RFI and Response Document (as of 13 Feb).pdf

Requests for Information (RFI’s) and Responses – Solicitation #: W50S8R-25-B-A001

(as of 13 Feb 2025)

RFI 01

1. Are there any specific project constraints or limitations not mentioned in the documents?

RESPONSE: No

2. Can you provide further clarification on any allowances for alternate materials or methods?

RESPONSE: any materials need to meet project specification requirements. The government does not dictate means/methods of contractor; contractor is responsible for ensuring specifications are read and understood.

3. Are there any site-specific environmental concerns or regulatory requirements we need to plan for?

RESPONSE: No

4. Can you confirm if there is flexibility in the project timeline or if it is critical to adhere to the stated schedule?

RESPONSE: period of performance is not flexible, unless proper justification for requesting additional period of performance is submitted and approved (submit RFI supporting this).

5. Are there any unlisted milestones or phased completion requirements that bidders should plan for?

RESPONSE: No

6. Are there additional site conditions or potential challenges, such as utility disruptions or access restrictions, that we should consider?

RESPONSE: The solicitation includes all known current conditions and access requirements.

7. Will the contractor have unrestricted access to the site, or are there time or location constraints?

RESPONSE: Normal working hours, days, restrictions, etc. are detailed in solicitation

8. Who will serve as the primary point of contact for this project during the construction phase?

RESPONSE: Government-appointed Contracting Officer Representative (COR)

9. What is the anticipated timeline for responses to RFIs (Requests for Information)?

RESPONSE: RFI’s will be answered in most efficient manner possible; responses to any RFI’s sent in within 5 business days prior to bid closing are planned to be posted 3 business days prior to bid closing.

10. What specific safety protocols must be followed on the base, and are there any additional security clearance requirements for workers?

RESPONSE: The solicitation includes answers to these questions.

11. Will there be an escort required for workers without CAC cards, and what is the expected process for this?

RESPONSE: The solicitation includes answers to these questions.

12. Can you confirm the reporting format and frequency for progress reports and invoices?

RESPONSE: This information will be covered during pre-construction meeting (post-award function)

13. Will there be regular progress meetings, and what is the process for distributing meeting minutes?

RESPONSE: This information will be covered during pre-construction meeting (post-award function)

14. How will unforeseen conditions or delays (e.g., weather or supply chain issues) be handled in terms of time extensions or cost adjustments?

RESPONSE: These issues are handled on a case by case basis; if justified/supported, contract modifications for additional costs, time extensions, etc.

15. What is the protocol for handling change orders, and how quickly are they typically approved?

RESPONSE: There is not a set time; issues are worked in most efficient manner possible.

16. Are contractors allowed to use on-site utilities such as water and electricity, and are there any associated costs or usage restrictions?

RESPONSE: The solicitation includes answers to these questions.

17. Are there any specific sustainability or waste management requirements beyond what is outlined in the documents?

RESPONSE: No

18. Will the government provide any equipment or materials for this project, or are all resources expected to come from the contractor?

RESPONSE: Not unless stated or specified in solicitation documentation.

RFI 02

1. Can any photos of the existing HVAC RTUS that will need to be displaced and reset be provided? Or any general photos of the roof period? This would be very helpful for us during the bid process.

RESPONSE: Pictures are attached to this response document

2. I am not seeing a bid bond amount needed on the RFP, can you confirm if a 20% bid bond is needed as usually seen on Government projects?

RESPONSE: This is not an RFP (request for proposal), but is an IFB (invitation for bid).

See FAR 52.228-1 (in solicitation).

3. Please provide a sign in sheet from today's site visit if this is an option?

RESPONSE: has been posted to SAM.gov

RFI 03

During the site visit the main roof was inaccessible, will an additional site visit be provided so that a clear understanding of the task can be attained?

RESPONSE: No additional site visit will occur, pictures are attached to this response document

RFI 04

1. Please identify the location of the main service entrance electrical equipment for the grounding tie in point.

RESPONSE: Reference Sheets E001 Note 4 “UNLESS OTHERWISE NOTED, EQUIPMENT

TO BE FURNISHED AND INSTALLED UNDER THIS CONTRACT IS SHOW IN HEAVY LINES.

EXISTING EQUIPMENT TO REMAIN IS SHOWN IN LIGHT AND/OR DASHED LINES”. Note legend and sheet E101, tie into existing ground loop, install new ground rods as indicated.

2. To meet the requirements for lightning protection certification, bonding to the water main, fire riser, gas main, and structural steel is necessary. Can you confirm their locations?

RESPONSE: See above response

3. Have any core cuts been conducted, or are they planned as part of this project?

RESPONSE: No cores were conducted by AE during design.

4. Are photos of the existing roof available? If not, would the ANG permit contractors to use drones to capture aerial images of the roof?

RESPONSE: Pictures are attached to this response document

5. Have diagnostics been performed on the current roofing system?

RESPONSE: Need further clarification; what diagnostics specifically?

6. Is the Government open to considering restoration alternatives in lieu of full replacement?

RESPONSE: The project is for complete repair by replacement

RFI 05

Are you interested in an alternate to supply high quality PVC roofing membrane in lieu of the EPDM specified for this project? PVC has a reputation as the Cadilac and is usually more expensive but we have a 60 mil membrane that is often priced at or below TPO/EPDM systems.

RESPONSE: Follow the specs/drawings provided, 90 mil EPDM

RFI 06

Will asbestos or lead reports be provided? If not available will the contractor be responsible for testing prior to the work commencing?

RESPONSE: No ACM is anticipated as roof was replaced in 90s. Reference specs 07 01 50.19 1.7.G

RFI 07

Reference Specification for 90 mil EPDM roofing system, will the Government consider a variance for 80 mil Reinforced Duro-Last PVC, mechanically fastened system with the required 20-year warranty?

RESPONSE: See response to RFI 05

RFI 08

1. Are there any special personnel requirements for this project? SSHO or QCM required? If so, can these individuals wear a dual hat?

RESPONSE: Refer to the Project Specifications, Division 1, General Requirements, Section 01 31 00 for Project Management and Coordination and Section 01 40 00 for Quality Control requirements. Where responsibilities of the contractor may overlap, individuals may “dual hat “ and perform multiple roles as long as those roles do not present a conflict of interest or circumvent any “checks and balances.”

2. Is there a method to email or upload proposals? Or is the government set on a hand delivered or mailed in bid?

RESPONSE: in accordance with solicitation, only hand-delivered or mailed bids shall be acceptable.

3. Clarification is needed for our taper departments in regard to the lower left and right kick outs and if there is an existing slope or if it is flat. If there is a slope, in which direction?

RESPONSE: The existing roof is sloped as indicated in Sheet A101 of the Drawing Set.

Please provide clarification on this request. Please note, the design and scope of work includes removing the existing roofing system to the decking.

4. Can any photos of the existing HVAC RTUS that will need to be displaced and reset be provided? Or any general photos of the roof period? This would be very helpful for us during the bid process.

RESPONSE: Pictures have been provided/posted with this response document.

RFI 09

Are you able to provide civil dwg’s? We need more information to determine if any utilities and sidewalk will be affected when cutting and preparing the trench for the lightning protection ground system.

RESPONSE: Civil and Utility drawings may be provided at time of award. Operational Security (OPSEC) precludes releasing documents considered Controlled Unclassified Information.

RFI 10

• Sheet A101, Note (20) instructs the removal and disconnection of the existing surface-mounted antenna for reinstallation. Could you confirm the intended function of this antenna?

RESPONSE: Antennae should be for the Monaco fire alarm system and needs to be reinstalled per specs and drawings.

RFI 11

Specification 070150.19 Section 1.6 Quality Assurance Section B Reroofing Conference subpart 2 (k) calls for a review of a shut down of the fire-suppression, protection, and alarm detection systems. Should the contractor anticipate the gov’t wanting the fire suppression system shut down during the duration of construction activities?

RESPONSE: This would be based on the contractor’s means and methods. Should their means and methods require fire suppression to be turned off to mitigate damage to the facility and/or for the safety of personnel, then a shutdown would be required.

RFI 12

Is there a budget you can share?

RESPONSE: The solicitation lists the estimated magnitude of construction (between $1,000,000 and $5,000,000)

RFI 13

Please confirm the total square footage of the roof for this project. I could not find this information in the provided documents and understand that Sheet A101 may contain it.

RESPONSE: approximately 23,135 SF (all roofs are flat, so verify through dimensions provided in drawings).

RFI 14

Please confirm that mailed in bids are acceptable for this solicitation. Please confirm mail-in address.

RESPONSE: For bids being mailed through postal service or 3rd party carrier, ensure base address is:

179th Cyberspace Wing

Attn: Gordon Strom

1947 Harrington Memorial Rd.

Mansfield, Ohio 44903

Ensure that Section 00 10 00 Notes, part 4(g) is adhered to, as well.

RFI 15

What is the wage scale document we should be using for it? We did not see one listed in documents posted.

RESPONSE: applicable wage determination is attached in Section 00 73 00 of solicitation

RFI 16

We have a question regarding some of the language in the solicitation document (W50S8R-25-B- A001) that looks a little bit different than what our proposal coordinator is used to seeing. I believe what it is asking us to do is acknowledge or include:

• FAR 52.212-3(c) Representation completed and signed.

• FAR 52.219-1(c) Representation completed and signed.

• SBA Mentor-Protégé Agreement attached.

• SAM registration confirmation included.

• SBA size determination (if applicable) included.

One of the requirements in the solicitation is Pro Forma Documents, an executed copy of the Joint Venture Agreement and then it says a small business JV must submit a certain FAR clause. Please see language below. Is this asking us to submit something separate than our reps and certifications? If so, can you please specify exactly what document we are supposed to fill out in order to comply with the language below? In our past experience, we have just had to acknowledge all of the FARS referenced in the solicitation by a signature on the solicitation. Is that what this is asking us to do?

This is the language I am referring to, that I have copied, highlighted, and pasted below, straight from the solicitation.

5. Joint Venture Requirements

(a) Parties wishing to propose as a joint venture must submit, with the Pro Forma documents, an executed copy of the joint venture agreement. The joint venture agreement shall be executed in accordance with FAR 4.102(d). Each joint venture partner shall submit evidence satisfactory to the Contracting Officer that its Board of Directors has approved its participation in the joint venture or by an instrument of similarly binding character in the case of an unincorporated entity. Offerors are reminded that to obtain an award the awardee, to include a joint venture, must be registered in the System for Award Management (SAM) database. Applicable to set-aside solicitations: Joint Ventures must meet applicable size standards (See FAR Subpart 19.1). Submit with the proposal any size determination for the Joint Venture entity received from the Small Business Administration. A Joint Venture where-in one party is not a small business maybe referred to the Small Business Administration (IAW FAR 19.302 (b)) to determine eligibility. All questions regarding Joint Ventures must be directed to the Small Business Administration (SBA) and not the Contracting Officer.

(b) A small business joint venture offeror must submit, with its offer, the representation required in paragraph (c) of FAR solicitation provision 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services, and paragraph (c) of FAR solicitation provision 52.219-1, Small Business Program Representations, in accordance with52.204-8(d) and 52.212-3(b) for the following categories:

(A) Small business;

(B) Service-disabled veteran-owned small business;

(C) Women-owned small business(WOSB) under the WOSB Program;

(D) Economically disadvantaged women-owned small business under the WOSB Program; or

(E) Historically underutilized business zone small business

RESPONSE: If you are submitting as a joint venture (JV), then Yes, it says what you need to submit, and those documents you will need to submit (ensure you are paying attention to all instructions related all other documentation/information necessary to submit a complete bid package). When completing 52.219-1, completion of that representation will verify your business meets the size standard for applicable NAICS code for this project. If the SBA Mentor-Protégé documentation has signatories of the required parties (as listed in instructions), then verify that document meets the requirements. Proof of SAM registration is not required to be submitted, as that shall be verified by the Contracting Officer after bid closing (it states to ensure your company is registered). Note Section 00 10 00 Notes, part 4(d), regarding completion and submission of applicable representations and certifications.

RFI 17

Is steel acceptable for the guardrail fall protection? The specs differ from what is called out on the drawings a bit. Are rails acceptable or pipe and fitting only? Is the government open to going to a more cost-effective guardrail system that sits on the roof rather than being installed to the deck as the drawings stand?

RESPONSE: Both the specifications (Section 05 52 13 2.4) and drawings (Sheet A504, Guardrail Details) specify aluminum, not steel, for the guardrail system. Clarification is required, as to what is meant by “Are rails acceptable or pipe and fitting only?” Sheet A504 has the details for the guardrails.

RFI 18

Is the governments intent on the fall protection lines to be horizontal lifelines or just anchors?

RESPONSE: Reference drawing sheet A103, Fall Protection Diagram, fall protection anchor points and guardrails are both included in this project.