Fort Sill Site Visit Slides .pptx

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Ft. Sill, OK Full Food Services
Solicitation number
W5168W23R0007
Issued by

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This document provides an overview of a full food services requirement at Fort Sill, Oklahoma. The solicitation seeks to award a single contract for full food services across six dining facilities with a combined seating capacity of over 8,000. Key dates include a proposal due date of August 18, 2023 and planned contract award by November 20, 2023. The opportunity is set aside exclusively for small businesses and is subject to the Randolph-Sheppard Act priority for blind-operated entities. The site visit slides describe facility locations and capacities, sample staffing matrices, and average historical meal volumes of over 4 million per year. The opportunity represents a requirement for the Department of the Army to provide full food services across multiple dining facilities at Fort Sill, Oklahoma.

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Other files

File Type Posted
Attachment Q - Ft. Sill FFS RFP Q and A -W5168W23R0007 15AUG23_Final.xlsx XLSX spreadsheet
Attachment H - Staffing Matrix - 14Aug23.xlsx XLSX spreadsheet
Attachment I - Ft. Sill-Collective Bargaining Agreement 01.01.23-12.31.23.pdf PDF
Attachment Q - Ft. Sill FFS RFP Q and A -W5168W23R0007 15AUG23_Final.xlsx XLSX spreadsheet
Modified - Ft. Sill Solicitation Amendment W5168W23R0007 0001_17AUG23.pdf PDF
Attachment F - Estimated Workload Data - Capabilities - 14AUG23.docx DOCX document
Site Visit Roster - Fort Sill.pdf PDF
Attachment D2 - Real Property.xlsx XLSX spreadsheet
Attachment B - Ft. Sill - AFMIS FY22_FY21_FY20.xlsx XLSX spreadsheet
Attachment D3 - Durable Property.xlsx XLSX spreadsheet
Attachment H - Ft. Sill Staffing Matrix 1Feb23.xlsx XLSX spreadsheet
Attachment O - Performance Work Statement 16 June 2023_Final.docx DOCX document
Attachment F - Estimated Workload 8Dec22.docx DOCX document
Attachment E - Sample Materials List.xlsx XLSX spreadsheet
Attachment I - Ft. Sill-Collective Bargaining Agreement eff 15 May 2022.pdf PDF
Schedule B-1 Pricing Matrix.xlsx XLSX spreadsheet
Attachment J - Ft. Sill Pictures of Facilities.pdf PDF
Attachment L - Specific Relevant Contracts Reference Sheet 08-2019.docx DOCX document
Attachment D1 - GFP.xlsx XLSX spreadsheet
Attachment K - Consent Forms for Release of Past Performance Info.docx DOCX document
Attachment N- Ft. Sill, OK FFS DOL Wage Determination.pdf PDF
Attachment P - PIEE Solicitation Vendor Posting Offer Training.pdf PDF
Attachment A- Ft. Sill DFAC Location Map.pdf PDF
Attachment C - Ft. Sill Building Plans.pdf PDF
Attachment M - Past Performance Questionnaire - 20210920.docx DOCX document
Ft. Sill Solicitation W5168W-23-R-0007_21 July 23.pdf PDF
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Fort Sill Overview POC: Craig Schwartz As of 31 July 23

CUI // SP-PROCURE

Welcome to Fort Sill!

Introductions Schedule of Events Administrative notes Contracting Information Logistics Readiness Center (LRC) Fort Sill Army Sustainment Command – Review of Fort Sill Full Food Service Requirement / Performance Work Statement (PWS) Break DFAC Tour

Agenda

Introductions Mr. Navas, Luis A.

Chief Supply & Services Division - Logistics Readiness Center (LRC) Sill.

Ms. Amanda Porro Program Analyst, Army Sustainment Command (ASC), Headquarters.

Mr. Wade Froehlich Army Food Management Specialist, Army Sustainment Command (ASC), Headquarters.

Mr. Jeffery Harris Contracting Officer, Installation Readiness Center (Mission Installation Contracting Command)

Schedule of Events Time Event

0900=1120ASC / ACC / LRC Briefs
1130-1140Travel to DFAC 5965 Green Hall- Basic Training Area
1140=1220Site Visit - Observe OSUT meal process and 2600- capacity DFAC operation
1220=1230Travel to DFAC 3720 Garcia. DFAC Currently CLOSED.
1230-1310Lunch with Briefing Overview
1310-1320Travel to DFAC 2755 Bamford for AIT/USMC/Others/DAC
1320-1340Travel to LRC.
1340-1415Arrive at LRC. KO comments and release of participating vendors

Administrative Notes There will be no cameras, audio recordings, or videotaping or other recordings allowed, except that done by the Government. Cellular phones with cameras are allowed, but no pictures are permitted to be taken.

Q&A is not allowed. We will not be accepting questions at this site visit. We recommend that you write down questions you have and submit them in writing via e-mail to the Contract Specialist and Contracting Officer No Later Than (NLT) 7 August 2023, 12:00 PM CDT.

Remarks and explanations provided by Government representatives during the site visit shall not change the terms of the RFP. Any change to the RFP terms will be conveyed through an amendment to the RFP.

We will not be able to address procurement sensitive questions.

Following this site visit, communications should be directed exclusively at the Contracting Office. DO NOT communicate directly with ASC personnel.

Fort Sill Field Artillery Training Center (Basic Combat Training) Field Artillery School (Advanced Individual Training (AIT) for Army & Marines Facilities 2755-FFS supported (AIT/USMC/Others) 5965- FFS supported(IMT/BASIC) 5966- FFS supported(IMT/BASIC) 3720- Currently Inactive 3443-DFA supported/Military Cook Operated

Contracting Information Installation Readiness Center (IRC):

Location: Fort Sam Houston, TX

IRC was stood up so the MICC can more effectively promote strategic Army category management objectives that will optimize support for our Soldiers and align MICC contract execution with our major mission partners’ readiness priorities and lines of effort.

MICC IRC is the strategic contract execution location for new and follow-on contract awards for Food Service and Installation Operations and Support requirements (to include: Base Operations, Minor Construction, Job Order Contracts (JOCs), Architect and Engineering (A&E)).

IRC will accomplish all pre-award functions through successful contract award

Post award executed by the local Installation Contracting Office

Contracting Information RFP was released on 17 July 2023

Site Visit Scheduled for 2 August

All Technical Questions are due No Later Than (NLT) 7 August 2023, 12:00 PM CDT.

Proposals are due 18 August 2023 at 2:00 P.M. (CDT) Critical Path Milestones:

Discussions (if required): on or about 15 September 2023 Contract Award: on around 20 November 2023

This procurement is a 100% SB set-aside, subject to the Randolph-Sheppard Act (R-SA), which establishes a priority for blind persons recognized and represented by the State Licensing Agency (SLA)

Please carefully read the the ADDENDUM TO 52.212-1 (Instructions, Conditions, and Notices to Offerors) and ADDENDUM to 52.212-2 (Evaluation – Commercial Items)

Contracting Information

BASIS FOR AWARD:

Award will be made to a single offeror whose timely offer is deemed responsible IAW FAR, whose proposal conforms to the solicitation requirements and whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the Lowest Priced Technically Acceptable (LPTA) offer, or to the State Licensing Agency (SLA) under the R-SA priority pursuant to the procedures outlined below in the provision. The Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

Should discussions become necessary, the Government reserves the right to conduct them. In this event, the KO will establish a competitive range and will seek Source Selection Authority (SSA) approval.

Contracting Information

EVALUATION FACTORS:

Factor 1: Technical Capability Factor Subfactor 1: Staffing Plan Factor 2: Past Performance Factor Factor 3: Price Factor

Subfactor 1 – Staffing Plan. To be considered acceptable, the Offeror shall clearly demonstrate that their staffing is appropriate to successfully perform the PWS requirements. Appropriate staffing includes the number of personnel and the labor mix to successfully perform the PWS requirements. The offeror’s staffing and rationale shall clearly demonstrate (1) that the number of staff and the associated labor type outside of serving times is appropriate to clearly demonstrate successful completion of the PWS requirements; and (2) the staffing will ensure successful continuous operations of all PWS tasks during the feeding times (to include as patrons/units rotate through the facility). Additionally, the Offeror’s staffing shall clearly demonstrate they can accommodate fluctuating workloads within a band of meals, minimize personnel turnover, and allow for cross-training and cross-utilizing of personnel to perform the requirements of the PWS.

Contracting Information

PRICING:

Important Note on Pricing: Please ensure your pricing proposal is complete and accurate. Offers received for less than the stated number of items listed in the pricing schedule, Schedule - Supplies or Services and Attachment G - Pricing Matrix of the solicitation will be considered ineligible for award.

Please note the following language, included in error. This will be removed in the next Amendment.

Any CLIN or SubCLINs provided in Attachment G - Pricing Matrix of the Solicitation without an estimated quantity will not be included in the TEP for award purposes. However, the Unit Prices provided for these CLINs/SubCLINS will be evaluated for reasonableness and balance.

Contracting Information

SOLICITATION DOCUMENTS:

The following are required for award as a matter of solicitation compliance, but they are not included in the source selection evaluation or be considered in the basis for award.

Solicitation, Offer and Award Supplies or Services and Prices/Costs Representation, Certification, and Other Statements of Offerors Exceptions / Assumptions Mission-Essential Contractor Services Plan Property Management Plan (PMP) Subcontracting Plan (Applies to SLA)

2 August 2023 LRC – Fort Sill Brief Food Service Industry Engagement & Site Visit

UNCLASSIFIED//FOUO

UNCLASSIFIED//FOUO

CUI // SP-PROCURE

Units Feed by Battery/DFAC’s open by QUAD Contractor will require CAC for AFMIS administration, ration, and manager actions within the system Fort Sill utilizes the SFI and IMT menus FFS and DFA capabilities are required Contractor will be provided HC projections for upcoming month to assist in estimating rations and band required Staffing example provided Any staffing must be explained Areas of operation include: production, rations, headcount, serving, administration, and DFA services.

Facts

FORT SILL DFAC FACT SHEET

Green Hall, Bldg 5965/66: BT/RBN.

Design capacity: 2600 Avg Weekday H/C FY22: 3938 Current Utilization Rate: 46/70% FFS Contracted

Guns & Rockets , Bldg 3443: FORSCOM/Civilians Design capacity: 800 Avg Weekday H/C FY22: 603 Current Utilization Rate: 64% Military Cooks/ Contracted DFAS

Bamford, Bldg 2755: AIT/USMC/Other.

Design capacity: 1240 Avg Weekday H/C FY22: 2,155 Current Utilization Rate: 107%

Garcia, Bldg 3720: AIT/USMC/Other Design capacity: 1300 Avg Weekday H/C FY22: 2,165 Current Utilization Rate: 77%

Currently Closed

TEAM Sill fed 4.1 Million meals in FY23 Weekday: 0730-0900/1130-1300/1700-1830

Weekend: CLOSED + (Training & Fed Holiday) Hours of Operation Weekday: 0700-0830/1130-1300/1730-1900

Weekend: 0630-0800/1200-1330/1630-1800 Weekday: Closed

Weekend: Closed Weekday: 0730-0900/1100-1300/1630-1830

Weekend: 0700-0830/1100-1230/1600-1730

Bldg 5965 IMT-Basic/OSUT

DFAC Footprint Bldg 2755

(IMT/AIT)

30th ADA 428th B 1-87

AMEDD

USMC

Bldg 5684

Closed Bldg 3443 Perm Party

- 31st ADA

- 75th FA BDE

Bldg 5966 IMT-Basic/OSUT

- 434TH BDE

- 95th AG/Reception Garcia Blockhouse Bamford Green Hall Bldg 3720 AIT/Other Currently Inactive

Bldg 1962-64

- Op Rations

- Supports APF DFACs

Super 2600

SSMO/

Warehouse Guns & Rockets

Average Headcount By Meal
Reporting Period: 10/1/2021 through 9/30/2022Custom Parameters:
Run Date: 7/24/2023 13:07All Headcount
All Meals (except Catered)
MealDesign CapacityOperational WeekdaysAverage Weekday HCOperational Weekend DaysAverage Weekend HCTotal Headcount
FORT SILL (Instl)Expand
SILL-B2755-W6YWAAExpand1240
BRK23379294606241,438
LUN23171694387201,780
DIN23564894272177,816
HOL269601,392
SILL-B3443-W6YW3BExpand800
BRK2161891040,738
LUN215206115044,520
DIN218208218045,673
HOL22680535
SILL-B3720-W6YW3CExpand1300
BRK249855100706283,439
LUN24749299264147,719
DIN25181899468251,657
HOL283301,666
SILL-B5965-W6YW3EExpand2600
BRK2481,655981,748581,665
LUN246701981,164286,554
DIN2501,853981,790638,692
BRN1000
HOL21,09402,188
SILL-B5966-W6NE0GExpand2600
BRK2101,317841,583409,499
LUN199616831,151218,082
DIN2101,735841,715508,321
HOL28951191,808

Facts

Example Building Layout

Building X

Example Staffing Matrix (example 1)

Building21214
Seating Capacity1300
Three meals per day 821-1625 meals
BREAKFASTLUNCHDINNER
Position3:304:004:305:005:306:006:307:007:308:008:309:009:3010:0010:3011:0011:3012:0012:3013:0013:3014:0014:3015:0015:3016:0016:3017:0017:3018:0018:3019:0019:3020:0020:30Daily Hours
Cook 1 (Lead)1.001.001.001.001.001.001.001.001.001.001.001.001.002.001.001.001.001.001.001.001.001.001.001.001.001.001.0014.00
Cook 25.005.005.005.005.005.005.005.005.005.005.005.005.0010.005.005.005.005.005.005.005.005.005.005.005.005.005.005.0072.50
Server4.004.004.004.004.004.004.004.004.008.004.004.004.004.004.004.004.004.0038.00
Rations1.001.001.001.001.001.001.001.001.001.001.001.001.002.001.001.001.001.009.50
Admin1.001.001.001.001.001.001.001.001.001.001.001.001.002.001.001.001.009.00
H/C2.002.002.002.002.002.002.002.002.004.002.002.002.002.002.002.002.002.0019.00
DFA Shift Lead1.001.001.001.001.001.001.001.001.001.001.001.001.002.001.001.001.001.001.001.001.001.001.001.001.001.001.001.0014.50
Pots and Pans1.003.003.003.003.003.003.003.001.001.003.003.006.003.003.003.003.003.003.003.003.003.003.003.003.0072.00
Clipper Room1.003.003.003.003.003.003.003.003.003.006.003.003.003.001.003.003.003.003.003.003.0062.00
Dining Room2.003.003.003.003.003.003.003.003.003.006.003.003.003.003.003.003.003.003.003.003.003.003.003.0074.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Supervisory384.50
DFAC Manager1.001.001.001.001.001.001.001.001.001.001.001.001.001.001.007.50
Asst. Manager1.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.008.00
0.00
TOTAL STAFF During meals0.00.00.00.010.011.022.025.025.025.025.025.019.01.011.023.025.025.050.025.025.019.09.01.010.014.021.023.023.023.023.023.017.014.00.015.50
Notes: Lead Cook and Management are present throughout the day
Servers, Cashiers, and Headcount report 30 minutes prior to meal and stay 30 minutes after meal completion
There are mandatory breaks for shift at 1000 and 1500
Rations is staffed by only 1 designated position for 8 hours and leave before dinner meal
There is a shift changeover at 1230-1300
This model has designated servers for all meals
1 Cook two comes forward during serving for short order grill operation
Management challenges with part-time employees displayed on this model(ex: cashiers & servers): Contractor must present hiring plan in solicitation

Example Staffing Matrix (example 2)

Building21214
Seating Capacity1300
Three meals per day 821-1625 meals
BREAKFASTLUNCHDINNER
Position3:304:004:305:005:306:006:307:007:308:008:309:009:3010:0010:3011:0011:3012:0012:3013:0013:3014:0014:3015:0015:3016:0016:3017:0017:3018:0018:3019:0019:3020:0020:30Daily Hours
Cook 11.001.001.001.001.001.001.001.001.001.001.001.001.001.001.002.001.001.001.001.001.001.001.001.001.001.001.001.0014.50
Cook 24.004.004.002.002.002.002.004.004.004.004.002.002.002.002.004.004.004.004.004.002.002.002.002.004.004.004.0042.00
FSW/Cook3/Server2.002.002.004.004.004.004.002.002.002.002.004.004.004.004.002.002.002.004.004.004.004.002.002.002.0037.00
Rations1.001.001.002.002.002.002.002.002.001.001.002.002.002.002.002.001.001.001.001.001.001.001.001.001.001.001.001.0019.50
Admin1.001.001.001.001.001.001.001.001.001.001.001.001.001.001.007.50
H/C2.002.002.002.002.002.002.002.002.002.002.002.002.002.002.0015.00
DFA Shift Lead1.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.0014.00
Pots and Pans2.002.002.002.002.002.002.002.002.001.001.002.002.002.002.002.002.002.002.002.002.002.002.002.002.002.0050.00
Clipper Room1.003.003.003.003.003.003.003.003.003.003.003.003.003.003.001.003.003.003.003.003.003.0062.00
Dining Room2.003.003.003.003.005.005.005.003.003.003.003.003.005.005.005.005.003.003.003.003.003.003.003.003.0088.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Supervisory349.50
DFAC Manager1.001.001.001.001.001.001.001.001.001.001.001.001.001.001.007.50
Asst. Manager1.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.0013.50
0.00
TOTAL STAFF During meals0.00.00.00.010.012.018.023.023.023.023.022.022.014.010.021.023.023.023.023.020.019.04.03.013.017.018.021.021.021.021.018.018.014.00.021.00
Traditional Staffing Example: Ensures Head Cook coverage throughout the day
Cook 2's drop during meal time to cover down on serving/grill
Cook 3/Servers will be responsible for service to outside line
Asst. Manager covers admin duties for dinner meal cash issuance/recovery
Dining Room Attendents with additional personnel from Clipper Room will be conducting Master Cleaning
First shift will cover BRK and LUN. Second shift will cover dinner
H/C will assist dining room staff after H/C duties for master cleaning schedule
Management is there for oversight and to coverdown on other areas within the facility as needed

Example Staffing Matrix (example 3)

Building21214
Seating Capacity1300
Three meals per day 821-1625 meals
BREAKFASTLUNCHDINNER
Position3:304:004:305:005:306:006:307:007:308:008:309:009:3010:0010:3011:0011:3012:0012:3013:0013:3014:0014:3015:0015:3016:0016:3017:0017:3018:0018:3019:0019:3020:0020:30Daily Hours
Cook 12.002.002.002.002.002.002.002.002.001.001.002.002.002.002.002.002.002.001.001.001.001.002.002.002.002.002.002.002.002.0027.00
Cook 22.002.002.002.002.002.002.002.002.001.001.002.002.002.002.002.002.002.002.002.002.002.002.002.002.002.002.002.0027.00
Servers/Cook 32.002.002.002.002.002.002.002.002.002.002.002.002.002.002.002.002.002.002.002.002.002.002.002.002.002.002.0027.00
Rations1.001.001.002.002.002.002.002.002.001.001.002.002.002.002.002.001.001.001.001.001.0016.00
Admin1.001.001.001.001.001.001.001.001.001.001.001.001.001.001.007.50
H/C2.002.002.002.002.002.002.002.002.002.002.002.002.002.002.0015.00
DFA Shift Lead1.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.0014.00
Pots and Pans2.002.002.002.002.002.002.002.002.001.001.002.002.002.002.002.002.002.002.002.002.002.002.002.002.002.0050.00
Clipper Room1.002.002.002.002.002.002.002.002.002.002.002.002.002.002.002.002.002.002.002.002.002.0043.00
Dining Room1.002.002.002.002.004.004.004.002.002.002.002.002.004.004.004.004.002.002.002.002.002.002.002.002.0063.00
Floater1.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.0026.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Supervisory315.50
DFAC Manager1.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.001.0015.00
0.00
0.00
TOTAL STAFF During meals0.00.00.00.09.012.017.020.020.020.020.020.020.015.07.019.020.020.020.020.019.019.06.06.012.015.017.017.017.017.017.015.013.010.00.015.00
Alternate Staffing: Cook 1's are increased and assist in production and Cook2's are reduced
Cook 1 moves forward to manage short order/grill
Cook 3/Servers will be responsible for service to outside line
Cook 1 covers rations during evening meal
Asst. Manager covers admin duties for dinner meal cash issuance/recovery
Dining Room Attendents with additional personnel from Clipper Room will be conducting Master Cleaning
Tray Racks with doors are added to clipper room area to ensure flow remains of tray returns
Floater supports all areas for DFA's
H/C will assist dining room staff after H/C duties for master cleaning schedule
Manager is present at all times, personnel will rotate as required with breaks

Pricing Matrix Example See Attachment G - Pricing Matrix of the Solicitation

QUESTIONS?

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