RLP_Amd_1,_Exhibit_A_-_Pre-Bid_Presentation_(Detroit).pdf

U.S. DEPARTMENT OF VETERANS AFFAIRS

DOMICILIARY & RECOVERY CENTER

DETROIT, MI

PRE-PROPOSAL CONFERENCE

RLP No. VA-101-16-R-0143

January 7, 2019

2:00 p.m. EST

Presented via web conference

VA DETROIT DOMICILIARY

RLP No. VA-101-16-R-0143

PLEASE NOTE THAT A TRANSCRIPTION OF THIS SESSION.

HOLD YOUR QUESTIONS UNTIL THE END.

QUESTIONS AND ANSWERS

1. Introductions

2. Contracting Officer’s Opening Remarks

3. Overview of Requirements

4. Procurement Overview

5. Request for Lease Proposals (RLP) Overview

6. Overview of Conceptual Block Diagrams and Basis of Design

7. Key Procurement Dates

8. Questions and Answers

PRE-PROPOSAL CONFERENCE AGENDA

CALL PRESENTERS

Eric Roberts, Lease Contracting Officer, VACO

Eboni Thornhill, Project Manager, VACO

Julie Rayfield, Vice Chairman, Savills Studley

Tim Mazzucca, Assistant Director, Savills Studley

INTRODUCTIONS

OVERVIEW OF REQUIREMENTS

Lease of a Domiciliary and Recovery Center in Detroit

Maximum of 32,248 ANSI/BOMA Office Area (ABOA) square feet on no more than two contiguous floors (RLP 1.02(A))

No fewer than 85 surface parking spaces dedicated for VA’s exclusive use (RLP 1.02(C))

Lease for up to 20 years firm (RLP 1.02(F))

Procurement requires a turnkey build out (RLP 1.02(D))

Full service, with all utilities and janitorial included in rent (RLP 1.04(J)

Occupancy is required within 14 months of lease award (RLP 1.02(G))

OVERVIEW OF REQUIREMENTS

OVERVIEW OF REQUIREMENTS

North: From the intersection of M-10/Lodge Freeway and W. Grand Boulevard, proceed east as W. Grand Boulevard continues to E. Grand Boulevard. Continue east on E. Grand Boulevard until its intersection with I- 75.

East: From the intersection of E. Grand Boulevard and I- 75, proceed south on I-75 until its intersection with the Fisher Freeway. Proceed northeast on Fisher Freeway and continue onto Gratiot Avenue. Continue on Gratiot Avenue until its intersection with E. Vernor Highway.

Proceed east on E. Vernor Highway until its intersection with Van Dyke Street. Proceed southeast on Van Dyke Street until its intersection with E. Jefferson Avenue.

South: From the intersection of Van Dyke Street and E.

Jefferson Avenue, proceed west on E. Jefferson Avenue.

Continue west onto W. Jefferson Avenue until its intersection with M-10/Lodge Freeway.

West: From the intersection of W. Jefferson Avenue and M-10/Lodge Freeway, proceed north on M-10/Lodge Freeway until its intersection with W. Grand Boulevard.

PROCUREMENT OVERVIEW

Procurement Milestones

Issuance of Request for Lease Proposals

Pre-Proposal Conference

Offerors submit DIDs

VA conducts DID workshops with Offerors

Receipt of Initial Offers & Evaluation of Offers

Award on Initial Offers, or

Competitive Range Determination is Made (if appropriate)

Offeror Discussions

Request for Revised Proposals

Receipt of Revised Proposals

Evaluation of Revised Offers

Award on Revised Proposals

PROCUREMENT OVERVIEW

Lowest Price Technically Acceptable source selection procurement.

Price evaluation will be conducted using the methodology described in RLP 4.04.

VA will evaluate proposals for acceptability but not rank proposals using the non-price factors, in accordance with FAR 15.101-2.

The TI Allowance is not prescribed in this procurement. Offerors are required to submit turnkey TI pricing, which VA will pay in a lump sum at acceptance

(RLP 3.08(A))

The Government intends to award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, initial proposals should contain an offeror’s best terms from a cost/price and technical standpoint. (RLP 4.03(A))

The Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary after a competitive range has been established.

This is a Full and Open Market Competition under NAICS Code 531120, Leasing of Non-Residential Buildings.

The Offering Entity must be registered in SAM under this NAICS code to be considered for award under this procurement.

REQUEST FOR LEASE PROPOSALS OVERVIEW

RLP OVERVIEW

RLP No. VA-101-16-R-0143 Lease No. XXXXXXX (GSA Form L100) Appendix A.1 – Program for Design Appendix A.2 – Project Room Contents Appendix B – Conceptual Design Appendix C.1 – Agency Specific Requirements Appendix C.2 – Security Requirements (FSL II) Appendix C.3 -- Specifications Appendix D – Standards and Codes Appendix E – CBOC IT Specifications Appendix F – Janitorial Services and Pest Control Offering Entity Acknowledgement Form Offeror Proposal Compliance Matrix GSA Form 1364 – Proposal to Lease Space Attachment No. 1 to GSA Form 1364 GSA Form 1217 – Lessor’s Annual Cost Statement

VA Form 10091 – Vendor Request Form Past Performance Questionnaire SF 330 – Architect-Engineer Qualifications GSA Form 527 – Contractor’s Qualifications and Financial Information VA Handbook 6500, App D - VA Rules of Behavior VA Handbook 6500.6, App C – VA IT Security GSA Form 3516 – Solicitation Provisions GSA Form 3517B – General Clauses/Modified Clauses GSA Form 12000 – Prelease Fire Protection & Life Safety Small Business Subcontracting Plan Template Certification of Building Energy Performance Contractor Confidentiality Certificate Labor Standards Provisions Wayne County Wage Determination Pre-bid Registration

RLP OVERVIEW

RLP No. VA-101-16-R-0143 Lease No. XXXXXXX (GSA Form L100) Appendix A.1 – Program for Design Appendix A.2 – Project Room Contents Appendix B – Conceptual Design Appendix C.1 – Agency Specific Requirements Appendix C.2 – Security Requirements (FSL II) Appendix C.3 -- Specifications Appendix D – Standards and Codes Appendix E – CBOC IT Specifications Appendix F – Janitorial Services and Pest Control Offering Entity Acknowledgement Form Offeror Proposal Compliance Matrix GSA Form 1364 – Proposal to Lease Space Attachment No. 1 to GSA Form 1364 GSA Form 1217 – Lessor’s Annual Cost Statement

VA Form 10091 – Vendor Request Form Past Performance Questionnaire SF 330 – Architect-Engineer Qualifications GSA Form 527 – Contractor’s Qualifications and Financial Information VA Handbook 6500, App D - VA Rules of Behavior VA Handbook 6500.6, App C – VA IT Security GSA Form 3516 – Solicitation Provisions GSA Form 3517B – General Clauses/Modified Clauses GSA Form 12000 – Prelease Fire Protection & Life Safety Small Business Subcontracting Plan Template Certification of Building Energy Performance Contractor Confidentiality Certificate Labor Standards Provisions

Pre-bid Registration

RLP OVERVIEW

RLP 1.02 - AMOUNT AND TYPE OF SPACE, LEASE TERM, OCCUPANCY DATE

RLP 1.02(A) and 1.02(C) – PREMISES AND PARKING

• 32,248 ABOA SF on no more than two contiguous floors

• 85 parking spaces reserved for the Government’s exclusive use.

RLP 1.02(F) - TERM

VA requires submissions of offers for the three term lengths identified in this clause:

• Alternate A) 15-year firm term;

• Alternate B) 15-year firm term, with five 1-year options; and

• Alternate C) 20-year term

The Contracting Officer reserves the right to award on any available alternate listed above based upon what is considered to be the in best interest to the Government.

The Offeror is advised that it must submit pricing for all alternates listed above in order to be considered responsive. An Offeror submitting different or fewer pricing alternates may be rejected as non-responsive by the Contracting Officer.

RLP 1.02(G) – OCCUPANCY DATE

The Lease Commencement Date shall be no later than 14 months from the date of Award.

RLP OVERVIEW

RLP 2.13 – CULTURAL RESOURCES STUDY (VA JUL 2018)

VA requires a Cultural Resources Study with initial offers to identify cultural resources that exist on the property that may be impacted by this lease acquisition.

The Cultural Resources Study shall include:

• Background Research

• Outreach to Experts and Interested Parties

• Fieldwork

• Report

RLP OVERVIEW

RLP 3.02 – RECEIPT OF LEASE PROPOSALS (VA JUL 2018)

RLP 3.02(A) – DUE DATE

• Offers are due by March 5, 2019, at 4:00 PM EST

• Offers must remain valid 90 calendar days from the date of award.

• VA currently anticipates award approximately by the summer of 2019.

RLP 3.02(B) and 3.02(C) – COMPACT DISCS

• Offers shall be submitted as PDF files on compact discs. Offerors may not submit proposals via e-mail.

• Offers should be compiled in two separate volumes on two separate CDs – one for Technical and one for Price. Please provide six Technical CDs and two Price CDs.

• Offers should be properly signed, initialed and indexed.

RLP OVERVIEW

RLP 3.02 – RECEIPT OF LEASE PROPOSALS (VA JUL 2018)

RLP 3.02(C) – DOCUMENTS TO INCLUDE – VOLUME 1, TECHNICAL PROPOSAL

Offering Entity Forms

Offering Entity Acknowledgement Form SAM Printout VETBIZ Printout Joint Venture Eligibility Signatory Authority

Technical Response

Building Design Building Drawings Site Plans Project Management Plan and Construction Schedule Operations and Maintenance Plan Building Operating Plan

Additional Submittals: Any additional applicable technical submittal requirements which are listed in Sections 1.06 and 3.06 of the RLP

Green Globes Scoresheet & Sustainability Approach Narrative

Property Information

FEMA Map Location Map Public Transportation Adjacent Uses Ownership/Control Current Title Zoning Utilities & Emergency Services Phase I

Offeror Qualifications

& Past Performance

Past Performance List Offeror Key Personnel Resumes Financial Resources Plan Evidence of Financial Resources Conditional Commitment of Funds

Teaming Information

Organizational Chart Teaming Agreements Small Business Subcontracting Plan A/E Firm Experience Narrative A/E Team Key Personnel Experience SF 330 Architect/Engineer Qualifications A/E State Licensure General Contractor Experience Narrative General Contractor Key Personnel Resumes GSA Form 527 GC State Licensure

Forms (Completed / Initialed / Signed)

VA Handbook 6500, Appendix D VA Handbook 6500.6, Appendix C GSA Form 3516 – Solicitation Provisions GSA Form 3517B – General Clauses/Modified General Clauses GSA Form 12000 for Prelease Fire Protection and Life Safety Evaluation Certification of Building Energy Performance Contractor Confidentiality Certificate

VETS-4212

RLP Documents (Initialed/Signed)

Lease No. XXXXXXX (Form L100) Appendix A.1 – Program for Design Appendix A.2 – Project Room Contents Appendix B – Conceptual Layout Appendix C.1 – ASR – Agency Specific Requirements Appendix C.2 – FSL II – Facility Security Level II Appendix D – Lease Code Compliance Appendix E – CBOC IT Specifications Labor Standards Provisions

RLP OVERVIEW

Pricing Forms

Offering Entity Acknowledgement Form

GSA Form 1364 – Proposal to Lease Space

Attachment No. 1 to GSA Form 1364

GSA Form 1217 – Lessor's Annual Cost Statement

Form VA 10091 – VA-FSC Vendor File Request Form

Evidence of Historic Preference (See Section 2.05)

RLP 3.02 – RECEIPT OF LEASE PROPOSALS (VA JUL 2018)

RLP 3.02(C) – DOCUMENTS TO INCLUDE – VOLUME 2, PRICE PROPOSAL

RLP OVERVIEW

RLP 3.03 – PRICING TERMS (OCT 2017)

This section explains how to complete the Form 1217 and Form 1364 in order for the Government to conduct its price evaluation. In addition to these two forms, Attachment No. 1 to the GSA Form 1364 should be completed. There should be no discrepancy or inconsistency across these documents.

RLP 4.04 – PRESENT VALUE EVALUATION (OCT 2016)

This section describes in detail the methodology for calculating the present value cost of each offer.

Volume 2 – Price Proposal: Attachment No. 1 to GSA Form 1364

RLP OVERVIEW

Department of Veterans Affairs Detroit Domiciliary RLP No. VA-101-16-R-0143 Attachment No. 1 to GSA Form 1364

Offeror Name:

Address of Offered Property:

Land Acquisition Costs (excl. site improvements and demolition)$0.00

Offered Rentable Square Feet : -RSF Offered ABOA Square Feet: 32,248 ABOA SF

Common Area Factor: -100.00%% Number of Parking Spaces: -

Annual Operating Expenses (GSA Form 1217, line 27): $0.00 Annual Operating Expenses Rate per ABOA SF: $0.00

Tenant Improvement Allowance Lump Sum: $0.00 Tenant Improvement Allowance per ABOA SF: $0.00

15-YEAR FIRM TERM

TI Allowance Lump Sum Cost: -$ TI Allowance Lump Sum Cost per ABOA SF: -$

ANNUAL COST

Lease Year 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Annual Full-Service Rent (excl. TI) $ XX,XXX.XX -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Operating Cost $X,XXX.XX -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Shell Rent $X,XXX.XX -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

ANNUAL COST PER ABOA SF

Lease Year 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Annual Full-Service Rent per ABOA SF (Form 1364 box 18.e) $XX.XX -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Operating Cost per ABOA SF (Form 1364 box 17.e) $XX.XX -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Shell Rent per ABOA SF (Form 1364 box 16.e) $XX.XX -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

15-YEAR FIRM TERM PLUS FIVE 1-YEAR OPTIONS

TI Allowance Lump Sum Cost: -$ TI Allowance Lump Sum Cost per ABOA SF: -$

ANNUAL COST

(Option Year

1) (Option Year

2) (Option Year

3) (Option Year

4) (Option Year

5) Lease Year 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Annual Full-Service Rent -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ $ -$ -$ -$ -$ -$ -$ - Operating Cost -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ $ -$ -$ -$ -$ -$ -$ - Shell Rent -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ $ -$ -$ -$ -$ -$ -$ -

ANNUAL COST PER ABOA SF

Lease Year 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

(Option Year

1)

(Option Year

2)

(Option Year

3)

(Option Year

4)

(Option Year

5) Annual Full-Service Rent (Form 1364 box 18.e) -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ $ -$ -$ -$ -$ -$ -$ - Operating Cost (Form 1364 box 17.e) -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ $ -$ -$ -$ -$ -$ -$ - Shell Rent (Form 1364 box 16.e) -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ $ -$ -$ -$ -$ -$ -$ -

20-YEAR FIRM TERM

TI Allowance Lump Sum Cost: -$ TI Allowance Lump Sum Cost per ABOA SF: -$

ANNUAL COST

Lease Year 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Annual Full-Service Rent -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ $ -$ -$ -$ -$ -$ -$ - Operating Cost -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ $ -$ -$ -$ -$ -$ -$ - Shell Rent -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ $ -$ -$ -$ -$ -$ -$ -

ANNUAL COST PER ABOA SF

Lease Year 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Annual Full-Service Rent (Form 1364 box 18.e) -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Operating Cost (Form 1364 box 17.e) -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Shell Rent (Form 1364 box 16.e) -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

RLP OVERVIEW

RLP 3.04 – BUDGET SCOREKEEPING; OPERATING LEASE TREATMENT (APR 2011)

The Government will award a Lease pursuant to this RLP only if the Lease will score as an operating lease under OMB Circular A-11, Appendix B. Only offers that are compliant with operating lease limitations will be eligible for award. Offerors are obligated to provide supporting documentation at the request of the LCO to facilitate the Government’s determination in this regard.

RLP 3.05 – PROSPECTUS LEASE (OCT 2016)

There is no VA Prospectus for this lease procurement, thus the average annual unserviced rent must be less than $1.0 million.

RLP 3.07 –TENANT IMPROVEMENTS INCLUDED IN OFFER (SEP 2015)

Offers must include turnkey pricing to deliver the space. The pricing should include all costs associated with preparing construction drawings and completing the TIs. As stated in administrative costs, GC fees, subcontractor’s overhead and profit, PM fees, design fees, and

RLP OVERVIEW

RLP 3.08 – TURNKEY PRICING WITH DESIGN INTENT DRAWINGS PRIOR TO AWARD

In this paragraph…

- Process by which VA will conduct the DID workshops

- Manner in which VA will approve DIDs

- VA defines what constitutes a full DID set

- Expectations of an offeror during the DID workshop

RLP OVERVIEW

RLP 3.02 (C) Property Information

• Authorization by owner to present property

• Evidence of control through:

- Option to Purchase - Sales Contract

- Fee-simple Deed - Ground Lease

PLEASE NOTE:

VA will not accept covenants and restrictions All easements must be identified Offeror must present evidence of clear title Offeror must present evidence of proper zoning An environmental assessment on the property is required To the extent that future off-site improvements are being presented in the offer (curb cuts, traffic signals, acceleration and deceleration lanes), Offer must present evidence of approval for the improvement in order for VA to give technical evaluation credit for the improvement.

RLP OVERVIEW

RLP 4.01 – NEGOTIATIONS

VA reserves the right to award on initial offers prior to conducting discussions. If award cannot be made on initial offers, then the Government will establish a competitive range, if necessary, and conduct discussions with offerors.

In accordance with FAR 15.505, Offerors excluded from the competitive range, or otherwise excluded form the competition before award my request a debriefing before award.

The Contracting Officer will notify each Offeror excluded from the competitive range in writing. The Offeror may request a pre-award debriefing by submitting a written request for debriefing to the Contracting Officer within 3 days after receipt of the notice of exclusion from the competition.

RLP OVERVIEW

LEASE 2.04 – WAIVER OF RESTORATION

Lessor shall have no right to require the Government to restore the Premises upon termination of the Lease, and waives all claims against the Government for waste, damages, or restoration arising from or related to (a) the Government's normal and customary use of the Premises during the term of the Lease (including any extensions thereof), as well as (b) any initial or subsequent alteration to the Premises regardless of whether such alterations are performed by the Lessor or by the Government. At its sole option, the Government may abandon property in the Space following expiration of the Lease, in which case the property will become the property of the Lessor and the Government will be relieved of any liability in connection therewith.

LEASE 6.01 – PROVISION OF SERVICES, ACCESS, AND NORMAL HOURS

Normal hours for the facility will run from 7:00 a.m. to 5:00 p.m., Monday through Friday, with the exception of Federal holidays.

LEASE 6.06 – OVERTIME HVAC USAGE

The Government shall have access to air-cooled and heated leased space without additional payment.

RLP OVERVIEW

LEASE 6.02 – UTILITIES

Lessor is responsible for providing all utilities necessary for base Building and tenant operations as part of the rental consideration.

LEASE 7.02 – OFF-SITE IMPROVEMENTS

The cost of off-site improvements shall be borne by the Lessor. The Lessor is responsible for determining the cost of off-site improvements prior to lease award, and including the costs of off-site improvements in the proposed rent. …

LEASE 7.03 – DUE DILIGENCE

The Lessor acknowledges its duty to conduct reasonable site inspections for the proposed site. The Lessor warrants that it has considered all factors that a prudent, experienced bidder customarily uses in making judgments about site conditions, quantity, quality and methods of performing the particular work. The Lessor acknowledges that it has taken steps necessary to reasonably ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to the conformation and conditions of the ground.

CONCEPTUAL DESIGN

BUILDING CODES AND STANDARDS

The Lessor shall design and construct the building and site work in accordance with this solicitation, all applicable Federal regulations, state and local Building and Zoning Codes and ordinances, and applicable utility company requirements. The term "local building and zoning codes and ordinances," or similar text, shall be understood to mean the current codes and regulations as approved and administered by Authorities Having Jurisdiction (AHJ) at the project location at the time of permitting. Where there is a conflict between the various codes or standards, the most stringent shall apply.

Refer to RLP Appendix D - Code for details regarding:

Applicable state and local building codes Applicable state and local zoning codes Commission for Accreditations for

Rehabilitation Facilities Facility Guidelines Institute (FGI)

NFPA 99, 101

ADA & ABAAS

The Joint Commission (TJC)

OSHA

ASPE

ASHRAE

VA Design Guides:

• Mental Health Facilities

• Signage Guide

• Barrier-Free

Other applicable VA Design Guides

OTHER TECHNICAL REQUIREMENTS

The Lessor shall design and construct the building and site work in accordance with, but not limited to, the following technical design information.

Refer to the following RLP Appendices and Exhibits for details regarding:

Appendix A.1 – Program for Design Appendix A.2 – Project Room Contents Appendix C.1 – ASR: Agency Specific Requirements Appendix C.2 – FSL II: Security Requirements Appendix C.3 – Specifications Appendix E – Information Technology Requirements Appendix F – Janitorial Services and Pest Control

FSL II: SECURITY REQUIREMENTS

This is a Facility Security Level II facility. Refer to Appendix C.2 for the specific Level II Requirements

RLP PREPARATION FINAL THOUGHTS

Provide responses in format described in RLP 3.02 RECEIPT OF LEASE

PROPOSALS

Offers that do not comply specifically and correctly in accordance with the direction contained in the RLP are at risk for a Contracting Officer’s determination of “Non-responsive”

Be certain that all documents accurately and consistently identify the Offering Entity

Be certain that all documents are properly initialed and signed by the Offeror’s authorized signatory

Please ensure that your offer is submitted by the deadline identified on the first page of the RLP

KEY PROCUREMENT DATES

RLP Issuance Date: December 11, 2018

Initial Questions Due: January 3, 2019

Pre-Proposal Conference: January 7, 2019

Offeror DID Submittal: TBD

DID Workshops: TBD

Initial Offers Due: March 5, 2019

QUESTIONS AND ANSWERS

IF YOU HAVE A QUESTION, PLEASE IDENTIFY YOURSELF AND YOUR COMPANY

PRIOR TO ASKING THE QUESTION

THANK YOU FOR ATTENDING