RFI and Response Document (as of 05 Feb).pdf

Requests for Information (RFI’s) and Responses – Solicitation #: W50S8R-25-B-A001

(as of 05 Feb 2025)

RFI 01

1. Are there any specific project constraints or limitations not mentioned in the documents?

RESPONSE: No

2. Can you provide further clarification on any allowances for alternate materials or methods?

RESPONSE: any materials need to meet project specification requirements. The government does not dictate means/methods of contractor; contractor is responsible for ensuring specifications are read and understood.

3. Are there any site-specific environmental concerns or regulatory requirements we need to plan for?

RESPONSE: No

4. Can you confirm if there is flexibility in the project timeline or if it is critical to adhere to the stated schedule?

RESPONSE: period of performance is not flexible, unless proper justification for requesting additional period of performance is submitted and approved (submit RFI supporting this).

5. Are there any unlisted milestones or phased completion requirements that bidders should plan for?

RESPONSE: No

6. Are there additional site conditions or potential challenges, such as utility disruptions or access restrictions, that we should consider?

RESPONSE: The solicitation includes all known current conditions and access requirements.

7. Will the contractor have unrestricted access to the site, or are there time or location constraints?

RESPONSE: Normal working hours, days, restrictions, etc. are detailed in solicitation

8. Who will serve as the primary point of contact for this project during the construction phase?

RESPONSE: Government-appointed Contracting Officer Representative (COR)

9. What is the anticipated timeline for responses to RFIs (Requests for Information)?

RESPONSE: RFI’s will be answered in most efficient manner possible; responses to any RFI’s sent in within 5 business days prior to bid closing are planned to be posted 3 business days prior to bid closing.

10. What specific safety protocols must be followed on the base, and are there any additional security clearance requirements for workers?

RESPONSE: The solicitation includes answers to these questions.

11. Will there be an escort required for workers without CAC cards, and what is the expected process for this?

RESPONSE: The solicitation includes answers to these questions.

12. Can you confirm the reporting format and frequency for progress reports and invoices?

RESPONSE: This information will be covered during pre-construction meeting (post-award function)

13. Will there be regular progress meetings, and what is the process for distributing meeting minutes?

RESPONSE: This information will be covered during pre-construction meeting (post-award function)

14. How will unforeseen conditions or delays (e.g., weather or supply chain issues) be handled in terms of time extensions or cost adjustments?

RESPONSE: These issues are handled on a case by case basis; if justified/supported, contract modifications for additional costs, time extensions, etc.

15. What is the protocol for handling change orders, and how quickly are they typically approved?

RESPONSE: There is not a set time; issues are worked in most efficient manner possible.

16. Are contractors allowed to use on-site utilities such as water and electricity, and are there any associated costs or usage restrictions?

RESPONSE: The solicitation includes answers to these questions.

17. Are there any specific sustainability or waste management requirements beyond what is outlined in the documents?

RESPONSE: No

18. Will the government provide any equipment or materials for this project, or are all resources expected to come from the contractor?

RESPONSE: Not unless stated or specified in solicitation documentation.

RFI 02

1. Can any photos of the existing HVAC RTUS that will need to be displaced and reset be provided? Or any general photos of the roof period? This would be very helpful for us during the bid process.

RESPONSE: Pictures are attached to this response document

2. I am not seeing a bid bond amount needed on the RFP, can you confirm if a 20% bid bond is needed as usually seen on Government projects?

RESPONSE: This is not an RFP (request for proposal), but is an IFB (invitation for bid).

See FAR 52.228-1 (in solicitation).

3. Please provide a sign in sheet from today's site visit if this is an option?

RESPONSE: has been posted to SAM.gov

RFI 03

During the site visit the main roof was inaccessible, will an additional site visit be provided so that a clear understanding of the task can be attained?

RESPONSE: No additional site visit will occur, pictures are attached to this response document

RFI 04

1. Please identify the location of the main service entrance electrical equipment for the grounding tie in point.

RESPONSE: Reference Sheets E001 Note 4 “UNLESS OTHERWISE NOTED, EQUIPMENT

TO BE FURNISHED AND INSTALLED UNDER THIS CONTRACT IS SHOW IN HEAVY LINES.

EXISTING EQUIPMENT TO REMAIN IS SHOWN IN LIGHT AND/OR DASHED LINES”. Note legend and sheet E101, tie into existing ground loop, install new ground rods as indicated.

2. To meet the requirements for lightning protection certification, bonding to the water main, fire riser, gas main, and structural steel is necessary. Can you confirm their locations?

RESPONSE: See above response

3. Have any core cuts been conducted, or are they planned as part of this project?

RESPONSE: No cores were conducted by AE during design.

4. Are photos of the existing roof available? If not, would the ANG permit contractors to use drones to capture aerial images of the roof?

RESPONSE: Pictures are attached to this response document

5. Have diagnostics been performed on the current roofing system?

RESPONSE: Need further clarification; what diagnostics specifically?

6. Is the Government open to considering restoration alternatives in lieu of full replacement?

RESPONSE: The project is for complete repair by replacement

RFI 05

Are you interested in an alternate to supply high quality PVC roofing membrane in lieu of the EPDM specified for this project? PVC has a reputation as the Cadilac and is usually more expensive but we have a 60 mil membrane that is often priced at or below TPO/EPDM systems.

RESPONSE: Follow the specs/drawings provided, 90 mil EPDM

RFI 06

Will asbestos or lead reports be provided? If not available will the contractor be responsible for testing prior to the work commencing?

RESPONSE: No ACM is anticipated as roof was replaced in 90s. Reference specs 07 01 50.19 1.7.G

RFI 07

Reference Specification for 90 mil EPDM roofing system, will the Government consider a variance for 80 mil Reinforced Duro-Last PVC, mechanically fastened system with the required 20-year warranty?

RESPONSE: See response to RFI 05

RFI 08

1. Are there any special personnel requirements for this project? SSHO or QCM required? If so, can these individuals wear a dual hat?

RESPONSE: Refer to the Project Specifications, Division 1, General Requirements, Section 01 31 00 for Project Management and Coordination and Section 01 40 00 for Quality Control requirements. Where responsibilities of the contractor may overlap, individuals may “dual hat “ and perform multiple roles as long as those roles do not present a conflict of interest or circumvent any “checks and balances.”

2. Is there a method to email or upload proposals? Or is the government set on a hand delivered or mailed in bid?

RESPONSE: in accordance with solicitation, only hand-delivered or mailed bids shall be acceptable.

3. Clarification is needed for our taper departments in regard to the lower left and right kick outs and if there is an existing slope or if it is flat. If there is a slope, in which direction?

RESPONSE: The existing roof is sloped as indicated in Sheet A101 of the Drawing Set.

Please provide clarification on this request. Please note, the design and scope of work includes removing the existing roofing system to the decking.

4. Can any photos of the existing HVAC RTUS that will need to be displaced and reset be provided? Or any general photos of the roof period? This would be very helpful for us during the bid process.

RESPONSE: Pictures have been provided/posted with this response document.

RFI 09

Are you able to provide civil dwg’s? We need more information to determine if any utilities and sidewalk will be affected when cutting and preparing the trench for the lightning protection ground system.

RESPONSE: Civil and Utility drawings may be provided at time of award. Operational Security (OPSEC) precludes releasing documents considered Controlled Unclassified Information.

RFI 10

• Sheet A101, Note (20) instructs the removal and disconnection of the existing surface-mounted antenna for reinstallation. Could you confirm the intended function of this antenna?

RESPONSE: Antennae should be for the Monaco fire alarm system and needs to be reinstalled per specs and drawings.