Attachment Q - Ft. Sill FFS RFP Q and A -W5168W23R0007 15AUG23_Final.xlsx

XLSX spreadsheet 30 KB Posted Aug 17, 2023

Attached to: Ft. Sill, OK Full Food Services
Solicitation number: W5168W23R0007
Issued by: Department of the Army

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Written by GovTribe AI · Dec 21, 2023

This document contains questions and answers regarding solicitation number W5168W23R0007 for full food services at Fort Sill, Oklahoma issued by the Department of the Army. Southern Foodservice Management is the incumbent contractor under the current contract valued at $21.5 million. The solicitation seeks to award a single contractor to provide dining facilities, field feeding, and related food services. Key details include equipment and facilities provided by the government, responsibilities for supplies and disposables, staffing requirements, and clarification of technical submission requirements.

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Other files

File	Type	Posted
Attachment Q - Ft. Sill FFS RFP Q and A -W5168W23R0007 15AUG23_Final.xlsx	XLSX spreadsheet	Aug 18, 2023
Attachment H - Staffing Matrix - 14Aug23.xlsx	XLSX spreadsheet	Aug 17, 2023
Attachment I - Ft. Sill-Collective Bargaining Agreement 01.01.23-12.31.23.pdf	PDF	Aug 17, 2023
Modified - Ft. Sill Solicitation Amendment W5168W23R0007 0001_17AUG23.pdf	PDF	Aug 17, 2023
Attachment F - Estimated Workload Data - Capabilities - 14AUG23.docx	DOCX document	Aug 17, 2023
Fort Sill Site Visit Slides .pptx	PPTX presentation	Aug 7, 2023
Site Visit Roster - Fort Sill.pdf	PDF	Aug 7, 2023
Attachment D2 - Real Property.xlsx	XLSX spreadsheet	Jul 21, 2023
Attachment B - Ft. Sill - AFMIS FY22_FY21_FY20.xlsx	XLSX spreadsheet	Jul 21, 2023
Attachment D3 - Durable Property.xlsx	XLSX spreadsheet	Jul 21, 2023
Attachment H - Ft. Sill Staffing Matrix 1Feb23.xlsx	XLSX spreadsheet	Jul 21, 2023
Attachment O - Performance Work Statement 16 June 2023_Final.docx	DOCX document	Jul 21, 2023
Attachment F - Estimated Workload 8Dec22.docx	DOCX document	Jul 21, 2023
Attachment E - Sample Materials List.xlsx	XLSX spreadsheet	Jul 21, 2023
Attachment I - Ft. Sill-Collective Bargaining Agreement eff 15 May 2022.pdf	PDF	Jul 21, 2023
Schedule B-1 Pricing Matrix.xlsx	XLSX spreadsheet	Jul 21, 2023
Attachment J - Ft. Sill Pictures of Facilities.pdf	PDF	Jul 21, 2023
Attachment L - Specific Relevant Contracts Reference Sheet 08-2019.docx	DOCX document	Jul 21, 2023
Attachment D1 - GFP.xlsx	XLSX spreadsheet	Jul 21, 2023
Attachment K - Consent Forms for Release of Past Performance Info.docx	DOCX document	Jul 21, 2023
Attachment N- Ft. Sill, OK FFS DOL Wage Determination.pdf	PDF	Jul 21, 2023
Attachment P - PIEE Solicitation Vendor Posting Offer Training.pdf	PDF	Jul 21, 2023
Attachment A- Ft. Sill DFAC Location Map.pdf	PDF	Jul 21, 2023
Attachment C - Ft. Sill Building Plans.pdf	PDF	Jul 21, 2023
Attachment M - Past Performance Questionnaire - 20210920.docx	DOCX document	Jul 21, 2023
Ft. Sill Solicitation W5168W-23-R-0007_21 July 23.pdf	PDF	Jul 21, 2023

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Question and Answers for RFP W5168W23R0007 Ft. Sill, OK Full Food Services
Question #	Responsible	Document/ Section	Page Number	Questions	Answers
1	Ft. Sill/ASC	PWS 1.8	14 of 39	PWS 1.8 references the Fugitive dust Control Plan. This plan has not been provided. Please make this plan available to offerors.	OUR PWS has no mention of a "Fugitive Dust Control Plan" in Para 1.8 or anywhere else in the PWS….
2	Ft. Sill/ASC	CBA		Is there an updated CBA? The one provided has rates effective through May 14, 2023	The most updated CBA through 31 Dec 23 will be posted in the Amended Solicitation.
3	IRC	Addendum to 52.212-1	23 of 78	Will you accept email submission of proposals or only submission through PIEE	No. All proposals shall be submitted via the PIEE Solicitation module.
4	IRC	Addendum to 52.212-1	29 of 78	Can you confirm you are only requesting Staffing plan for Tab D. technical capability	Yes. Per the solicitation, 'Offerors are only required to complete the Staffing Matrix for CLINs/SubCLINS within the Pricing Matrix that contain estimated quantities.'
5	IRC	Contract W5168W-22-C-0002	N/A	Incumbent Contractor. Is there any incumbent contractor for the Ft. Still Food Services requirement? If so, what is the company name and their DUNS number / UEI?	Southern Foodservice Management is the current incumbent under contract W5168W23C0002. The UEI is 1ECH3.
6	IRC	Contract W5168W-22-C-0002	N/A	Incumbent Contract. Is there a current contract for the Ft. Sill Full Food Service requirement? If so, what is the contract number and its total dollar value?	Yes. Contract number is W5168W23C0002 valued at $21,558,681.86.
7	IRC	Solicitation	26 of 78	Electronic Proposals. Is there a size limit of the electronic document size of the proposal volumes to be submitted, e.g., 10 megabytes? (	The only limits are page limits of proposals found in ADDENDUM 52.212-1 Table 1 - Proposal Submittal Instructions and Format.
8	Ft. Sill/ASC			On-Site Workspace. Will the Government provide the contractor with an on-site work office and/or storage space? If so, how much space and in what location(s)?	Yes, the Government will provide the Contractor with an on-site work office, and two 20 Ft Containers. Location is in Ft Sill BLDG 2811.
9	MICC HQ	Schedule B-1 Pricing Matrix	N/A	Price Assumptions. Can offers list any price assumptions in their Volume III “Cost/Price” proposal and not have the Government determine this as qualifying their offer with a resulting determination of the offer is non-responsive?.	The Government will not consider the Offeror unresponsive unless the Offeror neglects to submit Volume III Pricing Matrix with their proposal.
10	IRC	Solicitation	N/A	Economic Price Adjustment. Given the current US inflation rate is 8.5 percent according to the Bureau of Labor Statistics. Given the inflation risk with a firm fixed price contract, will the Government allow the contractor to make price adjustments if there are significant additional increases in labor / material costs due to inflation?	No. A Request for Equitable Adjustment (REA) will not be considered for inflation. The DOD has stated that inflation is not a change to the scope of work; instead, it is a changed economic condition. Therefore, compensation is not warranted. The only exception to granting an adjustment to an FFP contract would occur if an economic price adjustment (EPA) clause were in place.
11	Ft. Sill/ASC	Attachment D: GFP	N/A	Can you specify all the Government furnished property (GFP) to be provided to the contractor? The RFP does not describe the condition of each GFP equipment item. Can the RFP be modified to indicate the condition of each GFP equipment item, e.g., new, very good, good, fair, poor, etc.?	GFP provided is listed under Attachment D1 -GFP; Attachment D2 - Real Property; and Attachment D3 - Durable Property. All equipment is in good or better condition. No, the RFP will not be modified to indicate the conditions. However, the equipment replacement timeline is already documented and established by the government. DPW is responsible for any equipment maintenanince in case of breakdown. The government and contractor will also conduct a full inventory before turnover and at this time to address any equipment condition concerns.
12	Ft. Sill/ASC			Equipment Maintenance. Please confirm if the government is responsible for equipment maintenance and repairs.	Government is responsible for all Food Service related Equipment. All DFAC are Equiped with sufficient equipment.
13	Ft. Sill/ASC	Attachment D: GFP	N/A	Mechanical Dishwashing Machines: Please provide number of dish machines in each DFAC.	North & South DFAC each has Two Diswashing Machine. Bamford has one, Garcia One, G&R One
14	IRC	Solicitation TAB C	27 of 78	SECTION M

SECTION L

Instructions to Offerors

10) RFP. Page 20. 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023). The provision references NAICS code 541519. However, the synopsis and the Tab C “Proposal Preparation Instructions” state the NAICS code is 722310 - Food Service Contractors. Can the Government clarify which is the correct NAICS code?	The NAICS utilized is 722310 - Food Service Contractors
	15	IRC	Solicitation Volume III	29 of 78	RFP. Page 29. Items C. Volume III – Past Performance. The RFP states: “Offerors are requested to provide information on up to 5 previous Government contracts whose effort is recent and relevant to the effort required by this solicitation.” Does this mean offerors must submit a minimum of past performance references? Or does this mean the offerors can submit a maximum of 5 past performance references? Due to the pandemic, labor disruptions and associated service delays; the three-year requirement may unfairly and artificially restrict competition, and conflict with the spirit and intent of the Competition in Contracting Act IAW FAR part 6. Based on the COVID-19 impact, Can the Government make two changes to Volume III- Past Performance requirements. Frist, extend the period of references to the last five years from the date offers are due (5 years instead of 3 years). Second, require three past performance references (3 instead of 5 references.?	Offerors may submit up to five (5) previous Government contracts whose effort is recent and relevant to the effort required by this solicitation. a.	“Recent” is defined as a contract in-progress or completed within the last 3 years from the date of the solicitation. If the offeror has not had 5 Government contracts within the last 3 years from the date of the solicitation, information on recent and relevant subcontracts and/or commercial contracts may be submitted.
	16	IRC	Solicitation 52.212-2	25 of 78	SECTION M

Proposal Evaluation Factors RFP

Page 25. On page 25, Item B.4. the RFP states: “Award will be made to a single offeror whose timely offer is deemed responsible IAW FAR, whose proposal conforms to the solicitation requirements and whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the Lowest Priced Technically Acceptable (LPTA) offer, or to the SLA under the R-SA priority.” However, on RFP page 31, the RFP states: “52.212-2, EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers.” The proposal evaluation criteria on page 25 and 31 appear to conflict with each other, i.e., the former is LPTA and the latter is “best value”. Request the Government please clarify?	The contract will be made to the Lowest Priced Technically Acceptable (LPTA) offeror.
	17	IRC	Solicitation	25 of 78	RFP Page 25. The RFP states: “3. This procurement is subject to the Randolph-Sheppard Act (R-SA)”. Is the Government providing a price preference for the R-SA firm during the proposal evaluation phase? If so, what is the maximum price preference the Government is allowing the R-SA to be over other competitive offerors, e.g., 10% price preference? Is the use of the R-SA requirement in compliance with the recent 24 Mar 2022 GAO Protest Decision B-420416 concerning the validity of the Government using the RS-A preference?	The Government is not providing a price preference for the R-SA firm during the proposal evaluation phase. This notice is not designed to discourage competition rather, it notifies all potential offerors that the priority established by the R-SA for proposals received from SLAs and their blind vendors is applicable to this procurement.
	18	Ft. Sill/ASC	Attachment D: GFP	N/A	What type and size vehicle does the Government provide for the field feeding mission?	REFFER or TMP Van if required
	19	Ft. Sill/ASC	PWS 4.5.5	25 of 39	Which dining facility is the field feeding prepared out of? Ref: PWS 4.5.5	ALL DFAC do FF
	20	Ft. Sill/ASC	PWS 4.5.3/4.5.5	25 of 39	For field feeding, who is responsible for providing paperware (plates, cups, flatware, etc); the Government or the Contractor? Ref: PWS 4.5.3 and 4.5.5	The Contractor.
	21	Ft. Sill/ASC	PWS 4.5.4	25 of 39	Is the Contractor responsible for the purchase of boxes/supplies for the in-house box meals requested? Ref: PWS 4.5.4	Yes, and when Dishwasher is INOP, the Contractor also supply the plate
	22	Ft. Sill/ASC			Does the Government provide an office space and/or space to maintain supplies on the installation or is the Contractor responsible for providing a place off the installation?	The Government provides office space and space to maintain supplies on the Installation.
	23	Ft. Sill/ASC			Does the Contractor need to provide an AFMIS clerk and servers for building 3443 (DFA dining facility)?	The Contractor only provides DFA; no AFMIS clerk.
	24	Ft. Sill/ASC	Schedule B-1 Pricing Matrix	N/A	Please clarify whether the Dining Facility Managers (and Assistant Dining Facility Managers) should be priced as part of PMO or included in the Bldg subCLINs.	Dining Facility Managers and Assistant Dining Facility managers should be priced within PMO but still staffed in the Bldg subCLINs for accountability purposes.
	25	IRC	Solicitation 52.212-2	25 of 78	ADDENDUM to 52.212-1, paragraph Section B, Paragraph 4 states that this solicitation will be a Low Price – Technically Acceptable (LPTA) procurement. However, Section 52.212-2 states that “The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.” 52.212-2 implies this will be a Best Value selection. Further, ADDENDUM to 52.212-1 and 52.212-2 make reference to ADDENDUM to 52.212-2, but there is no ADDENDUM to 52.212-2 included in the RFP. Can the Government clarify the Source Selection type and provide the evaluation criteria in ADDENDUM to 52.212-2?	The contract will be awarded to the Lowest Priced Technically Acceptable (LPTA) offeror.

Addendum to 52.212-2 will be attached to the amended solicitation.

	26	Ft. Sill/ASC	PWS 2.4 Durable Property	16 of 39	If, upon Contract start, the initial inventory of durable property i.e., smallwares and dinner wares, is not sufficient for proper production and service, will the government purchase these items to establish a par level to be maintained?	Yes, the Government will purchase these items to establish par level to be maintained.
	27	Ft. Sill/ASC	PWS 2.5 Maintenance of GFP	17 of 39	Currently there are maintenance requirements that are not performed by DPW that are beyond “operator-level maintenance” which require a Maintenance Mechanic such as 1) moving new GFP kitchen equipment from delivery shipping and receiving to DFACs and removing surveyed equipment from DFAC service to LRC warehouse for disposal, 2) minor repairs on GFP not covered by DPW such as replacing wheels on Carts, repairing shelving, replacing handles and knobs on GFP, latches on mermites, and other minor repairs on GFP not handled by DPW, 3) minor R&U repairs such as wall patching, repairing knobs, hinges on doors, changing light bulbs, minor tile repair, painting touch-up, paper towel, soap and TP dispenser repair etc. Are these requirements being removed from the new Contract and, if so, who will perform these requirements that are necessary for proper FFS operation but not typically handled by DPW?	These requirements will be maintained on the New Contract, Not removed.
	28	Ft. Sill/ASC	PWS 4.5.2.1.2	24 of 39	The Contractor is responsible for paying for and providing Disposables under normal feeding conditions. Would that also be the case during Pandemic or extended periods of time during which 100% take out conditions exist?	The contractor is responsible for paying and providing Disposable under both conditions.
	29	Ft. Sill/ASC	PWS 4.5.5.3, 4.5.5.4	25 of 39	Is a CDL licensed driver required to operate this Government furnished vehicle?	Yes, CDL is required to drive Government furnished vehicle.
	30	Ft. Sill/ASC			Who is responsible for maintaining lights and strips to control flying pests?	Government is responsible for providing lights & Strips to control flying pest.
	31	Ft. Sill/ASC	PWS Attachment F	1 of 15	Bamford Bldg. 2755 Full Food Service - #5 Type and number of serving lines: There are currently two (2) staffed “made-to-order” Deli stations in Bamford. Is the requirement for the attended Deli Station being removed from the new Contract? If not, Estimated Workload document needs to be amended to include.	These requirements will be maintained on the New Contract. An updated Attachment F will be uploaded to the amended solicitation to show the correct number of stations.
	32	Ft. Sill/ASC	PWS Attachment F	3 of 15	Garcia Bldg. 3720 Full Food Service - #5 Type and number of serving lines: There is currently three (3) regular menu lines and one (1) Deli station in Garcia that is staffed but the Estimated Workload shows two (2) regular lines and zero (0) Deli. Is this requirement for the staffed “made-to-order” Deli Station and additional Regular line being removed from the new Contract? If not, Estimated Workload document needs to be amended to include.
	These requirements will be maintained on the New Contract. An updated Attachment F will be uploaded to the amended solicitation to show the correct number of stations.
	33	Ft. Sill/ASC	PWS Attachment F	6 of 15	Building 5965 Full Food Service - #5 Type and number of serving lines: Currently, there are four (4) Deli stations in 5965 that are required to be staffed but are not listed in the Estimated Workload. Is this requirement for the staffed “made-to-order” Deli Stations being removed from the new Contract? If not, Estimated Workload/Solicitation should be amended to include. Section 8. “Remote site feeding with unit pick-up is estimated at 1400 requirements per year at 1 meal increments estimated headcount is 180-240 per shipment. Below is the historical remote site feeding data for building 5965.”	These requirements will be maintained on the New Contract. An updated Attachment F will be uploaded to the amended solicitation to show the correct number of stations. The remote site feeding statement and forecast is accurate.
	34	Ft. Sill/ASC	PWS Attachment F	6 of 15	Building 5965 Full Food Service #5 Type and number of serving lines: it appears that the data also includes the average daily Breakfast Headcount, Lunch Headcount & Dinner Headcount in the DFAC that Is not related to Remote Site Feeding. Can the Government please confirm that the data in the “Headcount” columns is in addition to Field Chow Headcounts	No, the headcount is an aggregate of both Field and in house dining.
	35	Ft. Sill/ASC	PWS Attachment F	9 of 15	Building 5966 Full Food Service - #5 Type and number of serving lines: Currently, there are four (4) Deli stations in 5965 that are required to be staffed but are not listed in this Solicitation’s Estimated Workload. Is this requirement for the staffed “made-to-order” Deli Stations being removed from the new Contract? If not, Estimated Workload/Solicitation should be amended to include.
Section 8. “Remote site feeding with unit pick-up is estimated at 1400 requirements per year at 1 meal increments estimated headcount is 180-240 per shipment. Below is the historical remote site feeding data for building 5966.” - It appears that the data also includes the average daily Breakfast Headcount, Lunch Headcount & Dinner Headcount in the DFAC that Is not related to Remote Site Feeding. Can the Government please confirm that the data in the “Headcount” columns is in addition to Field Chow Headcounts	These requirements will be maintained on the New Contract. An updated Attachment F will be uploaded to the amended solicitation to show the correct number of stations. The remote site feeding statement and forecast is accurate.

No, the headcount is an aggregate of both Field and in house dining.

IRC

Question	Responsible	Document/ Section	Page Number	Questions	Answers	KO Response	MH w Legal Comments
3	IRC	Addendum to 52.212-1	23 of 78	Will you accept email submission of proposals or only submission through PIEE	No. All proposals shall be submitted via the PIEE Solicitation module.
4	IRC	Addendum to 52.212-1	29 of 78	Can you confirm you are only requesting Staffing plan for Tab D. technical capability	Yes. Per the solicitation, 'Offerors are only required to complete the Staffing Matrix for CLINs/SubCLINS within the Pricing Matrix that contain estimated quantities.'
5	IRC	Contract W5168W-22-C-0002	N/A	Incumbent Contractor. Is there any incumbent contractor for the Ft. Still Food Services requirement? If so, what is the company name and their DUNS number / UEI?	Southern Foodservice Management is the current incumbent under contract W5168W23C0002. The UEI is 1ECH3.
6	IRC	Contract W5168W-22-C-0002	N/A	Incumbent Contract. Is there a current contract for the Ft. Sill Full Food Service requirement? If so, what is the contract number and its total dollar value?	Yes. Contract number is W5168W23C0002 valued at $21,558,681.86.
7	IRC	Solicitation	26 of 78	Electronic Proposals. Is there a size limit of the electronic document size of the proposal volumes to be submitted, e.g., 10 megabytes? (	The only limits are page limits of proposals found in ADDENDUM 52.212-1 Table 1 - Proposal Submittal Instructions and Format.
10	IRC	Solicitation	N/A	Economic Price Adjustment. Given the current US inflation rate is 8.5 percent according to the Bureau of Labor Statistics. Given the inflation risk with a firm fixed price contract, will the Government allow the contractor to make price adjustments if there are significant additional increases in labor / material costs due to inflation?	No. A Request for Equitable Adjustment (REA) will not be considered for inflation. The DOD has stated that inflation is not a change to the scope of work; instead, it is a changed economic condition. Therefore, compensation is not warranted. The only exception to granting an adjustment to an FFP contract would occur if an economic price adjustment (EPA) clause were in place.
14	IRC	Solicitation TAB C	27 of 78	SECTION M

SECTION L

Instructions to Offerors

10) RFP. Page 20. 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023). The provision references NAICS code 541519. However, the synopsis and the Tab C “Proposal Preparation Instructions” state the NAICS code is 722310 - Food Service Contractors. Can the Government clarify which is the correct NAICS code?	The NAICS utilized is 722310 - Food Service Contractors
	15	IRC	Solicitation Volume III	29 of 78	RFP. Page 29. Items C. Volume III – Past Performance. The RFP states: “Offerors are requested to provide information on up to 5 previous Government contracts whose effort is recent and relevant to the effort required by this solicitation.” Does this mean offerors must submit a minimum of past performance references? Or does this mean the offerors can submit a maximum of 5 past performance references? Due to the pandemic, labor disruptions and associated service delays; the three-year requirement may unfairly and artificially restrict competition, and conflict with the spirit and intent of the Competition in Contracting Act IAW FAR part 6. Based on the COVID-19 impact, Can the Government make two changes to Volume III- Past Performance requirements. Frist, extend the period of references to the last five years from the date offers are due (5 years instead of 3 years). Second, require three past performance references (3 instead of 5 references.?	Offerors may submit up to five (5) previous Government contracts whose effort is recent and relevant to the effor required by this solicitation. a.	“Recent” is defined as a contract in-progress or completed within the last 3 years from the date of the solicitation. If the offeror has not had 5 Government contracts within the last 3 years from the date of the solicitation, information on recent and relevant subcontracts and/or commercial contracts may be submitted.
	16	IRC	Solicitation 52.212-2	25 of 78	SECTION M

Proposal Evaluation Factors RFP

Page 25. On page 25, Item B.4. the RFP states: “Award will be made to a single offeror whose timely offer is deemed responsible IAW FAR, whose proposal conforms to the solicitation requirements and whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the Lowest Priced Technically Acceptable (LPTA) offer, or to the SLA under the R-SA priority.” However, on RFP page 31, the RFP states: “52.212-2, EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers.” The proposal evaluation criteria on page 25 and 31 appear to conflict with each other, i.e., the former is LPTA and the latter is “best value”. Request the Government please clarify?	The contract will be made to the Lowest Priced Technically Acceptable (LPTA) offeror.
	17	IRC	Solicitation	25 of 78	RFP Page 25. The RFP states: “3. This procurement is subject to the Randolph-Sheppard Act (R-SA)”. Is the Government providing a price preference for the R-SA firm during the proposal evaluation phase? If so, what is the maximum price preference the Government is allowing the R-SA to be over other competitive offerors, e.g., 10% price preference? Is the use of the R-SA requirement in compliance with the recent 24 Mar 2022 GAO Protest Decision B-420416 concerning the validity of the Government using the RS-A preference?	The Government is not providing a price preference for the R-SA firm during the proposal evaluation phase. This notice is not designed to discourage competition rather, it notifies all potential offerors that the priority established by the R-SA for proposals received from SLAs and their blind vendors is applicable to this procurement.
	25	IRC	Solicitation 52.212-2	25 of 78	ADDENDUM to 52.212-1, paragraph Section B, Paragraph 4 states that this solicitation will be a Low Price – Technically Acceptable (LPTA) procurement. However, Section 52.212-2 states that “The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.” 52.212-2 implies this will be a Best Value selection. Further, ADDENDUM to 52.212-1 and 52.212-2 make reference to ADDENDUM to 52.212-2, but there is no ADDENDUM to 52.212-2 included in the RFP. Can the Government clarify the Source Selection type and provide the evaluation criteria in ADDENDUM to 52.212-2?	The contract will be made to the Lowest Priced Technically Acceptable (LPTA) offeror.	Will add Addendum to 52.212-2 to amended solicitation	The response is incomplete. There are 2 questions and you only answer the first one. The second question is “Can the Government clarify the Source Selection type and provide the evaluation criteria in ADDENDUM to 52.212-2?” The offeror claims there is no ADDENDUM to 52.212-2. Is there? You should address this issue.

Ft. Sill & ASC

	Question	Responsible	Document/ Section	Page Number	Questions	Answers	KO Response	MH w Legal Comments
	1	Ft. Sill/ASC	PWS 1.8	14 of 39	PWS 1.8 references the Fugitive dust Control Plan. This plan has not been provided. Please make this plan available to offerors.	OUR PWS has no mention of a "Fugitive Dust Control Plan" in Para 1.8 or anywhere else in the PWS….
	2	Ft. Sill/ASC	CBA		Is there an updated CBA? The one provided has rates effective through May 14, 2023	The most updated CBA through 31 Dec 23 will be posted in the Amended Solicitation.
	8	Ft. Sill/ASC			On-Site Workspace. Will the Government provide the contractor with an on-site work office and/or storage space? If so, how much space and in what location(s)?	Yes, the Government will provide the Contractor with an on-site work office, and two 20 Ft Containers. Location is in Ft Sill BLDG 2811.
	9	MICC HQ	Schedule B-1 Pricing Matrix	N/A	Price Assumptions. Can offers list any price assumptions in their Volume III “Cost/Price” proposal and not have the Government determine this as qualifying their offer with a resulting determination of the offer is non-responsive?.	The Government will not consider the Offeror unresponsive unless the Offeror neglects to submit Volume III Pricing Matrix with their proposal.
	11	Ft. Sill/ASC	Attachment D: GFP	N/A	Can you specify all the Government furnished property (GFP) to be provided to the contractor? The RFP does not describe the condition of each GFP equipment item. Can the RFP be modified to indicate the condition of each GFP equipment item, e.g., new, very good, good, fair, poor, etc.?	GFP provided is listed under Attachment D1 -GFP; Attachment D2 - Real Property; and Attachment D3 - Durable Property	Not sure if we list out the condition of GFP?	There are actually 2 questions here and you only answer 1 of them. The second question is “Can the RFP be modified to indicate the condition of each GFP equipment item, e.g., new, very good, good, fair, poor, etc.?” You should answer this question.
	12	Ft. Sill/ASC			Equipment Maintenance. Please confirm if the government is responsible for equipment maintenance and repairs.	Government is responsible for all Food Service related Equipment. All DFAC are Equiped with sufficient equipment.
	13	Ft. Sill/ASC	Attachment D: GFP	N/A	Mechanical Dishwashing Machines: Please provide number of dish machines in each DFAC.	North & South DFAC each has Two Diswashing Machine. Bamford has one, Garcia One, G&R One
	18	Ft. Sill/ASC	Attachment D: GFP	N/A	What type and size vehicle does the Government provide for the field feeding mission?	REFFER or TMP Van if required
	19	Ft. Sill/ASC	PWS 4.5.5	25 of 39	Which dining facility is the field feeding prepared out of? Ref: PWS 4.5.5	ALL DFAC do FF
	20	Ft. Sill/ASC	PWS 4.5.3/4.5.5	25 of 39	For field feeding, who is responsible for providing paperware (plates, cups, flatware, etc); the Government or the Contractor? Ref: PWS 4.5.3 and 4.5.5	The Contractor.
	21	Ft. Sill/ASC	PWS 4.5.4	25 of 39	Is the Contractor responsible for the purchase of boxes/supplies for the in-house box meals requested? Ref: PWS 4.5.4	Yes, and when Dishwasher is INOP, the Contractor also supply the plate
	22	Ft. Sill/ASC			Does the Government provide an office space and/or space to maintain supplies on the installation or is the Contractor responsible for providing a place off the installation?	The Government provides office space and space to maintain supplies on the Installation.	typos corrected	The response has several typos: “Governmen” should be “Government.” “Provide” should be “Provides.”
	23	Ft. Sill/ASC			Does the Contractor need to provide an AFMIS clerk and servers for building 3443 (DFA dining facility)?	The Contractor only provides DFA; no AFMIS clerk.	typo corrected	The response has a typo: “Provide” should be “Provides.”
	24	Ft. Sill/ASC	Schedule B-1 Pricing Matrix	N/A	Please clarify whether the Dining Facility Managers (and Assistant Dining Facility Managers) should be priced as part of PMO or included in the Bldg subCLINs.	Dining Facility Managers and Assistant Dining Facility managers should be priced within PMO but still staffed in the Bldg subCLINs for accountability purposes.	type corrected	The response has a typo: “accountaability” should be “accountability.”
	26	Ft. Sill/ASC	PWS 2.4 Durable Property	16 of 39	If, upon Contract start, the initial inventory of durable property i.e., smallwares and dinner wares, is not sufficient for proper production and service, will the government purchase these items to establish a par level to be maintained?	Yes, the Government will purchase these items to establish par level to be maintained.	type corrected	The response has a typo: “maitained” should be “maintained.”
	27	Ft. Sill/ASC	PWS 2.5 Maintenance of GFP	17 of 39	Currently there are maintenance requirements that are not performed by DPW that are beyond “operator-level maintenance” which require a Maintenance Mechanic such as 1) moving new GFP kitchen equipment from delivery shipping and receiving to DFACs and removing surveyed equipment from DFAC service to LRC warehouse for disposal, 2) minor repairs on GFP not covered by DPW such as replacing wheels on Carts, repairing shelving, replacing handles and knobs on GFP, latches on mermites, and other minor repairs on GFP not handled by DPW, 3) minor R&U repairs such as wall patching, repairing knobs, hinges on doors, changing light bulbs, minor tile repair, painting touch-up, paper towel, soap and TP dispenser repair etc. Are these requirements being removed from the new Contract and, if so, who will perform these requirements that are necessary for proper FFS operation but not typically handled by DPW?	These requirements will be maintained on the New Contract, Not removed.
	28	Ft. Sill/ASC	PWS 4.5.2.1.2	24 of 39	The Contractor is responsible for paying for and providing Disposables under normal feeding conditions. Would that also be the case during Pandemic or extended periods of time during which 100% take out conditions exist?	The contractor is responsible for paying and providing Disposable under both conditions.
	29	Ft. Sill/ASC	PWS 4.5.5.3, 4.5.5.4	25 of 39	Is a CDL licensed driver required to operate this Government furnished vehicle?	Yes, CDL is required to drive Government furnished vehicle.
	30	Ft. Sill/ASC			Who is responsible for maintaining lights and strips to control flying pests?	Government is responsible for providing lights & Strips to control flying pest.
	31	Ft. Sill/ASC	PWS Attachment F	1 of 15	Bamford Bldg. 2755 Full Food Service - #5 Type and number of serving lines: There are currently two (2) staffed “made-to-order” Deli stations in Bamford. Is the requirement for the attended Deli Station being removed from the new Contract? If not, Estimated Workload document needs to be amended to include.	These requirements will be maintained on the New Contract, Not removed.		The response is incomplete. The offeror said “If not, Estimated Workload document needs to be amended to include.” This suggests that the Estimated Workload document is incomplete or incorrect. The response does not address this issue. Please address it.
	32	Ft. Sill/ASC	PWS Attachment F	3 of 15	Garcia Bldg. 3720 Full Food Service - #5 Type and number of serving lines: There is currently three (3) regular menu lines and one (1) Deli station in Garcia that is staffed but the Estimated Workload shows two (2) regular lines and zero (0) Deli. Is this requirement for the staffed “made-to-order” Deli Station and additional Regular line being removed from the new Contract? If not, Estimated Workload document needs to be amended to include.
	These requirements will be maintained on the New Contract, Not removed. Deli stations will be maintained when the menu dictates.		The response is incomplete. The offeror said “If not, Estimated Workload document needs to be amended to include.” This suggests that the Estimated Workload document is incomplete or incorrect. The response does not address this issue. Please address it.
	33	Ft. Sill/ASC	PWS Attachment F	6 of 15	Building 5965 Full Food Service - #5 Type and number of serving lines: Currently, there are four (4) Deli stations in 5965 that are required to be staffed but are not listed in the Estimated Workload. Is this requirement for the staffed “made-to-order” Deli Stations being removed from the new Contract? If not, Estimated Workload/Solicitation should be amended to include. Section 8. “Remote site feeding with unit pick-up is estimated at 1400 requirements per year at 1 meal increments estimated headcount is 180-240 per shipment. Below is the historical remote site feeding data for building 5965.”	These requirements will be maintained on the New Contract, Not removed. Deli stations will be maintained when the menu dictates. The remote site feeding statement and forecast is accurate.		The response does not seem to answer the question. Is the Estimated Workload correct and does it encompass the 4 Deli stations in 5965? Please check the Estimated Workload to ensure it includes all positions needed.
	34	Ft. Sill/ASC	PWS Attachment F	6 of 15	Building 5965 Full Food Service #5 Type and number of serving lines: it appears that the data also includes the average daily Breakfast Headcount, Lunch Headcount & Dinner Headcount in the DFAC that Is not related to Remote Site Feeding. Can the Government please confirm that the data in the “Headcount” columns is in addition to Field Chow Headcounts	No, the headcount is an aggregate of both Field and in house dining.
	35	Ft. Sill/ASC	PWS Attachment F	9 of 15	Building 5966 Full Food Service - #5 Type and number of serving lines: Currently, there are four (4) Deli stations in 5965 that are required to be staffed but are not listed in this Solicitation’s Estimated Workload. Is this requirement for the staffed “made-to-order” Deli Stations being removed from the new Contract? If not, Estimated Workload/Solicitation should be amended to include.
Section 8. “Remote site feeding with unit pick-up is estimated at 1400 requirements per year at 1 meal increments estimated headcount is 180-240 per shipment. Below is the historical remote site feeding data for building 5966.” - It appears that the data also includes the average daily Breakfast Headcount, Lunch Headcount & Dinner Headcount in the DFAC that Is not related to Remote Site Feeding. Can the Government please confirm that the data in the “Headcount” columns is in addition to Field Chow Headcounts	These requirements will be maintained on the New Contract, Not removed. Deli stations will be maintained when the menu dictates. The remote site feeding statement and forecast is accurate. No, the headcount is an aggregate of both Field and in house dining.		The response does not seem to answer the question fully. Is the Estimated Workload correct and does it encompass the 4 Deli stations in 5965? Please check the Estimated Workload to ensure it includes all positions needed.

File details come from the government source that posted it. Updated Aug 17, 2023.