VendorChangeDetailsReport_RFP 2702_v3_Oct_21_26.pdf

This Solicitation Change Details Report documents an addendum issued for RFP 2702, On-Call Arborist Consulting Services, issued by the Town of Hamden, Connecticut. The Town is procuring on-call arborist consulting services to support the Town's Tree Warden with professional guidance on tree care, management, and strategic planning initiatives. Key responsibilities include providing consultation on tree pruning, removal, fertilization, planting, and replacement; assisting with tree protest hearings; developing tree inventory systems and management plans; and reviewing tree planting plans submitted by developers. The arborist will provide support services only and will not perform physical labor. Proposals were due October 20, 2026 at 11:00 a.m., with questions due by October 13, 2026 at 12:00 p.m. The contract term is one year. Submission requirements include one original, three hard copies, and one flash drive delivered to the Hamden Government Center Finance Office; faxed or emailed proposals are not accepted.

The primary capability requirement is current certification from the International Society of Arboriculture (ISA), ISA Tree Risk Assessment Qualification (TRAQ), and American Society of Consulting Arborists (ASCA). Vendors must provide proof of current liability insurance and workers' compensation coverage with specified minimum limits, along with certification numbers. Compensation is structured as hourly rates on a cost basis to be determined by the Town. No estimated contract value is stated. Evaluation criteria include the arborist's qualifications, work history and references, and competitive fees and rates. The Town reserves discretion to award the contract to a responder other than the lowest bidder if deemed in the Town's best interest. The arborist must comply with Connecticut state and federal regulations, including prevailing wage requirements and non-discrimination statutes. This report indicates that RFP 2702 Addendum 3 was added to the solicitation documentation.