USCA26Q0172 Amendment 1.pdf

USCA26Q0172 /0001 - Page 1 of 9

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 9

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

09/21/2026

4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

PMDCODE

Procurement Management Division Administrative Office of the United States Courts One Columbus Circle, N.E.

Suite 3-250 Washington, DC 20544-0001 David C. Kelley 202-502-1787

6. ISSUED BY PMDCODE

Procurement Management Division Administrative Office of the United States Courts One Columbus Circle, N.E.

Suite 3-250 Washington, DC 20544-0001

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION

NUMBER

USCA26Q0172

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

09/02/2026

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

See Continuation Sheet

CLOSING DATE/TIME:

10/05/2026 - 14:00 ET US/Eastern

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) David Kelley

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

(Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

USCA26Q0172 /0001 - Page 2 of 9

Description of Amendment/Modification: The closing date of the RFQ is hereby extended to 10/5/26 at 2:00PM EST.

Section L and Attachment 4 are updated. All other terms and conditions remain unchanged.

USCA26Q0172 /0001 - Page 3 of 9

Table of Contents

Section Description Page Number

L Instructions, Conditions and Notices to Offerors or Respondents L-1 Instructions to Quoters

USCA26Q0172 /0001 - Page 4 of 9

Section L - Instructions, Conditions and Notices to Offerors or Respondents

L-1 Instructions to Quoters

This is a Request for Quote (RFQ) for a commercial off-the-shelf (COTS) media streaming (SaaS) platform. This solicitation is being competed following the procedures found in §325 Small Purchase Procedures of Volume 14 in The Guide to Judiciary policy.

All interested parties submitting a quote package shall be Active registered in the System for Award Management (SAM) and have no exclusions at the time of the quotation due date. If interested parties are authorized resellers, a copy of the quoter's signed reseller agreement with the solution's manufacturer shall be provided as part of the quote submission.

This is a firm fixed rate consumption based type contract.

If multiple quotes are submitted prior to solicitation closing from one quoter, only the most recent quote that meets all of the requirements in Attachment 1 will be used for evaluation purposes (i.e. two separate quoted submissions from the same prime vendor). The Government will not evaluate multiple quotes from the same prime vendor.

Failure to adhere to the instructions above may result in your quote being removed from consideration for award.

All clauses with the term “offer” or "offeror" in this solicitation mean the same as "quote" or “quoter” for this solicitation.

1.0 Instructions

1.1 – Solicitation Questions

Questions are due by 2:00 PM Eastern Time on September 10, 2026 and shall be submitted via email to Kelly_Weidner@ao.uscourts.gov and David_Kelley@ao.uscourts.gov. Questions shall reference "RFQ USCA26Q0172 – Media

Streaming Platform" in the email subject line. All questions shall indicate which sections and/or clauses of the solicitation that the questions refer to and the page number.

Answers to questions regarding the solicitation will be provided to all quoters. All answers to questions will be provided in an amendment to the RFQ. Any changes to solicitation will be issued via an amendment to the RFQ. If submitting questions, the quoter shall identify the specific document, section, clause, and attachment of this solicitation shall be referenced in or before the question.

All questions shall be submitted in writing. Telephoned questions will not be accepted.

1.2 – Quote Due Date

Quotes are due by 2:00 PM Eastern Time on October 5, 2026 and shall be submitted via email to Kelly_Weidner

@ao.uscourts.gov and David_Kelley@ao.uscourts.gov. Quotes shall reference " RFQ USCA26Q0172 – Media Streaming Platform."

Hard copies and late submissions will not be accepted. Quotes received after the exact time specified here are considered "late" and will not be evaluated.

2.0 – Quote Preparation

The quotes shall remain valid for 180 days from the closing date of this solicitation.

The quotation shall be a hybrid of a live product demonstration and a written submission. The written submission is due at the RFQ closing date listed above. Any discrepancies between the oral presentation and the written submission may negatively impact the quoters rating.

USCA26Q0172 /0001 - Page 5 of 9

It is the responsibility of the quoter to confirm the government's receipt of quote. The government will not incorporate the quoter’s quote by reference in the resulting award. The government anticipates award before December 1, 2026.

Quoters are responsible for including sufficient details to permit a complete and accurate evaluation of each quoter. Quoters are cautioned that “parroting” of the technical requirements in the solicitation does not demonstrate an understanding of the requirement or capability to perform. Quoters are responsible for including sufficient details to permit a complete and accurate evaluation of each quote. Proprietary information shall be clearly marked.

3.0 – Quote Submission

3.1 General Information Submission

The submitted quote shall provide all the information requested below. A cover letter may accompany the quote to set forth any additional information that the Quoter wishes to bring to the attention of the Administrative Office of the United States Courts.

As a part of its quote submission, the Quoter shall submit the following parts:

Submit in Writing by Close of RFQ To be Held after RFQ Closing

Written Business Volume (PDF or Microsoft Word)

Written Commercial Software Agreements or Terms (PDF or

Microsoft Word)

Factor 1 – Technical Approach

1. Completed copy of Attachment 1 –Requirements Checklist (Microsoft Excel)

2. Draft Transition Plan

3. Technical Approach for Customer Service, Technical

Support and Training

Factor 1 – Technical Approach: Live Product Demonstration

Factor 2 – Past Performance References (PDF or Microsoft Word)

Factor 3 – Price: Completed copy of Attachment 2 –Pricing

(Microsoft Excel)

Written Assumptions, Conditions, or Exceptions If Applicable

(PDF or Microsoft Word)

Signed Copy of Manufacturer Authorized Reseller Agreement If

Applicable (PDF or Microsoft Word)

One electronic copy of all written documents listed above shall be emailed to Kelly_Weidner@ao.uscourts.gov and

David_Kelley@ao.uscourts.gov in accordance with the quote due date and time listed above in this section.

The quoter shall also submit the information required by Clause 7-10.

When applicable, pages of any written volume of the quote are to be consecutively numbered using the volume number followed by standard Arabic numbers.

There is no page limit for the Price Volume or the Business Volume.

3.1.1 – Business Volume

3.1.1.1 – Part 1: Cover Sheet

USCA26Q0172 /0001 - Page 6 of 9

All appropriate blocks of the face page of the solicitation shall be completed by the quoter and signed by a representative authorized to commit the quoter to contractual obligations.

Please include in Part 1 the quoter's information to include:

a. Name of company;

b. www.SAM.gov Unique Entity ID Number (the awardee shall be registered as “Active” in the System for Award Management

(www.sam.gov) upon receipt of the submitted quote);

c. Name of Point of Contact, email address, and telephone number.

3.1.1.2 – Part 2: "Representations, Certifications and Other Statements of quoters or Respondents"

The quoter shall complete all applicable blocks in the Judiciary clauses 7-10, 6-50, 3-30, 3-130 and 3-5.

3.1.2 Factor 1: Technical Approach

Factor 1: Technical Approach consists of the following:

1. Attachment 1 Requirements Checklist

2. Draft Transition Plan

3. Technical Approach for Customer Service, Technical Support and Training

4. Live Product Demonstration

Attachment 1 Requirements Checklist:

Quoters are required to meet ALL of the requirements listed in Attachment 1 Requirements checklist as listed in Section C-1 of this solicitation. Quoters shall mark the checklist with a "yes" if they can meet the requirement or with a "no" if they cannot meet the requirement. Quoters shall also state if they can meet the preferred (not mandatory) requirements and also state any other additional characteristics to their solution that may pose as a benefit to the Government to consider in evaluation.

Note: If Quoters mark the checklist with a "yes" for any requirement, but state in the comments with language that contradicts otherwise and/or states they have an alternate solution for that requirement; the quoter will be eliminated from the competition as that is not considered meeting the requirement.

Draft Transition Plan:

The Quoter shall submit a draft transition plan to seamlessly phase in all functional activities as described in SOW Section 2.6. In the transition plan for evaluation, the Quoter shall provide with milestones:

1. Define transition steps and milestones to move the incumbent streaming service to new streaming platform within 90 days of contract award. Note: A shorter transition is preferred, but shall not exceed 90 days.

2. Describe how the quoter will analyze and develop an effective migration of video, audio, metadata, and other designated content.

3. Provide timeline with milestones and deliverables for entire transition plan, spanning content migration, platform implementation, and web integration.

4. Define how bulk uploading of assets from incumbent streaming provider will be performed.

5. Define how migration checks will be performed during the implementation to ensure quality control.

6. Describe how training will be completed to Judiciary staff during transition/implementation phase on use of platform.

Technical Approach for Customer Service, Technical Support and Training:

USCA26Q0172 /0001 - Page 7 of 9

The quoter shall submit a written narrative that details their approach to provide customer service, technical support, and training in accordance with C-1 Statement of Work Sections 2.2; 2.3; and 2.8.

Live Product Demonstration:

The quoter shall provide a live product demonstration. See Attachment 3 for details. No written narrative/quote shall be submitted for the live demonstration. The Government will record the demonstration on Microsoft Teams. The quoter's live demonstration shall not deviate from the provided script.

Written Assumptions, Conditions, or Exceptions

Written Assumptions, Conditions, or Exceptions if provided will be evaluated as a part of technical approach. The quoter shall include with its written quote submission, any applicable assumptions, conditions, or exceptions its quoted solution is based on any

Assumptions, Conditions, or Exceptions, the quoter shall include these in writing, in accordance with the quote due date and time, and clearly explain any assumptions, conditions or exceptions upon which the technical response and/or price quote is based. If not listed here, it will be assumed that none exists, including any which may be buried in the quoter's technical response and/or price quote. It is not the responsibility of the Judiciary to seek out and identify assumptions, conditions or exceptions. Quoters shall be aware that assumptions, conditions, or exceptions may render your submission not awardable (i.e. non responsive) if they conflict with the terms or requirements of the contract.

Commercial Software Agreements or Terms Commercial Software Agreements or Terms will be evaluated as a part of technical approach. The quoter shall also submit any commercial software agreements or terms that may need to be reviewed by the Government (i.e., EULA) with its written assumptions, conditions or exceptions by the quote due date/time. The quoter shall submit their government version of these terms and conditions in lieu of the commercial version if they exist. If the terms and conditions cannot be negotiated to remove prohibited terms and conditions, the quote will be evaluated accordingly and may be deemed ineligible for award. Prohibited terms and conditions for negotiation may include but are not limited to credit application/master account, attorney fees, automatic renewals of agreements, payments in advance, insurance, damage deposits, arbitration clauses, indemnification or hold harmless clauses, and clauses making state court jurisdiction or state law applicable as per the Judiciary Guide Volume 14 540.20. If the terms and conditions, to include commercial software/hardware agreements or terms (i.e., EULA), cannot be negotiated to remove prohibitive terms and conditions, the quote may be deemed not awardable (i.e. non responsive).

3.1.3 Factor 2: Past Performance

Factor 2 – Past Performance

The quoter shall provide descriptions of three (3) previous government or commercial projects / contracts performed within three (3) years of the issue date of this solicitation to give the government sufficient information to determine if the quoter's past performance in providing streaming media platform are similar in size, scope and complexity to those that are described in this solicitation is acceptable or not acceptable. Quoters shall provide a specific narrative explanation of each past project / contract describing the objectives achieved and detailing how the effort is relevant and similar in size, scope and complexity to the requirements in the solicitation. References can be from expired or ongoing projects but must have been performed under the referenced past performance contract during the three years preceding the issue date of this solicitation.

This section shall also include the following information:

• Name and Brief Description of Project

• Contract Number (including Task Order/BPA Call numbers if applicable)/Project Number

• Award Date and Completion Date of Project

USCA26Q0172 /0001 - Page 8 of 9

• Quoter's Role (Prime Contractor, Subcontractor – If the work was performed as a subcontractor, the quoter shall also provide the name of the prime contractor and point of contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone number) who can verify the participation and extent of work performed by the quoter.)

• Name and Address of Customer (Company or Government Agency)

• Names, Addresses, and Telephone Numbers of a Technical Point of Contact and Contracting Officer of Customer.

• Award Price/Cost. If the quoter was responsible for only a portion of the tasks performed under the referenced contract, then the total price/cost should only include the price/cost of work performed by the quoter.

• Final or Projected Final Price/Cost (or, if work is ongoing, projected final) price/cost. If the quoter was responsible for only a portion of the tasks performed under the referenced contract, then the final price/ cost should only include price/cost paid or to be paid for work performed by the quoter.

• Contract Type (i.e. Fixed Price, Cost Reimbursement, Time and Materials, Labor Hour, etc.)

• Number of quoter's personnel assigned to the contract/project.

• Narrative description explaining your experience, the task(s) performed, and objective(s) achieved, the relevance

(similarity in size, scope, and complexity) of the project and how it directly relates to the requirements of this solicitation.

For any proposed subcontractors, the quoter shall provide descriptions of three (3) previous government or commercial projects/ contracts performed within three (3) years of the issue date of this solicitation. This past performance example is allowed in addition to the three (3) examples to be submitted for the prime in the quotation. The quoter shall provide a narrative that demonstrates the contracts/projects provided were for requirements that are similar in size, scope and complexity to that described in the solicitation.

This section shall include the same required information as listed above for the prime contractor for each subcontractor proposed.

If the quoter provides past performance information of a proposed major subcontractor for evaluation, then the quoter must also provide information about which solicitation tasks will be performed by the proposed major subcontractor. Only past performance information for major subcontractors that is relevant to the tasks to be performed by that proposed major subcontractor during contract performance will be considered in determining the performance rating of the quoter.

Each reference description/narrative shall be no more than two (2) pages and have a font size of no less than 12-point. Descriptions that exceed the page limit will not be evaluated. Quoters shall also forward the past performance questionnaires (Attachment

4 – Media Streaming Platform Past Performance Questionnaire) to each of their customer references for the narrative above to be completed by the closing date and time of this solicitation. Quoters shall instruct customer references to complete and submit the past performance questionnaire directly to the Contracting Officer at Kelly_Weidner@ao.uscourts.gov with a cc to

David_Kelley@ao.uscourts.gov by the quote deadline. Questionnaires must be submitted directly by customer reference and received by the solicitation deadline. Questionnaires submitted by the quoter on the customer reference's behalf will not be evaluated. CPARS printouts in lieu of completed past performance references will not be accepted. Late questionnaires will not be evaluated.

The quoter shall provide copies of any cure notices or show cause letters received with respect to recent, relevant contracts of the quoter (whether or not the effort was identified as one of the referenced past performance contracts) and describe any corrective action implemented by the quoter or its prime contractor (if the quoter was a subcontractor). The quoter shall indicate if any recent, relevant contract (whether or not the effort was identified by the quoter as past performance reference) has been terminated for cause or default and describe the circumstances of the termination.

Definitions

Major subcontractor – a subcontractor that is awarded a subcontract to execute a significant portion, 10% or more of the total contract value, of a broader contract.

Recent – to be considered recent, work must have been performed under the referenced past performance contract during the three years preceding the issue date of this solicitation.

USCA26Q0172 /0001 - Page 9 of 9

Similar size – efforts are defined as projects demonstrating the ability to perform the services identified in the requirements listed in

Section C-1.

Similar scope and complexity – efforts are defined as those contracts (or orders) with comparable work and level of difficulty as identified in the statement of work with the capability and capacity to provide those services.

Relevant – efforts are defined as those contracts (or orders) which are recent, similar in size, scope, and complexity to the requirements of this solicitation.

3.1.4 Factor 3: Price

Factor 3 – Price

The quoter shall submit their price quote using the Pricing Workbook provided as Attachment 2 of this solicitation. The quoted pricing shall include rates for a base year and all option years. Each contract line item number (CLIN) shall be quoted with a Firm Fixed

Priced Unit Rate for GB or Minutes. The Platform shall be priced as firm fixed price per month. Any discounts offered shall be included in the total price proposed. The total evaluated price will be the sum of all CLINs inclusive of all options.

In Attachment 2, the quoter shall fill in the column for unit prices, and the workbook will populate the extended price. The workbook shall not be manipulated in any way.

Partial price quotes will not be considered for award.

The Government seeks a quote with a total price less than $1.7 million overall with options. The quoter should not interpret this figure as a ceiling (or as a floor) on quotes; rather this information is provided as a courtesy. The Government’s anticipated monthly estimates are included. The quoter shall use its best judgment in determining the proposed price to accomplish each CLIN. The Government may select a quote for award with a price below, at, or exceeding this figure if it finds that quote provides the best value and funds are available.