Pre Solicitation Questions and Answers 7.27.2021.pdf

Questions for W50S7Y‐21‐R‐6001

1. What will be the conditions of entering and exiting the base for both personnel working on, or managing the project? Will they require daily vehicle inspections and escorts? All contract personnel (except one‐time delivery drivers or similar) will apply for a 6 month base access pass.

This pass will allow them to work on base without a government escort. All contractor vehicles will require search when entering the base. Recommend contractor stage vehicles on base and carpool in and out of the gate when feasible.

2. Will there be any special requirements or entrances for deliveries of required material? Delivery drivers will require government escort as they do not usually warrant getting a base access badge.

3. Will there be a designated area for a project trailer and will there be utilities available? Job trailer will be placed in nearby parking lot. Base will provide electricity to trailer at no cost.

4. Will there be a designated area for a Conex type storage trailer? Storage conex will be staged in same parking lot as the job trailer.

5. Please confirm the GC is responsible for moving all furniture and equipment to enable install of carpet. Government is responsible for moving all office furniture and equipment from affected spaces. Any material left in the space upon turn‐over to the contractor will be treated as demolition material. This will be amended.

6. We discussed breaking the building up into quarters and work would progress through each. Is there a certain order of the areas that would be preferred? There is no specific job phasing plan. Contractor must understand that the building will be 1/3 occupied during the construction effort. Contractors schedule must account for these users to remain in the building during construction. Occupants understand their work areas may shift throughout the building during construction, but they will always have a place from which to feasibly accomplish their work.

7. Is there a specification for the carpeting? See updated specifications. Interface/Entropy – Glacier. Provide 4” rubber base type TP where new carpet is provided. This will be amended

8. What is the finish on the shower room walls and is there a specification? Existing shower walls are a resinous epoxy and repair work should finish to match.

9. Can the base provide guidance on approved carpet standards for the installation? No specification or additional information was provided regarding carpet requirements outside of the square footage required. See answer to question 7

10. Should the flooring work be figured on regular time m‐f, 7:30‐3:30 or during off hours? All work should be planned to occur during normal working hours.

11. It was mentioned that they may have a government affiliate move the furniture. Please confirm.

See answer to question 5

12. Confirm the gc is responsible for procurement of a field office supporting the owner's representative and architect. Owners rep and architect do not require a field office.

13. Is the GC responsible for the relocation and reconnection of Advantor alarm system? GC is responsible for relocating the Advantor panel. Advantor must move any Advantor product.

14. Will they be providing a carpet spec or is there a material allowance we need to use?

See answer to question 7

15. General Note #2 states the clean agent system install shall be performed or supervised by Advanced Fire Inc. Is Advanced Fire Inc. the only acceptable contractor or will the government except other contractors that have been trained by fike and are familiar with the installation guidelines? Contractors who are FIKE trained and has experience installing the same system shall be approved. This will be amended

16. During the site walk, project phasing became a topic of discussion. From our understanding the building will be occupied throughout the duration of the project. What limitations/restrictions does the government have on phasing of this project? Can the gc anticipate the facility broken down into two phases (i.e. access to half the facility for phase 1 and access to the other half of the facility for phase 2)? See answer to question 6.

17. Who will be responsible for moving the furniture that is blocking access to the windows? To properly clean and install window film subcontractor would require approximately 5' of clearance. See answer to question 5 for furniture.

18. The window film 3M Affinity 15 Sun Control Film specified in Part 2.1 A (Product) does not match the performance requirements specified in Part 2.1 C. See amended specification section on Film. This will be amended

19. The majority of windows tested on the site walk indicated they were a laminated surface 4 and

5. This could potentially impact the installation of specified performance film on the interior of the building. Will exterior film be allowed/considered if that is the case? See amended specification section on Film. This will be amended

20. During the site walk, it was noted the skylights on the outside of the entry area had spikes strips installed to keep birds out of the area. Will the owner remove/reinstall or should this be included in proposal pricing? Contractor shall remove and reinstall any window features that will hinder installation of new film.

21. Regarding the option for new carpet, there did not appear to be a specification for this requirement. Please provide a specification on the carpet and resilient flooring. See answer to question 7

22. Regarding sheet ME104, Item No.5 states existing Advantor alarm panel to be relocated. Is the relocation the contractor responsibility or Advantor’s? In addition, where is it to be relocated?

The Advantor panel is shown on E102. Electrical contractor shall be responsible for the relocation of the panel as called out on E102.

23. Please confirm the gabled skylight detail 2/A301, applies to full length of skylights (down corridors), and at gable ends. Detail 2/A301 only applies at gable ends where skylight meets wall. Where skylight meets the roof, refer to Detail 1/A301

24. Please confirm anodized trim and sealant at each side in detail 2/A301, is new work and to be included in base bid. Correct.

25. How old is the existing glazing in the skylights and windows where new film is need. Existing glasing was installed in 2002.

26. Is the existing glass covered under any type of warranty that covers failure due to thermal shock fracture? Existing glass has no remaining warranty.

27. What is the glass type/makeup of the existing glazing where new film is needed?

We believe it to be an insulated unit consisting of 1/8” tinted exterior lite and clear laminated interior lite. Exact makeup is not known.

28. Please confirm if the building will be occupied during the renovations. See question 6

29. Please confirm all work is to take place during normal business hours. See question 10

30. If projects submitted for past performance requirements have a CPARS evaluation, would the government consider allowing bidders to submit a copy of the CPARS instead of a PPQ?

a. Response: Final CPARS is acceptable in lieu of a PPQ. This will be amended.

31. The SF1442 (Block 13) says that sealed originals plus 2 copies are required as a submittal;

however the instructions to Offerors on page 7 of 84 of the RFP says that the proposal should be submitted electronically to you. Please clarify whether the submittal is entirely electronic, electronic plus 3 paper copies, or paper copies only.

a. Response: Submit electronically to email address also submit bond Electronic Copy emailed to Joseph.Weber.7@us.af.mil, bond paper copies mailed to 5920 SE Coyote Drive, Topeka KS 66619 Attn: Joseph Weber. This will be amended.

32. If you wish to receive an electronic only submittal, should bidders submit an original bid bond via mail?

a. Response: Yes, send electronically and also provide a hard copy by mail to 5920 SE Coyote Drive, Topeka KS 66619 Attn: Joseph Weber

33. Page 14 of the RFP requests similar projects “…in the past five years or substantially complete (90%) with a construction cost between $1.0 and $5.0 million…” Will the government consider allowing relevant past performance examples where the amount exceeded $5M, or must all past performance examples be in the $1M‐$5M range?

a. Response: Yes, amount exceeding $5M will be allowed. But this is an LPTA; amounts exceeding $5M does not add any advantage to proposals.

34. In Volume 1 – Factor 2: Past Performance (pg. 15), it states that PPQs are to be submitted with the proposal. We respectfully request the government accept CPARS in lieu of PPQs to satisfy the requirement for Past Performance.

a. See response in question 30.

35. Do covers, tabs, Table of Contents and cover letter count towards 20‐page limit?

a. Response: The page count applies only to Volume 1, Corporate Experience. No, tabs, table of contents and cover letter will not count toward the 20 page limit.

36. On page 14 of the Solicitation, section Technical Factors to be Evaluated, the chart shows Vol 2 Price and Pro Forma Information: Factor 3 Volume 2 Tab A: Price (Standard Form 1442 and Price

Proposal Schedules) and Factor 3, Volume 2 Tab B: Pro Forma Requirements. Then on page 17, Volume 2 – it states Factor 4: Price Proposal. Please clarify the Factor numbers and order for

Volume 2?

a. Response: There is no factor 4, this will be amended.

37. Does the 1442 go in both the Price Factor tab and the Pro Forma Factor tab?

a. Response: Just the price factor tab.

38. Confirm all gc's should include a $25K allowance for unforeseen conditions in their proposal?

a. Response: This is not a requirement in this solicitation.

39. Please confirm that the Government will allow proposers a minimum of seven (7) days to respond to the RFP starting from the date that the Government responds to 100% of the RFIs received.

a. Response: This will not be confirmed.

40. Please provide sign‐in sheets for the pre‐bid site walk/meeting.

a. Response: Meeting minutes and sign in posted to Beta.Sam.Gov solicitation.

41. Has a Limited Source Justification (FAR 6.302‐1(c), 6.303) been prepared for any materials identified under this solicitation? If so, identify which systems to which they apply and provide all related documentation, including any required Approval (FAR 6.304) or Certification (FAR 6.303(b)(12)). Specifically, we ask due to requirement on piping manufacturer and BAS Controls Vendor.

a. Response: Brand name J&As are posted with the Solicitation amendment.

42. Regarding the 180‐day requirement for government acceptance as notated in the SF‐1442, is the contractor/subcontractor pricing expected to account for any industry increases in materials during this 6‐month review/acceptance period? Given the recent volatility across most materials markets, many vendors are offering short acceptance periods before they re‐price. Is the government amenable to reducing this acceptance period?

a. Response: Can be reduced to 120 days. This will be amended.

43. Will additional site visits be allowed?

a. Response: No.

44. Is the project tax exempt?

a. Response: Yes project is tax exempt.

45. Can completed CPARS be utilized in lieu of PPQ’s for this proposal submission?

a. Response: See response in question 30.