RFP 2702_Nov_2_26_solicitation_doc.pdf

This is a Request for Proposal (RFP 2702) issued by the Town of Hamden, Connecticut, for on-call arborist consulting services. The scope of services includes consultation to the Tree Warden on tree pruning, removal, fertilization, planting, and replacement; assistance with tree protest hearings; strategic planning programs including tree inventory development and management plans; and review of tree planting plans submitted by developers. The arborist will provide support services only and will not perform physical labor. The solicitation period runs from October 1, 2026, through October 27, 2026, with proposals due October 20, 2026, at 11:00 a.m. Questions must be submitted by October 13, 2026, at 12:00 p.m. The contract term is one year with no specified renewal options. Proposals must be submitted in sealed format (one original, three hard copies, and one flash drive) to the Hamden Government Center Finance Office; faxed or emailed proposals are not permitted.

The arborist must hold current International Society of Arboriculture (ISA) Certification, ISA Tree Risk Assessment Qualification (TRAQ), and American Society of Consulting Arborists (ASCA) certification as primary capability requirements. Proposals must include a cover letter, personnel qualifications, relevant project experience, and three to five references. Pricing is specified on an hourly rate basis, with no estimated contract value stated. Evaluation criteria include the arborist's qualifications, work history and references, and competitive fees and rates; the Town reserves the right to award to a responder other than the lowest bidder. Responders must provide proof of current liability insurance and workers' compensation coverage with specified minimum limits along with ISA or ASCA certification numbers. The arborist must comply with Connecticut state and federal regulations, including prevailing wage requirements and non-discrimination statutes. The Town will not reimburse proposal preparation costs. Inquiries should be directed to the Town of Hamden Purchasing Department at 203-287-7110 or purchasing@hamden.com.