Site Visit Meeting Minutes - Bldg 250 Roof Repair (Signed).pdf
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- Attached to
- Bldg 250 Roof Repair
- Solicitation number
- W50S8E25BA013
About this file
This document is a Memorandum for Record documenting the Pre-Proposal Conference and Site Visit for Solicitation W50S8E-25-B-A013, a roof repair project for Building 250 at the 106th Rescue Wing, F.S. Gabreski Airport in New York. The contract has a 120-day period, with anticipated contract award in mid-December 2025, following receipt and approval of bonds. Key requirements include mandatory SAM registration using a UEI number, submission of all questions in writing via email to specific contract specialists, and mandatory adherence to communication protocols that route all inquiries through the Contracting Office.
Attendees included government representatives from the Air Force, with Lt Col Conor Riley as Deputy BCE and other contract specialists present. The meeting included a PowerPoint presentation on project specifics and selection process, and contractors were granted a site visit to visually inspect the Building 250 roof. One specific question was raised about electronic submission of payment and performance bonds, to which the government indicated they typically receive hard copies but would post a detailed response in the Request for Information (RFI) documents. All correspondence, including questions, answers, and potential amendments, will be posted on SAM.gov.
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Text version
DEPARTMENT OF THE AIR FORCE
106TH RESCUE WING
F.S. GABRESKI AIRPORT NEW YORK
19 November 2025
MEMORANDUM FOR RECORD
SUBJECT: MINUTES OF PRE-PROPOSAL CONFERENCE AND SITE VISIT,
SOLICITATION W50S8E-25-B-A013, BLDG 250 ROOF REPAIR
Date: 19 November 2025 Time: 1000 Duration: 1 hour 13 minutes
1. The list of contractors attending the meeting is shown on the attached sign-in sheet. The following Government representatives attended the subject meeting:
Name Position Lt Col Conor Riley Deputy BCE MSgt Sara Luna Contract Specialist on project SrA Rolando Rowe Contract Specialist A1C Paul Barron COR Mr. Edwin Nunez Assistant COR
2. The following items were discussed during the Pre-bid Conference:
a. The Contract period is 120 days. This includes all work to include cleanup and punch list. We anticipate award of the contract in mid-December. Following receipt and approval of bonds we will hold a pre-construction conference and issue NTP.
b. Interested offerors must be registered in SAM. To register go to:
https://www.sam.gov/portal/public/SAM/. You will need your UEI number register.
3. A power point slide presentation on the project specifics and the selection process was provided to all attendees. (Attached)
4. Questions must be submitted in writing via email, especially technical questions to:
rolando.rowe@us.af.mil and sara_margaret.luna.1@us.af.mil. DO NOT CONTACT the Design Engineers or the Government Engineers. All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to the website. If a question arises that will result in a change to the Statement of Work (SOW), an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be issued or posted at SAM.gov. Contractors were advised to check the website frequently.
5. Attendees were granted access to the Bldg 250 roof for visual inspection.
mailto:rolando.rowe@us.af.mil mailto:sara_margaret.luna.1@us.af.mil
DEPARTMENT OF THE AIR FORCE
106TH RESCUE WING
F.S. GABRESKI AIRPORT NEW YORK
6. Questions:
1. How do we submit payment and performance bonds, electronically?
Answer: Typically hard copy is received but we will post the answer in the RFIs.
7. The pre-bid conference and site visit concluded at 1113 hours.
APPROVED
ASHLEY PACE, Civ, NYARNG Contracting Officer
Attachments Sign-in Sheet Power Point Slide
| 2025-11-19T14:23:52-0500 | |
| PACE.ASHLEY.ANN.1260818828 |
File details come from the government source that posted it. Updated .