22-B-0001_AfdLgt_PreProposal_Conf_PPT.pdf

AQRC 162003

177FW: Repair Airfield

Apron Lighting Solicitation: W50S8F-22-B-0001

PRE-BID CONFERENCE

July 12, 2022 177 Fighter Wing NJANG

Egg Harbor Twp., NJ

This meeting is strictly informational.

It is the responsibility of the contractor to review and respond to all the information in the solicitation prior to submitting a proposal.

Funds are not presently available for this procurement

Government Personnel

Contracting Office o Ms. Johann Paz, Contracting Officer o MSgt Kirk Sherry, Contract Specialist o MSgt Tammy Hickerson, Contract Specialist

Civil Engineering Office o Lt Col Lucas Smith, Base Civil Engineer o Capt. Natalia Rojas, Contracting Officer Representative (COR)

Project Description The 177th Fighter Wing requires repair of the current lighting system to provide a safe atmosphere to accomplish mission related tasks. The aircraft hangers and parking apron light fixtures are antiquated and utilize inefficient lighting technology.

The Contractor shall completely prepare the site for building operations, including demolition and removal of existing structures, furnish labor and materials and perform work as required by the provided drawings and specifications included in this Solicitation Package

Project Description

• This project involves the installation of:

• CLIN 0001 - Aircraft Shelter Lighting

• All work in Phase 1B according to the 100% design drawings and specifications.

• CLIN 0002 - Apron Stadium Lighting

• Fixtures 'D1' and ‘D2’ in 100% design drawings

• CLIN 0003 - Perimeter Security Lighting

• Fixtures 'A' in 100% design drawings

Solicitation Information

• Solicitation was posted to www.SAM.gov on June 28, 2022

• NAICS: 236220 Commercial and Institutional Building Construction

• This solicitation is set-aside 100% for Small Businesses o No other Socio-Economic programs apply

• Magnitude of Construction

• FARS 36.204 (e) Between $500,000 and $1,000,000

• Bid, Payment, & Performance Bonds are required for all proposals & contracts greater than $150,000.00

• Basis for Award: Price & Price Related factors to a responsible bidder

• Ref: FAR14.408-1

• Performance Period: 270 CALENDAR DAYS after receipt of Notice to Proceed o Includes Punch Lists, Cleanup, and Closeout Documents

• There are Liquidated Damages associated with this project.

• No Amendment has been issued to date http://www.sam.gov/

• Bidders are solely responsible for reviewing and adhering to ALL solicitation requirements & amendments posted to www.SAM.gov.

• Bidders shall review SF 1442 Section 00100 “Instructions, Conditions, & Notices to Offerors” for ALL procedures related to a successful Bid Submission.

• Bidders shall monitor www.SAM.gov for Solicitation Amendments and Government responses to Bid Questions & Answers

• Bidders shall interpret the solicitation (SF1442) and attachments; including the drawings, specifications, & SOW; to give meaning to ALL its parts.

o In the event of a discrepancy, generally the more stringent shall apply.

o All deficiencies shall be brought to the attention of the

Contracting Officer prior to submitting a Bid.

Request for Proposal Information

• Wage Determination

• General Decision Number NJ20220025 MOD 03 dated 06/17/2022 for Atlantic

County is applicable to this solicitation

• Updates to the DOL Wage Determination will be posted to www.SAM.gov as a formal Solicitation Amendment on a SF30 and must be acknowledged by the bidder on their SF1442

• AT OPSEC

• Contractor employees & subcontractor employees, requiring access to the

Installation will be required to complete 177 Form 40 and subject to a background check using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) prior to commencing work.

• Contractor employees & subcontractor employees, requiring access to the Installation shall complete AT Level I Awareness Computer Based (CBT) training 10 days after NTP.

• All Contractor employees and vehicles will be searched on a daily basis prior to gaining access to the facility on a daily basis

Base Access

• This project is on a secure military facility

• All personnel accessing the site will be required to submit personal information for a background investigation with the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) in accordance with AFI 10-245, AFI 31-101 and AFMAN 31-113.

o Background Investigation requests MUST be submitted 10 days before access to base is required.

o Failure by the Contractor to submit the request in a timely manner will result in access to the base being denied at No Fault of the Government. The Contractor will NOT be entitled to delay claims.

• The Government reserves the right to limit or restrict access to the facility for any person based on adverse results to the background investigation.

• All personnel accessing the military facility consent to search of their persons, property, & vehicles every time they enter the base.

• All Contractor Access to base is through the Commercial Vehicle Gate (CVI).

o The CVI Gate will be open at 6:30am – 2:00pm Monday – Friday.

• Note: Contractor Vehicles may exit through the main gate after 2:00pm

• Deliveries to the Construction Site MUST arrive before 2:00pm o Expect a delay at the CVI gate as vehicles for this project as well as vehicle for other projects are searched.

Site Access

• The Project Site is with-in a Limited Access Secure

Area of the base.

o ALL contractor personnel will be escorted to site at the beginning of the work day, 7:00am, and escorted off site at the end of the work day, 3:30 pm.

o Contractor MUST be escorted at all times be a Government Employee they are on site.

o The Contractor shall bring meals & essentials to the site to limit work stoppage as personnel are escorted to & from the job site.

• Military Operations o This project takes places in an occupied facility in the vicinity of on-going active military operations.

o The Government will accommodate the Contractor’s Approved Schedule

(CPM) to the maximum extent practical.

o In the event there is a conflict; to ensure mission continuity and National

Security – contactor access or operations may be temporarily limited or re-scheduled.

Contactor Site Facilities

• Contractor Site Facilities o Contractor shall provide & maintain their own sanitary facilities (port-a-john toilets, wash stations…) for the duration of the project o Site Office Trailer / Storage: Government facilities are NOT available for administrative use, break areas or secure storage.

• Contractor shall provide such facilities as he deems required for completion of the project o Utilities (water, natural gas, electric, comm…) are NOT available in the vicinity of the project area. Contractor shall provide for his own utilities, i.e.

generator & water tanks. Propane tanks are NOT allowed.

FOD

• This project is near an Active Aircraft Surface.

• Foreign Object Debris – FOD: Any article or substance, alien to an aircraft or system, which could potentially cause damage.

• Examples of FOD:

o Aircraft parts, rocks, broken pavement, Parts from ground vehicles o Garbage, maintenance tools, etc. mistakenly or purposely deposited on tarmac and/or runway surfaces.

o Hail: can break windshields and damage or stop engines.

o Dust or ash clogging the air intakes (as in sandstorms in desert operating conditions or ash clouds in volcanic eruptions).

o Tools, bolts, metal shavings, lockwire, etc.

• Contractor will be required to conduct a daily Foreign Object Debris (FOD) sweep of his worksite at the end of every workday and during the workday AS DIRECTED by the Contracting Officer in order to avoid aircraft mishaps and maintain flying operations.

Key Project Personnel

• Project Management & Site Superintendent o The contractor shall be required to provide a dedicated Site Superintendent through completion of the project.

o The Site Superintendent MUST be on site at all times during active construction activities.

• Project Manager, Quality Control and Superintendent Positions are considered key positions.

o These positions SHALL NOT be subcontracted below the Prime Contractor.

What if I have a Question?

• Questions must be submitted via email to the

Contracting Office o No Later than 5:00 pm local time, July 18, 2022 o Email: 177FW.Contracting.Org@us.af.mil; kirk.sherry@us.af.mil o Procedures for submitting Bid Questions are located in the SF1442 Section

00100, Attachment 03, Item 6 and MUST be followed or questions will NOT be answered.

o Do NOT submit questions directly to the AE Firm, Engineering Office, or individual Government personnel.

• Answers will be posted to www.SAM.gov in the form of a Solicitation Amendment on a SF30 o Contractors will not receive personalized responses to questions.

Questions received after the above date & time will not be answered.

mailto:177FW.Contracting.Org@us.af.mil mailto:kirk.sherry@us.af.mil

Bidder Responsibility

• Bidders MUST be registered in System for Award Management

(SAM) at the time of Bid Opening.

• ref: FAR 52.204-7(b)(1)

• The Government will make a determination of Responsibility in accordance with the requirements set forth in the SF 1442.

• To determine Responsibility - The apparent low bidder may be requested by the Government, prior to Award, to submit a statement regarding his previous experience in performing comparable work, his business and technical organization, financial, insurance, and bonding resources, or plant available to be used in performing the work.

• Past Performance will not be evaluated separately for the this Solicitation.

What do I need to submit?

• Clear and concise Bid addressing ALL requirements detailed in the

Solicitation.

• Bid Package requirements are detailed in the SF1442, Section 00100, Item 7 – Bid Packages

• Bids must be signed on the SF1442

• In addition to the hard copy, offerors must submit a full digital pdf version of their bid.

• Offerors are Reminded to Acknowledge all RFP Amendments on the Solicitation Form, SF1442

• If providing an Alternate Solution; Contractor must indicate how the solution will meet the Government’s Basis of Design / Requirements.

• Bid Guarantee

• Required for ALL Proposals over $150K

• Must be 20% of the Proposal Price or $3m which ever is less

• Submitted on Standard Form 24

Bid Submission & Opening

• Due – July 29, 2022 @ 1:00pm local time o Changes to the Bid Due Date & Time will ONLY be made by a formal Solicitation Amendment on an SF30 and posted to www.SAM.gov o Official Bid Due Date & Time is located on the SF1442, Block 13

• Submit By o Detailed Bid Submission Procedures are outlined in the SF1442, Section 00100, Item 8 “Bid

Repository & Bid Opening” o Mailed in: Postal Delivery / FEDEX / UPS…

• Offerors shall email the Contracting Office giving notification that they have mailed in their Bids & provide a tracking number to the Contracting Office o Hand Delivery to 177th Fighter Wing

• ALL HAND DELIVERIES WILL BE BY APPOINTMENT ONLY & MUST BE DURING NORMAL BUSINESS HOURS.

• THE BIDDER MUST EMAIL THE CONRACTING OFFICE A MINIMUM OF 24 HOURS IN ADVANCE FOR AN

APPOINTMENT TIME

• Bidders are responsible for ensuring that their Bids are received by the Due Date & Time. Allow ample time for mail, shipping, communication, traffic delays…

Late Bids will NOT be Accepted

What do I need to submit After Award?

• Payment & Performance Bonds o Payment and Performance Bonds submitted on Standard Form on 25 & 25a for all contracts / proposals over $150,000 o Due 10 days after of Notice to Proceed per FAR 52.228-15

• Valid Certificates of Insurance (COI)

• Subcontractor Information o Certificate of Insurance and Standard Form SF1413 o Due 14 days after of Notice to Proceed per FAR 52.222-11

• Construction Schedule

• AF3065 – Schedule of Values

• Material Submittals

What do I need to submit After Award?

• Safety Plan

• IAW FAR 52.236

• Site Safety Officer, with OSHA 30 Hour Training

• 911 Procedures

• Bldg # for Project

• Nearest Hospital & Map

• COVID Repsonse Plan

• Quality Assurance & Control Plan

• Key Personnel Letter

• To be Approved by the Contracting Officer

• Weekly Certified Payrolls

Project Administration

• This project will be administering using

Projectmates Construction Program Management Software

• Projectmates will be mandatory for submission of ALL documents & communication

• The Contractor will be responsible for the project set-up and fees with Projectmates

• Ref: SF 1442 Attachment 04 “Scope of Work” section 2.4 for details

Project Administration

• The Contractor shall be required to attend bi-weekly Progress Meetings

Technical Discussion

• Technical Discussion

• Question & Answers

Meeting Minutes will be emailed on or about AUGUST 9, 2016.

Site Visit to Follow