RFP 2702_Nov_3_26_solicitation_doc.pdf

This solicitation document is a Request for Proposal (RFP) issued by the Town of Hamden, Connecticut for on-call arborist consulting services. The Town seeks a qualified arborist to provide consultation services to the Tree Warden regarding tree pruning, removal, fertilization, planting, and replacement; assist with tree protest hearings; develop strategic planning programs including tree inventory development and management plans; and review tree planting plans submitted by developers to the Planning and Zoning Office. The arborist will provide support services only and will not perform physical labor. The proposal submission deadline is October 20, 2026 at 11:00 a.m., with the RFP open from October 1, 2026 at 7:00 a.m. through October 27, 2026 at 11:00 a.m. Questions must be submitted by October 13, 2026 at 12:00 p.m. Sealed proposals consisting of one original, three hard copies, and one flash drive must be delivered to the Hamden Government Center Finance Office; faxed or emailed submissions are not permitted. The contract term is one year, with no renewal options specified in the available documentation.

Proposals must include a cover letter, personnel qualifications, relevant project experience, and three to five references, with hourly rates specified on a cost basis to be determined. The primary capability filter requires the arborist to hold current International Society of Arboriculture (ISA) Certification, ISA Tree Risk Assessment Qualification (TRAQ), and American Society of Consulting Arborists (ASCA) certification, and to provide proof of current liability insurance and workers' compensation coverage with specified minimum limits. Evaluation criteria include the arborist's qualifications, work history and references, and competitive fees and rates. No estimated contract value is stated in the solicitation. The Town reserves the right to award the contract to a responder other than the lowest bidder if deemed in the Town's best interest. Compliance with Connecticut state and federal regulations, including prevailing wage requirements and non-discrimination statutes, is mandatory. The Town will not reimburse proposal preparation costs. Contact information for questions is the Hamden Town of Hamden Purchasing Department at 203-287-7110 or purchasing@hamden.com.