Vendor Questions Worksheet.docx
DOCX document 34 KB Posted
- Solicitation number
- RFP 751 180000001116 3
- Issued by
- Michigan
About this file
This is a Vendor Questions Worksheet for Request for Proposal No. 180000001116 issued by the State of Michigan Department of Natural Resources for the supply of bundled, bulk, or artificial firewood for resale at state campgrounds and recreation areas. The RFP solicits proposals from vendors capable of supplying firewood products to multiple state locations. Bidders must indicate whether they are proposing bundled or bulk firewood, artificial firewood, or both, and must identify specific campgrounds or recreation areas they intend to serve. For bundled or bulk firewood proposals, vendors must demonstrate compliance with USDA/APHIS kiln certification requirements, including heat treatment at either 160°F for 75 minutes (Asian Longhorn Beetle treatment schedule T314-c) or 140°F for 60 minutes (Emerald Ash Borer, Walnut Twig Beetle, and Hemlock Woolly Adelgid treatment schedule T314-a), or provide documentation of pending certification or plans to obtain certification. Vendors must also detail wood sourcing locations, processing locations, delivery distances, and methods to prevent the spread of invasive species or disease.
The worksheet requires comprehensive vendor qualification information including company background, legal business structure, financial history covering the past five years, litigation history with the State of Michigan, contract defaults or terminations, gross annual sales data, and details regarding organizational changes. All bidders must disclose any debarment, suspension, or disqualification from contracting with any entity, provide relevant project experience from the past five years with detailed references and contact information, and identify whether the company qualifies as a minority or disabled veteran-owned business under Michigan Code. Additionally, bidders must confirm they did not participate in RFP development or evaluation and must designate a sole contact person and authorized contract signatory. All responses must be completed, detailed, and submitted with the proposal in the SIGMA system.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Solicitation Instructions.docx | DOCX document | |
| Prosperity Map.pdf | ||
| Schedule B1 - Locations and Vendor Quotation - REVISED 2-26-18.xlsx | XLSX spreadsheet | |
| Schedule B2 - Location Specification Sheet and Vendor Quotation for Artificial Firelogs - REVISED 2-23-18.docx | DOCX document | |
| Q&A.xlsx | XLSX spreadsheet | |
| Schedule B1 - Instructions.docx | DOCX document | |
| Schedule A - Statement of Work - REVISED 2-23-18.docx | DOCX document | |
| Standard Contract Terms.docx | DOCX document | |
| Schedule C - Statement of Wood Origin.doc | DOC document | |
| Conference Call Transcript 2-16-2018.docx | DOCX document | |
| Schedule F - Thousand Cankers Quarantine.pdf | ||
| Location Specification Sheets - REVISED 2-23-18.docx | DOCX document | |
| Schedule E - Hemlock Quarantine.pdf | ||
| Schedule D - EAB Quarantine Map.pdf |
Show all 14
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Text version
Company Name:
Contact:
Address:
Telephone:
Email:
Vendor SIGMA I.D.
Company Name:
Contact:
Address:
Telephone:
Email:
Vendor SIGMA I.D.
STATE OF MICHIGAN
Request For Proposal No. 180000001116 Bundled, Bulk or Artificial Firewood for Re-Sale at State of Michigan Campgrounds and Recreation Areas
VENDOR QUESTIONS WORKSHEET
ALL BIDDERS MUST COMPLETE AND ATTACH WITH THEIR PROPOSAL IN SIGMA
Provide a detailed response to every question.
| Information Sought |
| Bidder Response |
| This Proposal is for Bundled or Bulk Firewood |
| ☐ Yes ☐ No |
| This Proposal is for Artificial Firewood |
| ☐ Yes ☐ No |
| All Bidders - Contact Information |
| Bidder Response |
Bidder’s sole contact person during the RFP process. Include name, title, address, email, and phone number.
Person authorized to receive and sign a resulting contract. Include name, title, address, email, and phone number.
| All Bidders - Company Background Information |
| Bidder Response |
Legal business name:
Address:
Business Entity Designation: (i.e. sole proprietor, LLC, etc.)
What state was the company formed in?
Phone number:
Website address:
Number of years in business:
Number of employees:
Legal business name and address of parent company, if any
| In the last five (5) years, has there been any change in organizational structure or control of your company? (e.g., management team, merger, acquisition, etc). |
| ☐ Yes ☐ No |
What was the change?
Why did the change occur?
How did this affect your company?
Has growth been organic, through mergers and acquisitions, or both?
| Have you or your company ever been debarred, suspended, or disqualified from bidding or contracting with any entity, including the State of Michigan? |
| ☐ Yes ☐ No |
☐ Debarred ☐ Suspended ☐ Disqualified from bidding ☐ Disqualified from contracting
Date:
Entity:
Details about the situation:
| Has your company been a party to litigation against the State of Michigan? |
| ☐ Yes ☐ No |
Date of Initial Filing:
Case Number:
Court Number:
Jurisdiction:
Cause of Action or Claim:
| Within the last five (5) years, has your company or any of its related business entities defaulted on a contract or had a contract terminated for cause? If yes, provide detail regarding: |
| ☐ Yes ☐ No |
☐ Defaulted on Contract ☐ Contract Terminated for Cause
Contracting Agency / Entity:
Type of Contract:
Date of Default or Termination:
Reason for Default or Termination:
Provide your gross annual sales for the last five (5) years.
| If you are awarded a contract under this RFP, will it increase your gross revenue more than 25% from last year’s sales? |
| ☐ Yes ☐ No |
If “YES” describe how the company will scale-up to manage this increase.
Describe partnerships and strategic relationships you think will bring significant value to the State.
State the physical address of the place of business that would have primary responsibility for this account if bidder is awarded a contract under this RFP.
The following Section is for Bidders submitting proposals for Bundled or Bulk Firewood only.
If you are submitting a proposal for Artificial Firewood, disregard this Section and move to the Qualified Disabled Veterans Section to continue completing this form.
Bidders Submitting Proposals for BUNDLED OR BULK FIREWOOD
| USDA / APHIS Kiln Certification |
| Bidder Response |
Do you own and operate a USDA / APHIS Certified Kiln capable of providing heat treatment of firewood per the USDA / APHIS Treatment Schedule T314-c at 160º Fahrenheit for 75 minutes? (Asian Longhorn Beetle) If “YES” provide detail regarding:
☐ Yes ☐ No
Manufacturer of the kiln:
Date the kiln was installed:
Date the kiln was first certified:
Dates of any kiln re-certifications:
Include as an attachment with your proposal, all documentation of kiln certification.
Do you own and operate a USDA / APHIS Certified kiln capable of providing heat treatment of firewood per the USDA / APHIS Treatment Schedule T314-a 140º Fahrenheit for 60 minutes? (Emerald Ash Borer, Walnut Twig Beetle and Hemlock Woolly Adelgid) If “YES” provide detail regarding:
☐ Yes ☐ No
Manufacturer of the kiln:
Date the kiln was installed:
Date the kiln was first certified:
Dates of any kiln re-certifications:
Include as an attachment with your proposal, all documentation of kiln certification.
Do you own and operate a kiln which is in the process of becoming USDA / APHIS Certified for the heat treatment of firewood per the USDA / APHIS Treatment Schedule T314-c 160º Fahrenheit for 75 minutes? (Asian Longhorn Beetle) If “YES” provide detail regarding:
☐ Yes ☐ No
Manufacturer of the kiln:
Date the kiln was installed:
Date you anticipate USDA / APHIS certification:
Include as an attachment with your proposal, all documentation of the kiln certification status.
Do you own and operate a kiln which is in the process of becoming USDA / APHIS Certified for the heat treatment of firewood per the USDA / APHIS Treatment Schedule T314-a 140º Fahrenheit for 60 minutes? (Emerald Ash Borer, Walnut Twig Beetle and Hemlock Woolly Adelgid) If “YES” provide detail regarding:
☐ Yes ☐ No
Manufacturer of the kiln:
Date the kiln was installed:
Date you anticipate USDA / APHIS certification:
Include as an attachment with your proposal, all documentation of the kiln certification status.
Are you in the process of, purchasing, installing, or seeking USDA / APHIS kiln certification?
If “YES” provide detail regarding:
☐ Yes ☐ No
Manufacturer of the kiln you own or will be purchasing
The date the kiln was, or will be, purchased:
The date the kiln was, or will be installed:
The date you anticipate USDA / APHIS certification for USDA / APHIS Heat Treatment Schedule T314-c (Asian Longhorn Beetle)
OR
The date you anticipate USDA / APHIS certification for USDA / APHIS Heat Treatment Schedule T314-a (Emerald Ash Borer / Walnut Twig Beetle).
Include as an attachment with your proposal, all documentation of the kiln certification status.
Bidder does not own and operate a USDA / APHIS certified kiln, is not in the process of certifying a kiln, and does not anticipate purchasing a kiln or seeking USDA / APHIS certification, (proposal is for non-heat treated wood only)
FOR EACH LOCATION PROPOSED:
☐ Yes ☐ No
LOCATION PROPOSED (campground or rec area name)
The location from which you intend to obtain wood:
The distance from the location the wood is obtain to the location where the wood will be processed:
The distance from the location where the wood will be processed, to the location where the wood will be delivered (campground or rec area).
Any other methods which would provide the State with assurance that the firewood you propose will not result in the spread of invasive species or disease.
Include as an attachment with your proposal a copy of Schedule C – Statement of Wood Origin
LOCATION PROPOSED (campground or rec area name)
Include as an attachment with your proposal a copy of Schedule C – Statement of Wood Origin
The location from which you intend to obtain wood:
The distance from the location the wood is obtain to the location where the wood will be processed:
The distance from the location where the wood will be processed, to the location where the wood will be delivered (campground or rec area).
Any other methods which would provide the State with assurance that the firewood you propose will not result in the spread of invasive species or disease.
Include as an attachment with your proposal a copy of Schedule C – Statement of Wood Origin
LOCATION PROPOSED (campground or rec area name)
The location from which you intend to obtain wood:
The distance from the location the wood is obtain to the location where the wood will be processed:
The distance from the location where the wood will be processed, to the location where the wood will be delivered (campground or rec area).
Any other methods which would provide the State with assurance that the firewood you propose will not result in the spread of invasive species or disease.
Include as an attachment with your proposal a copy of Schedule C – Statement of Wood Origin
LOCATION PROPOSED (campground or rec area name)
The location from which you intend to obtain wood:
The distance from the location the wood is obtain to the location where the wood will be processed:
The distance from the location where the wood will be processed, to the location where the wood will be delivered (campground or rec area).
Any other methods which would provide the State with assurance that the firewood you propose will not result in the spread of invasive species or disease.
Include as an attachment with your proposal a copy of Schedule C – Statement of Wood Origin
| All Bidders - Qualified Disabled Veteran |
| Bidder Response |
| Under MCL 18.1261, a “qualified disabled veteran” means a business entity that is 51% or more owned by 1 or more veterans with a service-connected disability. A “service-connected disability” means a disability incurred or aggravated in the line of duty in the active military, naval, or air service as described in 38 USC 101(16). Are you a qualified disabled veteran? |
| ☐ Yes ☐ No |
| To demonstrate qualification as a qualified disabled veteran, you must provide: |
| In the spaces below, enter the name of the document attached with your proposal file name). |
Proof of service and conditions of discharge (DD214 or equivalent)
Proof of service-connected disability (DD214 if the disability was documented at discharge or Veterans Administration Rating Decision Letter or equivalent if the disability was documented after discharge); and
AND
Legal documents setting forth the ownership of the business entity.
In lieu of the documentation identified above, you may provide proof of certification by the National Veterans Business Development Council.
| All Bidders - Participation in RFP Development or Evaluation |
| Bidder Response |
| Did your company, or an employee, agent, or representative of your company, participate in developing any component of this RFP? |
| ☐ Yes ☐ No |
| Will your company, or an employee, agent, or representative of your company, participate in the evaluation of the proposals received in response to this RFP? |
| ☐ Yes ☐ No |
| All Bidders - Relevant Experiences |
| Bidder Response |
Does your company have experience working with the State of Michigan?
If YES, provide the following for each contract you hold, or have held, with the State for the past ten (10) years:
☐ Yes ☐ No
Contract Number:
Contract Start Date:
Contract Expiration Date:
Contract Amount:
Agency:
Contract Administrator:
Contract Number:
Contract Start Date:
Contract Expiration Date:
Contract Amount:
Agency:
Contract Administrator:
Contract Number:
Contract Start Date:
Contract Expiration Date:
Contract Amount:
Agency:
Contract Administrator:
Contract Number:
Contract Start Date:
Contract Expiration Date:
Contract Amount:
Agency:
Contract Administrator:
Contract Number:
Contract Start Date:
Contract Expiration Date:
Contract Amount:
Agency:
Contract Administrator:
Contract Number:
Contract Start Date:
Contract Expiration Date:
Contract Amount:
Agency:
Contract Administrator:
Describe at least three (3) relevant experiences from the last five (5) years supporting your ability to successfully manage a contract of similar size and scope for the work described in this RFP.
You may attach a document listing references, however, the State requests a detailed response to each of the Relevant Experience sections, below.
| Relevant Experience 1 |
| Bidder Response |
Company Name:
Contact Name:
Contact role at time of project:
Contact phone:
Contact email:
City:
State:
Zip:
Project name:
Description of the scope of the project:
How is this experience relevant to the subject of this RFP?
Dollar Value or Contract Amount:
Project Start Date:
Project End Date:
Status (complete, ongoing, phase, etc.)
Results obtained
| Relevant Experience 2 |
| Bidder Response |
Company Name:
Contact Name:
Contact role at time of project:
Contact phone:
Contact email:
City:
State:
Zip:
Project name:
Description of the scope of the project:
How is this experience relevant to the subject of this RFP?
Dollar Value or Contract Amount:
Project Start Date:
Project End Date:
Status (complete, ongoing, phase, etc.)
Results obtained
| Relevant Experience 3 |
| Bidder Response |
Company Name:
Contact Name:
Contact role at time of project:
Contact phone:
Contact email:
City:
State:
Zip:
Project name:
Description of the scope of the project:
How is this experience relevant to the subject of this RFP?
Dollar Value or Contract Amount:
Project Start Date:
Project End Date:
Status (complete, ongoing, phase, etc.)
Results obtained
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