AMENDMENT 0004 J-11 Deliverables.xlsx
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- Ready Reserve Force (RRF) Ship Management Services Federal contract opportunity
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Deliverables
| J-11 Deliverables | ||||||||
| Deliverable | Reference | Required by | Delivery Method | Format | Frequency | Distribution | Standard Job # | Ref Verified |
| QAM | 8.1.2 | Within 90 days of NTP | Electronic | One Time/When Revised | COR | |||
| QMS/QAM changes | 8.1.4 | Within 5 days of implementation | Electronic | As required | COR | |||
| Third-party audits | 8.1.6 | Within 7 days of receipt | Email/NSE | Electronic | As required | COR | ||
| Initial Life Cycle Management Plan | 8.2.1 | Wthin 90 days of NTP | Email/NSE | Electronic | Once | COR | ||
| Preservation Plan | 8.2.1.1 | Annually from NTP | Electronic | Annually | NTN | |||
| Initial Business Plan (IBP) | 8.3.2 | Annually IAW business plan guidance (o/a mid-April) | Email work orders numbers and attach documents to NSE | Electronic | Annually | COR | ||
| Final Business Plan (FBP) | 8.3.3 | Annually IAW business plan guidance (o/a July 1) | Email work orders numbers and attach documents to NSE | Electronic | Annually | COR | ||
| Approved Baseline Business Plan | 8.3.4 | Annually IAW business plan guidance mid September | Email work orders numbers and attach documents to NSE | Electronic | Annually | COR | ||
| ABBP Execution and Evaluation Report (Status Report - Special) | 8.3.11.1 | Required within 5 working days of each fiscal quarter (Third quarter Report NLT July 31st) | ||||||
| Email work orders numbers and attach documents to NSE | Electronic | Quarterly | COR | |||||
| Notify the COR of identification of any inconsistencies and upon resolution | 8.4.5.2 | Within 5 business days of identification | Electronic | As identified | COR | |||
| Notify the COR in writing justifying an exception where the Contractor determines the ship cannot maintain the Planned Maintenance/Condition Monitoring (PM/CM) | 8.4.6 | Upon determination | Electronic | As determined | COR | |||
| Business case analysis | 8.4.10.1 | At conclusion of Hull Survey | Electronic | As required | COR | |||
| Ship Manager Weekly Report | 8.5.2.11; |
8.5.2.19.1;
8.5.13.6;
9.2.2.5;
| 11.4.1.1 | Every week from NTP | Email and NSE | Electronic | Weekly | COR/SMS/Type desk | |||
| Crew Shortage Report | 8.5.2.14 | For every incidence | Electronic | As required | COR/MCC | |||
| Crew Overlap Recommendation | 8.5.8.4 | Upon determination | Electronic | As determined | COR | |||
| No-Sail request Notification | 8.5.8.10 | Upon determination | Electronic | As determined | COR | |||
| Submit a proposal with an explanation of how PE Services will be maintained | 8.5.11.2.6 | Within 5 days of PE absence | Electronic | As required | COR | |||
| Provide the name, position and contact information for shore-side staff and update as changes occur to MARAD | 8.5.11.4 | Quarterly from NTP | Email/Excel | Electronic | As required | MARAD | ||
| Expired Certificates of training requirement list | 8.5.13.2 | 30 days before it expires | Electronic | As required | COR | |||
| Quarterly report for Task Order obligations and expenditures | 8.6.1.2 | Quarterly, NLT last business day of quarter | Electronic | Quarterly, NLT last business day of quarter | ACO/COR | |||
| Notification of 75% obligations | 8.6.1.3 | As occurance | Electronic | As required | ACO/COR | |||
| Fixed fees invoice | 8.6.1.4.1 | For fixed per diem/services | Delphi eInvoicing portal | Electronic | Monthly | COR/ACO | ||
| Invoice supporting documentation (J-07a, J-07b, J-07c) | 8.6.1.4.3 | For cost reimbursables as approved | Delphi eInvoicing portal | Electronic | As required | COR/ACO | ||
| Activation Invoicing | 8.6.2.1 | Only Activation Costs | Delphi eInvoicing portal | Electronic | As Required | COR/ACO | ||
| Operation Invoicing | 8.6.2.1.1 | Only Operation Costs | Delphi eInvoicing portal | Electronic | As required | COR/ACO | ||
| Deactivation Invoicing | 8.6.2.2 | Only Deactivation Costs | Delphi eInvoicing portal | Electronic | As Required | COR/ACO | ||
| Medical Claims package | 8.7.1 | All Medical Claims in accordance with J-09 | Electronic | As required | COR/MAR-610 business manager | |||
| Medical Claims Review Contract Agreement | 8.7.2 | Within 60 days of NTP | Electronic | Once/As Updated | ACO | |||
| Third Party Claims package IAW SMC TM, J-09b | 8.7.3.1 | Incidents Involving Third-Party Personal Injury/Illness and Third-Party Property Damanage/Loss | Electronic | As required | ACO | |||
| Written notice of Claims | G.7.5.1.1 | Immediately, as soon as practicable | Electronic | As required | ACO/COR | |||
| Quarterly Claims report (TE-07) | 8.7.4 | |||||||
| G.8.3 | Within 30 days following the close of the calendar quarter | Electronic | Quarterly | ACO/COR/MAR-610/MAR-770 | ||||
| Excess funding de-obligation | 8.7.5 | |||||||
| G.8.4 | NLT July 30th | Electronic | Annualy | COR/SSS | ||||
| Capitalized Assets Inventory | 8.9.2 | Quarterly from NTP | NSE | Electronic | Quarterly | NSE Standard Job (SJ) | ||
| Property Control Systems | 8.9.2.1 | Within 60 days of NTP and throughout the period of performance | Electronic | Once/As Updated | ACO, COR, and Logistic Management Specialist (LMS) | |||
| Critical Spares Inventory | 8.9.4.1 | |||||||
| 8.9.7.1 | 90 days after NTP from NTP | NSE | Electronic | Once/As Updated | NSE SJ | |||
| ABS class recommended spares | 8.9.4.1 | At all times | Standard Job | Electronic | Annually/As required | COR, LMS, NSE SJ | ||
| Accountable Property Inventory | 8.9.4.5 | Within 5 days of transaction from NTP | NSE | Electronic | Once per year and after activation | COR and LMS | ||
| USCG 2692's | 8.12.1.1 | Within 5 days of the incident event | Electronic | As required | COR | Add this when we do the line/line in section about incident reporting | ||
| Mishap/Incident Notification | 8.12.1.2 | Within 24 hours of occurrence of the mishap, incident, flooding or fire | Electronic | SOMO/CO | ||||
| Formal Incident Report | 8.12.1.3 | Within 48 hours of occurrence of the mishap, incident, flood, or fire | Electronic | As required | COR/ACO | |||
| RCA | 8.12.2 | Following any safety, security, and environmental mishaps or incidents and all machinery failures which result in a reduction in readiness status | Electronic | As required | SJ, COR | |||
| Incident involving Third-Party Cost Estimate and Report | 8.12.3 | Within 24 hours of occurrence of damage or injury caused by a third-party | Electronic | As required | COR | |||
| RCA for Damages to a Third-Party | 8.12.4 | Following any safety, security, and environmental mishaps or incidents and all machinery failures which result in a reduction in readiness status | Electronic | As required | SJ, COR | |||
| ISO 14001:2015 or ABS HSQEEn certificate | 8.13.2 | Annually from NTP | NSE upload | Electronic | Annually | NSE standard job | ||
| EMS/EMP | 8.13.3.1 | Within 90 Days from NTP | NSE upload | Electronic | Once/As Updated | NSE standard job | ||
| EMS/EMP Changes | 8.13.3.2 | Within 7 days of Implementation | NSE upload | Electronic | As required | NSE standard job | ||
| Updated Environmental Management Plan | 8.13.3 | As required | NSE | Electronic | With initial submission 15 days after Shipyard (for Upgrade) Contract Award | COR | ||
| Notification of third-party ISO 14001:2015 audit | 8.13.4 | At least 10 days prior to the start of the audit | NSE upload | Electronic | As required | NSE standard job | ||
| Copy of ISO 14001:2015 third-party audit | 8.13.4.2 | Within 7 days of receipt | Email/NSE | Electronic | As required | COR | ||
| Copy of any regulatory inspection reports | 8.13.6 | Within 24 hours prior to the inspections | Email/NSE | Electronic | As required | COR | ||
| Copy of regulatory inspection reports and notification of Violations/Citations | 8.13.6.1 | Within 7 days of the Regulatory Inspection Report | Email/NSE | Electronic | As required | COR | ||
| Hazardous Materials Management Plan and Waste Management Plan | 8.13.7 | Within 60 days of NTP | NSE upload | Electronic | Once and Updated Annuallly | COR | ||
| SOPEP/VRP incident notifications | 8.13.8.3 | IAW SOPEP | NSE upload | Electronic | Once and Updated Annuallly | COR | ||
| Report violations of Federal, State, Local, and foreign hazardous material (HAZMAT)law(s) | 8.13.9.3 | Within 24 hours of violation | Electronic | As required | COR, ACO | |||
| Failed environmental inspections, discrepancies, notification of judgments, fines, or penalties received by their company | 8.13.10 | Within 24 hours of any failed enviuronmental inspection | Electronic | As required | COR, ACO | |||
| Report fuel and fuel type consumed for each month | 8.13.12.1 | Monthly from NTP, End of Month Report | Email/NSE | Electronic | Monthly | COR, MAR-611 | ||
| Detailed Energy Consumption Report | 8.13.12.2 | Annually from NTP | Email/NSE | Electronic | Annual | COR, MAR-611 | ||
| Ship Individual Potable Water Meter Readings | 8.13.15.2 | Monthly from NTP, End of Month Report | Email/NSE | Electronic | Monthly | COR, MAR-611 | ||
| Annual HAZMAT Inventory | 8.13.22 | NLT 60 days from NTP | Email into NSE | Electronic | Annually after first submission on same date | COR | ||
| Copies of all required EPA identification numbers, uniform hazardous waste manifests, permits and/or licenses and/or state/local equivalent | 8.13.27.1 | Upon request from NTP | NSE | Electronic | Upon request | SJ | ||
| Copies of all documentation of work performed | 8.13.27.3 | As required from NTP | NSE | Electronic | As required | SJ | ||
| VSQG exceeded threshold notification | 8.13.29 | Upon identification of expected exceeded threshold | Electronic | As identified | COR | |||
| MARAD RRF Annual Safety Survey Checklist | 8.14.2 | |||||||
| 8.14.4 | An required from NTP | Email NSE | Electronic | Annually | COR | |||
| Provide copy of ISM system | 8.14.8 | Within 90 days from NTP and when updates occur from NTP | Electronic or read only access | Within 90 days from NTP and when updates occur | COR | |||
| ISM | 8.14.8 | Within 90 days from NTP and when updates occur from NTP | Electonic or read only access | Within 90 days from NTP and when updates occur | COR | |||
| Provide ISM briefing material | 8.14.8.1 | As required from NTP | Electronic | As required | COR | |||
| Provide advance notice and copy of all ISM external audit results | 8.14.9 | 10 days prior to audit | Electronic | As required | COR | |||
| Ship’s SMC or company’s DOC suspended for any reason | 8.14.9.3 | Within 24 hours | Electronic | As required | COR | |||
| Monthly Safety Meeting Minutes | 8.14.14 | After each meeting | NSE | Electronic | Monthly | COR | ||
| VSP Approval Letter | 8.15.4 | Within 24 hours of receiving in NSE | Email (Password Protected)/NSE | Electronic | As required | COR and MAR-612 | ||
| Annual Security Audit | 8.15.4.3.1 | NTP Anniversary | Email/NSE | Electronic | Annually | COR | ||
| Security Risk Assessment Results report | 8.15.4.4.1 | NTP Anniversary | Email/NSE | Electronic | As required | COR | ||
| Schedule of all assessments and drills | 8.15.10 | Annually from NTP | Electronic | Annual schedule | COR | |||
| ROS security incident notification | 8.15.17.2 | Within 24 hours | Phone | Phone | As identified | COR, SOMO | ||
| ROS follow-up security incident report | 8.15.17.2 | Within 2 working days of incident from NTP | Electronic | As identified | COR, SOMO | |||
| VSP revisions for change in the SMC | 8.16.1.2.5 | During Transition-In | Electronic | As needed | COR | |||
| Notification of management change | 8.16.1.2.6 | During Transition-In | Electronic | Once during Transition-In | COR | |||
| Dock Trial Report | 8.16.1.4.1 |
11.2.2
| 14.15.5 | NLT 6 weeks after completion of the Dock Trial from NTP | Email/NSE | Electronic | Once during Transition-In | COR/SJ | ||
| Material Condition Inspection Plan (MA-58) | 8.16.1.5.1 | NLT 2 business days prior to the scheduled inspection from NTP | Email/NSE | Electronic | Once during Transition-In/Priot to every scheduled inspection | COR/SJ | |
| Regulatory files and certificate discrepancies | 8.16.1.6.3 | Upon Contract Award (incoming contractor) | Electronic | As identified during Transition-In review of regulatory files and certificates | COR | ||
| Non-functioning alarm notification | 8.16.1.8.1 | During Transition-In | Electronic | As identified | COR | ||
| Transition Phase-out Plan | 8.16.2.3 | 15 days prior to contract completion | Electronic | Once | COR | ||
| Material Condition Report (MA-58) | 8.16.2.3 | 15 days prior to contract completion | Email/NSE | Electronic | Once | COR/SJ | |
| Regulatory files and certificates discrepencies | 8.16.2.8.3 | Upon contract award (outgoing contractor) | Email/NSE | Electronic | Updated as they occur | COR | |
| Report of open, overdue, or deferred SJs to incoming Contractor | 8.16.2.9 | During Transition-Out | Email/NSE | Electronic | As identified | COR | |
| Interim Readiness Report | 9.2.2.1 | Required whenever readiness changes to C-3 or C-4 | Electronic | As required | COR | ||
| Activation Plan and Checklist | 10.1.1.1 | NLT 30 days after contract award and Annually from NTP? | NSE | Electronic | Annually | COR | |
| Activation Plan Updates and Revision | 10.1.1.2 | 30 days after the After-Action Report from NTP? | NSE | Electronic | 30 days after the After-Action Report | COR | |
| Emergent Repair Notification | 10.1.2.3 | ASAP as identified | Electronic | As identified for an activation planning | COR | ||
| Business Plan Activation Estimates | 10.1.3.1 | For mission specific requirements | NSE | Electronic | Annually in the Business Plan and updates as requested by MARAD | COR | |
| Anticipated cost(s) to exceed ABBP estimates notification | 10.1.3.1.1 | Within 24 hours | Electronic | As identified for an activation | AD SOMO | ||
| Crew Composition Changes (Move to 8.6.9.7) | 10.1.3.2 | When the Contractor feels a change of crew composition is necessary | Electronic | As needed | COR/ACO | ||
| Activation Schedule/Agenda (Maintenance Activation) | 10.1.4.4/ 10.1.5.4 | Prior to a Maintenance Activation from NTP | Electronic | Every Maintenance Activation send a draft a day before pre-trial conference | COR/Sea trial leader | ||
| Sea Trial Failure Notification | 10.1.4.7/10.1.5.9 | Upon failure of a Sea Trial | Email and Phone | Electronic | ASAP upon identification of failure | SOMO/MARAD 611 | |
| Activation Agenda (Notice Activation) | 10.1.5.4 | Pre-Sea trial conference NLT day prior Ready Proceed | Present in conference or email | verbally/email | Every Notice Activation | COR | |
| Activation Agenda (No-Notice Mission Activation) | 10.1.6.3 | Pre-Sea trial conference NLT day prior Ready Proceed | Present in conference or email | verbally/email | Every No-Notice Mission Activation | COR | |
| Activation Agenda (No-Notice Turbo Activation) | 10.1.7.5 | Pre-Sea trial conference NLT day prior Ready Proceed | Present in conference or email | verbally/email | Every No-Notice Turbo Activation | COR/Sea trial leader | |
| CBP Form 418 | 10.1.8.2 | Prior to departure | Electronic | Every activation | COR/MCC | ||
| Notify the designated Sea Trial Team leader of any changes to the Agenda | 10.2.9 | ASAP | Present in conference or email | verbally/email | Every activation | COR/Sea trial leader | |
| Abort Operations Notification | 10.3.2.1.2 | Upon exercising abort authority | Naval Message | Electronic | Upon any aborted activity | AD Ops Center/MCC | |
| Abort Operations Report | 10.3.2.1.3 | NLT 5 working days of mission aborting action w/o prior approval of OPCON | Most expediant method available | Voice or Electronic | Upon any aborted activity | SOMO/OPCON | |
| Navy Small Arms Asset Verification List | 10.3.3.4 | Upon the issuance of weapons/ ammunition from NTP | Electonic | Upon the issuance of weapons/ammunition | AD Ops Center/MCC | ||
| Ammunition Transaction Report | 10.3.3.4 | Upon the issuance of weapons/ ammunition from NTP | Electronic | Upon the issuance of weapons/ammunition | AD Ops Center/MCC | ||
| Observed unsafe practice by military or contracted stevedores | 10.3.8.2 | Immediately | Most expediant method available | Voice or Electronic | Upon observation | Senior Military Official Present/AD Ops Center | |
| Incident or Near-Misses Report | 10.3.8.3 | Withing 24 hours of occurrence from NTP | Electronic | For any incident or near-misses involved non-crew members curing cargo operations | COR/AD Ops Center/MCC | ||
| Phase O ship non-report | 10.3.8.4 | Immediately | Most expediant method available | Voice or Electronic | Any ship that has no reported in at least once in 24 hours | SOMO | |
| Significant event notification | 10.3.8.5 | Within 12 hours of significant event | Electronic | All significant events which affect ship operations or in which the ship is involved | COR/AD Ops Center/MCC | ||
| CASREPs | 10.3.8.6 | Unclass: While in Phase O upon occurrence of a casualty from NTP. Class: As required | Classified Message Traffic. Class: email highside only classified naval message | Electronic | All mechnaical, structural, electrical, or equipment casualties. Class: As required under MSC OPCON | As per direction from OPCON/Copies to AD and MCC. Class: MCC Watch Analyst Highside | |
| CASREP Updates | 10.3.8.6.1 | While in Phase O upon occurrence of a casualty as needed from NTP | Classified Message Traffic | Electronic | For all CASREPS | As per direction from OPCON/Copies to AD and MCC | |
| C-3 and C-4 CASREPs | 10.3.9.1 | Equipment deficiencies that would lead to C-3 or C-4 CASREP | Telephone, Daily update | Electronic | Immediately, with daily update | SOMO/COR | |
| Marine Casualties Report | 10.3.10.2 | All special incidents that result in damage to ship’s gear or cargo, injury to person(s) or loss of life from NTP | Classified Message Traffic | Electronic | ASAP following incident | As per direction from OPCON/Copies to AD and MCC | |
| Casualty or Ship Disabled Notification | 10.3.12.1 | When a ship suffers a casualty or becomes disabled at sea | Telephone | Electronic | Immediately following casualty or disabling | COMS/Local MSC Commander/COR/AD SOMO, MARAD AD Ops/MCC | |
| Salvage or Rescue/Assistance Request | 10.3.13.1 | In the event of a rescue assistance situation from NTP | Most expediant method available | Voice or Electronic | Immediately following identification of rescue or assistance need | COMS/Local MSC Commander/Copies to SOMO/AD/Ops Center/MCC | |
| MSC Form 5880/1 | 10.3.15.1 | Upon identification of Government Stevedore damage from NTP | On-site/Email | verbally/email | Upon identification of Government Stevedore damage | MSC Representative/CO/COR | |
| Maintenance and repair work precludes or has the potential to preclude a ship from getting underway within any 24-hour period while in FOS | 10.3.18.1.2 | Per occurrence | SITREP and email | Navy Standard message and email | Per occurrence | COR/SOMO and MCC | |
| Small arms weapons/ammunition issue notification | 10.3.23.3 | Within 24 hours of issue | Phone or Email (fastast means possible) | Electronic | For all small arms/weapons issues | Division Ops Center/MCC | |
| Emergency medical treatment and transportation of embarked personnel notification | 10.3.23.4 | Within 48 hours of occcurence | Electronic | For all occurrences of medical treatment and/or transportation of embarked personnel | COR/AD Ops Center/MCC | ||
| SITREP In-port | 10.4.2 | Aligned to activation DTG | Electronic | Daily in-port | AD readiness/activation coordinator and MCC watch analyst and RRF readiness inbox | ||
| Daily Activation SITREP | 10.4.2 | Daily by noon local time from NTP | Daily by noon local time | COR/AD Ops Center | |||
| UNCLASSIFIED Noon Operational Report | 10.4.3 | Daily by 1300 local time from NTP | Need to look at this/noon slip vs. noon report? | Electronic | Daily by 1300 local time | OPCON | |
| Deactivation Plan and Checklist | 10.5.1.1 | 90 days after NTP and annually from NTP | NSE/Email | Electronic | 90 days after NTP and annually | COR/SJ | |
| Deactivation Plan Updates | 10.5.3.1 | ||||||
| As required after each deactivation and upon receipt of new policy promulgated from MARAD pertaining to ship deactivation | NSE/Email | Electronic | As required after each deactivation and as new policy dictates | COR | |||
| After-Action Report (AAR) | 10.5.4 | At completion of de-activation | Electronic | At completion of each de- activation | Email SJ | ||
| Monthly Financial Reports | 10.6.6 | Monthly as directed by MARAD from NTP | Electronic | Monthly as directed by MARAD | email SJ | ||
| Missile Defense Agency - Daily Activation SITREP | 10.6.7 | Daily by Noon local time from NTP | Electronic | Daily when activating | MARAD | ||
| Adverse Personnel Security Determinations | 10.7.7.1 | Immediately upon occurrence | Electronic | Immediately | CO/COR/AD Ops Center/MCC | ||
| Report changes of location, condition, or quantity of ammunition on board | 10.7.10.2 | Within 24 hours of becoming aware of the change from NTP | Electronic | For all changes of location, condition or quanity of ammunition on board | Email SJ | ||
| Inventory report | 10.7.11.2 | Initial and semi-annually from NTP | Email/NSE | Electronic | Initial and semi-annually | COR | |
| Small arms inventory – new and additional weapons | 10.7.11.8 | Within 48 hours of receipt of new or additional weapons from NTP | Electronic | Within 48 hours of receipt of new or additional weapons | COR | ||
| Small arms inventory – transferring weapons off the ship | 10.7.11.8.1 | At least 48 hours prior to transfer from NTP | |||||
| Electronic | At least 48 hours prior to transfer | COR | |||||
| Bunkering and Fuel Management Plan | 10.8.1 | Initial and Annually from NTP | Electronic | Initial and Annually | COR | ||
| Emergency Plans | 10.10.1 | Initial plus Annually from NTP | Email/NSE | Electronic | Initial plus Annually | COR | |
| VSP | 10.10.7 | Initial plus Annually from NTP | Email/NSE | Electronic | Initial plus Annually | COR | |
| SITREPS | 10.10.8 | As required from NTP | Electronic | As required | COR | ||
| Severe Weather Plan | 10.10.11.1 | Withing 24 hours of occurrence from NTP | Email/NSE | Electronic | As directed/needed | COR | |
| Request to Remain in Port | 10.10.11.2 | As required by the port from NTP | NSE | Electronic | As required by the port | COR | |
| HWMP | 10.10.12.1 | Initial plus Annually from NTP | NSE | Electronic | Initial plus Annually | COR | |
| Reimbursement Request | 10.10.12.3 | As needed from NTP | NSE | Electronic | As needed | COR | |
| Tour, Promotion and Media Event Cost Estimate | 10.11.1 | As required from NTP | NSE | Electronic | As required | COR | |
| Third-party Training and Exercise Cost Estimate | 10.11.2 | As required from NTP | Electronic | As required | COR | ||
| Exercise Cost Estimate | 10.11.7.2 | As required from NTP | Electronic | As required | COR | ||
| Incident Report | 10.11.7.7 | Initial plus Annually from NTP | NSE as file attachments | Electronic | Initial plus Annually | COR | |
| Visitor Liability Forms | 10.11.8.1.4 | As required from NTP | Electronic | As required | COR | ||
| MCA Plan | 11.1.1.1 | Initially within 90 days of NTP from NTP | Electronic | Initially within 90 days of NTP | COR | ||
| Monthly MS walk-around | 11.1.1.2 | Weekly from NTP | Electronic | Weekly | COR | ||
| MCA Tool | 11.1.1.3 | Within 6 weeks of completion of the Dock Trial from NTP | Electronic | Within 6 weeks of completion of the Dock Trial | COR | ||
| Estimated cost of voyage repairs exceeds remaining funding | 11.4.7.3 | As required from NTP | Electronic | As required | COR | ||
| CBP Form 226 submittal | 11.4.8.1 | As required from NTP | Electronic | As required | COR | ||
| Ad Valorem duties notification | 11.4.8.2 | As required from NTP | Electronic | As required | COR | ||
| Standard Jobs Review Results | 11.5.7.1 | As required from NTP | Electronic | As required | COR | ||
| SSMP Revisions | 11.5.8 | As required from NTP | NSE | Electronic | As required | COR | |
| SSMP Monthly Analysis | 11.5.9 | Annually from NTP | Electronic | Annually | COR | ||
| Monthly SSMP Items Scheduled/Not Completed | 11.5.12.1 | As required from NTP | Electronic | Monthly | COR | ||
| ROS-4/5 to ROS-10 Transition Plan | 11.6.1 | As directed by MARAD from NTP | Electronic | As directed by MARAD | COR | ||
| ABBP changes per Transition Plan | 11.6.2.1 | As required from NTP | Electronic | As required | COR | ||
| ROS-10 SSMP | 11.6.3 | As directed by MARAD from NTP | Electronic | As directed by MARAD | COR | ||
| Vessel Downgrade Plan (VDP) | 12.1.2 | As required from NTP | Electronc | As required | COR | ||
| MA-496 Compliance Check Sheet | 12.1.2.3 | During downgrade and as required from NTP | Electronic | As required | SJ | ||
| VDP Progress and Cost Reports | 12.1.4.1 | During downgrade and as required from NTP | Electronic | Weekly | COR | ||
| Outport Layberth Deficiency Report | 13.1.4 | For all layberth deficiences | Electronic | As required | COR/MAR-612 | ||
| Layberth Guide | 13.2.2 | As directed by MARAD from NTP | Electronic | Quarterly | |||
| Project Plan | 14.2.1 | As Required | Electronic | 14 days prior to execution | COR | ||
| Production Plan/Gantt Chart/ Progress Reports | 14.3.1 | Weekly from NTP | email/NSE | Electronic | Weekly | COR | |
| Production Reports | 14.3.2 | Weekly from NTP | email/NSE | Electronic | Weekly | COR | |
| Staffing plan to manage integration and modification of ship(s) | 14.4.1 | Within 30 days following notification of selection from NTP | Electronic | Within 30 days following notification of selection | COR | ||
| Statement of Work and Cost Estimate | 14.2.5 | As required | Electronic | As required | COR | ||
| Design Modifications | 14.6.4 | As required from NTP | Electronic | As required | COR | ||
| Test Plan | 14.8.2.1 | As required from NTP | As required | SJ | |||
| Results of Deadweight Survey and Inclining Experiment | 14.8.9 | As required from NTP | As required | SJ | |||
| Delivery Orders (Contractor to Shipyard/Dockside Contractor) | 14.9.5 | Within 2 days of issuance from NTP | Electronic | Conclusion of that activation | COR/Dockside | ||
| Initial Test and Trial Plans | 14.9.6 | 30 days after Shipyard/Dockside Contract Award from NTP | NSE | Electronic | 30 days after Shipyard/Dockside Contract Award | COR | |
| Test and Inspection reports to MARAD | 14.9.9 | 2 days after completion of action from NTP | email/NSE | Electronic | 2 days after completion of action | COR | |
| Weight and Movement Report to MARAD | 14.9.10 | 5 days after completion of action from NTP | email/NSE | Electronic | 5 days after completion of action | COR | |
| Initial Ship Shipyard/Dockside Modification Plan(s) | 14.9.11 | Within 4 weeks of ship delivery from NTP | Within 4 weeks of ship delivery | SJ | |||
| Schedule of Testing and Inspections with initial submission | 14.9.11 | 15 days after Shipyard/Dockside Contractor (for Modification) Contract Award from NTP | Electronic | 15 days after Shipyard/Dockside Contractor (for Modification) Contract Award | COR/Dockside | ||
| Manual and drawing updates in NSE | 14.10.2 | For all upgrades from NTP | For all upgrades | SJ | |||
| Two sets of operating manuals, technical manuals, and drawings per ship | 14.10.3 | Upon ship redelivery from NTP | Electric/hardcopy | Upon ship redelivery | SJ | ||
| Manuals and drawings recommendation | 14.10.5 | As required from NTP | Electronic | As required | SJ | ||
| Major machinery and electrical equipment drawings in PDF format uploaded and indexed in NSE | 14.10.6 | As required from NTP | NSE | Electronic | As required | NSE SJ | |
| Request approval in writing of proposed changes that could impact cost and schedule | 14.11.5 | As required from NTP | Electronic | As required | COR | ||
| ROS-5 status outfitting and consumables recommendation | 14.12.2.1 | As required from NTP | As required | SJ | |||
| FOS status outfitting and consumables recommendation | 14.12.2.2 | As required from NTP | As required | SJ | |||
| Integrated Logistics Support (ILS) program | 14.12.4 | As required from NTP | As required | SJ | |||
| Recommended logistics support documentation | 14.12.4.1 | Upon ship redelivery from NTP | Upon ship redelivery | SJ | |||
| Spare parts list in NSE | 14.12.5.1 | As required from NTP | As required | SJ | |||
| ABS approved As-Built Plans | 14.12.6.7 | Within 6 weeks of completion of install from NTP | Electronic | Within 6 weeks of completion of install | COR | ||
| USCG/ABS Certificates | 14.12.6.8.1 | As required from NTP | As required | SJ | |||
| Engineering Operating Manual | 14.12.7.1 | Within 90 days following Award | NSE | Electronic | Within 90 days following award | COR | |
| Deck Operating Manual | 14.12.7.2 | Within 90 days following Award | Electronic | Within 90 days following award | COR | ||
| ABS PM/CM | 14.13.1 | Within 12 months of establishment of NSE equipment hierarchy from NTP | Email/NSE | Electronic | Within 12 months of establishment of NSE equipment hierarchy | COR | |
| SSMP | 14.13.1 | As required from NTP | Electronic | As required | Email SJ | ||
| SSMP in NSE | 14.13.4 | Within 90 days after award from NTP | Within 90 days after award | SJ | |||
| Equipment requiring maintenance list in NSE | 14.14.2 | As required from NTP | As required | SJ | |||
| Electronic copies of all equipment operations technical manuals uploaded and indexed in NSE | 14.14.3 | As required from NTP | NSE | Electronic | As required | NSE SJ | |
| Validate CargoMax is operating properly preliminary as submitted to ABS | 14.15.4 | 14 days prior to scheduled vship upgrade Sea Trial from NTP | email/NSE | verbally/email | 14 days prior to scheduled ship upgrade Sea Trial | COR | |
| Sea Trial Schedule | 14.15.6 | NLT 14 days prior to ship upgrade Sea Trials from NTP | email/NSE | Electronic | NLT 14 days prior to ship upgrade Sea Trials | COR | |
| Sea Trial Report | 14.15.7 | Upon Completion of action | email/NSE | Electronic | 10 days after completion of action | COR | |
| Final Ship Shipyard/Dockside Modification Plan(s) to be delivered to MARAD | 14.15.8 | Within 6 weeks of ship delivery from NTP | Within 6 weeks of ship delivery | SJ | |||
| VCM SOPEP | 14.16.1 | Upon ship redelivery from NTP | Upon ship redelivery | SJ | |||
| VSP | 14.16.3 | Upon ship redelivery from NTP | Upon ship redelivery | SJ | |||
| HWMP (home port(s)) VCM | 14.16.4 | withing 30 days from arrival at layberth | 6 months after shipyard (for upgrade) award | SJ | |||
| Survey and soundings of fuel oil/lube oil onboard ship(s) reports | 14.16.6 | As required from NTP | As required | SJ | |||
| Written notice of Claims | G.7.5.1.1 | Immediately, as soon as practicable | Electronic | As required | ACO/COR | ||
| Affidavit of United States Citizenship | H.9.b | Within 30 days of NTP | Electronic | As changes occur | PCO | ||
| MCC Email Address: opcentr1.marad@dot.gov | SJ | ||||||
| MAR-610 Email Address: douglas.harrington@dot.gov | SJ |
&F
&F
J-4 Deliverables
HQAM APR 03 2017
J-4 Deliverables
HQAM OCT 06 2016
&F
Prepared by: MARAD, Office of Ship Operations, MAR-610 Page &P of &N
Prepared by: MARAD, Office of Ship Operations, MAR-610 Page &P of &N
Prepared by: MARAD, Office of Ship Operations, MAR-610 Page &P of &N
File details come from the government source that posted it. Updated .