Consolidated Guard solicitation letter 7.16.10.rtf

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TO ALL PROSPECTIVE OFFERORS:

Attached is Request for Proposal No. TIRMS-10-R-00004 for armed security guard services for the Internal Revenue Service (IRS) Fresno, CA and Ogden, UT campuses. The purpose of this letter is to provide additional information pertinent to this requirement and to summarize the relevant elements of this solicitation. This letter is not an integral part of the solicitation. In the event of a conflict between the contents of this letter and the solicitation, the solicitation shall govern. Offerors are cautioned that the only person to be contacted for information regarding this requirement prior to contract award is the Contracting Officer, Lachon Langham.

This acquisition is a competitive 8(a) requirement. A firm fixed price, labor hour type contract is contemplated for this procurement.

A Pre-proposal conference has been scheduled for 10:00 a.m. MST on Monday, July 26, 2010 at the Ogden, UT campus and 10:00 a.m., PST on Wednesday, July 28, 2010 at the Fresno, CA campus. A site visit/walk-through will be conducted of the buildings. All offerors desiring to attend the meeting should submit their request via email or facsimile to the attention of Mary Higgins and Josh Haker no later than July 22, 2010 with the name, title and phone number of the personnel attending. If you submit your request via facsimile, please submit your request separately to both Mary Higgins and Josh Haker. If you submit your request via email, you must include both Mary Higgins and Josh Haker on the email request. There is a limit of two representatives per company. Specific dates, time, parking information, meeting locations, check-in procedures and directions will be emailed or faxed to the personnel interested in attending. Due to security requirements and procedures involved, firms that do not notify Ms. Higgins and/or Mr. Haker in advance of their intention to attend are not guaranteed admittance to the pre-proposal conference or site visit. The IRS considers attendance at this conference highly important to the preparation of a competitive and cost effective offer. IRS strongly encourages you to send qualified representatives.

It is the offerors responsibility to check the FBO website in the event of any changes and/or updates.

All questions concerning this solicitation shall be submitted in writing no later than 2:00 pm, CST on August 2, 2010 and should cite the RFP number TIRMS-10-R-00004. Ms. Higgins may be reached via email mary.higgins@irs.gov or by facsimile on (972) 308-1928. Mr. Haker may be reached via email Joshua.L.Haker@irs.gov or by facsimile on (972) 308-1928.

Sincerely,

Enclosure