TE-01 Acronyms and Definitions.pdf

Acronyms and Definitions Technical Exhibit (TE)

December 7, 2022

Version 1.0

Maritime Administration (MARAD) 1200 New Jersey Avenue, SE

Washington DC, 20590

TE-01 Acronyms, Abbreviations and Definitions

Version History

Version Number Date Revision

Version 0.1 September 9, 2022 Abaco Initial Draft Deliverable

Version 1.0 December 7, 2022 Abaco Final Deliverable

ABBP Approved Baseline Business Plan

ABS American Bureau of Shipping

ACO Administrative Contracting Officer

ACOR Administrative Contracting Officer Representative

ACP Alternative Compliance Program

Activation Notice DTG Date/Time Group listed on the No-Notice Turbo or Mission Activation notification message received from MSC. MAR-612 shall provide the message to Area Division as soon as possible.

The Activation Notice DTG commences the Activation Period (In-Port);

CLOCK STARTS

Activation Period (In-Port) Timeframe from “Activation Notice DTG” to “Ready for Sea”

Complete Sections 1 and 2 of the Activation Scorecard, and Section A of the RRF Sea Trial Report

In-port Activation Period is ≤120 hours for ROS-5 (unless otherwise directed by the Activation Notice)

Activation Period (Underway)

Timeframe from “Departure” to “At-Sea Operations Complete; Ready for Tender (RRF Only)”

Complete Sections 3 through 9 of the Activation Scorecard, and Section B of the RRF Sea Trial Report

Underway Activation Period is ≤24 hours (unless otherwise directed by the Activation Notice)

Activation Period (Total) Timeframe from “Activation Notice DTG” to “Ready for Tender”, excluding the In-port Delay and Outbound Transit Periods

Activation Period (In-Port) + Activation Period (Underway) = Activation Period (Total)

Total Activation Period is ≤144 hours for ROS-5 (unless otherwise directed by the Activation Notice)

Activation Scorecard USTRANSCOM managed checklist for documenting administration, procedures, systems, and machinery operation for all surge sealift ships (MSC and RRF). Assesses ship’s viability for activation and mission tasking for up to 180 days of sustained operations worldwide.

Complete for all No-Notice (Turbo) Activations.

AD Area Division. MARAD field units led by the SOMOs. MARAD Area Divisions are located in Norfolk, VA; Beaumont, TX; and Oakland, CA.

ADCON Administrative Control

ADR Alternative Disputes Resolution

ADT Active-Duty Training

AEL Allowance Equipage List

AED Automated External Defibrillator

AFFF Aqueous Film Forming Foam agent Is used to designate those people traditionally termed as agents in ports, for example: chandlers, or transfer agents. It in no way signifies that the Ship Manager awarded this contract may transfer the authority or responsibilities of this contract to another entity

Agent The Ship Manager. The Ship Manager is an Agent of the Maritime Administration except when executing a repair work order as a prime

AIS Automated Identification System – an automatic tracking system used on ships and by ship traffic services (VTS) for identifying and locating ships by electronically exchanging data with other nearby ships, AIS base stations, and satellites

ALMSC All MSC - Messages addressed to all MSC Commands, activities, units, and elements

Alterations Planned changes to the configuration, location, type, or number of pieces of equipment or systems; changes in the arrangement and outfitting of ship's structure

Alternate Contracting Officer’s Representative

(ACOR)

A person who assists the Contracting Officer’s Representative (COR). This position is delegated specific authority and responsibility by the PCO.

Delegation by the PCO is usually via the ACO, but may be done directly by the PCO

AMAL Authorized Medical Allowance List

Anniversary Date of NTP Same calendar day as NTP one year

Area Operating Divisions A MARAD office located other than Washington DC with authority, duties, and obligations towards specific NDRF/RRF ships assigned to

it. The area operating divisions include the:

Division of Atlantic Operations (DAO)

Division of Gulf Operations (DGO)

Division of Pacific Operations (DPO) See also MAR# (below)

AOR Area of Responsibility

APF Afloat Preposition Force

APL Allowance Parts List

APO Accountable Property Officer. Also, military postal address for Army personnel stationed overseas. Needs to be read in context

AQL Acceptable Quality Level

Articles An agreement between the Master and a crewmember stipulating the basic terms and conditions of employment and wages for a specific voyage

Arrival (at Sea Buoy) DTG of arrival at sea buoy/embarkation of pilot.

Complete Section C of the RRF Sea Trial Report, prior to Arrival

As Required (Fixed Price) Is included in the fixed price

As Required (Reimbursable)

A reimbursable contract item that requires the approval of the Administrative Contracting Officer

At-Sea Operations Complete; Ready for Tender (RRF Only)

DTG for completion of Sections 3 through 9 of the Activation Scorecard, and Section B of the RRF Sea Trial Report.

* For RRF Ships only: Report ‘Ready to Tender’ to USTRANSCOM – verifying ability to receive cargo or perform operations, and transfer of OPCON to MSC.

Completes Activation Period (Total); CLOCK STOPS

AT/FP Anti-Terrorism/Force Protection

ATO Anti-Terrorism Officer

Authorized Crew Absences Authorized absences include ROS vacation and sick leave accrued under this contract, MARAD Contract Training Requirements (Attachment J- 06), STCW training, Military Reserve, National Guard or Coast Guard Reserve training (up to 15 calendar days authorized training per fiscal year performed by members of a Reserve or Guard component not on active duty), and crew loaned to another ship in FOS status, but only if it remains in Phase M, FOS Crew. All other absences are considered as unauthorized crew absences.

Availability A period of time assigned to a ship for the accomplishment of inspections, maintenance, repairs, alterations, or drydocking. Industrial assistance is usually used in connection with an availability. Sometimes referred to as Repair Availability or RAV

AVMS Automated Vessel Management Systems

AWO American Waterways Operators

BAC Blood Alcohol Concentrate

BAL Builder’s Allowance Lists

BOA Basic/Blanket Ordering Agreement

BRF Beaumont Reserve Fleet

Business Plan (BP) Encompass all known facets of the maintenance, repair, manning, training, regulatory compliance, and operations (if planned) of the ship.

The Business Plans shall identify all estimated resources and scheduling for successful execution. Each ship shall have three Business Plans associated with it: Current Year Business Plan; Budget Year Business Plan; Five Year Business Plan

Current Year Business Plan – Is the COTR approved work plan the ship manager executes during the current fiscal year

Budget Year Business Plan – Includes estimates, schedules, and projects work the ship manager will execute in the following fiscal year. The Budget Year Business Plan becomes the Current Year Business Plan in the following fiscal year

Five Year Business Plan – Estimates, schedules, and projects work the ship manager will execute during the five fiscal years subsequent to the Budget Year Business Plan

C-Status Specific measurement of a ship’s material condition (reported under MARAD OPCON only)

C-Status may be impacted by a single condition or deficiency, or an accumulation or combination of conditions and/or deficiencies specific to the equipment DRRS category.

C-Status is reported in multiple reports and is governed by the severity of equipment and/or regulatory degradation to primary mission capability. C-Status reporting is directly aligned to Navy Casualty Reporting methodology.

Note: C-Status ≠ Readiness

C-1: No deficiency exists in primary mission-essential material/equipment/system

Note: RRF ships cannot be C-1 in ROS, due to DRRS requirements

C-2: Deficiency exists in mission-essential material/equipment/system that causes a minor degradation to primary mission

C-3: Deficiency exists in mission-essential material / equipment / system, which causes a major degradation to primary mission.

C-4: Deficiency exists in mission-essential material / equipment / system, which causes a total loss to primary mission.

C-5: Deficiency exists in mission-essential material / equipment / system, due to planned maintenance availability (pier-side or dry dock)

Note: RRF ships can only be C-5 in ROS

CAC Common Access Card

Capitalized Assets At MARAD, Capitalized Assets include land, building and structures, equipment, ADP software, electronics, NDRF Ships, small boats, and Construction in Progress (CIP). In general, these are items of value to the organization, as opposed to expenses

CAS Collision Avoidance System

CASCAN Casualty Cancellation – cancels an existing CASREP; transition to the corresponding C-Status level upon transferring OPCON back to MARAD

CASCOR Casualty Correction – clears an existing CASREP under MSC OPCON

CASREP Casualty Report – reports an equipment DRRS category casualty under

MSC OPCON

CBA Collective Bargaining Agreement

CBP Customs and Border Protection

CBRN-D Chemical, Biological, Nuclear, Radiological, and Nuclear Defense

CBT Computer Based Training

CDR Contract Discrepancy/Deficiency Report (needs to be read in context)

CDRL Contract Data Requirement List

CDS Construction Differential Subsidy

CDRUSTRASCOM Commander, U.S. Transportation Command

CE Contested Environment

CESQG Conditionally Exempt Small Quantity Generators

CFC Chlorofluorocarbon

CFE Contractor Furnished Equipment

CFDD Cybersecurity Functional Design Document

CFM Contractor Furnished Material

CFO Contract Financial Officer?

CFR Code of Federal Regulations

COB Close of Business

CoC Conditions of Class

COR Contracting Officer’s Representative

Chemical Test Means a test, which analyzes an individual's breath, blood, urine, saliva, and/or other bodily fluids or tissues for evidence of drug or alcohol use

CHOP Change of Operational Control

CI Commercial Item

CLF Combat Logistic Force

CLIN Contract Line-Item Number

CM Configuration Management Chief Mate (Needs to be read in context)

CMS Continuous Machinery Survey

CMWD Countermeasure Wash Down Systems

CO

COI Certificate of Inspection

Commitment An administrative reservation of funds against a future obligation on a contract, such as the earmarking" of funds when the agency solicits offers

Commercial Item Any item, other than real property, customarily used for non- Governmental purposes that has been or is offered for sale, lease, or license to the general public. Also, any installation, maintenance, repair, training, or other service offered or sold to the general public competitively in the commercial marketplace based on established catalog or market prices for specific tasks performed under standard commercial terms and conditions. MARAD will define on Task Orders

COMNAVSEASYSCOM Commander, Naval Sea Systems Command

Completeness Performance Standard defined as...

COMSC Commander, Military Sealift Command

COMSCINST Commander, Military Sealift Command Instruction

Conformity Performance Standard measurement defined as …

CONSOL Consolidated Replenishment. Similar to UNREP except ship can only receive cargo, it cannot send to another ship

Consumables Supplies that are part of the ship's outfitting which when once used are not recoverable or have no further value. Examples of consumable items include cleaning gear, paint, packaged petroleum products, and lubricants, rags, bulk lube oil, and general hardware

Contracting Office (or Office of Acquisition)

Functional area within a MARAD area operating division office with specified mission for procurement support

Contracting Officer The warranted representative of the Government with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings

Contracting Officer's Technical Representative

(COTR)

(Or COR: Contract Office Representative) Usually an employee in the area division’s Operations Office acting with oversight from MARAD HQ, Office of Ship Operations, who is responsible for the programmatic aspects of the SM contract. COTR duties are twofold: (1) To oversee and monitor the Ship Manager's technical duties, ensure technical and programmatic input to the ACO; and (2) be responsible to the Office of Ship Operations regarding the readiness and operation of RRF ships.

The designation does not include any authority to make any obligations or changes that affect price, qualify, and quantity, delivery, or other terms and conditions of the Ship Manager contract

Contractor Purchasing System Review (CPSR)

The complete evaluation of the SM purchasing system for material and services, subcontracting, and management of subcontractors from development of the requirement through the completion of subcontract performance (FAR 44.101)

Controlled Material Controlled equipage and High Value Items are those items which are referred to as Controlled Material(s). Controlled Material are those items that are part of the ship's outfitting which require special attention to ensure positive control over the inventory

Controlled Substance Has the same meaning assigned by 21 U.S.C. 812 and includes all substances listed on Schedules I through V as may be revised from time to time (21 CFR 1308)

CONUS Continental United States (contiguous 48 states)

Corrective Maintenance Maintenance to restore a piece of equipment or structure to proper functioning

COSAL Coordinated Shipboard Allowance List

COTP Captain of the Port (USCG)

COTS Commercial Off-the-Shelf

CPARS Contract Performance Assessment Reporting System

CPI Critical Program Information

CPI-W Consumer Price Index for Urban Wage Earners and Clerical Workers

CPPM Communications Policy and Procedures Manual

CPS Commercial Purchasing System

Crewed ROS Billet ROS billets are crewed each day of the year (365 days). MARAD considers the billet "crewed" over non-duty hours such as a weekend period when the crewmember is away from the ship, and when a crewmember is on temporary duty at another location such as training, or on another RRF ship, on sick leave, or on vacation. This definition is for purposes of determining whether a billet is crewed or gapped (see gapped) when a ROS crewmember is absent

Critical Spares Critical spares are those spare parts determined to be critical for 180 days of ship operation. At a minimum, they include ABS-recommended spares and also include other spares needed to achieve the goal of 180 days of sustained FOS operations. MAR-614 will annually review 20% of the RRF ships to assess the visibility of critical spare allowances.

CRMS Cybersecurity Risk Management System. An organizational system that provides technological and procedural cybersecurity protections.

CSG1 Cybersecurity Government Level 1

CSR Continuous Synopsis Record – In connection with International Ship and Port Facility Security Code (ISPS)

CYBP Current Year Business Plan

DC Damage Control

DCAA Defense Contract Audit Agency (Upon request by MARAD, DCAA audit contracts)

DD Defense Department (used when referring to DoD forms)

Deactivation Period (In-port)

Timeframe to complete FOS to ROS procedures (approximately 2 days), to include FOS crew departure, post-sea trial conferences, etc.

DEFCON Defense Condition

Deficiency Any material condition, regulatory body requirement, or any other condition which requires RRF funding or reporting.

DEI Diversity, Equity, and Inclusion

Departure (at Sea Buoy) DTG when ship clears the sea buoy/disembarks pilot OR clears an ECA boundary. Departure is at the discretion of the Master.

Commences Activation Period (Underway): CLOCK RE-STARTS

DESC Defense Energy Supply Center

Designated Maritime Physician

Hospital, clinic, or individual (licensed physician) used by the Ship Manager to provide primary care, opinion, or emergency medical care

DFARS Defense Federal Acquisition Regulation Supplement

DFM Diesel Fuel Marine

DHS Department of Homeland Security

Director/Deputy Director of Acquisition

Appoints PCO and all ACOs, a MARAD acquisition executive

Diversion, Medical Deviation of the ship from its assigned course/mission to transfer a sick or injured crew member to other medical facilities afloat/ashore

DLA Defense Logistics Agency. Provides worldwide logistics support in both peacetime and wartime to the military services

DLA-E Defense Logistics Agency – Energy. Purchases and manages DOD energy products

DMR Disabled Machinery Report

Dock Trial A period of tests for equipment and personnel is usually held dockside/in port. May include various safety/damage control, engineering, deck drills, or training

DOC Document of Compliance

DoD Department of Defense

DOL Department of Labor

DON Department of the Navy

DOT Department of Transportation

DPA Designated Person Aboard

DPAS Defense Priorities and Allocation System

Drug Means any substance (other than alcohol) that has known mind or function-altering effects on a person, specifically including any psychoactive substance, and including, but not limited to, controlled substances

DRRS Defense Readiness Reporting System: a comprehensive readiness reporting system" that “measures in an objective, accurate, and timely manner" the capability of the U.S. military to carry out the National Security Strategy, Defense Planning Guidance, and the National Military Strategy. DRRS reporting addresses readiness levels within the specific operational / mission essential categories of Personnel, Equipment, Supply, Training, and Ordnance.

DRRS Categories Ship Preparedness

DTG Date/Time Group. Navy-format for listing the date and time for specific events, in Greenwich Mean Time (ZULU).

Format is: DDHHMMZ MON YY Example: 021200Z SEP 20 = September 2, 2020, at 1200Z

DWT Dead Weight Tons

ECDIS Electronic Chart Display & Information System

ECR Equipment Configuration Records

ECSMIS Equipment Configuration and Spare Parts Management Information System readiness posture whereby electronic emissions (RADAR, Radio, Satellite, or other transmissions) are limited to minimize detection

EDWOSB Economically Disadvantage Women-Owned Small Business

EEBD Emergency Escape Breathing Device

EMBARC Every Mariner Builds a Respectful Culture

Embarkation of Military and/or Mission Support Personnel

The Government may embark additional personnel onboard a ship at any time. Additional personnel may consist of, but are not limited to, cargo maintenance personnel, mission sponsor personnel, supercargo personnel, security teams, and other Government employees or contractors. Both Government-provided and contractor-provided shipboard security personnel may be embarked.

EMC Estimated Maintenance Completion

EMCON Emission Control

EKMS Electronic Key Management System

Emergent Repair In Phase O - Operations, a repair or repairs which must be accomplished immediately to maintain the seaworthiness, safety, and readiness (at the C-1 or C-2 level) of the ship

Emergency Work Any action that is needed to protect or prevent loss of life, limb, or property

Emergent Work Work that is economically attractive to accomplish concurrently with other work being performed even though it is not necessarily essential to do so, and is not specified on the existing Task Order

EMI Electromagnetic Interference

EMP Environmental Management Plan

EMS Environmental Management System

Employee Agreement Any agreement for services that makes the worker an employee of the Ship Manager, whether or not through collective bargaining

EOM Engineering Operating Manual

EOS Economy of Scale

EPA Environmental Protection Agency

EPIC Electronic Procurement Information Center

EPIRB Emergency Position Indicating Radio Beacon

EPP Excess Property Program

ESL Extended Service Life

EST Embarked Security Teams

ETC Estimated Time to Completion: planned completion date for a maintenance or corrective action

ETR Estimated Time of Repair

Expendable Part of the ship’s outfit which are used in the normal day to day operation and maintenance of a ship. Such items are subject to gradual deterioration but cannot normally be repaired economically. Examples of expendable items include hawsers, towing and mooring wire cables, certain low-cost hand tools and certain portable power tools, certain inexpensive test equipment, shackles, slings, cargo securing gear, linens, silverware, crockery, draperies and curtains, desks, and chairs.

FAPIIS Federal Awardee Performance and Integrity Information System

FAR Federal Acquisition Regulation

FBI Federal Bureau of Investigation

FBP Final Business Plan

FCC Federal Communications Commission

FCO Funds Control Officer, a MARAD employee

FFE Fire Fighting Equipment

FFD Fit for Duty

FFP Firm Fixed Price

First Line DTG when ship reports First Line (ship is moored).

Commences Deactivation Period (In-Port)

FMC Functionally Mission Capable – Ship is able to activate with assigned R- Status and perform primary mission (C-1/C-2)

Note: By definition, a C-2 ship has minor mission-degrading deficiencies, but for material condition reporting purposes, it shall be listed as ‘fully’ mission capable.

FOS Full Operational Status; applies to either MARAD or MSC Operational Control (OPCON)

Form-Fit Function FFF

FOSC Federal on-Scene Coordinator (USCG Oil Spill Rep)

FP Force Protection

FPCON Force Protection Condition

FPG Force Protection Gear

FPPD Fixed Price Per Diem

FPR Final Proposal Revision

FSCM Federal Supply Code for Manufacturers

FTR Federal Travel Regulations

FWPCA Federal Water Pollution Control Act

FY Fiscal Year

G&A General and Administrative

GAO Government Accountability Office

Gapped Billet Full Operational Status, a Department of the Navy's (DON) phrase that is synonymous with Phase O Operation. Ship is manned, provisioned, all equipment operational, and performing its mission

General Agent A ship operating company which has been appointed by the Maritime Administration via a General Agency Agreement to be eligible to carry out specific duties and actions on behalf of the Maritime Administration

GFE Government Furnished Equipment

GFI Government Furnished Information

GFP Government Furnished Property. It may include any or all the following:

"Contractor-acquired property," means property acquired or otherwise provided by the contractor for performing a contract and to which the Government has title. See applicable GFP clause, FAR 52.245-2 or FAR 52.245-5, for explanation of title.

"Government-furnished property," means property in the possession of or directly acquired by the Government and subsequently made available to the contractor.

"Government property" means all property owned by or leased to the Government or acquired by the Government under the terms of the contract. It includes both Government- furnished property and contractor-acquired property as defined in this contract. All such "Government property" are subject to the provisions of the applicable clause: FAR 52.2452 or FAR 52.245-5.

GMDSS Global Maritime Distress and Safety System

GMT Greenwich Mean Time (DDHHMMZ MON YY – Example 220500Z Jan 22 = Jan 22,2022 @ 0500Z

Good Marine Practice Practices, actions, or prudent measures which business managers or operators would take to ensure safe and economic operation of a ship and its equipment

Government Standards Those standards issued by the US Government to which the Ship Manager shall comply

GPS Global Positioning System

Growth Growth is additional work required to be accomplished to complete the work, which was specified. Funding for Growth is not normally included or definitized on the original repair availability subcontract, unless it is included in the initial DSN estimate, or included in the Region availability Standard DSN under “Supplement”

GSA General Services Administration

HM/HW Hazardous Material/Hazardous Waste

HAZMAT Hazardous Material. The term "hazardous material", as used in this contract, is as defined for hazardous chemicals in 29 CFR 1910.1200, the U.S. Occupational Safety and Health Administration (OSHA) Hazard Communication Standard, and the Emergency Planning and Community’s Right-To-Know Act. No RRF ship shall transfer (donate) hazardous materials or hazardous waste to any private sector, state, or local/city agency

HAZWOPER Hazardous Waste Operations Emergency Response (oil or other spill, OSHA)

HCFC Hydro Chlorofluorocarbon

HCO Helicopter Control Officer

HFO Heavy Fuel Oil

HLS Helicopter Landing Signalman

HP Horsepower

HSQEEn ABS Guide for Marine Health, Safety, Quality, Environmental and Energy Management

HVAC Heating, Ventilation and Air Conditioning

HWMP Heavy Weather Mooring Plan

IACS International Association of Classification Societies

IAW In Accordance With

IBP Initial Business Plan

IDIQ Indefinite Delivery/Indefinite Quantity

IHR International Health Regulations

IMO International Maritime Organization

Inbound Transit Period Timeframe from “Arrival (at Sea Buoy)” to “First Line”

Industrial Assistance The use of the commercial segment of the maritime industry to provide services and/or materials

INMARSAT International Maritime Satellite

In-Port Delay Period Timeframe from “Ready for Sea” to “Last Line”

* The activation clock is stopped during this period, for the purposes of overall Activation Period (Total) time calculation, to account for potential delays due to tides or pilotage

Installed Equipment Any equipment which is connected to the hull or is integral to the functioning of ship system with spare parts support

International Ship and Port Facility Security Code

(ISPS)

An amendment to the International Maritime Organization’s 1974 Safety of Life at Sea Convention (SOLAS) Chapter XI Part A and B

Inventory Documentation The count sheets used by the inventory team to inventory property

IOPP International Oil Pollution Prevention

IPE Industrial Protective Equipment (including CBRD)

ISM International Safety Management. Voluntary consensus by which an operating company has Safety policy and procedures including a Safety plan for the ship. Required for international trade. There are two certificates: a. the International Safety Management (ISM) Document of Compliance (DOC), which pertains to the policy and plans of the company; and b. the Ship Safety Management Certificate (SMC) which is specific to an individual ship. The DOC is required before the SMC.

Voluntary domestic compliance is in 33 CFR

ISM International Safety Management

ISO International Organization for Standardization

ISPS International Ship and Port Facility Security

ITOPF International Convention for the Prevention of Pollution from Ships

IT Information Technology

JEC Joint Employment Contribution

JLOTS Joint Logistics Over the Shore

JRRF James River Reserve Fleet

JTR Joint Travel Regulations. Under this contract JTR is interchangeable with Federal Travel Regulations (FTR)

KW Kilowatt

Last Line DTG when ship reports Last Line (ship is underway)

LCM Life Cycle Management

LE Local Element

LLTM Long Lead Time Materials

LMM Logistics Management Manual. The RRF LMM. Provided by MARAD as part of the Ship Manager performance work statement (TE-13). This manual provides policy, procedures, and responsibilities relative to the RRF Logistics Support Program.

LMO Logistics Management Officer, a MARAD employee

LMSR Large Medium Speed Ro-Ro

LOA Length Overall

LOC Line of Credit

LOGREQ Logistics Request

LWL Length along the waterline

M&R Maintenance & Repair

MA-949 "Supply, Equipment or Service Order/Contract" is the MARAD form used to obligate funding. MARAD provides specific instruction with respect to usage of this document, including issuance of Work Orders on a MA-949 in Section G of the contract

Maintenance Activation Scheduled activation included in the annual ship preventative maintenance and business plan. The primary purpose of a maintenance activation is to identify and document deficiencies, test, and inspect the ship and provide training for crews. Specific guidance with respect to provisions and stores will be provided by the COTR and IAW the Ship Manager- developed preventative maintenance plan.

Dock trials, quarterly lite-offs are not considered maintenance activations. They are, however, separate maintenance functions which are addressed in the ship’s preventative maintenance plan. An activation followed by a period of operation either steaming to/from a drydock/major repair facility is an example of a maintenance activation, similarly an activation and operational period to prove out a major repair to critical components such as boiler/turbine/stern tube/etc. may be considered a maintenance activation

A maintenance activation is utilized for the purpose of executing sea trials, testing, and validating equipment repairs/installations or sailing in lieu of towing to a repair facility.

Major Degradation Primary missions may be performed, but with significantly reduced capability, system/equipment has reduced redundancy, and/or regulatory exemption.

MARAD Maritime Administration

MARAD Personnel with limited or special authority

The SMC in section G defines MARAD personnel who have been granted limited or special authority by the PCO due to their functional responsibilities and duties. For example: G. 6b defines those persons permitted to direct a SM to activate a ship

MAR-### A MARAD Headquarters office, division, or branch. For example:

During the summer of 2007, the Maritime Administration re-organized its structure. The following results are current:

MAR-380 Office of Acquisitions

MAR-610 Office of Ship Operations

MAR-611 Division of Maintenance and Repairs

MAR-612 Division of Sealift Operations and Emergency Response

MAR-614 Division of Logistics Support

MAR-615 Division of Atlantic Operations (DAO)

MAR-616 Division of Gulf Operations (DGO)

MAR-617 Division of Pacific Operations (DPO)

MAR-770 Office of Marine Insurance

MARAD OPCON MARAD Operational Control

MARPOL International Convention for the Prevention of Pollution at Sea by Oil

MARSEC Maritime Security

Maximum Medical Improvement

The attending physician certifies that the mariner has reached Maximum Medical Improvement

MCA Material Condition Assessment

MCC MARAD Command Center

MCR Material Condition Report

MDA Missile Defense Agency

MEDEVAC Medical Evacuation

METOC Meteorological and Oceanography Command

MHE Material Handling Equipment

Minor Degradation Primary missions may be performed with minimally reduced capability, and/or system/equipment has redundancy.

Mission Activation With or without previous notification to MARAD, DOD issues request for ship(s) in support of military actions. All aspects of ship activation must be completed IAW with the designated activation timeframe. The ship will be delivered to Commander, Military Sealift Command for

OPCON

Mission Essential Repair Repair(s) necessary to support a no-notice activation or repairs necessary to prevent or correct an unanticipated change of a ship’s readiness status to C-3 or C-4.

MLF MARAD Layberth Facility

MLSS MARAD Logistics Support System

MOA Memorandum of Agreement

MOU Memorandum of Understanding

MOC Management-of-Change

MOVREP Movement Report (Departure or Arrival)

MPIC Medical Person in Charge

MS Marine Surveyor

MSC Military Sealift Command

MSC Area Command During Phase O the ships will be under the OPCON of one of the MSC Area Commands (SEALOGLANT, Norfolk, VA; SEALOGPAC, Pearl Harbor, HI; MSC Europe, Naples, Italy; or MSC Far East, Yokohama, Japan) depending upon where the ship is located. MSC website has organizational structure defined

The administrative task organization numbers described in MSC SOM chapter 1; Section 2 may be used by MSC Area Commanders in originating message traffic such as voyage sailing orders. For example, CTG FOUR EIGHT PT ONE (Commander Task Group Four Eight Point One/CTG 48.1) may be used by SEALOGLANT in lieu of his MSC administrative organization title (SEALOGLANT)

Following assumption of OPCON responsibilities, MSC Area Commands will enter each RRF ship into the Navy's Status of Resources and Training System (SORTS), which feeds the Navy Command and Control System/Worldwide Military Command and Control System (WWMCCS).

This system is used by the national command structure to obtain force operational readiness data.

MSC OPCON MSC Operational Control

MSC SOM Military Sealift Command Standard Operating Manual. The primary MSC operational reference for all ships operating under MSC OPCON, including RRF ships. The MSC SOM consolidates MSC policies and procedures pertaining to MSC Force operations and administration, and references other applicable directives. The MSC SOM is applicable to any person or activity connected with the operation or administration of MSC Force ships

In the event of conflicts between the MSC SOM or COMSC instructions and Ship Manager Contracts, the provisions of Ship Manager contracts shall take precedence

MSD Marine Sanitation Device

MSDS Material Safety Data Sheets

MSN Maintenance Submodule (RRF MARTS)

MSO Marine Safety Office (USCG)

MT Metric Ton

MTSA Marine Transportation Security Act

NAICS North American Industry Classification System

National Defense Waivers COMSC obtains National Defense Waivers. National defense considerations may require that precedence be given to meeting ship mission deadlines over inspection and certification regulations. In such cases, Ship Managers shall notify the MARAD Surveyor of the need for a National Defense Waiver.

This shall be passed to MARAD HQ and MARAD HQ will notify COMSC.

Because of contractual and fiscal lines of responsibility, activation facility personnel and the on-site MARAD and Ship Manager representatives shall not take direction or accept requirements directly from any on-site MSC representative

NAVADMIN Naval Administrative Message

NAVAL OPCON Defined in the MSC Standard Operating Manual as "the authority delegated to a commander to direct forces (including ships) assigned in order to accomplish specific missions or tasks which are limited by function, time, or location; to deploy units concerned; and to retain or assign tactical control of those units." In respect to the OPCON of MSC Force ships, it is control for the purpose of routing, sailing, protecting, diverting, bunkering, and operating ships including tactical and in-port operational control

MSC, including all of its subordinate commands, activities and assigned ships (including RRF ships), is part of the Operating Forces of the U.S.

Navy. COMSC is the administrative commander of MSC and a Navy Type Commander (TYCOM), and as such is responsible to the Chief of Naval Operations (CNO) for MSC Force readiness. An example of MSC functioning as a type commander of RRF ships is when MSC arranges for UNREP or small arms crew training

Depending on Navy operational requirements, MSC Area Commanders may transfer OPCON of RRF ships to other Navy operational commanders. For example, OPCON of UNREP equipped dry cargo ships and tankers may be transferred to Navy Combat Logistics Force (CLF) Commanders. OPCON of RRF ships may also be transferred to Navy Amphibious Force Commanders responsible for deploying U.S. Marine Corps (USMC) forces

OPCON of T-ACS and OPDS tankers may also be transferred to Navy Amphibious Force Commanders within an AOA when supporting logistics-over-the-shore (LOTS) operations

When RRF ships are under MSC Area Commander OPCON, Ship Managers shall conduct direct liaison with Area Command staffs as necessary to plan and coordinate ship repairs, regulatory survey and inspection, and husbanding requirements which could impact in-port cargo operations or a ship's schedule

A change of operational control (CHOP) occurs at a date and time (Greenwich Mean Time) when the responsibility for ship OPCON passes from one OPCON authority to another. This occurs when a ship passes from one Area Commander's AOR into that of another. Since RRF Ship Masters are required to send various reports to their operational commander (OPCON authorities), it is important to remember that OPCON will change upon entering another MSC Area Commander's

AOR

NAVSEA Naval Sea Systems Command

Navy Casualty Reporting Specific measurement of a ship’s material condition (reported under MSC OPCON only)

Navy Casualty Reports may be impacted by a single condition or deficiency, or an accumulation or combination of conditions and/or deficiencies specific to the equipment DRRS category.

Navy Casualty Reports are governed by the severity of equipment and/or regulatory degradation to primary mission capability, as detailed in Ref (e). These reports are classified and must be transmitted on secure networks.

Note: Navy Casualty Reporting ≠ Readiness

NDRF National Defense Reserve Fleet. MARAD maintains the NDRF as a reserve source of ships for use in national emergencies

NEURS Naval Energy Usage Report System. See COMSC will provide directions in filling out this fuel usage report required by the Navy. Report is not required until MSC requests it

NFFD Not Fit for Duty

NISPOM National Industrial Security Program Operating Manual

NIST National Institute of Standards and Technology

NLT No Later Than

NMC Not Mission Capable

NOA Notice of Award

"Non-consensus standards,"

"Industry standards," "Company standards," or "de facto standards," – Standards developed in the private sector but not in the full consensus process

Non-Expendable Non-expendable supplies are those outfitting items required for the maintenance and operation of the ship but are subject to economical repair when no longer serviceable, rather than disposed of and replaced. Examples of Non-expendables include Chronometers, televisions, and sextants. Many of these items may also be considered Accountable Property

Non-FMC NOT FULLY MISSION CAPABLE; Ship is able to activate but has reduced capability to perform a mission (C-3) or is unable to activate and perform a mission (C-4 / C-5).

Note: Non-FMC ships in C-3 are still reported as able to activate, but possibly not within assigned R-Status, due to a major degradation to primary mission. MARAD will provide narrative describing the reduced capability.

Non-Official Visitors Must sign a Waiver of governmental Responsibility for injury/accidents/ or illness occurring while onboard the ship. MARAD will provide the Ship Manager with the appropriate waiver form upon request. The Ship Manager shall retain the signed forms for two years. All costs associated with nonofficial visitors shall be borne by the Ship Manager.

Non-official visitors are not authorized to remain overnight onboard an RRF ship

Normal Operational Period Ship in Phase O, up to 180 days

Notice Activation An activation request issued to MARAD by DOD with previous discussions held with respect to the activation scenario. In some cases, activation time frames are stretched out and Ship Managers are given specific instructions, such as crew training or equipment preparation

No-Notice Activation An activation request issued to MARAD by DOD without any advance discussion. Intended to test MARAD’s complete response system. No – notice activations may stand alone or be followed by a military mission or humanitarian operations

No-Notice Activation (Turbo)

A No-Notice Activation (Turbo) is a USTRANSCOM initiated test of surge sealift ship to validate the ability of the ship to activate within the designated R-status period and be prepared to receive cargo or perform mission operations.

No-Notice Activation (Mission)

A Notice Activation is an activation to support a contingency, exercise, or operation with prior notification given to the ship manager

NPFC Naval Publications and Forms Center

NSE Nautical Systems Enterprise

NTE Not to Exceed

NTP Notice to Proceed. The date designated by a contracting officer after contract award, via contract modification, as the start of work. Work performed before that date will not be subject to payment

NTVRP Non-Tank Vessel Response Plan

NVIC Navigation and Vessel Inspection Circular

NWP Naval Warfare Publication

O/A On or about

Obligation A Government liability resulting from a contract, task order, or similar contractual document. A legal duty is incurred to pay the amount due.

When a contractor has delivered the supplies or services and the Government has accepted them, the obligation is liquidated by payment to the contractor.

OCA Operational Control Authority

OCMI Officer-In-Charge of Marine Inspection, USCG

OEM Original Equipment Manufacturer

Official Visitor Those personnel routinely expected to be associated with the ship who are specifically authorized by MARAD. This includes members of the ship’s crew, Ship Manager personnel, Union personnel with union identification and business onboard the ship. MARAD personnel, vendors acting in their official capacity, Government personnel designated as supercargo during Phase O, USCG, and ABS inspectors.

Official visitors do not include spouses, friends/guests, children, or the general public unless a specific MARAD sponsored event is scheduled.

See also non-official visitor

OHS Occupational Health and Safety

OIC Officer in Charge

OOR Out of Readiness

OP Material condition designation under MSC OPCON, where Navy Casualty Reporting replaces C-Status reporting. Ships shall simply be listed as ‘OP’ in all material condition reports, however, overall readiness will continue to be reported in DRRS.

OPA 90 Oil Pollution Act of 1990

OPCON Operational Control authority. OPCON dictates material condition reporting method, based on which organization has OPCON for RRF ships.

OPDS Offshore Petroleum Discharge System

OPCTR Operations Center

OPM Office of Personnel Management

OPNAV Office of the Chief of Naval Operations

OPNAVINST Chief of Naval Operations Instruction

OPSEC Operational Security

OQE Objective Quality Evidence

ORB Oil Record Book

OSC On-Scene Coordinator

OSHA Occupational Safety and Health Administration

OSRO Oil Spill Response Organization

OT Overtime Operational Technology. Automated systems, including hardware and software, which perform direct monitoring and/or control of physical devices, processes, or events. It is a superset of industrial control systems that includes monitoring, sensing, and human interface devices, as applicable to an installation i.e., Control Systems, Ballast Control, Engine Automation, Cargo Gear Sensors, eetc. Needs to be read in context

OTSR Optimum Track Ship Routing

OUB OPDS Utility Boat

Outbound Transit Period Timeframe from “Last Line” to “Departure (at Sea Buoy)”

* The activation clock is stopped during this period, for the purposes of overall Activation Period (Total) time calculation, to account for the varying distances between the numerous surge sealift ships’ layberths and their associated points of departure

Outfit Includes consumable, expendable, mission essential material, and all items required by regulatory authorities such as the U.S. Coast Guard and the American Bureau of Shipping, e.g., lifesaving, firefighting, transfer at sea, communications, stewards, deck, navigation, and engineering items and equipment. MARAD ships have allowance lists

Outfitting All Personal Property other than the ship itself

Outport Locations Various berthing locations for RRF ships remote from NDRF sites. Berths may be located on the U.S. east, west, and gulf coasts, Tsuneishi, Japan;

at either commercial port facilities, repair facilities or U.S. Government-owned facilities. Ship berths are GFP

PBSC Performance Based Service Contract

P&I Protection and Indemnity (Insurance)

PCO Procurement Contract Officer

Procurement Contract Officer

A warranted contracting officer with the authority to issue the solicitation, negotiate, award, and administer SM Contracts. In accordance with FAR 42.2, the PCO shall delegate specific duties to the ACO, in writing, at time of award. Such delegation shall be distributed to Ship Managers at Notice to Proceed. Without additional, specific written authority, only the PCO may modify the basic terms and conditions of a SM contract. The PCO may perform all the duties of the

ACO

PCS Property Control System

PDF Portable Document Format

PE Port Engineer

PFA Portable Foam Applicator

Phase(s) The RRF Program is divided into phases. The Ship Manager will participate in some but not all phases, nor does each phase automatically have a per diem associated with it

Phase M Maintenance – In this phase, the ship is preserved, tested including Dock Trial and Sea Trial, repaired, and maintained so that it can activate within the timeframe for its assigned R-Status

Phase O Operation – In this phase, the ship is operating for a specific mission or exercise. The ship is operated and maintained in accordance with best commercial practices/DoD OPCON

Physical Condition The physical condition of an equipment item that considers cracks, chips, dents, abrasions, rust, corrosion, and general cleanliness

Physical Inventory The sighting, or the physical “hands on” counting of property

PII Personally Identifiable Information

PIV Personal Identity Verification

PKP Purple-K (Fire Extinguishers)

PM/CM Planned Maintenance, or Preventative Maintenance/Condition Monitoring

PMP Planned Maintenance Program

PMS Preventive Maintenance System - Those inspections, servicing procedures, and tests accomplished on equipment to prevent failure

PO Purchase Order

POAM Plan of Action and Milestone

POM Program Objective Memorandum

POSIT Position Report

PPA Prompt Pay Act

PPE Personnel Protective Equipment

PPET Past Performance Evaluation Team

Preventative Maintenance The process of inspecting, testing, and conditioning machinery, equipment, outfitting, and spaces (including structure, habitability areas, cargo areas, etc.) to ensure readiness and mission capability is sustained at the required readiness level (ROS 4, ROS 5, RRF 10, RRF 20, and RRF-30) and during any Phase O periods. Preventative maintenance includes all regulatory body inspections and tests for the ship

Primary Mission The primary missions for RRF ships are Strategic Sealift, Mobility, and Logistics

Program Phases The RRF Program has five (5) phases. Phases I through III (Acquisition, Upgrade, and Initial Deactivation) deal with the acquisition of ships new to the RRF and their preparation for RRF service. Since this process takes place before the assignment of a Ship Manager, these phases will not be discussed. Ships assigned to Ship Managers are in one of the following Phases: Phase M - Maintenance, or Phase O - Operation.

Phase M – Maintenance: During this phase, the ship is preserved, tested, repaired, and maintained in its required state of readiness

Phase O – Operation: This Phase involves the operation of the ship for a specific mission or exercise

Proof of Readiness Completion of the Activation Scorecard

Property Custodian Any person authorized to have public property in his custody or possession. The person having the property in his custody assumes a public trust that the property will be utilized for the purpose authorized by law or regulation. The property custodian must always be prepared to produce the property or evidence of its authorized disposal

Provisioning In Phase O and Phase M all provisioning is either GF or reimbursable unless specifically specified elsewhere in the contract as being fixed price (e.g., ROS subsistence, Phase M Preventative Maintenance materials)

PRS Performance Requirements Summary

PS Performance Standard

PTS Personnel Tracking System

PWS Performance Work Statement See Section C and all Technical Exhibits

P&I Protection and Indemnity

QA Quality Assurance

QAM Quality Assurance Manual

QASP Quality Assurance Surveillance Plan. Developed by and used by the Government to monitor the performance of the contractor during the performance period

QI Qualified Individual See documents on oil spill response

QMS Quality Management System

Quality Performance Standard defined as…

Quality Control Those actions taken by a Ship Manager to control the production of goods or services in the most efficient and effective manner

R-Status Readiness Status. Reduced Operational Status (ROS), categorized as either ROS-4 (4-day activation), ROS-5 (5-day activation), or ROS-10 (10-day activation). ROS-4 is a higher level of readiness for activation and deployment.

RCA Root Cause Analysis

RCHB Reserve Cargo Handling Battalion

RCRA Resource Conservation Recovery Act

REA Request for equitable adjustment

Readiness Overall measurement of a ship’s ability to activate and sustain operations for up to 180 days (reported under either MARAD or MSC

OPCON)

Readiness may be impacted by a single condition or deficiency, or an accumulation or combination of conditions and/or deficiencies within all of the DRRS categories.

Readiness is reported in DRRS (green, yellow, or red), and is governed by the lowest DRRS category deficiency rating.

Note: Readiness ≠ C-Status

Reasonable Cost A cost is reasonable if, by its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business

Repair Parts Items carried on board IAW the ship's allowance list to support the maintenance and repair of equipment

Repair Period That period of time when a ship is undergoing scheduled inspections, repairs, maintenance, preventive maintenance, or alterations/conversions. Repairs shall be accomplished IAW regulatory requirements

Repatriation, Medical The return, for medical reasons, of a crew member, to a required home/port of embarkation or as may be required by employment agreement

Reserve Fleet Sites Nested anchorages for RRF and NDRF ships located at James River Reserve Fleet, Fort Eustis, Virginia; Beaumont Reserve Fleet at Beaumont, Texas; and Suisun Bay Reserve Fleet, Benicia, California

RFP Request for Proposals

RFS Ready For Sea. DTG Master reports pre-departure checklist complete / standby engines. For No-Notice Turbo Activations, Ready For Sea is when Sections 1 and 2 of the Activation Scorecard and Section A of the RRF Sea Trial Report are complete.

Completes Activation Period (In-Port), CLOCK STOPS

* Ready for Sea is NOT the same DTG as Last Line, especially when Last Line is delayed due to tides or pilotage/tugs

RMS Ready Reserve Force Maintenance System. MARAD has procured licensing to use ABS Nautical System version 5. Training will be provided to SM personnel. Any modification or change to this system is at the discretion and expense of MARAD

RO Radio Office(r)

RO/RO Roll On/Roll Off Ship

ROB Remain on Board

ROM Rough Order of Magnitude

ROS Reduced Operational Status; applies ONLY to MARAD OPCON

RRF Ready Reserve Force

RRF-ECMIS Ready Reserve Force Equipment Configuration and Spare Parts Management Information System

RRF-LMM Ready…