RFP 2702_Nov_4_26_solicitation_doc.pdf

This Request for Proposal (RFP 2702) is issued by the Town of Hamden, Connecticut, for on-call arborist consulting services. The scope of work includes consultation to the Tree Warden on tree pruning, removal, fertilization, planting, and replacement; assistance with tree protest hearings; strategic planning programs including tree inventory development and management plans; and review of tree planting plans submitted by developers to the Planning and Zoning Office. The arborist will provide support services only and will not perform physical labor. The solicitation is open to all vendors. The proposal submission deadline is October 27, 2026, at 11:00 a.m. EDT, with a questions deadline of October 13, 2026, at 12:00 p.m. The contract term is one year, with no stated renewal options. Proposals must be submitted in sealed format (one original, three hard copies, and one flash drive) to the Hamden Government Center Finance Office; faxed or emailed proposals will not be accepted.

The arborist must hold current International Society of Arboriculture (ISA) Certification, ISA Tree Risk Assessment Qualification (TRAQ), and American Society of Consulting Arborists (ASCA) certification. Proposals must include a cover letter, personnel qualifications, relevant project experience, and three to five references, along with proof of current liability insurance and workers' compensation coverage with specified minimum limits. Proposals must specify hourly rates on a cost basis to be determined; no estimated contract value is stated. Evaluation criteria include the arborist's qualifications, work history and references, and competitive fees and rates. The Town reserves the right to award the contract to a responder other than the lowest bidder if deemed in the Town's best interest. The arborist must comply with Connecticut state and federal regulations, including prevailing wage requirements and non-discrimination statutes. The Town will not reimburse proposal preparation costs. Contact information for questions is the Hamden Purchasing Department at 203-287-7110 or purchasing@hamden.com.