Questions and Answers Repair Fire Alarms Systems KALAELOA_HILO_MAUI.pdf

W50SLF26QA009

Q&A REPAIR FIRE ALARM SYSTEMS: KALAELOA, HILO, & MAUI

1. Can you provide the panel model numbers for the buildings that need reprogramming?

a. The panel model numbers will be uploaded as an attachment on www.sam.gov under Solicitation W50SLF26QA009

2. Could you please let us know if any previous inspection reports, deficiency reports, or related system records are available?

a. Inspection reports, deficiency reports, or related system records will be uploaded as attachment(s) on www.sam.gov under Solicitation

3. Describe the Governments cost magnitude (estimate) for this project.

a. These are not considered construction projects, so we don’t provide construction magnitudes.

4. May the contractor provide a single administrative field position for the rolls of QC, SSHO & Superintendent?

a Yes, it is acceptable for a single qualified individual to fulfill the combined roles of Site Superintendent, Quality Control (QC) Manager, and Site Safety and Health Officer (SSHO) for this project.

5. Confirm NTP will be issued after approved submittals, schedule, and long lead delivery is established.

a Confirmed.

6. Provide all available as-builts for all structures and fire alarms in this task order.

a. As-builts will be uploaded as attachment(s) on www.sam.gov under

Solicitation W50SLF26QA009 http://www.sam.gov/ http://www.sam.gov/

7. Shall costs for full Wet System Fire Protection testing be included for all campuses?

a. No, full wet system fire protection testing (e.g., water flow testing, hydrostatic testing, or fire pump performance testing) is NOT required under the baseline scope of this contract.

i. Scope Limit: This contract is strictly for Fire Alarms Repair Services.

The requirement to "Perform annual inspections of all active and passive fire protection and life safety features" (PWS Section 1.1.1) applies to the fire alarm panel, initiation sensors (smoke/heat), pull stations, notification devices (horn-strobes/bells), and their transmission pathways.

ii. Specific Exception (Hilo B702): The only wet-system-related task in this PWS is under Hilo Building 702, which requires the Contractor to "Replace, Program, and Test 1 each Flow switch for fire sprinkler riser" (PWS Section 5.2). The Contractor’s responsibility is limited to testing the newly installed flow switch to verify it physically triggers the local fire alarm control panel.

iii. Excluded Work: Full inspection, testing, and maintenance (ITM) of wet-pipe sprinkler systems, backflow preventers, or main water supplies are outside this contract's scope and must not be priced in the proposal.

8. Is the 180 cd Performance Period subject to extension based on outer island planning and travel?

a. Yes.

9. Shall the UFC3-601-02 be used for testing guidance only?

a. Yes. For the purposes of this contract, UFC 3-601-02 (Fire Protection Systems Inspection, Testing, and Maintenance) shall be used as the authoritative guidance for testing, inspection, and certification protocols.

i. Testing Baseline: The Contractor must perform all post-repair operational tests and final inspections following the specific testing intervals, methods, and criteria outlined in UFC 3-601-02 and NFPA 72 to verify the systems are fully functional.

ii. Reporting Deliverables: Upon successful testing, the Contractor must document and submit their findings per building on the standard NFPA 72 "Fire Alarm and Emergency Communication System Inspection and Testing Form" as required by PWS Section 5.5. No long-term maintenance or recurring inspections beyond the initial post-repair certification are required under this PWS.

Bldg’s 501,502,503 - 292 COMBAT COMMUNICATIONS SQUADRON, MAUI

10. PWS: PWS indicates bldg’s 301,302, and 303. Confirm Building designations. (500’s) PWS-ALL Bldgs a Confirmed. The correct building designations for the 292nd Combat Communications Squadron (CBCS) on Maui are Buildings 501, 502, and 503.

All references in the PWS and associated solicitation documents to Buildings 301, 302, and 303 are typographical errors and are hereby corrected/superseded as follows:

i B301 requirements are corrected to Building 501 ii B302 requirements are corrected to Building 502 iii B303 requirements are corrected to Building 503 b All required repairs, panel replacements, testing, and annual inspections outlined for the Maui site shall be performed at Buildings 501, 502, and 503 respectively.

11. Throughout the PWS it indicates to replace & test batteries and replace the cabinet if needed. Confirm batteries are mandatory, cabinet is ‘as needed’ a Confirmed.

iv Batteries (Mandatory): Replacing and testing the backup batteries is mandatory for all designated panels and transmitters across all buildings.

Because the systems are overdue for inspection and have documented deficiencies, new batteries are required to ensure the mandatory standby power capacity is met for NFPA 72 certification.

v Enclosure Cabinets (As-Needed): Replacing the battery enclosure cabinets is strictly "as-needed" (contingent on condition). The Contractor is only required to replace a cabinet if the existing enclosure is structurally compromised, severely corroded, or if the newly installed batteries do not physically fit the existing cabinet. This will be determined during the Contractor's pre-work site assessment.

12. PWS-ALL Bldgs

Site assessment & verification Throughout the PWS it indicates to replace, program & test the FACP.

a. Understanding the FACP replacement, shall the other repairs be limited to the

PWS descriptions?

a. Yes, the baseline bidding scope is limited strictly to the repairs explicitly listed in PWS Sections 5.1, 5.2, and 5.3. Bidders shall only include the costs for the specific quantities, devices, and wiring runs described in the PWS within their firm-fixed-price proposals.

b. Will additional deficiencies found in pretesting be treated as a change in condition?

b Yes, any additional deficiencies found during pretesting that are outside the PWS scope will be evaluated for a potential change in condition (contract modification).

i Per PWS Section 5.5 (Pre-Work Submittals), the Contractor is required to perform an initial site assessment and submit a Fire Alarm System Assessment Report prior to starting work.

ii If the Contractor identifies additional system defects, failed field devices (beyond the baseline estimates), or wiring faults during initial pretesting that are absolutely required to achieve NFPA 72 and UFC 3- 601-02 certification, they must document these findings immediately.

iii The Contractor shall submit a detailed, itemized cost proposal to the COR/Government POC and Contracting Officer to resolve these additional deficiencies. If approved, these repairs will be executed via a formal contract modification. Bidders should not include speculative "contingency" costs for undiscovered issues in their base bid.

13. PWS, Tech Exhibit 1, (PRS), 5.1

Regulatory compliance is implied to all buildings.

Site visits revealed buildings with various styles & differing types of fire Alarm equipment.

Is it intended to re pipe, re wire, provide new NICET design, submit for reviews and approvals, a complete, New, Fire Alarm / Mass Notification system for all buildings?

a No, it is NOT the intent of this project to install a complete, brand-new Fire Alarm / Mass Notification System (MNS), nor does it require a full building re-pipe, re-wire, or a new NICET-certified engineered design.

b The boundaries of the scope of work are clarified as follows:

i Like-for-Like Repair and Replacement: This project is strictly for the repair and replacement of the existing, non-functional fire alarm components explicitly listed in the PWS (e.g., FACP panels, batteries, localized pull stations, and detectors).

ii Wiring and Conduit (Piping): The Contractor shall utilize the existing, functional conduit ("piping") and wire runs to the greatest extent possible.

A complete, building-wide re-wiring or re-piping is not required. Rewiring is limited strictly to localized areas where the existing wiring is tested and found to be damaged, degraded, or shorted.

iii Design & Engineering Exclusions: Because this is a maintenance and repair project replacing existing components, a new, certified NICET system design is not required. For submittals, standard manufacturer product data sheets (pre-work) and a basic system one-line diagram (post-work) are sufficient.

iv Mass Notification Systems (MNS): Mass Notification System (MNS) installation, programming, or modifications are completely outside the scope of this project.

14. PWS, Tech Exhibit 1, (PRS), 5.1

The 501,502 & 503 FA systems are antiquated, and in many cases the locations of devices and pipe & wire systems are not up to current codes. Site visit revealed modifications to the buildings that have occurred throughout the years. (Walls, offices, & doors have been built, HVAC systems are installed) Many spaces do not have FA coverage.

a. Shall the bid include the costs for a 100% compliant, replacement system be included for the work at these bldgs?

b. Should the proposal only include the cost to repair the system as described in the

PWS so it is functional, using new appliances while retaining existing conditions to the greatest extent possible?

c. Will QCFPE 3rd party inspections be required.

a. No. Bidders shall not include the cost of a 100% compliant, complete replacement system, nor shall they price the addition of new fire alarm devices (initiators/notifiers) to cover un-alarmed spaces created by historical building modifications.

b. Yes. The proposal must only include the cost to repair the existing systems exactly as described in the PWS so that they are fully functional, utilizing the specified new appliances while retaining and utilizing existing field wiring, conduits, and physical locations to the greatest extent possible.

i. Note on Discrepancies: Per PWS Section 5.5 (Pre-Work Submittals), any un-alarmed spaces, code-compliance gaps, or additional deficiencies discovered during the initial site survey must be documented in the Fire Alarm System Assessment Report and submitted to the Government with a separate, optional cost estimate.

c. No. A third-party Quality Control Fire Protection Engineer (QCFPE) is not required for the supervision, design approval, or witnessing of this project. The Contractor's standard Quality Control (QC) program, overseen by licensed State of Hawaii Fire Alarm technicians, is sufficient.

As outlined in the SOW, final post-repair testing and annual inspections must be witnessed by the designated Government Representative (COR/Government POC).

15. Is HVAC shutdown interface to the FA system required in any way?

a No new HVAC shutdown interfaces, duct detectors, or control relays are required to be designed or installed under this contract.

i Existing Interface Reconnection: However, if any of the existing fire alarm panels in Buildings 501, 502, or 503 already have active, functional HVAC shutdown connections (such as existing duct smoke detectors or fan-shutdown relays wired into the current panel), the Contractor is responsible for programming and testing these existing connections to ensure they operate correctly with the new FACP.

ii Bidding Baseline: Bidders shall not include costs for installing new duct detectors, running new control wiring to air handling units (AHUs), or executing any modifications to the building's HVAC electrical controls. If any mandatory HVAC interface issues are discovered during the initial pre-work site assessment, they must be documented in the Fire Alarm System Assessment Report for separate review.

16. Confirm, Antennas and transmitters are not intended or required for this campus. All FA is local alarm only.

a Confirmed. Antennas, external radio transmitters (e.g., KingFisher or Monaco), and base-level reporting integrations are NOT required for the Maui campus (Buildings 501, 502, and 503). Under this PWS, the Maui fire alarm systems operate as standalone, local-alarm-only systems. (Note: Radio transmitters and antenna cabling are only required where explicitly detailed in the PWS for the Kalaeloa and Hilo campuses).

17. Confirm, Mass Notification incorporated through the FA System is not required for this campus.

a Confirmed. Mass Notification System (MNS) capabilities, programming, or voice-evacuation hardware are NOT required to be integrated into the fire alarm systems for the Maui campus (Buildings 501, 502, and 503). The project scope is strictly limited to standard fire alarm repair, localized testing, and NFPA 72 annual inspections.

Bldg.’s 701,702,703,704,705 – HANG KEAUKAHA STATION, HILO

18. PWS-ALL Bldgs

Throughout the PWS it indicates to replace, program & test the FACP.

a. Understanding the FACP replacement, shall the other repairs be limited to the PWS descriptions?

FACP Replacement Clarification (Hilo): First, please note that unlike the Maui and Kalaeloa sites, no Fire Alarm Control Panel (FACP) replacements are required for the Hilo campus under this PWS. The existing panels (specifically the Simplex 4100U and Monaco panels) are to remain in place, and the scope is limited to the targeted component repairs and battery replacements detailed in PWS Section 5.2.

a Yes, the baseline bidding scope is limited strictly to the repairs explicitly listed in PWS Section 5.2. Bidders shall only include the costs for the specific Hilo-site items (such as the B702 Siemens EOL capacitor, B702 flow switch, B704 CPU RAM battery, surge suppressor, specified battery counts/Ah ratings, and the B771 panel interconnection assessment) in their firm-fixed-price proposals.

b Yes, any additional deficiencies found during pretesting that are outside the PWS scope will be evaluated for a potential change in condition (contract modification).

i Per PWS Section 5.5 (Pre-Work Submittals), the Contractor is required to perform an initial site assessment and submit a Fire Alarm System Assessment Report prior to starting work.

ii If the Contractor identifies additional system defects, failed field devices (beyond the baseline estimates), or wiring faults during initial pretesting that are absolutely required to achieve NFPA 72 and UFC 3- 601-02 certification, they must document these findings immediately.

iii The Contractor shall submit a detailed, itemized cost proposal to the COR/Government POC and Contracting Officer to resolve these additional deficiencies. If approved, these repairs will be executed via a formal contract modification. Bidders should not include speculative "contingency" costs for undiscovered issues in their base bid.

19. PWS, Tech Exhibit 1, (PRS), 5.2

Site visits revealed buildings with various styles & differing types of fire Alarm equipment.

Is it intended to re pipe, re wire, provide new NICET design, submit for reviews and approvals, a complete, New, Fire Alarm / Mass Notification system for all buildings?

a See Question above.

20. PWS, Tech Exhibit 1, (PRS), 5.2 In many cases, the Hilo FA systems are outdated, and locations of devices and pipe & wire systems are not up to current codes.

b. Should the proposal only include the cost to repair the system as described in the PWS so it is functional, using new appliances while retaining existing conditions to the greatest extent possible?

c. Will QCFPE 3rd party inspections be required.

See Question above. The requirements and exclusions outlined apply identically to the Hilo campus (Buildings 701–705, 771).

21. Confirm, Antennas and transmitters are not intended or required for this campus. All FA is local alarm only.

a. No, the Hilo campus is NOT local-alarm-only.

Unlike the Maui campus, the Hilo campus utilizes existing base-wide reporting infrastructure. Per the SOW under B771 Warehouse, the Contractor is explicitly required to replace batteries in the existing Monaco

Panel and "Further assess Monaco and 4100U FACP for capabilities to interconnect panels for monitoring" (PWS Section 5.2). While no new external antennas or transmitters are being purchased under this base contract, the Contractor must ensure the existing Monaco transmission paths remain functional and are accounted for during testing.

22. Confirm, Mass Notification incorporated through the FA System is not required for this campus.

a See Question above.

23. Is HVAC shutdown interface to the FA system required in any way?

a. See Question above.

24. Will demonstration of the paint booth peripheral equipment response to FA activation be required?

a Yes, partially. For Building 702, the Contractor is required to "Replace, Program, and Test 1 each Flow switch for fire sprinkler riser at Spray booth Bay" (PWS Section 5.2).

i Required Testing: The Contractor must test the newly installed flow switch to verify it successfully initiates a water flow alarm at the local

FACP.

ii Interlock Verification: If the existing system features an active interlock designed to automatically shut down the spray booth's exhaust fans or utilities upon a water flow alarm, the Contractor must verify that this interlock functions correctly post-repair. The Contractor is not responsible for repairing or redesigning the paint booth's internal mechanical/electrical controls if they are found to be pre-existing failures.

25. Describe any other security systems or vendors that are monitoring the status of the fire alarm system?

a. There are no third-party private security vendors or external alarm systems monitoring the Hilo campus.

Bldg’s 1922,1923 – 297th ATC SQUADRON, KALAELOA

26. PWS-ALL Bldgs

Throughout the PWS it indicates to replace, program & test the FACP.

a. Understanding the FACP replacement, shall the other repairs be limited to the PWS descriptions?

a. See Question above. (The FACP and repair boundaries outlined for Maui apply identically to the Kalaeloa campus).

b. Yes, any additional deficiencies found during pretesting that are outside the PWS scope will be evaluated for a potential change in condition (contract modification).

27. PWS, Tech Exhibit 1, (PRS), 5.3

Site visits revealed buildings with various styles & differing types of fire Alarm equipment.

Is it intended to re pipe, re wire, provide new NICET design, submit for reviews and approvals, a complete, New, Fire Alarm / Mass Notification system for all buildings?

a. See Question above.

28. PWS, Tech Exhibit 1, (PRS), 5.3 In many cases, the Kalaeloa FA systems are outdated, and locations of devices and pipe & wire systems are not up to current codes.

b. Should the proposal only include the cost to repair the system as described in the PWS so it is functional, using new appliances while retaining existing conditions to the greatest extent possible?

c. Will QCFPE 3rd party inspections be required.

29. Is Mass Notification incorporated through the FA System required for this campus? If yes, Shall the costs for compliance be included in the proposal?

30. Is HVAC shutdown interface to the FA system required in any way?

31. Will demonstration of the paint booth peripheral equipment response to FA activation be required?

a. No, this is not applicable to the Kalaeloa campus.

There are no paint booths, spray booths, or associated industrial wet systems located in Buildings 1922 and 1923. (This testing requirement applies strictly to the Hilo Building 702 spray booth flow switch repairs answered in Question 22).

32. Programming Database and Scope

Please clarify the intended programming scope for this project.

a. If existing programming databases are unavailable or cannot be recovered, is recreation of the programming database included within the base scope of work?

b. Is programming limited to the equipment furnished under this contract, or is correction of unrelated existing programming deficiencies also required?

a. Yes. Since the Contractor is replacing and commissioning a brand-new FACP at Kalaeloa (Buildings 1922/1923) and Maui (Buildings 501/502/503), the Contractor is fully responsible for creating the programming database for the new panels.

i. If the legacy database is unrecoverable or unavailable, the Contractor must field-map the existing loops/zones and program the new FACP database from scratch to ensure all connected initiating and notification devices report correctly to the new panel. Bidders must factor this database creation and loop-mapping effort into their proposals.

b. Programming is limited strictly to the new equipment furnished under this contract and the existing field devices directly monitored/controlled by the replaced FACPs.

i. The new FACP must be programmed to fully recognize, label, and annunciate all existing, functional field devices (smoke detectors, heat detectors, pull stations, and flow switches) on its respective circuits to achieve a certified NFPA 72 status.

ii. The Contractor is not responsible for troubleshooting or correcting unrelated programming deficiencies on other, un-replaced panels on the installation, unless those systems directly interface with the newly installed panels.

33. Definition of "Repair Complete"

Please define the Government's acceptance criteria for each building.

Will completion be based upon A) Successful repair of the listed deficiencies; B) Successful operational testing of repaired equipment, or C) Demonstration that the entire building fire alarm system is free of all existing deficiencies?

a Government acceptance ("Repair Complete" status) for each building is based on a combination of Option A and Option B, plus the submission of the certified NFPA 72 inspection documentation.

b The specific criteria are defined as follows:

1. Successful Repair of SOW Deficiencies (Option A): The Contractor must fully execute the specific repairs, FACP installations, battery replacements, and device upgrades explicitly listed for that building in the SWS.

2. Successful Operational Testing & Integration (Option B): The Contractor must perform and pass comprehensive post-work operational tests in the presence of the Government Representative (COR/Government POC) to verify that all new FACP, transmitter, and sensor components are fully functional and properly signaling.

3. Documentation Submittal: The Contractor must submit the completed NFPA 72 "Fire Alarm and Emergency Communication System Inspection and Testing Form" for each building (PWS Section 5.5).

c Clarification on Option C (Entire System Free of Deficiencies):

i The Contractor is not contractually required to make the entire building fire alarm system free of all pre-existing, unrelated deficiencies to achieve final acceptance under this base contract.

ii Any pre-existing field faults, un-alarmed spaces, or unrelated wiring issues found during the pre-work assessment or final testing that were not explicitly listed in the PWS—and were not added to the contract via a mutually agreed change order—will not hold up the final acceptance of the Contractor's completed work.

iii The Contractor must, however, document any such unresolved, out-of-scope deficiencies on the final NFPA 72 testing form so the Government has an accurate record of the facility's post-project status.

34. Shop Drawings

Section 5.5 references assessments, material submittals, and any drawings generated during the project; however, the solicitation does not clearly define required shop drawing deliverables.

Please clarify whether the Contractor is required to provide fire alarm shop drawings, riser diagrams, battery calculations, voltage drop calculations, sequence of operation documentation, or contractor-generated record drawings for this repair project.

No. Extensive engineered drawings or voltage drop calculations are NOT required for this project.

35. Operations & Maintenance Manuals Section 5.5 requires submission of Operations & Maintenance Manuals for new materials installed.

Since this project primarily consists of repairs to existing fire alarm systems, please clarify the intended O&M Manual requirements.

(For example, for a like-for-like replacement, the replacement device may already be included within the building owner’s existing O&M documentation.)

To minimize administrative burdens while ensuring the Government receives necessary system documentation, the O&M submittal requirements under PWS Section 5.5 are clarified as follows:

iv For Major New Equipment (e.g., New FACPs at Maui/Kalaeloa, and the new KingFisher/Monaco hardware components): The Contractor must provide the standard, manufacturer-provided commercial O&M manuals. These manuals must cover basic user operation, programming schematics, and troubleshooting guidelines.

v For Like-for-Like Field Devices (e.g., smoke detectors, heat detectors, batteries, pull stations, horn-strobes, and bells): The Contractor is not required to compile or submit comprehensive, custom O&M manuals. Providing the standard manufacturer product data sheets (cut sheets) highlighting the specific model number, specifications, and warranty terms is fully acceptable to satisfy this requirement.

36. Closeout Documentation

Section 5.5 identifies closeout deliverables including NFPA 72 Inspection Forms, Preventive Maintenance Recommendations, O&M Manuals, Post-Work Reports, Warranty Documentation, and any drawings generated during the project.

Please clarify which closeout deliverables are specifically required for this repair contract and identify the expected format and level of detail for each deliverable.

To ensure successful contract closeout, the Contractor must submit all deliverables listed in PWS Section 5.5 in a consolidated digital format (PDF).

The expected level of detail for each deliverable is as follows:

1. NFPA 72 Inspection and Testing Forms (Mandatory): A fully completed and signed NFPA 72 "Fire Alarm and Emergency Communication System Inspection and Testing Form" for each of the ten (10) buildings across the three campuses.

2. System One-Line Diagram (Mandatory): A basic, clear one-line electrical/comms schematic detailing the final wiring loops, transmitter connections, and device address locations for the newly installed FACPs. Full architectural "as-built" designs are not required.

3. Preventive Maintenance (PM) Recommendations: Clarification: The mention of "cleaned ductwork and newly insulated piping" in Section 5.5 is a typographical error. The Contractor's PM recommendations shall focus strictly on the fire alarm systems, providing a recommended schedule of standard maintenance tasks (e.g., annual battery testing and quarterly detector cleaning/testing) to help the base extend the lifecycle of the new hardware.

4. Operations & Maintenance (O&M) Manuals: Technical user/programmer manuals for the new FACPs and transmitters. For standard field devices (detectors, pull stations, sirens), standard manufacturer product data sheets (cut sheets) are acceptable.

5. Post-Work Report: A brief, comprehensive summary report detailing the completed work, including "before" and "after" photographs of the new FACPs, transmitters, and major replaced components.

6. Warranty Documentation: A formal letter outlining the Contractor's 1-year workmanship warranty, accompanied by the registered product warranties from the equipment manufacturers (PWS Section 5.6).

37. Initial Assessment Deliverable The PWS requires an Initial Assessment prior to repair activities. Please clarify the expected deliverable for this assessment.

a. Is the Contractor expected to provide a written report, deficiency log, photographs, recommendations, or other documentation?

b. Is the assessment intended solely for the Contractor's planning purposes?

a Yes. The Contractor must submit a formal, written Fire Alarm System Assessment Report. In accordance with PWS Section 5.5 (Pre-Work Submittals, Item 1), this report must include:

i An itemized Deficiency Log cross-referencing the SOW requirements with actual site findings.

ii Clear Photographs of any damaged, obsolete, or incompatible components.

iii A formal Cost Proposal and detailed estimate for any newly identified, out-of-scope system deficiencies that are required to achieve full NFPA 72 certification.

b No, the assessment is NOT intended solely for the Contractor's planning purposes. The Contractor must obtain written approval of their assessment report from the COR/Government POC prior to commencing any physical repairs.

38. Acceptance Testing

The PWS requires operational testing and annual NFPA 72 inspections.

Please clarify whether the completed NFPA 72 Inspection and Testing documentation satisfies the Government's acceptance testing requirement or whether a separate Government acceptance test will be required.

a The completed NFPA 72 Inspection and Testing documentation serves as the mandatory administrative proof of compliance, but it must be accompanied by a physically witnessed Government acceptance test.

i Process: The Contractor shall notify the Government POC at least two

(2) days prior to conducting the final testing. Once the physical demonstration is successfully completed and witnessed, the signed NFPA 72 forms and the Post-Work Report will be submitted to formally close out the task order.

39. Warranty

The PWS requires a one-year workmanship warranty in addition to manufacturer warranties. Please clarify whether the Contractor's warranty obligation applies to:

A. Replacement equipment furnished under this contract only;

B. Repairs performed under this contract only; or C. The complete existing fire alarm systems within each building.

a The Contractor's warranty obligation applies strictly to Option A and Option B (replacement equipment furnished and specific repairs/installations performed under this contract only).

i Warranty Boundaries: In accordance with PWS Section 5.6, the Contractor’s 1-year workmanship warranty and the pass-through manufacturer warranties apply only to the new FACPs, backup batteries, pull stations, detectors, flow switches, and localized wiring re-connections installed by the Contractor during this project.

ii System Exclusion: The Contractor's warranty does not apply to the complete existing, pre-existing, or un-replaced fire alarm and sprinkler systems within each building (Option C). Pre-existing wiring, conduits, and old devices that were not replaced or modified under this contract are completely excluded from the Contractor's warranty liability.

40. Passive Fire Protection Inspection

The PWS requires annual inspection of "all active and passive fire protection and life safety features."

Please confirm that the required annual inspection is limited to the fire alarm systems addressed by this solicitation and does not include other building fire protection or life safety systems.

a Confirmed. The required annual inspection is strictly limited to the active fire alarm and detection systems repaired or replaced under this contract.

41. Maui Building 502 Notification Appliances The PWS identifies replacement of five (5) horn/strobes and four (4) bells.

Please confirm whether the four existing bells are to be replaced by four of the five horn/strobes, or whether installation of both five horn/strobes and four new bells is required.

The Contractor shall replace the four (4) legacy mechanical bells with four

(4) new, commercial-grade horn/strobe units, resulting in a total of nine

(9) horn/strobes for Building 502.

1 Code Compliance Upgrade: To bring the entire facility into compliance with NFPA 72 and ADA visual notification codes, the four (4) legacy audible-only bells are being upgraded to horn/strobes.

2 Final Quantities: Bidders shall include the cost to furnish, install, and program nine (9) total horn/strobe units (the 5 originally listed, plus the 4 replacing the legacy bells) and their associated wiring/conduit as needed.

42. Maui Building 503 Heat Detectors The PWS references two heat detectors, while previous field assessments identified the use of monitor modules for the existing heat detectors.

Please confirm whether the intent is to:

a. Replace the existing heat detectors, or

b. Retain the existing heat detectors and provide monitor/input modules only.

a The required scope of work is (a) Replace the existing conventional heat detectors with new, intelligent addressable heat detectors.

i System Modernization: The Contractor shall furnish, install, program, and test two (2) new addressable heat detectors that connect directly to the SLC loop of the new FACP.

ii Module Elimination: Because these new detectors are natively addressable, the requirement for separate, standalone monitor/input modules is eliminated. Bidders shall adjust their proposals to reflect the direct replacement of the heat detector heads.

43. Maui Building 503 Notification Device

Please confirm whether the required replacement notification appliance for Building 503 is intended to be:

a. One replacement bell, or

b. One horn/strobe.

a The required replacement notification appliance for Building 503 is (b) One horn/strobe.

i Code Compliance & Safety: To ensure the upgraded system complies with modern NFPA 72 and ADA visual notification requirements, the Government is changing this requirement from an audible-only bell to one (1) new commercial-grade horn/strobe unit.

ii Bidding & Installation: Bidders shall include the cost to purchase, install, and program a new horn/strobe in place of the old bell, utilizing the existing wiring path connected to the new FACP.

44. Hilo Simplex / Monaco Interface

Please clarify whether the required assessment of the Monaco and Simplex 4100U systems is limited to evaluation and recommendations or whether modifications to the existing Simplex 4100U programming or database are required under the base contract.

b The scope of work is expanded to include both the technical evaluation AND the physical interconnection of the two panels for basic common monitoring under the base contract.

a. Required Base Scope (Physical Connection): The Contractor shall perform the technical evaluation and physically interconnect the Simplex 4100U FACP to the Monaco transmitter panel to transmit basic common signals (Alarm, Trouble, and Supervisory). This connection shall be executed using standard, low-voltage dry-contact relays.

b. Excluded Programming: Complex, proprietary software-level database modifications or reprogramming of the Simplex 4100U internal addressable loop logic are excluded from the base contract. The FACP must simply be configured to trigger its on-board auxiliary relays during a common event to signal the Monaco panel.

c. Pricing: Bidders shall include the labor and materials (relays, 2-conductor wire, and conduits) required to physically connect and test this interface in their base bid.

45. Site Visit: Is a site visit required or available for all three project locations (Maui, Hilo, and Kalaeloa)? If so, please provide the scheduling procedures. A site visit was scheduled on July 15-17, 2026, for facilities located in Maui, Hilo, and Kalaeloa as stated in the www.sam.gov posting on July 13, 2026. A site visit is not required.

46. Place of Performance: The Performance Work Statement references Building 3400 at the Hawaii Air National Guard Campus, JBPHH, Hickam AFB, while the scope of work identifies performance at facilities located in Maui, Hilo, and Kalaeloa. Could you please clarify the intended place(s) of performance?

The intended places of performance are exclusively the neighbor-island facilities located in Maui, Hilo, and Kalaeloa, as detailed in the Scope of Work.

The reference to Building 3400 at JBPHH, Hickam AFB in PWS Section 1.4.1 is a typographical error and is hereby deleted/superseded in its entirety. The physical on-site work shall be performed only at the following locations:

• Maui: Buildings 501, 502, and 503 (corrected from 301, 302, and 303).

• Hilo: Buildings 701, 702, 703, 704, 705, and 771.

• Kalaeloa: Buildings 1922 and 1923.

https://usg01.safelinks.protection.office365.us/?url=http%3A%2F%2Fwww.sam.gov%2F&data=05%7C02%7Cwarren.m.sabugo.civ%40army.mil%7Cb4654da6084d4bf6735208dee824ab9d%7Cfae6d70f954b481192b60530d6f84c43%7C0%7C0%7C639203441353278543%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=Ll%2FtDR8%2F6UySllwDmMZhCSYDJEKUoZUEuT%2BdoYRh2oE%3D&reserved=0

Bidders must factor all necessary neighbor-island travel, logistics, and material shipping to these specific island locations into their proposals, as no work will be performed at JBPHH (Hickam AFB) under this contract.

47. CLIN 0003 Period of Performance: The solicitation indicates a delivery schedule of "180 Calendar Year" for CLIN 0003. Should this instead read "180 Calendar Days" consistent with the other CLINs? Yes, it was a typographical error. It should be a delivery schedule of 180 Calendar Days

48. Building 771: Is Building 771 intended to receive a separate NFPA 72 inspection and testing report, or is it considered part of the inspection associated with Building 704?

Yes. The Contractor shall refer to the previously provided NFPA 72 inspection reports and perform a separate inspection and testing report specifically for Building 771, in accordance with how it is historically documented and tracked in those provided records.

49. Existing System Information: Can the Government provide the existing fire alarm control panel manufacturer/model information, current programming files (if available), as-built drawings, and the most recent inspection or deficiency reports for each location?

Confirmed. All available documents, drawings, and previous inspection reports currently in the Government's possession have been provided as part of this solicitation package. No additional as-built drawings or current programming files are available, and the Contractor shall perform field verification accordingly.

50. Outages/Fire Watch: Will any after-hours work, system outages, fire watch requirements, or special coordination be required during repairs and testing?

Yes. Outages, after-hours work, and fire watch protocols must be coordinated and executed as follows:

• Work Hours: Standard working hours are 0700 to 1600, Monday through Friday (excluding federal holidays). If after-hours or weekend work is required, the Contractor must request and obtain written approval from the COR and the affected facility managers at least five (5) business days in advance.

• System Outages: Any planned fire alarm system outage or impairment must be coordinated and approved by the COR and the affected facility managers at least five (5) business days in advance to ensure proper safety mitigations are in place.

• Fire Watch Requirements: In accordance with UFC 3-601-02 and local base fire department regulations, if a building's fire alarm system is impaired or taken completely out of service during the repairs, the Contractor is responsible for maintaining a continuous, physical fire watch in the affected facility until the system is restored and certified.

• Testing Coordination: As clarified before, the Contractor must provide a minimum of five (5) business days' notice to the COR and the affected facility managers prior to conducting any system-wide loop or notification appliance testing to prevent accidental base evacuations.

51. Maui – Buildings 301, 302, and 303 Please provide the most recent fire-alarm inspection and testing report for each building. The reports should, if available, identify all connected initiating devices, notification appliances, supervisory devices, and system interfaces.

Please also confirm whether each existing system is classified as a standard fire-alarm system, mass-notification system, or Emergency Voice/Alarm Communication System.

52. Hilo – Buildings 701, 702, 703, 704, and 705 Please provide the manufacturer and model number of each existing Fire Alarm Control Unit and any associated mass-notification system. Please also provide a current list or printout of all active trouble, supervisory, or alarm conditions displayed by the systems.

53. Hilo – Building 771 Warehouse

Please provide the manufacturer and model number of the existing Monaco radio transceiver associated with the fire-alarm system.

See question #44

54. Kalaeloa – Buildings 1922 and 1923 Please provide the most recent fire-alarm inspection and testing report for the shared system, including all connected initiating devices, notification appliances, supervisory devices, and system interfaces. Please also confirm whether the system is classified as a standard fire-alarm system, mass-notification system, or Emergency Voice/Alarm Communication System.

a. Inspection reports, deficiency reports, or related system records will be

W50SLF26QA009

a. Inspection reports, deficiency reports, or related system records will be uploaded as attachment(s) on www.sam.gov under Solicitation

W50SLF26QA009

a. Inspection reports, deficiency reports, or related system records will be

55. Kalaeloa – Buildings 1922 and 1923 Please confirm whether the Government will accept an alternative radio transceiver that is compatible with the required monitoring and transmission protocols if the specified KingFisher equipment is unavailable or obsolete. If approved-equal equipment may be proposed, please identify any required compatibility, frequency, monitoring, or Government approval criteria.

See question(s) #16 and #35.

56. Technician certifications: The PWS requires technicians to possess all applicable licenses and certifications but does not identify a specific certification, such as NICET Fire Alarm Systems. Please confirm whether NICET certification or any other specific certification or certification level is required for personnel performing the work.

See question #13

57. Equipment manufacturers and model numbers: The PWS does not identify specific manufacturer or model numbers for several replacement components, including pull stations, detectors, horn-strobes, bells, and related devices.

Should contractors identify and propose compatible equipment based on the existing systems and site conditions, or will additional equipment specifications and existing system information be provided?

See question(s): #35, #41, and #43

58. Site visits: We understand that separate site visits were scheduled for Maui, Hilo, and Kalaeloa. Since those visits have already occurred, please confirm whether an additional site visit may be arranged for an interested contractor that is capable of performing the complete multi-island scope. If another visit cannot be accommodated, please advise whether site reports, photographs, panel information, drawings, or other existing-condition information can be provided for pricing purposes. A site visit is not required but, the inspection report, photos, and panel etc will be in an attachment(s) in www.sam.gov under Solicitation W50SLF26QA009