Terminal_Parking_Garage_Vestibule_HVAC_System_Design-Build_-_Rebid.pdf

REQUEST FOR PROPOSAL

26-027-RFP

TERMINAL PARKING GARAGE VESTIBULE HVAC SYSTEM

DESIGN-BUILD - REBID

ATTENTION: This is not an order. Read all instructions, terms, and conditions carefully.

IMPORTANT: Proposals must be received no later than 2:00 pm Eastern Time (ET) on

Thursday, May 28, 2026.

RFP# 26-027-RFP DATE ISSUED: April 16, 2026

By participating in this solicitation, you, on behalf of the Vendor, understand and agree that all plans, drawings, maps, specifications, documents, or similar information included in this solicitation (“Protected Information”) may only be used by Vendor for the purpose of this solicitation and no other purpose. Without the written permission of KCAB, Vendor must not reproduce, copy, duplicate, or disclose the Protected Information by any means, except to employees and agents who have a “need to know” for the purpose of this solicitation. All employees and agents of Vendor are bound by these provisions, and Vendor shall inform those employees and agents of these terms. If Protected

Information becomes available to third parties Vendor is responsible for third party compliance with these terms. Vendor shall indemnify and hold KCAB harmless from any liabilities or damages resulting from the unauthorized use or disclosure of Protected Information.

All Protected Information in any form remains the sole property of KCAB. At the request of KCAB Vendor agrees to immediately return Protected Information to KCAB. All

Protected Information in any form must be destroyed upon completion of the purpose above. KCAB has all rights and remedies available by law and equity to enforce these provisions, specifically including injunctive relief to prevent unauthorized use of the Protected Information.

Table Of Contents

1. GENERAL INFORMATION & PROPOSAL INSTRUCTIONS

1.1. NOTICE TO BIDDERS

1.2. SCHEDULE OF EVENTS

1.3. BACKGROUND

1.4. SUBMISSION OF PROPOSALS

1.5. RFP QUESTIONS

1.6. ADDENDA

1.7. SCOPE OF SERVICES

1.8. KENTUCKY OPEN RECORDS ACT

1.9. EVALUATION CRITERIA

1.10. ACCEPTANCE PERIOD

1.11. AWARD

1.12. PERFORMANCE AND PAYMENT

1.13. BONDS AND SURETIES

1.14. BADGES AND KEYS

1.15. RECORDS/FINANCIALS

1.16. GRATUITIES AND KICKBACKS

1.17. NON-COLLUSIVE VENDOR CERTIFICATION

1.18. RFP CONDITIONS AND PROVISIONS

2. PRICING PROPOSAL

2.1. PRICING PROPOSAL

3. VENDOR QUESTIONNAIRE

3.1. VENDOR QUESTIONNAIRE

3.2. ATTACHMENTS

Attachments:

A - 26-027-RFP Technical Specifications & Drawings

B - 26-027-RFP Terminal Garage Vestibule HVAC Replc - Proposed Agreement - Attachment

C - 26-027-RFP Terminal Parking Garage Vestibule HVAC System - Design-Build - Ad

1. GENERAL INFORMATION & PROPOSAL INSTRUCTIONS

1.1. NOTICE TO BIDDERS

The Kenton County Airport Board (“KCAB”) will receive proposals for Terminal Parking Garage

Vestibule HVAC System Design-Build - Rebidat the Cincinnati/Northern Kentucky Int’l Airport

(“CVG”). Proposals must be received by Thursday, May 28, 2026 at 2:00 pm. No proposals will be accepted after that time unless such date or time is extended pursuant to an addendum issued by

KCAB.

A pre-proposal meeting will be held on Wednesday, April 22, 2026, at 10:00 am at CVG Centre, Admin. Offices, 77 Comair Blvd., Erlanger, KY 41018. Please RSVP by April 22, 2026, through

KCAB’s online bidding system https://procurement.opengov.com/portal/cvgairport. Select Invitation

26-027-RFP and provide the name of the person(s) attending. See Attachments for RSVP instructions. NOTE: Although attendance at the pre-proposal meeting is not limited, the subsequent walkthrough is limited to a maximum of two (2) persons per company.

KCAB reserves the right to waive any informality or irregularity in any proposal or bid guaranty, to reject any or all proposals, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible proposer to such extent as may be beneficial to KCAB.

Preference for Kentucky resident bidders will be applied in accordance with Kentucky law.

KCAB in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42

U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner's race, color, national origin, sex, creed, age, or disability in consideration for an award.

KENTON COUNTY AIRPORT BOARD

Lawrence J. Krauter, Chief Executive Officer

CINCINNATI/NORTHERN KENTUCKY INTERNATIONAL AIRPORT

Hebron, Kentucky 41048

1.2. SCHEDULE OF EVENTS

Release Project Date: April 16, 2026

Pre-Proposal Meeting and Site Visit

(Non-Mandatory):

April 22, 2026, 10:00am

CVG Centre, Admin. Offices, 77 Comair

Blvd., Erlanger, KY 41018

Deadline For Questions To Be

Submitted:

May 14, 2026, 11:59pm

Answers To Questions Issued: May 20, 2026, 11:59pm https://procurement.opengov.com/portal/cvgairport

Proposals Due: May 28, 2026, 2:00pm

Interviews: The week of June 8, 2026, if necessary.

Anticipated Board Approval: July 27, 2026

Anticipated Contract Implementation: August 15, 2026

KCAB reserves the right to modify or alter the schedule of events to such extent as may be beneficial to KCAB.

1.3. BACKGROUND

KCAB requires an all-inclusive design-build HVAC and general contractor for the Terminal Garage

Vestibule HVAC Replacement and Upgrades project. The existing system has failed and is inoperative.

The condensing unit has several refrigerant leaks and cannot be recharged. The air handler is in need of significant repairs, and the boiler is inefficient and 5 years past its replacement schedule. All components are well past their useful life and the vestibules on each level are minimally conditioned.

1.4. SUBMISSION OF PROPOSALS

Responses to this RFP must be submitted electronically through KCAB’s online bidding system which can be accessed at https://procurement.opengov.com/portal/cvgairport. Select the project titled

Terminal Parking Garage Vestibule HVAC System Design-Build - Rebid (Invitation #26-027-RFP) and follow the instructions for submittal. The completed and signed proposal (together with all required attachments) must be transmitted and received through OpenGov no later than Thursday, May 28, 2026 at 2:00 pm Eastern Time (ET). Proposers should allow for sufficient time to upload and transmit all required information. Proposer is solely responsible to ensure its submission is transmitted prior to the due date and time. KCAB will not accept submissions after the due date and time and is not responsible for any error in transmission including but not limited to power outage, internet connectivity, unauthorized access, etc.

Individual submittals will not be read in public or available for public inspection until after an award determination has been made.

1.5. RFP QUESTIONS

KCAB is not bound by, and proposers may not request or rely on any oral interpretation or clarification of this RFP. Therefore any questions regarding this RFP are encouraged and should be submitted electronically using the Question and Answer tab of this RFP on KCAB’s online bidding system, which can be accessed at https://procurement.opengov.com/portal/cvgairport.

Questions received on or before the Deadline to Submit Questions in the Schedule of Events will be posted on the Question and Answer tab of this RFP on the bidding system per the Schedule of

Events. Answers to questions from any proposer will be available to all proposers.

All communications regarding this solicitation must only be through the Questions and

Answers section of the RFP or through the Contract and Procurement Administration

Department. No communication is to be directed to any other KCAB personnel unless otherwise instructed by the Contract and Procurement Administration Department. Failure to comply may result in the disqualification of proposer’s submittal.

1.6. ADDENDA

In the event it becomes necessary to revise, change, modify or cancel this RFP or to provide additional information, addenda will be issued to all recipients of this RFP.

1.7. SCOPE OF SERVICES

1.7.1. Scope of Services

The successful proposer ("Design-Build Contractor") must be a qualified design-build contractor with demonstrated experience in commercial HVAC projects at occupied, public facilities who can provide the following:

PROJECT DESCRIPTION

The project involves design and construction/installation of the Terminal Parking Garage Vestibule HVAC System

Replacement.

• Replacing the existing T3 Garage Vestibule HVAC system in-kind.

o Installing a new condensing boiler.

▪ Reuse or replacement of hot-water radiators (dependent on boiler replacement compatibility).

o Providing a new air handler and condenser.

• Modifications to HVAC system design to improve conditioning on the 1st and 5th floors.

o Installing air curtains at each automatic door to improve energy efficiency and comfort.

o Installing a VAV on each floor to zone-control each level based on demand.

o Installing duct and diffuser to unconditioned space on the 1st floor.

o Additional design recommendations as seen fit to improve cooling on the 5th floor.

• Removing the existing pneumatic control system and replacing it with a new Direct Digital Control (DDC) automated logic system compatible with the CVG Building Automation System (BAS).

o Adding valve controls on radiators to zone-control temperature based on building demand.

• Demolishing abandoned ducts which fed former passenger-tunnel on the 3rd floor.

• Performing all related MEP work, fire-protection modifications, selective demolition, restoration of finishes, and site cleanup.

• Etc. as seen fit thru the design and recommendations of selected Design-Build Contractor

Design to include:

• Incorporation of standards and specifications as identified in the Design Criteria Manual.

• 30%, 60%, 90%, 100% Drawings and Design Review Sets as identified in the Project Lifecycle Process document.

• As-built record drawings at the completion of the project.

TECHNICAL SPECIFICATIONS

A Technical Specifications & Drawings document is attached to this solicitation as a reference library to be considered and reviewed:

• Design Criteria Manual - CVG Standards and Specs to be followed during design and construction. Attn:

Division 22, 23, & 26.

• Project Lifecycle Process - CVG

• Existing Conditions Photos - Photos of existing spaces, equipment, and system(s).

• List of Current HVAC Assets - Existing equipment/assets in the Terminal Garage Vestibule.

• Drawing Library:

o Parking Garage Lobby Combined Levels: As-built architectural drawings for current layouts of the

Terminal Garage Vestibules.

o 1990 - T3 Garage Construction: Original design drawings for the construction of the parking garage.

o 1995 - T3 Garage Expansion: Drawings for the 1995 garage expansion (including construction of passenger tunnel to the Terminal).

o 2017 - T3 Garage Vestibule Rehab: Finish upgrade drawings for the Terminal Garage Vestibules.

PROJECT CLOSEOUT

The contractor must:

• Comply with supplying necessary closeout documentation for the project (manuals, warranties, commissioning reports/testing, training, etc.).

• Supply as-built record drawings for installed system(s).

AIRPORT-SPECIFIC REQUIREMENTS

The contractor must:

• Maintain passenger access through the vestibule at all times by providing Maintenance of Traffic (MOT) plans, including signage, wayfinding, barricading, and other pedestrian control measures.

• Prioritize Passenger Experience by minimizing disruption, maintaining a clean and safe environment, and accommodating passenger flow throughout construction.

• Coordinate all work with airport security and operations staff to ensure compliance with Transportation

Security Administration (TSA) and airport-specific protocols.

1.7.2. Minimum Service Requirements

The contractor must meet the following service requirements throughout the duration of the project:

A. Project Management: The contractor shall provide a dedicated project manager who will oversee daily operations and act as a liaison with the airport authority.

B. Work Schedule: Work must be planned and executed in coordination with airport operations to minimize disruptions.

C. Communication: Frequent communication with CVG personnel regarding project status, safety concerns, and any issues that may arise during construction. Weekly progress meetings will be held.

D. Submittals: All proposed materials and construction methods must be submitted and approved before commencing work.

E. Inspections: The contractor will allow for inspections by airport authority representatives at all stages of construction to ensure compliance with all standards and specifications.

All materials and equipment related to the project must adhere to the following delivery requirements:

A. Delivery Schedule: Materials must be delivered to the job site in a timely manner, adhering to a mutually agreed-upon schedule to avoid delays in construction.

B. Quality of Materials: All materials delivered must meet the specifications outlined in the bid documents and be subject to approval by airport authorities upon receipt.

C. Packaging: All construction materials must be adequately packaged to prevent damage during transportation and delivery to the airport site.

D. Site Access: Delivery vehicles must comply with airport regulations regarding access, including security and identification requirements for personnel entering the airport.

E. Timely Reporting: The contractor must provide the airport authority with a daily report of materials delivered, along with any discrepancies encountered.

The contractor must complete the work in accordance with the following standards and regulations:

A. Federal Aviation Administration (FAA) Advisory Circular (AC) 150/5370-10H: Standards for Safety and Design for Construction of Airports

B. American Concrete Institute (ACI): Standards for concrete materials and testing.

C. Occupational Safety and Health Administration (OSHA): Compliance with all safety regulations.

D. Cincinnati/Northern Kentucky International Airport Authority (CVGAA) guidelines: Specific requirements set forth in airport construction and operational standards.

All proposals must comply with the specifications and requirements set forth in attached document. Contractors are expected to provide their qualifications, experience, and understanding of the project, demonstrating their capability to perform the work to the highest standards.

1.8. KENTUCKY OPEN RECORDS ACT

Each proposer must specifically identify any portion of its proposal which it deems confidential, or which contains proprietary information, patents, copyrights or trade secrets. Proposer should provide justification of what material should not be disclosed, upon request, by KCAB to a third party. All documents received by KCAB are subject to general inspection under the provisions of Kentucky Revised Statutes Chapter 61.870 et seq, the “Kentucky Open

Records Act”, subject to very narrow exceptions. These statutes may require disclosure of documents a proposer deems confidential. KCAB may otherwise use or disclose the data submitted by each proposer for any purpose, unless such data is so identified as confidential or proprietary by the proposer. The proposer’s opinion of proprietary information is not binding upon KCAB.

1.9. EVALUATION CRITERIA

The selection of the Terminal Parking Garage Vestibule HVAC System Replacement Design-Build contractor will be based on a judgment evaluation of several key elements in the proposals submitted. In alphabetical order, these include but are not limited to the criteria listed below.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Design Builder's Experience and

Qualifications

Describe the proposer’s business, how it is organized, and the resources and expertise it has available. Describe the proposer’s experience specific to Design-Build.

Provide an overview of proposer’s ability to provide the services outlined in the scope of services. Firm's qualifications must demonstrate at least 3 years’ experience providing Design Build Services similar to those required under this RFP.

Points Based 35 (35% of Total)

2. Rates and Fees

Indicated pricing for all items included in the Line Items Table. In a separate section, provide a cost breakdown of all hourly rates/fees/charges and anticipated reimbursable costs for each Line Item.

Points Based 20 (20% of Total)

3. Project Approach, Schedule, and

Phasing

Provide a detailed process for how the proposer (including subcontractors) intends to deliver the core services outlined in this

RFP. Provide a work plan describing the approach to managing this project. The approach must include all applicable processes to meet the requirements of this

RFP. Develop and present a proposed schedule and phasing to complete this project in the required timeframe.

Points Based 25 (25% of Total)

4. Quality and Depth of Key Personnel's

Experience, Expertise, and Capability

Provide a brief narrative of the proposed team’s experience in providing the scope of services outlined in this RFP. Include an organizational chart that graphically depicts team member assignments, reporting relationships and the central point of contact. Clearly identify the primary person who would be the Project Manager who would be the primary point of contact and responsible for day-to-day activities on behalf of KCAB. Demonstrate at least four years’ experience providing Design Build services as required in this RFP. Briefly summarize the roles, responsibilities and relevant experience of all principals involved with this account.

Points Based 20 (20% of Total)

1.10. ACCEPTANCE PERIOD

Proposals in response to this RFP must indicate it is valid for a period no less than one hundred twenty

(120) days from the closing date.

1.11. AWARD

A. KCAB intends to award a contract or contracts resulting from this solicitation to the responsible proposer(s) whose proposal represents the best value after evaluation in accordance with the criteria included in this RFP.

B. KCAB reserves the right to waive any informality or irregularity in any proposal or bid guaranty, to reject any or all proposals, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible proposer to such extent as may be beneficial to KCAB.

C. KCAB intends to evaluate proposals and may award a contract without discussions with proposers. Therefore, the proposer’s initial proposal should contain the proposer’s best terms from a cost or price and technical standpoint.

D. KCAB reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered.

E. KCAB reserves the right to make multiple awards if, after considering the proposals submitted, it is in KCAB’s best interest to do so.

F. The successful proposer will be required to enter into a contract substantially in the form of the contract included under the ATTACHMENTS Tab and incorporated by reference. All proposers are required to note any exception(s) to the attached contract and are required to specifically state the exception(s) and the reason(s) for the exception(s). No exceptions will be recognized to the Government Clauses section of the proposed contract. If no exceptions to the contract are included in the proposer’s response, the proposer is https://procurement.opengov.com/portal/cvgairport/projects/255054/document?section=2440566 expected to execute the contract in the form set forth herein. Final acceptance of a proposal and contract is contingent upon reaching a mutually satisfactory agreement regarding noted exceptions. If an acceptable and timely agreement is not reached, KCAB reserves the right to disqualify the proposer and to reevaluate the remaining proposals. KCAB reserves the right to refuse to negotiate with a successful proposer on any item not specifically excepted in its submittal.

G. KCAB will have the right, at its sole election, to alter the specifications and/or frequencies of services required and tailor the contract price to said change (increase or decrease).

H. The term of the agreement will be for 1 year post-construction completion.

1.12. PERFORMANCE AND PAYMENT

The successful proposer shall issue an invoice on a monthly basis for work performed along with supporting data. KCAB will pay submitted invoices on a net 30 basis subject to the terms of the attached agreement.

1.13. BONDS AND SURETIES

1.13.1. Bid Bond

Each proposal must be accompanied by a bid surety in the form of a bid bond, payable to KCAB in the amount of ten percent (10%) of the proposed annual contract amount. Bonding companies must be rated at least “A” by the latest edition of Best Insurance Reports. Bid surety is forfeited to KCAB if the successful proposer fails to execute a contract within NO VALUE after notification of award of contract.

1.13.2. Performance Bond

The successful proposer shall furnish a performance bond to KCAB by a surety company duly authorized to do business in the Commonwealth of Kentucky in the amount of one hundred percent

(100%) of the annual contract amount. The performance bond furnished by the successful proposer must be executed by the owner, a general partner or, if a corporation, the secretary's signature and the seal of the corporation must be affixed. This bond must remain in effect for the length of the agreement.

The agent of the surety must exhibit certificate or license showing legal rights of the surety to do business in the Commonwealth of Kentucky.

1.13.3. Payment Bond

The successful proposer shall furnish a payment bond to KCAB by a surety company duly authorized to do business in the Commonwealth of Kentucky in the amount of one hundred percent (100%) of the annual contract amount. The payment bond furnished by the successful proposer must be executed by the owner, a general partner or, if a corporation, the secretary's signature and the seal of the corporation must be affixed. This bond must remain in effect for the length of the agreement. The agent of the surety must exhibit certificate or license showing legal rights of the surety to do business in the

Commonwealth of Kentucky.

1.14. BADGES AND KEYS

1. Contractor shall badge a sufficient number of employees to satisfactorily complete its obligations under this contract regardless of circumstances. This will require a background check made through a fingerprint process. When determining the number of employees to badge, Contractor must consider absent employees due to illness, vacation, employment termination, or other reasons, emergency/on call situations, and supervisors who need access for inspection/supervision visits.

2. Contractor is responsible for the cost of badging. The current fee for identification badges is

$44.00 per badge for the badge, security threat assessment, and for fingerprinting.

3. Contractor shall return all badges upon expiration or termination of the contract whichever is earlier. Additionally, Contractor shall immediately return an employee’s badge when that employee is no longer employed by Contractor. Contractor shall pay $100.00 per badge for each badge not returned within ninety (90) days from the date the Contractor is required to return the badge(s).

4. Contractor is responsible for all keys or badges issued to Contractor’s employees. Such keys or badges may not be duplicated. Contractor shall return any or all keys or access cards to KCAB when requested by KCAB. If the loss of keys or access cards requires changing the combination of locks or changing other access equipment, the cost of such labor and material may be charged to Contractor at the discretion of KCAB. Replacement of lost or damaged keys or badges will be provided at Contractor’s expense. Any fines or civil penalties assessed to KCAB caused by Contractor negligence is the responsibility of Contractor.

5. Badge replacement is at the sole discretion of KCAB. A $100.00 fee will be assessed per lost badge. In the event a Contractor’s employee loses a second badge, the Contractor shall pay

$200.00. If a third badge is lost, the badge will only be renewed with permission of the Airport

Security Coordinator and the Contractor shall pay $300.00.

6. If necessary, KCAB will provide initial supply of keys after receipt of a $500.00 deposit from

Contractor. In the event Contractor loses or duplicates a key(s), KCAB will charge the cost of rekeying the lock(s) of the corresponding area against the $500.00 deposit. Contractor shall be responsible for the full cost of rekeying if Contractor loses or duplicates a key. Any funds remaining of this $500.00 deposit upon termination of the contract will be returned to contractor upon KCAB’s receipt of all keys.

1.15. RECORDS/FINANCIALS

In submitting proposals on any item to be purchased by KCAB, the proposer hereby agrees to make available any and all records, books of account, correspondence, or other information reasonably necessary to enable KCAB or its designated agents to investigate the responsibility of the proposer in terms of its financial status, capacity to produce, sources of supply, performance record in the business or industry, and any other matter reasonably related to the proposer’s probable ability to perform adequately under a contract if it is awarded to the proposer.

1.16. GRATUITIES AND KICKBACKS

It is a breach of ethical standards for any person to offer, give, or agree to give any employee or former employee, or for any employee or former employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding of application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore.

It is a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime vendor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

In the event that any gratuities or kickbacks are offered or tendered to any KCAB employee, the proposal shall be disqualified and shall not be reinstated.

1.17. NON-COLLUSIVE VENDOR CERTIFICATION

By the submission of this proposal, the proposer certifies that:

1. The proposal has been arrived at by the proposer independently and has been submitted without collusion with any other vendor.

2. The contents of the proposal have not been communicated by the proposer, or, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the proposer or its surety on any bond furnished herewith and will not be communicated to any such person prior to the official opening of the proposal.

3. No proposer may submit more than one proposal for this purchase. It shall be the responsibility of each proposer to obtain the prior written permission of KCAB before proposal opening in every situation in which the proposer, due to corporate association or other affiliation, may be found to be impermissibly associated with another vendor. Failure to observe this requirement could result in all such affiliated proposals being rejected.

1.18. RFP CONDITIONS AND PROVISIONS

The terms and conditions of this request for proposal (RFP) include all general and special conditions as enumerated herein.

All participating proposers agree to comply with all of the conditions, requirements and instructions of this RFP as stated or implied herein. Any alteration, erasure or interlineation by the proposer in this proposal constitutes cause for rejection by KCAB. Should KCAB omit anything from this RFP which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, then the proposer shall notify the Contract and Procurement Administration Department prior to the deadline for question submissions as per the time and date shown in the Schedule of Events.

Typographical errors in entering quotations on this proposal may result in the disqualification of this proposal.

All proposers are required to complete all information requested in this proposal. Failure to do so may result in the disqualification of proposal.

Unit price for each item must be shown for the unit of measurement indicated. In case of error in extension of prices, the unit price governs.

Each proposer shall fully acquaint and familiarize themselves with the conditions as they exist and the character of the operations to be carried on under the proposed contract and make such investigations as the proposer may see fit so that the proposer shall fully understand the facilities, physical conditions and restrictions associated with the services.

The successful proposer shall comply with all of the specifications, terms and conditions of this RFP.

KCAB is not liable for any costs incurred by proposer in the preparation of proposals or for any work performed in connection therein.

2. PRICING PROPOSAL

2.1. PRICING PROPOSAL

DESIGN

Line Item Description Quantity Unit of

Measure Unit Cost Total

DESIGN

1 HVAC DESIGN SERVICES

(design, reviews, permitting, record drawings, etc.)

1 LS

TOTAL

CONSTRUCTION

Line Item Description Quantity Unit of

Measure Unit Cost Total

PLUMBING

2 EQUIPMENT (pumps, valves, expansion tanks, etc.)

1 LS

3 MATERIALS (piping, fittings, insulation, supports, etc.)

1 LS

4 LABOR 1 LS

HVAC

5 EQUIPMENT (boilers, air handlers, condensers, rooftop units, etc.)

1 LS

Line Item Description Quantity Unit of

Measure Unit Cost Total

6 MATERIALS (ductwork, piping, constrols integration, tools, lifts, etc.)

1 LS

7 LABOR 1 LS

ELECTRICAL

8 EQUIPMENT (electrical equipment and gear package, etc.)

1 LS

9 MATERIALS (conduit, wiring, boxes, terminations, tools, etc.)

1 LS

10 LABOR 1 LS

MISCELLANEOUS

11 PASSENGER MANAGEMENT

(signange, barricading, wayfinding, temporary enclosures, etc.)

1 LS

12 MISC. COST (not identified above) 1 LS

13 ALLOWANCE (owner-defined contingency for unforseen site conditions or scope clarifications -only to be used with written KCAB approval)

1 LS $25,000.00

TOTAL

3. VENDOR QUESTIONNAIRE

3.1. VENDOR QUESTIONNAIRE

1. Proposal Requirements*

Proposals must include the information identified in this section and be presented in the order provided. Proposals must not exceed 15 pages and include consecutive page numbers on each page. Team member resumes and references may be provided in two (2) appendices attached to the proposal (Appendix A – References, and Appendix B – Resumes: do not count towards page limit).

2.1 Cover Letter

Include a cover letter which serves to introduce the firm or team and highlights the overall approach philosophy. This should include the name, address, and telephone number of the primary representative(s) to be contacted regarding your response. The letter should be signed by a person who is authorized to negotiate terms, render decisions, and commit the firm/individual resources. The cover letter should be no more than 1 page.

2.2 Project Approach, Schedule, and Phasing

Provide a detailed process for how the proposer (including subcontractors) intends to deliver the core services outlined in this RFP. Provide a work plan describing the approach to managing this project.

The approach must include all applicable processes to meet the requirements of this RFP. Develop and present a proposed schedule and phasing to complete this project in the required timeframe.

2.3 Quality and Depth of Key Personnel's Experience, Expertise, and Capability

Provide a brief narrative of the proposed team’s experience in providing the scope of services outlined in this RFP. Include an organizational chart that graphically depicts team member assignments, reporting relationships and the central point of contact. Clearly identify the primary person who would be the Project Manager who would be the primary point of contact and responsible for day-to-day activities on behalf of KCAB. Demonstrate at least four years’ experience providing

Design Build services as required in this RFP. Briefly summarize the roles, responsibilities and relevant experience of all principals involved with this account.

2.4 Rates and Fees

Provide a cost breakdown of all hourly rates/fees/charges and anticipated reimbursable costs for each Line Item in the Pricing Proposal.

*Response required

2. Subcontractors List*

Please download the below documents, complete, and upload.

• 26-027-ITB_Subcontractors_L...

*Response required

3. Exceptions to RFP or Proposed Agreement*

State in writing all exceptions to this RFP or proposed agreement attached as Attachment

1. Exceptions should list referencing page and paragraph numbers. If no exceptions are taken, the proposal must include a statement that the bidder takes “No Exceptions”.

*Response required

4. Provide a copy of your Certificate of Insurance*

Provide a copy of your COI that meets the requirements of this RFP and Sample Agreement.

*Response required https://government-project.s3.us-west-2.amazonaws.com/255054/782874dc-d2f3-4771-87c4-7440d5fc43a0_26-027-ITB_Subcontractors_List_-_Attachment_2.xlsx

5. Proposal Bond*

Please download the below documents, complete, and upload.

• 26-027-ITB_Proposal_Bond_-_...

*Response required

6. Resident & Non Resident Status Forms*

Please download the below documents, complete, and upload.

• Resident_&_Non_Resident_Sta...

*Response required

7. Confirmation*

By submitting a proposal, the proposer consents to its use and acceptance of electronic signatures to execute any awarded contract and associated agreements. Proposer agrees to be bound by electronic signatures to the same legal effect and extent as if manually signed. KCAB expects the successful proposer will execute any awarded contract using KCAB’s electronic signature service unless the proposer includes an exception with its proposal signifying its desire to sign manually. Included with the proposal, proposers must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

A. Full Name;

B. Position Title; and

C. Email Address.

Please provide this information in the next questions.

☐ Please confirm

*Response required

8. Provide the following:*

Proposers must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

A. Full Name;

B. Position Title; and

C. Email Address.

*Response required https://government-project.s3.us-west-2.amazonaws.com/255054/a3a418e1-ac8b-4cf6-9ba9-766b51a92ba1_26-027-ITB_Proposal_Bond_-_Attachment_3.pdf https://government-project.s3.us-west-2.amazonaws.com/134681/b1d14070-0fed-42ee-ab6f-9e9b9302c53f_Resident_%26_Non_Resident_Status_Forms.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BSSN4QRD%2F20260416%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260416T130021Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEPT%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQCB7PQozjVjiPQyjrHqz7YsWu0eUIVWFHTAP9oRLJhWZwIgNXWWZlalk0dS5N1uu6L1ghEraNZ4F12vbvRGinR3EusqlQUIvf%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDNH8pe2i30cjhfcZmSrpBDtS14IGVryN3CtnlnHg86of8iXk%2FUCS5c8alaQZ4T9kELCCNrifdf7RgR8JWhXzcxBS7%2B4Byem%2B%2B1i7dBxkOQHLtt0fmt0E5lvLuE6unk9IDHfQ9fxheWblwqnIbca%2B%2B%2F%2BxOqKItP1hL923r3brS5xbcbEnw5tmc7oQbEqfYIRFk5Pr81pSj758n0HppgotnhUw0SQNq7CAABmYJGGrzqc9SEMpiBc168HcpWyddEptDOj8LV1MWCwVXdx1rmNE0YvzJZl19z7ZlN0RjgSXUr%2BMyp6DL4vC2evNsdMjDMBCe984K0hwhrMiQAGtJtvUCkMofiesmtYMNhyZRg2VTURqt1LIaX0kGZpHUQ4QqXkxmt34c%2F3x%2BDAtxloNZlGetZfxl78cuUdH6BK%2BV4%2FYFvi4bLZ3dTvTkdY0le9cX9GYlfRmkCxXLMwTkFYrXvbvo5f4rPcMFKhYIK%2BLusNxsG7lUHxuy50rbQzBehZnUeoJy7cm%2Fg4WLwgwV6rheWaZJcV0ci5pPnp88dkLgWOMCGb8%2FlzDvyLUPERLeaAmYaYzYCcySaUQMg7c8N%2BEyGhHO45fpVMt1SWjbwoweXfgbBbR5fwQSbDsWv0mgB3BNkw53X1Bpcgblo0L2oIoLhnTPcVrlaBcxxvmU7iC9TlEZPrEVm2Tr9NdFmKsn6LQuUL70N0h29T1hoWXDLdfsY7VggfioMrcxLa15gVIabG67Al8%2F7%2FVFQl0wYIRgMLTpNltI%2BVcxJIUdY4aMafrr07t6uW6PAn8k%2BFZtMh3M6R5JeB6g%2FOPonGfot7%2BFNk2PWoK10QLgcuam8hmMNKWg88GOpkB7JrtB0lQOm4z%2BJ2x14lur68y7ro1UslRL3P04%2FLlDnEG%2FoQPPFIJx5id0QPK6gLYZRqqPxQM0D3Wu02tCf83JzxSY89sf8LCfzcdedNRTT74iZejN0uC3ODJIEhkECoBYh3fBKx5Bpm66ss6rbSeTkYN3vfZQOoNmmu7QUm1hmmrj2aZfSlqB7QEyVh6CMITaS1Ual3A52lq&X-Amz-Signature=76689d8e2a6fb55e93baba8cdbb97c43d4a07da2e4456ca40d68402377d4d998&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Resident_%2526_Non_Resident_Status_Forms.pdf%22&x-id=GetObject