W15QKN-17-R-1057_Solicitation.docx

W15QKN-17-R-1057

Section SF 30 - BLOCK 14 CONTINUATION PAGE

BASIS FOR AWARD

EVALUATION FACTORS FOR AWARD

FORSCOM Petroleum Training Module (FPTM) FT Pickett, VA

SOLICITATION: W15QKN-17-R-1057

EVALUATION - BASIS FOR AWARD

A. INTRODUCTION:

The Government intends to make a new, single Firm Fixed Price (FFP) contract award to a Small Business vendor as a result of this Request for Proposals (RFP). This acquisition will utilize the Lowest Priced Technically Acceptable (LPTA) procedure to make an award. For those offerors which are determined to be technically acceptable, award will be made to the vendor with the lowest overall price based on the results of the evaluation described in the paragraphs below. The Government intends to make an award based on the initial proposals. The Government does not intend to enter into any discussions with any offerors.

B. FACTORS TO BE EVALUATED:

The Government will evaluate each proposal and the results of the following Factors listed below:

Factor 1: Technical Approach Factor 2: Price

C. EVALUATION APPROACH:

Each offeror’s technical proposal will be evaluated to determine if the offeror provides a sound, compliant approach that meets the requirements of the PWS.

Offerors are required to meet all solicitation requirements, such as terms and conditions and technical requirements as outlined in the solicitation contract to be eligible for award. The Government intends to select one contractor for the 80th Training Command Petroleum requirement. However, the Government reserves the right to award no contract at all, depending on the quality of proposal(s) submitted and the availability of funds. Award will be made on an all or none basis with Options to meet mission requirements when funding is available.

The evaluation ratings of technically Acceptable / Unacceptable will be assigned upon completion of the technical proposal evaluation. If an Offeror receives a technical rating of “Unacceptable”, it will not be considered for award.

The LPTA evaluation process will be accomplished as follows:

The Awardee will be responsible for all requirements outlined in the Performance Work Statement (PWS) and the Solicitation, but for evaluation purposes the Government will be evaluating the following requirements:

C.1 Factor -Technical Approach Evaluation Technical Approach: The Government will evaluate the Offerors technical approach, methods, procedures, identified risks and constraints in accordance with the PWS.

Management Approach/Instructor Experience

Offerors are to propose an effective Management approach. The Government will evaluate the Offerors management structure, processes, methodologies, and tools that will be used to identify, track, manage, and monitor risk associated with the program. Specifically, the proposals will be evaluated on the following:

1. Management Structure, including the proposed organization and the lines of authority and responsibility will be evaluated to determine the offerors clear understanding of the requirements identified and the extent to which uncertainties are identified and resolutions proposed, and magnitude of the management effort and organizational responsiveness.

2. Management Processes and Controls will be evaluated to assess the offerors understanding of the effort and likely efficacy in implementation. Tools planned to be used to facilitate definition and resolution of issues as they evolve in the design, development and deployment of capabilities included in the PWS will be evaluated. The extent to which the contractor demonstrates an understanding of the Government's operating environment and experience with Department of Defense and Army acquisition policies and requirements.

Transition / Risk Mitigation Plan: The Government will evaluate the approach to providing an orderly transition as described in Section 1.6.17 of the PWS and the extent that the Transition / Risk Mitigation Plan outlines a reasonable, realistic approach for assuming full contractual responsibility without disruption or degradation of performance during the transition period.

Security (including company and personnel clearances): The Government will evaluate the Offerors approach to the security requirements as stated in the Performance Work Statement.

C.2 Factor 2: Price Prices proposed in Section B will be utilized in the performance of a price analysis in accordance with FAR 15.404-1(b). However, if deemed necessary by the Contracting Officer, a cost analysis may be performed per FAR 15.404-1(c).The offeror's Price proposal will be evaluated and the offerors with the lowest overall Price will be ranked accordingly.

Offerors shall fill-in and complete the Labor Category Matrix spreadsheet as part of their price proposal submission. This shall be considered the only acceptable format for the price proposals.

C.2.1 Pricing Inconsistencies. A proposal is presumed to represent an Offeror’s best effort to respond to the solicitation. Any inconsistency, whether real or apparent, between promised performance and price, should be explained in the proposal. Any significant inconsistencies, if unexplained, raise a fundamental issue of the Offeror’s understanding of the nature and scope of work required and his financial ability to perform the contract and may be grounds for rejection of the proposal.

C.2.2 Unbalanced Pricing: In addition, offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items including the Basic ordering period and out-year ordering periods, is significantly overstated or understated as indicated by the application of analysis techniques. The Government will analyze offers to determine whether there are unbalanced separately priced line items or sub-line items. Prices submitted will be compared and evaluated to assure that a logical progression exists as related to price and quantity changes within each offeror’s response to the pricing structure in the line items. Offers that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government.

C.2.3 Submissions shall be evaluated, for award purposes, based upon the total price proposed for the basic requirements (basic award) and all options and other price-related topics. The sum of all the CLINs (Basic Year and Options) will represent the total evaluated price. Offeror’s are advised that the evaluation of all options, including FAR 52.217-8, does not obligate the Government to exercise such options.

Offerors are not required to submit additional documentation for the FAR 52.217-8 Option. The Government will evaluate Option 2, which has a period of performance of 12-months, and divide it by half to make up the 6-month period of performance on the FAR 52.217-8 Option.

D. PROPOSAL SUBMISSION

The Offeror shall submit their proposal, via email, directly to Theodore Goutzioulis at Theodore.Goutzioulis.civ@mail.mil with a copy to Michael Tully, michael.r.tully.civ@mail.mil. The Offeror’s proposal shall respond to the Solicitation requirements, present the Offeror’s capabilities and be comprehensive enough to provide a substantive basis for evaluation by the Government. The Government will neither assume nor consider anything that is not specifically addressed; therefore, submissions should be sufficiently detailed to permit a complete and accurate evaluation. No alternate proposals will be considered. Clarity and responsiveness are of the utmost importance. The Offeror’s proposal shall be clear, concise, logically and cohesively organized, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall provide rationale to address how the offeror intends to meet specified requirements.

1. As stated above, proposal submissions shall be sufficiently detailed to enable the Government to perform an accurate and complete evaluation strictly from the proposal contents.

2. The Offeror’s proposal shall consist of two volumes. The volumes are:

i. Technical -page limit of 25 pages total; font of 12pt, margins will be at least 1 inch. Resumes, cover/title page, acronym listing, and Table of Contents are not included in page count.

ii. Price/Cost (No page limit/to be contained on Price/Cost Spreadsheet). (Please see Labor Category Matrix spreadsheet attached).

3. Files shall not contain classified data.

4. The use of hyperlinks in proposals is prohibited.

5. Proprietary information shall be clearly marked.

6. A mitigation plan shall be submitted as part of the proposal in accordance with FAR Subpart 9.5 if an actual or potential OCI exists. Offerors with no OCI issues shall so state on the proposal.

7. All submissions must be received by the closing date and time identified in the Solicitation, to the following (please note that individual emails cannot be larger than five mega-bytes; multiple emails are acceptable):

Theodore Goutzioulis Contract Specialist Army Contracting Command - NJ Phone: (609) 562-2700 Theodore.Goutzioulis.civ@mail.mil Michael Tully Contracting Officer Army Contracting Command - NJ Phone: (609) 562-8012 michael.r.tully.civ@mail.mil

E. The Contracting Officer and the Contract Specialist are the sole points of contact for this acquisition. Address all questions or concerns (within the timeframe specified in the RFP), you may have, to the Contracting Officer and Contract Specialist. All questions regarding this Solicitation shall be submitted in writing via electronic mail to both:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FORSCOM Petroleum Training Module (FPTM) Center of Excellence Petroleum Training

1. GENERAL: This is a non-personnel services contract to provide United States Army Petroleum Training Center (USAPTC), Inland Petroleum Distribution System (IPDS) and Petroleum Operational Training. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform United States Army Petroleum Training Center (USAPTC), Inland Petroleum Distribution System (IPDS) and Petroleum Operational Training as defined in this Performance Work Statement, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. The contractor shall provide staff personnel on site as specified in their proposals at the training facilities five days a week 7:30 a.m. to 4:30 p.m., Monday thru Friday. The following exceptions apply, Federal holidays, when the government facility is closed for administrative reasons, or per approved training schedule requirements (requires schedule change proposal to be sent to Contracting Officer Representative (COR) for approval). Requests for schedule change to meet training schedule requirements at a minimum must provide list of employee’s whose schedule will change, proposed date/hours/location of duty, and written description of duties to be performed along with justification why the work cannot be performed during normal duty days/hours. Submit at least 3 days prior to COR who will provide written response approving or denying the request.

1.2 Background: The IPDS equipment located at FT Pickett, Virginia consist of two training modules, FORSCOM Petroleum Training Module (FPTM) and the Joint Training Exercise Module (JTX). These modules were established to provide petroleum and engineer units with realistic, hands-on training for the installation, operation, maintenance, disassembly, cleaning and storing of the major components of the IPDS. Primarily, the IPDS is used to connect with the US Navy Offshore Petroleum Discharge System (OPDS). The FORSCOM DCS G4 has overall management responsibility for the JTX and FPTM modules, maintenance management and storage. Additionally, 92L, (Petroleum Laboratory Specialist) Laboratory training/mobile training and Fuel Supply System Point (FSSP) to sustain pipeline terminal, ground or aviation (hot refueling operations) units requiring training at the USAPTC or unit designated home stations. MTT/training should also focus on fuel accountability and PMCS/pre-operational checks. The 80TH TNG CMD is the FORSCOM Executing Agent. FORSCOM provides caretaker funds for contractor support and maintenance of this equipment.

The FPTM was established to provide a readily available training package of IPDS pipeline and associated equipment to conduct annual training of both active duty and reserve units at Fort Pickett, VA. Primarily, the FPTM operation cycle begins in November with the Pre-Camp Conference and ends with the contractor’s Final Training Report submitted at the end of December in the following year. Typically, there are approximately 27 Reserve and Active Duty pipeline and terminal operating companies or battalions, and two engineer companies involved in the training cycles. National Guard units (Engineer and Quartermaster) may train on the FPTM as directed by FORSCOM or the 80TH TNG CMD. The annual training cycle for the FPTM consists of the first units installing the pipeline and the final units doing the disassembly. The Pipeline and Terminal Operating Companies accomplish training on the operational and tested FPTM pipeline. Fabric tanks and other equipment are both installed and disassembled by each QM unit. Additional training may focus on FSSP training.

The IPDS JTX Module was established to provide a readily available package of IPDS pipeline and associated equipment that could be pulled for worldwide training and contingency deployments without incurring the high cost of pulling a similar package of pipeline equipment from depot storage. It also provides petroleum and engineer units with realistic, hands-on training for the installation, operation, maintenance, disassembly, cleaning, and storing of the major components of the IPDS. The primary purpose of the JTX IPDS is used to connect with the US Navy Offshore Petroleum Discharge System (OPDS). The JTX Module can be employed in sub-set configurations suitable for varying training goals and exercise scenarios such as the Quartermaster Liquid Logistics Exercise (QLLEX), or other approved training exercises. Exercise funds will be used to deploy the JTX Module in support of Army/Joint exercises or for contingency operations. FORSCOM G4 will approve the deployment and support requirements of the JTX Module.

The FPTM consists of 24 miles of pipeline, four Pump Stations (eight 800 GPM pumps), two Fuel Units (2.5 million gallons of storage), one Pipeline Connection Assembly (PLCA) used to connect the pipeline to storage terminals, one Pipeline Support Equipment (PSE) consisting of various pipeline support items such as valves, gap crossings and two Suspension Bridges (200 foot gaps). There are 137 20-foot ISO containers of FPTM equipment. The JTX is a slice of the Operational Project Stocks and serves as an immediately deployable set of IPDS for use on worldwide Joint Training Exercises or contingency operations as required. It consists of four 5-mile pipeline sets, two pump stations, one PLCA, one PSE, and two Fuel Units. There are 122 20-foot ISO containers of JTX equipment.

1.3 Objectives:

· Contractor support to coordinate and orchestrate the annual IPDS training program on the FPTM or FSSP and provide exercise support training on the JTX.

· Contractor support to Petroleum Laboratory operations.

· Contractor support to provide updated training materials.

· Contractor support to develop and conduct POL training in other functional petroleum areas to include Battalion Level Staff training/Deployment training for Petroleum units/Sustainment Brigades organizations.

· Contractor support to assist with the administration of the Pre-camp Conference.

· Contractor support to provide technical assistance during pipeline installation planning and site surveys.

· Contractor support during FPTM/JTX operations to provide technical advice, training, and support on the IPDS.

· Contractor support upon the completion of training to oversee the cleaning, repair, and repacking of the FPTM in accordance with the Preservation, Packaging, Packing, and Marking (PPPM) Plan.

· Contractor support to reconstitute the FPTM after the summer training cycle.

· Contractor requirement to sub-hand receipt the FPTM from the FORSCOM Executing Agent, the 80TH TNG CMD.

· Contractor requirement to conduct a 100% physical inventory during each unit rotation and a 100% physical inventory upon completion of the cyclic training of the FPTM to ensure completeness and serviceability.

· Contractor support in performing assessments, detailed technical inspections, services, and corrective maintenance on the FPTM & JTX.

· Contractor support to acquire repair parts and supplies (upon approval) not reasonably available through Government sources and provide the government copies of actual receipts.

· Contractor support to provide technical assistance and training during pre-deployment.

· Contractor support for pre-shipment preparation of the JTX Module per FORSCOM deployment requirements.

· Contractor requirement to sub-hand receipt the JTX Module from the 80TH TNG CMD, the FORSCOM Executing Agent.

· Contractor requirement to conduct an inventory of the JTX Module to ensure completeness and serviceability.

· Contractor support to inspect and maintain JTX equipment IAW the Maintenance Management Plan.

· Contractor support to provide familiarization training on the IPDS JTX Module at the U.S. Army Petroleum Training Center, Fort Pickett, VA.

· Contractor support to provide management oversight and administrative assistance and support of the aforementioned objectives for the JTX.

· Contractor shall provide the technical expertise to train petroleum systems such as the Petroleum Quality Analysis Systems, Fuel System Supply Point or Forward Refueling Systems.

1.4 Scope:

Task Area 1 Logistics Program Management and Operations

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2)12-month option years. The Period of Performance reads as follows:

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The contractor shall deliver four copies of the QCP to the KO, and the COR/ACOR by mail within 30 days after contract award. Four copies of the QCP shall be submitted to KO, COR/ACOR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Contractor is not required to perform services on holidays.

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:30 a.m. to 4:30 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. The contractor will notify in writing to the COR/ACOR anytime training facilities are closed or reduced manning.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the following locations:

1.

1. a. Performance location for FPTM and Petroleum Laboratory training shall be at Fort Pickett, Virginia. JTX training locations TBD.

1.

1. b. Mobile Technical Training (MTT) travel trips shall be based on units scheduled for training during the upcoming Calendar training, up to two personnel per COR’s approval.

1.6.6 Type of Contract: The government will award a (Type of contract to be determined by CCE and the customer).

1.6.7 Security Requirements: Contractor personnel performing work under this contract must have: Within 60 days of award, contractor shall have at least four personnel with interim secret level security clearance. At least four personnel shall maintain a Secret level security clearance afterward. This requirement is for the Logistics Analyst I (one located at 80TH TNG CMD--Richmond) and Logistics Analyst I (one located in FORSCOM HQ’s G-4—Ft Bragg). Two Logistics Analyst I located at Fort Pickett in support of the Joint Training Exercise Module. These four positions shall require access to classified information, therefore; shall require at a minimum an Interim Secret/Secret clearance at time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD254.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer and Contracting Officer Representatives.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. The government shall have access to all government provided facilities.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications: Pursuant to Department of Defense Instruction 2000.16, "DoD Anti-Terrorism Standards," each contractor employee who needs access to OCONUS must complete Level I anti-terrorism awareness training and receive a certificate. The training is publicly available at https://atlevel1.dtic.mil/at . Contractor shall provide certificates to the Contracting Officer's Representative (COR). If an automated system is not available, contractor may conduct required training (i.e. as part of QC training or Safety training) and provide evidence of certification and names of employees who received training to the COR.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR)/Alternative Contracting Officer (ACOR): The (COR/ACOR) will be identified by separate letter. The COR/ACOR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: Program Manager and Senior Training Specialist and have a minimum of 20 and 15 years respectively of related experience in IPDS/Fuel Operations. The contractor shall provide a program manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The program manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The program manager or alternate shall be available between 7:30 a.m. to 4:30 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. All personnel assigned to this contract place of performance shall be at the government provided facilities and any replacements shall be approved by the government.

1.6.11.1 Instructor/Training Specialists 92F/92L: Contractor shall provide technical and program support for 92F and 92L instruction. Instruction for these areas will utilize the Inland Petroleum Distribution System (IPDS), JTX module, Petroleum Quality Analysis System Enhanced (PQAS-E), and other related fuel systems and sub-systems. Contracted instructors shall provide a fuel handler/hazardous cargo course that will provide instruction that satisfy requirements to obtain DoD Hazmat certification.

1.6.11.2 Supply Management Specialist: Contractor shall provide supply support for the FPTM site. The supply specialist shall be primary POC to receive, store, issue, and inventory all classes of supply including Class II, III (packaged and bulk), IV, VII, VIII, and IX. Supply specialists shall maintain custodial responsibility for Class VII, IX and durable Class II/IV items. Supply specialists shall maintain automated records for all supply and maintenance functions. All requests for supplies and services (ODCs) shall be approved by COR and/or KO, depending upon total value, prior to contractor authorized procurement.

1.6.11.3 Maintenance Management: Contractor shall repair, overhaul, and rebuild non-ECS provided commercial and military equipment at the Direct Support or General Support level, and IAW 7th SUS BDE directives (as coordinated), to ensure equipment operability and readiness to support training. Contractor shall maintain and inspect the FPTM/JTX equipment to 10/20 standards or mission capable. During employment and training on the FPTM, the Contractor shall observe and record maintenance that is performed or needed, and coordinate with unit maintenance personnel to correct deficiencies noted. As the equipment is disassembled, cleaned, and repacked during, and following, the end of unit training, the Contractor shall inspect all equipment, record required maintenance or repairs that are needed before the next training cycle begins, and perform the maintenance/repair. The Contractor shall report this maintenance data in an Equipment Inspection Summary.

1.6.11.4 Logistics Analyst I: Logistics Analyst I to work in the FORSCOM G-4 SMC Division. This individual will serve as an action officer to support the Liquid Logistics team with ongoing initiatives to enhance water and petroleum operations. This individual shall perform duties as Action Officers in support of Liquid Logistics requirements. Duties shall include but not limited to automate and coordinating training schedules and support requirements for Liquid Logistics training, track petroleum and water equipment shortfalls, post petroleum requirements and change documents to continuity books, deliver briefings, summaries, letters, coordinates supply systems parts requests, statistical data, Liquid Logistics unit data roll-ups and other administrative documents related to the FORSCOM Petroleum and Water Programs, Attend Petroleum and Water conferences or operational energy updates as directed by the Program Manager, assist in developing support plans for humanitarian assistance for disaster, and required to understand the changing liquid logistics support roles and functions, as the Army transforms under the modularity concept and coordinates FORSCOM’s energy initiative requirements.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor employees shall display identification badges/distinctive contractor clothing that identifies the individual as a contract employee. The contractor is responsible for providing standard uniforms to their employees. Badges/clothing shall be displayed in a prominent way on the person and be visible whenever the individual is in a Government workplace. The contractor shall notify the government in writing the termination of any employee and coordinate any replacement personnel.

1.6.13 Contractor Travel: The contractor shall be prepared to support the deployment and employment of the JTX modules for exercises and contingency operations. Normal duty hours shall be utilized by personnel supporting the JTX exercises, however; travel and per-diem entitlements shall be authorized. Provide technical expertise and manpower for logistics related tasks including but not limited to support of the IPDS JTX Module by assisting Army units in planning, coordinating, and supporting deployments, employments, and recovery of the JTX Module during both CONUS and OCONUS training exercises or worldwide contingencies. Contractor will be required to travel CONUS and OCONUS during the performance of this contract to attend meetings, conferences, and training. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS and provide written trip reports. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR/ACOR.

There are typically 18- 30 Mobile Technical Training (92F/92L) or Battalion Staff Training trips. Note, locations are based on units training for a particular upcoming FTPM training cycle or staff training requirements.

FY 17 Tentative Units/Locations:

TBD based on training requirements -- duration and number of personnel approval based on mission requirements and Program Manager final approval.

Travel expenses are the responsibility of the contractor. These costs shall be preapproved by the Government COR and shall be invoiced against funding under CLIN for Reimbursement of Travel Expenses.

1.6.14 Other Direct Costs: Costs for Phones & Misc, Office Supplies/equip, Mailing/FedEx, Printing, Telephone/Internet, Material & Fuel, Clothing & Safety Equip, Hardware, Leased Vehicles, Insurance, Registration, Vehicle Taxes, Vehicle Repair and fuel, commercial equipment parts, laboratory expenses. The Contractor shall have the Government’s approval prior to the expending for ODCs. This category includes travel (outlined in 1.6.13), reproduction, and shipping expenses associated with training activities and visits to contractor facilities. It could also entail the renting of suitable training venues.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the forty-five day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Program Manager (PM). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.13. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract and all employees’ performance of duty shall be at the government facilities.

2.1.14. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide:

3.2 Facilities: The Government provides all necessary classrooms with appropriate classroom furnishings (i.e. desks, chairs, etc.) for students and instructors. The Government provides office space, office furnishings. The Government shall also provide warehousing, maintenance, and outdoor equipment storage facilities for all Government Furnished Equipment (GFE). Equipment provided to the contractor shall be accounted for IAW AR 735-5 and shall be listed against the 80TH TNG CMD Property Book for the FPTM. The contractor shall perform the necessary inspections, services, preventive and corrective maintenance on Government Furnished Property to maintain equipment in 10/20 operational standards. The Government shall obtain all necessary and appropriate APC, DODAAC, and Cage Codes to be used by the contractor for use for training supplies and in the training process. The Government shall be responsible for furnishing all supplies used in the operation all training equipment. Once all supplies are signed for they become the responsibility of the contractor. Telephone lines and service connections shall be installed by the Government. The contractor is required to furnish the telephone instruments. All requests for supplies shall be approved by the Program Monitor or his designated representative.

3.3 Utilities: The Government will provide all utilities at the facility, i.e., all utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide: FORSCOM Petroleum Training Equipment--Government Furnished Equipment (GFE)/Government Furnished Information (GFI). The Government will provide to the Contractor access to administrative space, office furniture, office automation equipment, telephone access to include commercial long distance or AUTODIN, and access through local area networks (LAN) to the internet, training areas and maintenance facilities. All FPTM equipment supplies and Class IX items needed for the training will be Government Furnished Equipment (GFE). Equipment provided to the Contractor will be accounted for IAW AR 735-5 and AR 710-2 Army Property Accountability Regulations. Additionally, accountability shall be maintained for those items below the established dollar thresholds. This equipment shall be accounted for by using DA Form 2062 and inventoried based upon the Executive Agent schedule. These accountable items include, but not limited to: utility trailers, weed eaters, fire suppression suits, battery chargers, shop vacs, assorted shop usage tools, floor buffer, shop compressor, ladders, floor jacks, ect.

GSA TMP vehicles:

(7) Pickup Trucks

T3005 T3006 P0900 00970 00971 00980 T0972 T0973 T0974 T0975 T0976 & T0977

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: The contractor shall possess and maintain a SECRET facility clearance from the Defense Security Service. The Contractor’s employees—min 4 each, performing work in support of this contract shall have been granted a SECRET security clearance from the Defense Industrial Security Clearance Office. All personnel working within FCHQ must have a SECRET security clearance. The DD 254 is provided as attachment.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for FORSCOM’s Petroleum Training Module (FPTM).

5.2. Task Area 1- Logistics Program Management and Operations:

5.2.1 The contractor shall prepare Contract Management Plan describing the technical approach, organizational resources and management controls to be employed to meet the cost, performance and schedule requirements throughout contract award execution. Provide a monthly status report monitoring the quality assurance, configuration management and security management applied to the contract award (as appropriate to the specific nature of the PWS).

5.2.2 The contractor shall submit by the fifth day of the month, to the Contracting Officer designee any explanatory narrative for any shifts in workload from originally proposed staffing model workload.

5.3 Task Area 2- Logistic Training Support:

5.3.1 The contractor shall provide technical expertise and manpower for logistics related tasks associated with the IPDS FPTM by assisting Army units in planning, coordinating, and supporting unit rotations to Fort Pickett; the assembly and operation of the FPTM; and the disassembly, cleaning and recovery of the FPTM upon completion of annual training.

5.3.2 The contractor shall provide Army units with the Installation approved pipeline trace, and locations for critical components such as the pump stations, terminals and river crossings.

5.3.3 The contractor shall maintain the FPTM in a training condition status.

5.3.4 The contractor shall ensure all equipment in the FPTM is properly cleaned, packed and stored upon the completion of annual training at Fort Pickett, Virginia. Packing and storage shall be done in accordance with the IPDS Preservation, Packaging, Packing, and Marking (PPP&M) Plan. The contractor shall provide technical advice, guidance, and oversight of Soldiers conducting this task. Completion of this task shall be recorded in the Final Training Report.

5.3.5 The contractor shall determine what (if any) FPTM equipment needs to be preserved or packed in a manner different from that described in the IPDS PPP&M Plan. This plan shall address preservation, packing and marking of the equipment.

5.3.6 The contractor shall reconfigure the FPTM upon completion of the final unit training cycle to ensure readiness for any future training requirement.