VendorChangeDetailsReport_RFQ27006837_v1_Aug_12_26.pdf

This is a Solicitation Change Details Report for RFQ27006837 issued by the Rhode Island Department of Transportation (RIDOT) regarding landscaping services at Kingston Station, the Rhode Island Welcome Center, and Woonsocket Depot. RIDOT is soliciting proposals from qualified landscaping contractors to provide comprehensive grounds maintenance services across the three locations. The scope of work includes weekly maintenance of landscaped beds, curb lines, and grass areas; weeding and invasive plant removal; plant health care; litter removal; spring and fall cleanup with leaf and debris removal; tree and shrub pruning; mulch application; and herbicide and pesticide application as required. Kingston Station encompasses approximately 330,000 square feet of landscaped grounds. Proposals are due August 18, 2026 at 2:00 PM EDT, with questions due by August 10, 2026. Site visits are available upon request by contacting Kenie Vizzacco at (401) 578-9862. The contract term runs from award through November 30, 2029, with a two-year renewal option at the State's discretion, representing approximately 32 annual service weeks at each location. This change report documents that Addendum 1 was added to the solicitation on August 12, 2026.

The solicitation mandates a minimum 15% participation by minority and women-owned business enterprises (MBEs/WBEs) under Rhode Island General Law 37-14.1. A valid Rhode Island Department of Environmental Management (RIDEM) Commercial Applicator's License is required for herbicide application and must be submitted with the bid. Prevailing wage requirements apply under Rhode Island General Law 37-13-1 et seq., with certified prevailing wage addendum forms required prior to award and annual updates on July 1st. Insurance requirements include $1,000,000 general liability per occurrence, $100,000 workers' compensation, and $1,000,000 automobile liability. A contract administrative fee of 0.33% of total annual contract value will be withheld from invoices. Vendors must register with the Ocean State Procures system, with late, mailed, or misdirected submissions not accepted. Contractors must maintain Rhode Island licensing and registration throughout the contract term. RIDOT reserves the right to make single or multiple awards and to reject any or all bids.