US_50_BUS_80_Community_Connectivity_Project.pdf

REQUEST FOR PROPOSALS

25-053-RFP

US 50/BUS 80 COMMUNITY CONNECTIVITY PROJECT

City of West Sacramento

1110 W Capitol Ave

West Sacramento, CA 95691

RELEASE DATE: December 12, 2025

DEADLINE FOR QUESTIONS: January 2, 2026

RESPONSE DEADLINE: February 20, 2026, 5:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/cityofwestsacramento https://procurement.opengov.com/portal/%7bproject.government.code%7d

City of West Sacramento

REQUEST FOR PROPOSALS

US 50/BUS 80 Community Connectivity Project

I. Introduction II. Scope of Work

III. Proposal Requirements IV. General Information V. Terms and Conditions

VI. Evaluation Criteria VII. Consultant Selection and Contract Award

VIII. Standard Contract Information IX. Proposer Questionnaire

Attachments:

A - US 50/BUS 80 USDOT RCP Program Projects Map

B - Grand Gateway Zoning District - Zoning Code

C - 2008 Project Study Report

D - RCN Subrecipient Agreement - CT250040 West Sacramento US50/BUS80

Community Connectivity Project

E - NAE FY23 FHWA - General Terms and Conditions Apr 2024

F - NAE FY23 FHWA - General Terms and Conditions - Oct 2024

G -

FEDERAL_CONTRACT_FOR_PROFESSIONAL_SERVICES_TEMPLATE_US50BUS80_12.

8.25_CLEAN

H -

Federal_Award_Requirements_Appendix_II_to_Part_200_Contract_Provision_Lan guage

I - Insurance Checklist

Request for Proposals #25-053-RFP Title: US 50/BUS 80 Community Connectivity Project

J - LAPM 10-H Sample Cost Proposal Cost Plus Fixed Fee

K - IG_Certification_Indirect_Costs_Financial_Management_System_v2

L - California Safe Harbor Rate Form

M - Davis Bacon CA20250007 Mod 18 12-5-25

1. Introduction

1.1. Summary

Please state the Statement of Purpose of this Solicitation, being as descriptive as possible.

STATEMENT OF PURPOSE

The City of West Sacramento is soliciting proposals from qualified firms or individuals ("Proposer") to provide consultant services for the United States 50/Interstate 80 Business (US50/BUS80) Community

Connectivity Project. The City seeks to conduct planning studies and conceptual designs to explore the obsolete decommissioned freeway structures on Cabaldon Parkway and Jefferson Boulevard and design alternatives for local use; incorporate complete street elements and proposed local to connect communities; complement City plans and projects such as planned light rail extension from Downtown

Sacramento to expand accessibility and mobility options; and support nearby planned and underway mixed-use and housing projects. More details on the City's needs for this work are provided in the Scope of Work.

Each qualified Proposer is to submit a proposal in conformity with the terms of this Request for Proposal

("RFP") by the deadline below ("Proposal"). The Proposer selected by the City pursuant to the terms of this RFP and the City's contracting procedures, if any is selected, is referred to herein as "Contractor."

SYNONYMOUS TERMS

Unless the use indicates otherwise, as used throughout this bid and its attachments, the following terms are synonymous:

a. Firm, Consultant, Supplier, Vendor, Contractor, Successful Bidder, Offeror

b. Purchase Order, Contract, Agreement

c. Services, Work, Scope, and Project

d. Pricing proposal/sheet, Cost proposal/sheet, Rate table/sheet

1.2. Background

Background

West Sacramento is a vibrant riverfront community centrally located in Northern California. West

Sacramento shares the Sacramento River with neighboring Sacramento, with the deep water ship canal serving the Port of Sacramento. Incorporated in 1987, West Sacramento encompasses approximately 22 square miles, with a population just over 55,000. West Sacramento has a Council/Manager form of government. Citizens elect four City Council Members by district (as of the November, 2022 election) who serve four-year terms and directly elect the mayor who serves a four-year term. The City is full-service with nine (9) departments and nearly 500 full-time employees. The City provides the full range of municipal services including police and fire protection, park, street, fleet, and facility maintenance, https://secure.procurenow.com/portal/cityofwestsacramento/projects/169098/document?section=1552322 economic development and housing, community development, capital projects, and parks and recreation. The City also provides water, wastewater, and solid waste services. In addition, the City maintains port, water, wastewater, and solid waste enterprise funds. Other activities and related entities include the West Sacramento Redevelopment Successor Agency, Reclamation District 900 and the West Sacramento Area Flood Control Agency.

In 2023, the Sacramento Area Council of Governments (SACOG) was awarded funding from the United

States Department of Transportation's Neighborhood Access and Equity (NAE) Discretionary Grant

Program for the Green Zone Access and Equity Regional Planning Project. This award will allow the

SACOG region to advance planning, engineering, design and project development activities to address barrier transportation facilities in nine federally designated disadvantaged communities that are (1) locally prioritized for infill development and (2) share the challenge of high volume, autocentric facilities that bisect existing neighborhoods to limit both economic and transportation mobility.

This collection of barrier transportation facilities included the City of West Sacramento's US50/BUS80

Community Connectivity Project will help the City to address the legacy of barrier facilities: (1) Cabaldon

Parkway (formerly known as Tower Bridge Gateway, State Route 275, Interstate 80, and West

Sacramento Freeway) (2) Jefferson Boulevard (formerly known as State Route 84) and (3) Former

Sacramento Northern Railway Corridor.

Cabaldon Parkway was first constructed in 1954 as the West Sacramento Freeway, connecting the east end of the Yolo Causeway to the west end of Tower Bridge. It was redesignated as Interstate 80 as part of and the state's freeway renumbering in 1964 and then again redesignated as State Route 275 after a realignment of I-80 with the Pioneer Memorial Bridge towards the south side of downtown Sacramento.

The State of California delayed relinquishment of Cabaldon Parkway due to the significance of the connection to the state's Capitol. The State of California relinquished Cabaldon Parkway and Jefferson

Boulevard to the City in the early 2000s. Since then, the City transformed part of the former state-controlled access freeway to a local arterial boulevard by reconfiguring the freeway to an at-grade, multi-modal boulevard with signalized intersections at Riske Lane, 5th Street and 3rd Street.

In 2008, Caltrans approved a Project Study Report (PSR) on US 50/BUS 80 at Jefferson Boulevard

Interchange and South River Road Interchange. The PSR intended to address the current and future traffic capacity and operational deficiencies at the interchanges between US 50 and Jefferson Boulevard, South River Road, and Cabaldon Parkway. Progress after the PSR stalled due to complicated right-of-way ownership in this intersection and the combination of the Great Recession and then COVID-19 pandemic. Despite success in transforming Cabaldon Parkway within the Bridge and Washington

Districts and attracting new affordable, mixed-use development along the former grade-separated corridor, the residential communities of West Sacramento remain divided by the former freeway alignment and north to south crossings are limited to a few heavily trafficked streets along the current

3.75 mile east-west alignment. Currently, Jefferson Boulevard and Cabaldon Parkway are tied into one system that does not match any standard interchange configuration and remains a major transportation barrier that has impeded bike/pedestrian mobility within the City, inhibited access to jobs and resources, and stymied development and progress for the surrounding communities.

Since 2008, there has been numerous changes in goals, policies, and priorities in how to approach transportation projects such as focusing on reducing vehicle miles traveled, encouraging and supporting infill development, and prioritizing projects that reduce greenhouse gas emissions/climate change impacts. Furthermore, the City and Caltrans have pursued other projects that align with this new outlook on transportation planning and would achieve co-benefits that were not realized in the 2008

PSR. Caltrans is underway with the I-80 Pavement Rehabilitation Project and the Yolo 80 Corridor

Improvements Project. Less than a half mile from the intersection of US 50/BUS 80 at Cabaldon

Parkway/Jefferson Boulevard, a freight railway corridor runs parallel to Drever Street creating another barrier impeding pedestrian use. Currently, one portion of the former Sacramento Northern Railway corridor is active under Union Pacific and another belongs to the Port, an independent special district managed by the City since 2006. The Sacramento Regional Transit District (RT), in collaboration with the

Sacramento Area Council of Governments, City of Sacramento, City of West Sacramento, and Yolo

County Transportation District, is leading the Downtown Riverfront Streetcar. The Downtown Riverfront

Streetcar Project received California Environmental Quality Act and National Environmental Policy Act

(CEQA/NEPA) approvals in February 2016 when the Federal Transit Administration (FTA) issued a Finding of No Significant Impact (FONSI) following the publication of an Environmental Assessment in May 2015.

A change in the alignment was determined necessary in 2021 within the City of Sacramento requiring additional engineering design and environmental study. The portion of the alignment within West

Sacramento remained the same, and the RT is completing a CEQA Addendum and NEPA Revalidation for the project that will be completed summer 2025. The City plans to extend light rail beyond the

Downtown Riverfront Streetcar Project by retrofitting the portion of former Sacramento Northern

Railway track now owned by the Port.

The City is fully invested in recovering our neighborhoods and transforming Cabaldon Parkway to meet the City’s character and needs – improvements to US 50/BUS 80, Cabaldon Parkway, and Jefferson

Boulevard and the reintroduction of passenger rail are included in the City’s 2024 Mobility Element of the General Plan and SACOG's upcoming 2025 Blueprint (Metropolitan Transportation Plan/Sustainable

Communities Strategy). This US50/BUS80 Community Connectivity Project will help unlock 13 acres of vacant land in the center of the City's urban core that is currently isolated by these barriers and identify the opportunity for infill and transit-oriented development in West Sacramento's Green Zone.

Study Area Barriers

US50/Cabaldon Parkway from Westacre to Grand Street; Jefferson Blvd from West Capitol to Drever;

Union Pacific Railroad/Sierra Northern Railroad. See Attachment A for the general extent of these barrier facilities.

Relevant Plans, Projects, and Materials

• General Plan

• Grand Gateway Master Plan

• Grand Gateway Zoning District - See Attachment B

• Bridge District Specific Plan

• West Capitol Avenue Central Business District Design Guidelines

• West Sacramento Green Zone https://www.cityofwestsacramento.org/government/departments/community-development/planning-division/general-plan-2035 https://www.cityofwestsacramento.org/home/showpublisheddocument/4196/636407550345170000 https://www.cityofwestsacramento.org/government/departments/community-development/planning-division/planning-documents/-folder-222#docfold_961_1651_1839_222 https://www.cityofwestsacramento.org/home/showpublisheddocument/4236/636407555585500000 https://sacog.maps.arcgis.com/apps/dashboards/0f2a40d8036943a2b5d8f5bff857d9d6

• Climate Action and Adaptation Plan

• City is underway with an update to the Bicycle, Pedestrian and Trails Master Plan. Current status and more detail can be found at the project website: Bicycle, Pedestrian, and Trails Master Plan

Update | City of West Sacramento

• Vision Zero Action Plan

• Downtown Riverfront Streetcar

• West Sacramento Major Planning Projects & Initiatives

• West Capitol Avenue Regional Connection Bicyclist and Pedestrian Safety Improvements | City of West Sacramento

• Park Blvd Resurfacing & Bicylce/Pedestrian Safety Improvements | City of West Sacramento

• Yolo 80 Corridor Improvements Project | Caltrans

• I-80 Pavement Rehabilitation Project | Caltrans

• 2008 Project Study Report In the City of West Sacramento on US 50 at the Jefferson Boulevard and South River Road Interchanges (Attachment C). This document is provided for information only.

1.3. Contact Information

Stephanie Chhan

Senior Transportation Planner

1110 West Capitol Avenue

West Sacramento, CA 95691

Email: stephaniec@cityofwestsacramento.org

Phone: (916) 617-5300

Department:

Community Development -Transportation

1.4. Timeline

Project Release Date December 12, 2025 https://www.cityofwestsacramento.org/government/departments/community-development/sustainability/climate-action#!/ https://www.cityofwestsacramento.org/home/showpublisheddocument/18842/638527669820600000 https://www.cityofwestsacramento.org/government/departments/community-development/transportation-and-mobility/bicycle-pedestrian-and-trails-master-plan-update https://www.cityofwestsacramento.org/government/departments/community-development/transportation-and-mobility/bicycle-pedestrian-and-trails-master-plan-update https://www.cityofwestsacramento.org/government/departments/community-development/transportation-and-mobility/vision-zero-action-plan https://www.sacrt.com/sacramento-downtown-riverfront-streetcar-project/ https://www.cityofwestsacramento.org/government/departments/community-development/planning-division/major-planning-projects https://www.cityofwestsacramento.org/government/departments/capital-projects-department/projects/west-capitol-avenue-regional-connection-bicyclist-and-pedestrian-safety-improvements https://www.cityofwestsacramento.org/government/departments/capital-projects-department/projects/west-capitol-avenue-regional-connection-bicyclist-and-pedestrian-safety-improvements https://www.cityofwestsacramento.org/government/departments/capital-projects-department/projects/park-blvd-resurfacing-bicycle-pedestrian-safety-improvements https://dot.ca.gov/caltrans-near-me/district-3/d3-projects/d3-i80-corridor-improvements https://dot.ca.gov/caltrans-near-me/district-3/d3-projects/d3-yolo--i-80-pavement-rehab-project mailto:stephaniec@cityofwestsacramento.org tel:(916)617-5300

Pre-Proposal Meeting (Non-Mandatory) December 18, 2025, 2:00pm

Microsoft Teams

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Meeting ID: 256 192 215 870 49

Passcode: UL9Tf2e3

Dial in by phone

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Phone conference ID: 392 412 847#

Question Submission Deadline January 2, 2026, 5:00pm

Question Response Deadline January 9, 2026, 5:00pm

Proposal Submission Deadline February 20, 2026, 5:00pm

Prospective Interview (Week Of) March 9, 2026

Anticipated City Council Award April 15, 2026 https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGFiMWExNTAtMjQ5Ni00ZDM1LWE2ZWEtOWFhMzYwYTQ4NDY1%40thread.v2/0?context=%7b%22Tid%22%3a%22284d74b9-2287-48dd-86fa-55c87b82bc40%22%2c%22Oid%22%3a%22986dc0ea-5d60-4c22-ae2a-b3627404a937%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGFiMWExNTAtMjQ5Ni00ZDM1LWE2ZWEtOWFhMzYwYTQ4NDY1%40thread.v2/0?context=%7b%22Tid%22%3a%22284d74b9-2287-48dd-86fa-55c87b82bc40%22%2c%22Oid%22%3a%22986dc0ea-5d60-4c22-ae2a-b3627404a937%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGFiMWExNTAtMjQ5Ni00ZDM1LWE2ZWEtOWFhMzYwYTQ4NDY1%40thread.v2/0?context=%7b%22Tid%22%3a%22284d74b9-2287-48dd-86fa-55c87b82bc40%22%2c%22Oid%22%3a%22986dc0ea-5d60-4c22-ae2a-b3627404a937%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGFiMWExNTAtMjQ5Ni00ZDM1LWE2ZWEtOWFhMzYwYTQ4NDY1%40thread.v2/0?context=%7b%22Tid%22%3a%22284d74b9-2287-48dd-86fa-55c87b82bc40%22%2c%22Oid%22%3a%22986dc0ea-5d60-4c22-ae2a-b3627404a937%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGFiMWExNTAtMjQ5Ni00ZDM1LWE2ZWEtOWFhMzYwYTQ4NDY1%40thread.v2/0?context=%7b%22Tid%22%3a%22284d74b9-2287-48dd-86fa-55c87b82bc40%22%2c%22Oid%22%3a%22986dc0ea-5d60-4c22-ae2a-b3627404a937%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGFiMWExNTAtMjQ5Ni00ZDM1LWE2ZWEtOWFhMzYwYTQ4NDY1%40thread.v2/0?context=%7b%22Tid%22%3a%22284d74b9-2287-48dd-86fa-55c87b82bc40%22%2c%22Oid%22%3a%22986dc0ea-5d60-4c22-ae2a-b3627404a937%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGFiMWExNTAtMjQ5Ni00ZDM1LWE2ZWEtOWFhMzYwYTQ4NDY1%40thread.v2/0?context=%7b%22Tid%22%3a%22284d74b9-2287-48dd-86fa-55c87b82bc40%22%2c%22Oid%22%3a%22986dc0ea-5d60-4c22-ae2a-b3627404a937%22%7d https://dialin.teams.microsoft.com/5c77b6bf-acd3-475d-a5cf-0168578c5e3d?id=392412847 https://dialin.teams.microsoft.com/5c77b6bf-acd3-475d-a5cf-0168578c5e3d?id=392412847

2. Scope of Work

2.1. Scope of Work

The following is a list of tasks that are intended to be the responsibility of the Consultant pursuant to this Request for Proposals ("Scope of Work "). The Consultant scope of services is to provide full service, task management, scheduling and meeting, and coordination with Caltrans and other agencies to complete a Project Initiation Document and an Infill and Transit Oriented Development Feasibility

Analysis to study the removing, retrofitting, or mitigating of existing transportation barriers to restore community connectivity, foster development, and improve access to daily needs. Should there be funding available, the Consultant may propose activities to continue advancing the project and may include optional services and associated fees in their proposals to advance the project in response to this solicitation. The City reserves the right to negotiate the scope of services and amend the selected consultant's contract to include these as optional services following the completion of the PID phase if funding is or becomes available and if it's in the best interest of the City to advance the project.

Study Area Barriers

The proposed work is expected to be in the following study area: US 50/Cabaldon Parkway from

Westacre to Grand Street; Jefferson Blvd from West Capitol to Drever; Union Pacific Railroad/Sierra

Northern Railway. See Attachment A for the general extent of these barrier facilities.

Consultant Project Management

Project management may not be billed as a standalone task. The Consultant will apply the cost of project management into each of the tasks.

Project management will include regular project management meetings with City staff, responding to calls and e-mails, and preparing forms to meet Caltrans Local Agency Procedures Manual requirements.

The Consultant will designate a Consultant Project Manager who will be responsible for overseeing project tasks and development of work products, keeping the project on-track with established schedules and budgets, and maintaining close communication with City Project Manager. Consultant PM shall communicate and coordinate in a timely manner all work and progress on the project with the City.

The Consultant will conduct a kick-off meeting with key staff to discuss the goals of the project, agree on communications protocols and recurring meeting schedules, and project management, quality control/quality assurance, and deliverable review expectations, as well as other relevant topics.

The Consultant shall prepare a Project Management Plan that includes a detailed project schedule, including all tasks proposed in the scope of work. The Project Management Plan shall include project delivery dates and anticipated dates for public involvement activities and stakeholder engagement.

Deliverables should be provided to City in draft format with opportunity to review and provide feedback for a minimum of two weeks, prior to finalization.

The Consultant will have regular check-in meetings and status updates with the City Project Manager, as well as provide a project schedule with deliverables and notable milestones that is maintained accurately as the project progresses.

Invoices submitted to the City for approval and payment shall be prepared to provide a summary of project budget activity-to-date and show costs against each major task and/or subtask as appropriate.

Progress reports shall be included with each monthly invoice. Progress reports shall include: the status of work and remaining budget by task; significant accomplishments; problems encountered and potential solutions; decisions to be made by the City and/or other agencies members; project schedule updates as needed; and work planned for the next month (by task and responsible parties). Specific billing requirements will be provided by City staff upon award of the contract.

Project Management Deliverables

A. Project Management Plan

B. Project Management Meeting Agenda and Minutes

C. Invoices and Progress Reports

Task 1 Stakeholder and Community Engagement

The selected Consultant will create and execute a Community Participation Plan (CPC). The CPC will strategize and guide stakeholder and community engagement. The Consultant will conduct a community assessment to identify the target community and determine appropriate engagement strategies. The

CPC should identify outreach to historically underserved and/or with residents who may not usually participate in government-led planning activities. The CPC should include a schedule of planned engagement activities and tools structured around major project decision points. The City expects interpretation and translation services to include, at minimum, Spanish and Russian. Farsi has been identified as a potential, growing language in West Sacramento. Additional languages and interpretation/translation needs may be identified through the community assessment. The Consultant shall administer and comply with the City's Title VI Plan and Limited English Proficiency Outreach Plan.

The CPC will be approved by the City.

The Consultant should develop and maintain a stakeholder and community engagement list throughout the Project. Stakeholders to engage should include neighborhood association leaders, community based organizations, developers, business community partners, and other community stakeholders. This strategy should also include coordination with internal city departments (Community Development, Economic Development & Housing, Public Works, Capital Projects, Port of West Sacramento, Fire

Department, Police Department, etc.), transportation/transit agencies (Yolo County Transit District, Sacramento Regional Transit District, and California Department of Transportation), rail agencies (Sierra

Northern Railway and Union Pacific Railroad), and other relevant agencies. The Consultant shall also act as technical support for presentations to City Council or Commissions.

This task may include development of outreach material, survey(s), Community Advisory Committee, Transit Technical Advisory Committee, virtual outreach materials and meetings, one-on-one stakeholder meetings, public/community workshops, stipends, meeting facility rentals, charrettes, equipment rentals, or other applicable community engagement activities identified in the CPC. This task may also include the development of a project website and distribution of outreach material by flyering, mailers, door-hangers, or other outreach/engagement methods. Outreach material must be approved by City prior to being used or distributed.

Any proposed advisory committees are not a governing or decision-making body but will help the City effectively advance the Project forward with a community-centric approach.

Through this effort, the City seeks to understand reconnecting this area while understanding the risks that could occur from transformative changes to the surrounding streets. To that end, the selected project team is expected to understand the land use and community characteristics of the neighborhoods in the study area and to consider community goals in the development of alternatives and complementary land use and other policies. Due to this, the City anticipates an initial round of outreach and engagement that will focus on building community awareness of the PID process, understanding the community’s needs and priorities for improvements, and developing a context sensitive solution in refining the purpose and need for the PID.

Task 1 Deliverables:

A. Community Participation Plan

B. Stakeholder and Community Engagement Materials, Meetings Agendas, and Minutes

C. Community Engagement Summary Memorandum

Task 2 Project Initiation Document

The Consultant shall develop a Project Initiation Document (PID) per Caltrans requirements. This task will include but not be limited to defining the Project need and purpose; defining the type of PID needed; reviewing past studies and analysis as needed; collecting and reviewing all relevant mapping, reports, plans and other information including site visits and field reviews to verify Project features support preliminary geometrics for the proposed improvements; preparing an electronic base map

(using commonly available mapping software) of the project area with coverage of approaches to the project limits; preliminary engineering for conceptual alternatives sufficient for understanding challenges, opportunities, trade-offs, alignments, and cost estimates; analyzing each alternative based on various impact studies, including traffic studies, to move forward with a limited number of selected alternatives for inclusion in draft PID; circulating the draft PID; and obtaining comments from the stakeholders to finalize the PID for ultimately programming the Project for furthering project development activities. PIDs are required to be developed and approved by Caltrans before any major or high complexity project can be programmed and constructed on the State Highway System.

The City anticipates the PID to be a Project Study Report-Project Development Support (PSR-PDS) per

Caltrans' Project Development Procedure Manual (PDPM) Appendix S. In general, the development of the PSR-PDS involves the following process:

A. Develop work programs for PSR-PDS development

B. Hold pre-PID meeting

C. Obtain authorization for PID preparation

D. Obtain and review existing reports, studies, mapping or other information

E. Form the project development team

F. Develop consensus on the project purpose and need

G. Review the project site

H. Identify additional data requirements and analysis methodologies for project scoping

I. Perform the initial engineering analysis and develop alternatives

J. Develop cost estimates

K. Develop schedule

L. Identify risks

M. Perform quality management

N. Complete PSR-PDS

O. Perform Caltrans district review and obtain approval

All work products and deliverables should be prepared in accordance with the latest Caltrans regulations, policies, procedures, manuals and standards, including compliance with FHWA requirements. The products and deliverables should be designed in accordance with local regulations, policies, procedures, manuals and standards. Should local regulations, policies, procedures, manuals and standards be underway with updates, the Consultant should confer with the City upon an agreed upon approach.

The 2008 PSR is included in the Attachments for background context. Due to the changes in state and local transportation planning objectives, the City expects that the Consultant may propose alternatives not analyzed in the 2008 PSR. The PID will explore the obsolete relinquished freeway structures on

Cabaldon Parkway and design alternatives for local use; incorporate complete street elements and proposed local roadways to connect communities; facilitate truck and bus movements; complement City plans and projects such as planned light rail extension from Downtown Sacramento to expand accessibility and mobility options; and support nearby planned and underway mixed-use and housing projects.

Task 2 Deliverables

A. Technical Reports and Memorandums

B. Draft Project Initiation Document

C. Final Project Initiation Document

Task 3 US50/BUS80 Infill and Transit Oriented Development Feasibility Analysis

The project area is within the City's designated Green Zone, as part of SACOG's Green Means Go

Program. Green Zones are areas with capacity for infill growth but face market or other barriers that have prevented development from occurring. Through the Green Zone designation, local jurisdictions and other partners will promote infill, reduce regulatory and economic barriers to infill, and support new transportation options.

https://secure.procurenow.com/portal/cityofwestsacramento/projects/169098/document?section=1552326

In center of region’s urban core, the US50/BUS80 and Jefferson intersection isolates the surrounding lands and contributes to barriers to infill development. At the junction of multiple land use planning policies (Bridge District Specific Plan, Grand Gateway Master Plan, and West Capitol Avenue Central

Business District) and where the City can accelerate travel choice, the project area presents an opportunity for a cohesive and vibrant transit-oriented development to create communities that offer a range of housing types, job opportunities, and services centered on public and alternative transportation. The intent of Task 3 is to provide feasible recommendations to encourage development outcomes that align with the City’s long-term housing, mobility, and climate goals.

Subtask 3.1 – Plans Review and Existing Conditions Analysis

The consultant team will review relevant planning and facility master plan documents (e.g., Bridge

District Specific Plan, General Plan, Utilities Master Plans) and conduct a parcel-based analysis to identify a range of potential barriers to infill housing and transit-oriented development in the project area, including but not limited to:

• Infrastructure deficiencies

• Parcel scale, configuration, and ownership

• Zoning/land use policies

• Real estate title factors

Subtask 3.2 – Market and Feasibility Analysis

Past City planning documents have included aggressive commercial development assumptions, particularly for office uses. As the real estate market is ever evolving, recommended land uses and project area concepts will need to ensure market viability and attractiveness. The selected firm will conduct a market analysis to evaluate absorption potential to evaluate feasible residential, mixed-use and commercial product types and densities based on market demand and achievable rents or sales prices. The selected firm will produce a viable development concept alternative(s) compatible with the alternatives identified through the PID, and will perform a pro forma analysis of up to six (6) development prototypes to identify static feasibility constraints. Additionally, the selected firm will conduct a public financing strategy to ensure improvements can be supported by project area development concept alternative(s).

Development concepts may include graphic illustrations or 3D representations of select locations to illustrate potential development.

Subtask 3.3 - Plans and Policies Update Recommendations

The selected firm will use the findings of Subtasks 3.1 and 3.2 to recommend potential updates to existing plans and policies, or consideration of new planning mechanisms to ensure the development concept alternative(s) and related improvements are integrated in the City's relevant long-term planning documents.

Task 3 Deliverables:

A. Draft Development Feasibility Report

B. Final Development Feasibility Report

Optional Task 4 Additional Planning and Preliminary Engineering Activities

At the sole discretion of the City, if funding is available, the consultant MAY continue through a supplemental agreement to perform planning activities in advance of the project. This task will be considered optional and only to be authorized as-needed, but the consultant shall include these services in their scope of work. These activities should advance the preferred alternatives, such as by providing additional planning, design, or other technical studies that support the environmental review for a construction project. This may involve activities such as additional or supplemental analysis of traffic patterns and capacity of existing transportation network and proposed roadway design (vehicular, truck, bike, pedestrian, transit, etc.); surveying and mapping; cost estimating and funding strategies, including for reconstruction or maintenance costs; phasing and implementation recommendations; stakeholder and community engagement; completion of Project Report; or completion of the Project Approval and

Environmental Documentation phase.

A. Consultant shall prepare a draft and final Project Report in accordance with the Caltrans

Project Development Procedures Manual (PDPM).

B. The National Environmental Policy Act (NEPA) and (California Environmental Quality Act (CEQA) documents will be prepared under the oversight of City’s staff. The proposed scope of work should identify a proposed NEPA and CEQA work plan including major milestones and schedule.

C. The NEPA and CEQA documents will be prepared per the guidelines in the Local Assistance

Procedures Manual under the oversight of Caltrans and the FHWA as well as other federal and state environmental regulations.

D. Environmental documentation may include, but not limited to, tribal consultations as provided for in Assembly Bill 52 (AB-52) and Historic Preservation as provided for in Section 106 of the

National Historic Preservation Act.

E. Consultant will be responsible for determining and completing the appropriate level and type of environmental documentation and meetings attendance required to advance the proposed

Project to construction.

F. The consultant team will be responsible for the production of all technical studies necessary for approval of NEPA and CEQA. The required technical studies will be summarized for the City's review and authorization to proceed with the documentation needed to complete CEQA and

NEPA compliance.

G. Consultant will prepare and/or finalize technical studies required for NEPA and CEQA approval.

Coordination with Caltrans is required for NEPA approval. Consultant will circulate the final CEQA document for comments and provide the final CEQA document for City Council approval.

Optional Task 4 Deliverables

A. Preliminary Engineering and Plan Sheets

B. Draft and Final Project Report

C. Project Approval and Environmental Documentation

2.2. Technical Specifications

Traffic Analysis and Operations Tools

The Consultant will prepare all requisite traffic operations and safety analyses for completing the PID.

The City anticipates that the Consultant will apply the latest SACSIM travel demand model for regional travel forecasting. The upcoming 2025 Blueprint uses SACSIM23 travel demand model. Traffic microsimulation tools may be necessary to analyze intersection and freeway operations. Confirmation of the analysis methodology and tools between the Consultant and City shall be completed prior to initiation of the technical analysis.

2.3. Published Materials

Written and Electronic Versions of Work Products and Related Materials; Publishing.

The Consultant shall provide copies of all of its deliverables created pursuant to the Scope of Work to

City in an electronic format. Hard copies may also be provided upon City's request.

• Any graphic images accompanying the text of these written materials shall be included, in digitized form, in the electronic version.

• The electronic versions of all written materials and accompanying graphic images shall, when printed or otherwise displayed, appear in the identical format, location, quality, and state of replicating in which they appear in the hard copy versions.

• Materials in the electronic version shall be presented to City in a commonly used electronic format, including the native file.

• All deliverables produced under this Contract which include City logos shall also include the

SACOG.

2.4. Equipment and Supplies

The Contractor shall furnish all tools, materials, supplies, and equipment to perform the tasks outlined in the Scope of Work. The Contractor shall identify tools, materials, supplies and equipment in the Cost

Proposal.

Please note that if during the contract term, tools, materials, supplies, and equipment not identified in the Scope of Work and Cost Proposal are required, the Contractor must seek approval from the City who will then seek authorization from SACOG.

2.5. Federal Funding

This project may be funded in whole or in part by Federal funds. The successful bidder shall be required to comply with all applicable Federal, State, and Local laws and regulations in the execution of the Scope of Work, including, but not limited to, conflicts of interest, lobbying, drug-free workplaces, and prevailing wage and labor standards.

Contract awarded pursuant to this solicitation shall contain the applicable clauses described in Appendix

II to Part 200 - Contract Provisions for Non-Federal Entity Contracts Under Federal Awards.

Procurement Provisions

1. Byrd Anti-Lobbying Amendment (2 CFR 200, Appx. II (I)) certification must be obtained from all

Offerors for procurements in excess of $100,000.

Offeror certifies that it and its subcontractors will not and have not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of

Congress in connection with obtaining any Federal contract, grant or any other award covered by 31

U.S.C. 1352. List as a disclosure any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award by Offeror or Offeror’s subcontractors.

2. Single bid Price Negotiations (2 CFR §200.324)

The City intends to expend federal funds for contract(s) resulting from this solicitation; therefore, in accordance with 2 CFR §200.324, in the case that only one bid is received that is both responsive and received from a qualified and responsible bidder, the City reserves the right to negotiate pricing and profit margin prior to award. Bidder agrees to provide sufficient cost and pricing information for such negotiations.

3. No Local Preference (2 CFR §200.319(c))

The City intends to expend federal funds for contract(s) resulting from this solicitation; therefore, in accordance with 2 CFR §200.319(c), a local preference will not be applied when evaluating offers and determining contract award.

Contract awarded pursuant to this solicitation shall contain the applicable clauses described in Appendix

II to Part 200 - Contract Provisions for Non-Federal Entity Contracts Under Federal Awards.

The Proposer shall abide by the terms of the Grant award. Additional forms and details may be found in Attachments.

4. Davis Bacon Act (2 CFR Part 200, Appendix II (D))

This project is federally funded through the Reconnecting Communities & Neighborhoods Program.

Davis-Bacon prevailing wage requirements may apply to portions of the work, such as surveying or mapping, depending on the final determination by the U.S. Department of Labor (DOL). Although this

RFP is not for construction services, the Consultant shall comply with all applicable Federal and State prevailing wage requirements. The City will coordinate a conformance request, if needed, to confirm whether Davis-Bacon wage rates apply to specific tasks. State prevailing wage laws will also apply to design and related work performed for this construction project.

2.6. Special Grant Funding Requirements

This project will be funded in whole or in part by Reconnecting Communities & Neighborhoods Program

(RCN) and will be subject to additional requirements.

https://www.ecfr.gov/currentitle-2/subtitle-A/chapter-II/part-200/appendix-Appendix%20II%20to%20Part%20200 https://www.ecfr.gov/currentitle-2/subtitle-A/chapter-II/part-200/appendix-Appendix%20II%20to%20Part%20200 https://www.ecfr.gov/currentitle-2/subtitle-A/chapter-II/part-200/appendix-Appendix%20II%20to%20Part%20200 https://www.ecfr.gov/currentitle-2/subtitle-A/chapter-II/part-200/appendix-Appendix%20II%20to%20Part%20200 https://secure.procurenow.com/portal/cityofwestsacramento/projects/175898/document?section=1617094

The Proposer shall abide by the terms of the Grant award. Please consider these terms when preparing the Proposal. Additional forms and details may be found in Attachments.

Some terms of the grant award applicable to the Contractor include, but is not limited to:

• Comply with, the requirements for non-State employee travel and subsistence (per diem) expenses found in the California Department of Transportation (“Caltrans”) Travel Guide, Non-

State Employee Travel (referencing the current California Department of Personnel

Administration rules) at the following link: https://travelpocketguide.dot.ca.gov/. Lodging rates shall not exceed rates authorized to be paid non-State employees unless written verification is supplied that such rates are not commercially available to Contractor and/or its subcontractors at the time and location required as specified in the Caltrans Travel Guide Exception Process.

• Establish and maintain an accounting system conforming to Generally Accepted Accounting

Principles (GAAP) which segregates and accumulates reasonable, allowable, and allocable costs and matching funds for work elements by line item and produces reports which clearly identify reimbursable costs and other expenditures and shall provide support for all invoices sent to SACOG.

• Any costs for which payment has been made to City that are determined by subsequent audit to be unallowable under 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31.000, et seq., 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit

Requirements for Federal Awards, or any other applicable State or Federal regulations, are subject to repayment by City to SACOG within thirty (30) days of the City receiving notice of final audit findings. Should City fail to return disallowed cost to SACOG within thirty (30) days, SACOG is authorized to withhold payments due to City from other SACOG-administered programs.

• Competitive bidding or procurement requirements for services or materials that are applicable to City; and all other applicable State and Federal statutes, regulations, and guidelines or additional restrictions, limitations, conditions, or any statute enacted by the state legislature or adopted by the California Transportation Commission that may affect the provisions, terms, or funding of this project in any manner.

• All costs charged shall be supported by properly executed payrolls showing labor (wage) rates per hour, and if applicable, copies of Internal Revenue Service W-2 or 1099 Forms, or both; time records, including timesheets or time cards signed by the employee and approved by the supervisor; and invoices and vouchers, evidencing in proper detail the nature of the charges.

These costs shall comply with the cost principles cited in the RCN Subrecipient Agreement.

• Comply with applicable State and Federal law requirements that pertain to, among other things, labor standards, Non-Discrimination, the Americans with Disabilities Act, Equal Employment

Opportunity, the Drug- Free Workplace Act, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31.000, et seq., and “Uniform Administrative Requirements, Cost Principles, and

Audit Requirements for Federal Awards,” 2 CFR, Part 200.

https://travelpocketguide.dot.ca.gov/

• Maintain at least the minimum State-required Workers’ Compensation Insurance for those employees who will perform the work or any part of it.

• Maintain unemployment insurance and disability insurance as required by law, along with liability insurance in an amount that is reasonable to compensate any person, firm, or corporation who may be injured or damaged by the City or any subcontractor in performing work associated with the RCN Subrecipient Agreement or any part of it.

• Retain all books, records, accounts, documentation, and all other materials relevant to this RCN

Subrecipient Agreement for a period of three (3) years from the date of termination of this

Agreement, or three (3) years from the conclusion or resolution of any and all audits or litigation relevant to this Agreement and any amendments, whichever is later.

• Permit SACOG and/or its representatives, upon reasonable notice, unrestricted access to any or all books, records, accounts, documentation, and all other materials relevant to this RCN

Subrecipient Agreement for the purpose of monitoring, auditing, or otherwise examining said materials.

• Comply with all applicable requirements of Title 49, Part 26 of the Code of Federal Regulations, as set forth in Section 28.

• SACOG or its designee, including but not limited to any State or Federal agency, will have the right to review, obtain, copy, and audit all books, records, computer records, accounts, documentation and any other materials (collectively “Records”) pertaining to performance of this RCN Subrecipient Agreement, including any Records in the possession of any contractors or subcontractors. Such Records shall include all records of employment, employment advertisements, employment application forms, and other pertinent employment data, as well as any records pertaining to compliance with Public Contract Code Sections 10115, et seq. and

Title 21, California Code of Regulations, Chapter 21, Section 2500, et seq. (when applicable) and other matters connected with the performance of the contract pursuant to Government Code

Section 8546.7.

• Comply with all provisions prohibiting discrimination on the basis of race, color, or national origin of Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. §§ 2000d, et seq., with

U.S. D.O.T. regulations, “Nondiscrimination in Federally- Assisted Programs of the Department of Transportation – Effectuation of Title VI of the Civil Rights Act”, 49 C.F.R. Part 21, and with any applicable implementing Federal directives that may be issued. Title VI provides that the recipients of federal assistance will implement and maintain a policy of nondiscrimination in which no person shall, on the basis of race, color, ancestry, national origin, religion, religious creed, sex, age, or disability, be excluded from participation in, denied the benefits of, or subject to discrimination under any program or activity by the recipients of federal assistance or their assignees and successors in interest.

• Comply with all applicable equal employment opportunity (EEO) provisions of 42 U.S.C. § 2000e, implementing Federal regulations, and any applicable implementing Federal directives that may be issued. Ensure that applicants and employees are treated fairly without regard to their race, color, creed, sex, disability, age, or national origin.

• Act in accordance with Title VI and will not unlawfully discriminate, harass, or allow harassment, against any employee or applicant for employment because of sex, sexual orientation, race, color, ancestry, religion, religious creed, national origin, physical disability (including HIV and

AIDS), mental disability, medical condition, age or marital status. Ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment, including the improper denial of family and medical care leave and pregnancy disability leave.

• Comply with all applicable Federal and State employment laws and regulations including, without limitation, the provisions of the California Fair Employment and Housing

Act (Government Code § 12900, et seq.) and the applicable regulations promulgated thereunder

(California Code of Regulations, Title 2, § 7285.0, et seq.), as well as Title 2, California Code of

Regulations, Section 8103. The applicable regulations of the Fair Employment and Housing

Commission implementing Government Code §§ 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Contract by reference and made a part hereof as if set forth in full. Give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.

• Comply with the Older Americans Act, as amended (42 U.S.C. 6101), prohibiting discrimination on the basis of age, Section 324 of Title 23 U.S.C., prohibiting discrimination based on gender, and Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and 49 CFR part 27 regarding discrimination against individuals with disabilities.

• Contractor agrees to pay each subcontractor under the RCN Subrecipient Agreement for satisfactory performance of its contract no later than 30 days from the receipt of each payment Contractor receives from City. Any delay or postponement of payment from the above-referenced time frame may occur only for good cause following written approval of City. This clause applies to both DBE and non-DBE subcontracts.

• Contractor agrees to return retainage payments to each subcontractor within 30 days after the subcontractor’s work is satisfactorily completed. Any delay or postponement of payment from the above-referenced time frame may occur only for good cause following written approval of

City. Pursuant to 49 CFR Section 26.29, a subcontractor’s work will be deemed satisfactorily completed when all the tasks called for in the subcontract have been accomplished and documented as required by City. If City makes an incremental acceptance of a portion of the work hereunder, the work of a subcontractor covered by that acceptance will be deemed satisfactorily completed. This clause applies to both DBE and non-DBE subcontracts. In the event

Contractor fails to…