be turned in.

Can this date be extended since the due date for the solicitation was extended to the 26th of FEB, 2024?

Yes, the Past Performance Questionnaires will have the same due date and time as the proposal due date.

53.

Can the Government provide a list of Government Furnished Equipment (GFE)? PWS Answer is contained in 3. Contractor Furnished Items and

Equipment

54. Will each facility have a dedicated area or securable room for storage of the contractor provided equipment? No

55. Will each facility have a dedicated and securable storage room for contractor provided consumables? No

56.

Will each facility have a securable chemical closet? No; chemicals are kept at a bare minimum; contractor provides what is required in their respective areas; military have their units which support on an as needed basis.

57.

PWS 2.10: Can the Government please confirm that an office will be available at each location?

Contractor is responsible for acquiring its own facilities off the installation and near the base.

58.

PWS 4.1.5.2: Can the Government please clarify that the government will be providing all Condiments? PWS The Government will be ordering and providing the condiments. It is the responsibility of the contractor to refill and stock the condiments.

59. Can the Government clarify or give a timeline of when closed facilities will be re-opened? See answer in question and answer #3.

60.

Do you have an estimated date of notice of award? For planning purposes, I am inquiring to know if we would have adequate time from notice of award to contract performance date to coordinate with subcontractors to handle but not limited to: legal paperwork, required training, and payroll prior to the phase-in time period.

Contract Award: on around 30 April 2024

61. What will all the required documentation be needed for proper evaluation? See Solicitation 52.212-2

62.

Does the Government provide or lease any vehicles or other means of transportation to the contractor? If so, please describe and please explain if the Government will continue to do so in the future. See answer in question and answer #30 and 36.

63. Can we turn in a simpler pricing matrix than attachment G? No

64.

Can the subcontractor/ teaming partner consent form be completed after notice of award? Part 9, FAR 9.602

The companies involved normally form a contractor team arrangement before submitting an offer. However, they may enter into an arrangement later in the acquisition process, including after contract award.

65.

Does the past performance questionnaire only apply to previous government procurement services and if not does the due date of January 8, 2024, still stand?

Please see amendment for any changes on due dates. The past performance questionnaire applies to all previous recent and relevant work.

FSGA Questions