Vendor Instructions Export Upload Items B-36918 JPMC Paratransit Vehicles 060223.pdf
PDF 142 KB Posted
- Attached to
- JPMC Paratransit Vehicles
- Solicitation number
- 23-416CMS-BOSS4-B-36918
- Issued by
- Illinois
About this file
This document provides vendor instructions for the optional export and upload of line items related to the JPMC Paratransit Vehicles contract opportunity in Illinois. The instructions detail the process for exporting line item details to an Excel spreadsheet, entering pricing, and then uploading the completed spreadsheet back into the BidBuy portal. Vendors are advised that any edits made to the description, quantity, or unit of measure fields will not be uploaded, and that the file must remain in .csv format for a successful upload. The contract opportunity is for the provision of paratransit vehicles, with vendors instructed to complete their quote and submit it on the Summary Tab of BidBuy.
The pricing, set-asides, incumbent information, funding details, and other salient commercial terms for this contract opportunity are not provided in this document. The instructions focus solely on the mechanics of exporting and uploading line item pricing through the BidBuy portal.
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V23.1 Vendor Instructions: Export/Upload Items
Vendor Instructions: Export/Upload Items Feature Optional use: this feature allows you to export the line items to a separate Excel document, enter pricing, and upload back into your quote in BidBuy. This feature streamlines the process for entering pricing when there are a large number of line items. Please note: Export/Upload Item process is completely optional and you are always able to manually enter or edit pricing for each line item in BidBuy.
1. Items Tab in BidBuy– select “Export Items” at the bottom.
2. Open the downloaded document in Excel. (Mac users: right-click in Downloads and
“open with>Excel.” Do not open in Numbers and export to Excel.)
IMPORTANT: the file type is saved in .csv and must remain in this format for a successful upload. If you save it in another format, you will receive an error when attempting to upload.
3. Enter pricing for each line item in the “Unit Cost” column (Column H).
Please note: any edits you may make to Description (column E), Quantity (column F), or Unit of Measure (column G) will not upload to your quote.
4. Save. Do NOT change the file format. As instructed above, it should stay in .csv file format.
5. Items Tab in BidBuy – select “Upload Items” at the bottom.
6. Select “Choose File” and choose your document.
The document name includes your quote number. For example:
“Q00020635_Q_ItemExport.csv”
7. Select “Save & Exit.” A dialog box will appear. Select “OK.”
8. Your updated items (including price) will appear. You may manually edit any line item within the Items Tab if you choose. Complete the quote and submit on the Summary Tab.
File details come from the government source that posted it. Updated .