Amendment 0005 J-04 Cost Reimbursable Items.pdf

J-04 Cost Reimbursable Items Amendment No. 0005

Item No. Description Phase Crew Reference

1 Accident Testing IAW USCG regulations ALL BOTH C.8.5.2.9

Activation, mission & turbo, including crew wages, travel, ship support services, technical representatives, stores, port services, minor repairs, and other industrial assistance required to activate the ship IAW MARAD published rate

M BOTH C.8.6.2.1, C.10.1.3.1

3 Ad Valorem for foreign repairs ALL BOTH C.11.4.8.2

4 Agents’ fees, domestic and foreign ALL FOS C.10.3.5.3

Layberthing and Shore Services includes: potable water, feed water, shore electrical power, shore steam, trash, and garbage removal, oily waste, removal, sewage removal, and line handlers if not government furnished

M ROS C.13.3.1, C.13.4.1

6 Boiler water (rainmaker services) ALL BOTH

7 Bunkering if not government furnished ALL BOTH C.10.8

8 Cadet, maritime academy wages and travel ALL BOTH C.10.11.4

9 Cadet, USDOL approved, or MARAD endorsed apprentice program travel ALL BOTH C.10.11.4.1

10 Canal Fees O FOS C.10.3.5.3

11 Charts and nautical publications ALL BOTH C.10.1.11

12 Claims (maintenance and cure and administrative and legal support) ALL Both C.8.7.1

13 Communications hardware, ship unless government furnished M ROS C.8.C.10.15

Communications, ship including data transfer and official telephone calls, ship

ALL BOTH C.8.C.10.15

Consumables & Expendables (non-Phase M), except those items required to complete preventive maintenance included in fixed price per diem

O FOS C.8.6.1.5.2, C.8.6.1.5.3

Containment boom deployment, adjusting, maintenance or removal and storage

ALL BOTH C.8.13.11

17 Crew lodging and subsistence when ship is uninhabitable ALL BOTH C.11.3, G.16

18 Crew Physicals, not to exceed 1 per year per ROS crewmember M ROS C.8.5.4.1

Crew physicals, other, any ordered by Master; any in connection with Maintenance and Cure, O FOS C.8.5.4.1

Crew repatriation travel for disciplinary discharge if crewmember was under articles (subject to reimbursement by crewmember if warranted)

O FOS C.8.5.6.3, C.8.5.12.2

Crew Rotation travel on An Extended Voyage anticipated to be in excess of 180 days (phased crew rotation between 90 -120 days; use date of Activation notice as day zero)

O FOS C.8.5.7.2

Crew training, Government directed in accordance with Contract-Required Training J-6 or as directed for new requirements (wages including overtime if course exceeds a 40 hour week or unless wages are covered elsewhere in the contract; tuition and materials, subsistence, lodging and travel)

ALL BOTH C.8.5.13.4

23 Crew travel to receive DOD-required inoculations ALL BOTH C.8.5.5.3, C.8.5.12.10

Crew Travel, crew for Government directed actions such as travel to/from repair availability

ALL BOTH C.10.1.2.4

Crew Travel, if FFD crewmember is unable to meet DOD operations specific inoculation requirements

ALL BOTH C.8.5.6.3

Crew wages in excess of the allotted time for ships returning to Phase M from Phase O.

O FOS C.11.2.6.1

Crew wages, Reimbursement of up to one month's wages for crewmembers who depart the ship because they are medically ineligible to receive required inoculations and meet the conditions of Section C.8.5.6.3.

M ROS C.8.5.6.3

Crew wages, Relief/Turnover. One day of wages in connection with ROS and FOS relief or turnover of senior officer: Master, Chief Mate, Chief Engineer or 1st Assistant Engineer

ALL BOTH C.8.5.8.6

Crew, Additional Phase M:

· To support emergency events including but not limited to acts of God (severe weather, earthquake, etc.), casualties while in ROS, security threats (increase to MARSEC level)

· To prepare for and/or support training evolutions, Official guests, and MARAD directed promotional events

· To supplement ROS crew to accomplish repairs as a best value solution

Crew, Additional Phase O:

· To supplement contract mandated crew listed in Required

Crewing for ROS and FOS J-01 to support unique mission requirements or to accomplish emergency repairs (i.e., riding crews) subject to COR approval

31 Crew, FOS (wages, transportation cost to/from ship to join it) O FOS C.8.5.7.3 Crew, Overtime Phase M:

· To support emergency events including but not limited to acts of God (severe weather, earthquake, etc.), casualties while in ROS, security threats (increase to MARSEC level)

· To prepare for and/or support training, Official guests, and MARAD directed promotional events

· To accomplish repairs as a best value solution Crew, Overtime Phase O:

o For ship operations (e.g., weekend watch standing, Holidays, CBA required overtime) o To prepare for and/or support in port cargo operations o To prepare for and/or support mission unique o To prepare for and/or support training, Official guests, and MARAD directed promotional events o To respond to emergency events and casualties

34 Customs fees, foreign ALL Both C.10.3.6.1

Deactivation, mission & turbo, including crew wages, travel, ship support services, in-port services, and industrial assistance required to deactivate the ship

ALL Both C.8.3.5, C.8.6.2

Additional ROS Security Watch allowance expenses due watch personnel who are required to perform additional watches due to temporary absence resulting from activation of a nested ship with which watch duties are shared.

C.8.15.16

Disposal of hazardous waste generated during repairs, if not included in subcontract

ALL Both C.8.13.26.1

38 Disposal of oily waste (slops, gray water, sewage, or sewage sludge) ALL Both C.8.13.11.1

39 Emergencies to protect life, limb or property All Both C.10.3.23.4

40 Energy Conservation Projects M ROS C.8.13.13

41 Environmental initiatives IAW the ABBP M ROS C.8.13.28

29 M ROS C.11.2.6

30 O FOS C.8.5.8.6

32 M ROS C.11.2.7.4

33 O FOS C.8.5.2.1, C.10.2.5.1

42 Exclusion Zone Premiums O FOS H.5

43 Feed Water/potable water ALL BOTH C.8.13.15.2

44 Fuel ALL BOTH C.10.8.7

45 Hull Coating ALL BOTH C.8.13.28

Interim Safety Management Certificate (SMC) and Full-Term SMC; Re- Application for Voluntary Safety Management Certificate

ALL Both C.8.14.4, H.17

Inventory, Special Government directed (beyond normal controlled equipage inventory)

M ROS C.8.9.2

Layberth Safety (Any requirement to ensure safe mooring of the ship while meeting regulatory body requirements that are not provided under the layberth)

M ROS C.13.2.1

49 Layberth shift of ship ALL BOTH C.13.4.1

50 Legal services approved in advance ALL BOTH C.8.7.6

51 Life Cycle Management (LCM) items IAW the ABBP M ROS C.8.2.6

52 Lubes ALL BOTH C.10.1.3.1

53 Mail including express delivery services ALL BOTH C.8.C.10.15

54 Maintenance and repairs IAW the ABBP M ROS C.8.2.6, C.11.4.4, C.11.4.6

Maintenance Sea Trials (additional crew costs, provisioning, transportation for crew, all COR approved fees to conduct a sea trial plus Thermography, Vibration analysis, and Diesel Engineering Analysis)

M ROS C.10.2.5, C.10.2.6

Medical evacuation, repatriation, unearned wages, treatment, transportation

O FOS C.8.5.6.3

57 Medical Expenses including Hospital stay, burial expense; excess baggage O FOS

58 Medical On-call (also known as consulting or, advisory, or physician) Services O FOS C.8.7.2

59 Medical Supplies ALL BOTH C.2

60 Medical Treatment and transportation for Embarked Personnel (non-crew) O FOS C.10.3.23.4

61 Military Personnel Embarked (support costs) O FOS C.10.3.23.1

Oil Spill Prevention Kits and their replacement parts unless government furnished

ALL BOTH C.10.C.8.3

Operation, mission, including crew wages, travel, consumables, technical representatives, spares, regulatory fees, industrial assistance, voyage repairs, administrative oversight, and other voyage costs required to operate the ship commensurate with the anticipated voyage length

O FOS C.10.1.3.1

Operation, turbo, including crew wages, travel, consumables, technical representatives, spares, regulatory fees, industrial assistance, administrative oversight, and other voyage costs required to operate the ship commensurate with the anticipated voyage length

O FOS C.10.1.3.1

65 Outfitting of ship(s) as approved by the COR for activation and deactivation ALL BOTH C.10.1.3.3

66 Pilots unless government furnished ALL BOTH C.10.3.5

67 Port costs ALL BOTH C.10.3.5.3

68 Port Services unless Government-furnished ALL BOTH C.10.3.6.1

69 Pre-fuel Testing ALL BOTH C.10.C.8.2

70 Regulatory fees associated with surveys and inspections IAW the ABBP M ROS C.8.3.1, C.8.14.4

Regulatory inspection costs, and industrial assistance as required to augment ROS crew capabilities including directly related subcontractor support, corrective actions and materials IAW the ABBP

M ROS

C.2, C.14.3.12, C.8.3.1, C.8.14.4

72 Repair items/parts IAW the ABBP M ROS C.10.1.2.4

73 Repatriation Costs O FOS C.8.5.6.3, C.8.5.12.2

74 Safety items IAW the ABBP ALL BOTH C.2

75 Security at layberth IAW the ABBP M ROS C.13.1.2

76 Security services heightened ALL BOTH C.8.15.3,C.8.15.12

77 Services/Supplies IAW the ABBP M ROS C.2 Shoreside staff travel o if activation/overhaul site is more than 50 miles from berth site o to conduct pre-award surveys o to attend MARAD directed orientations, conferences, or meetings o to attend vessels shipyard repair availabilities

79 Transfer of ship to new layberth M BOTH C.13.4.1

Trash Disposal IAW the ABBP for Ship Support if not Government furnished under layberth contract

M ROS C.13.4.1

81 Tugboats unless Government-furnished ALL BOTH C.10.10.12.3

82 Upgrade items IAW the ABBP M ROS C.14.3.1, C.14.3.2, C.14.3.3

83 War Risk Bonuses as determined by the DoD O FOS H.5

War Risk Insurance (aka Second Seaman's War Risk Insurance) additional premiums for exclusion areas only. Basic premium is included in fixed price per diem

O FOS C.8.5.2.17

ROS crew travel costs for initially reporting to the ship at the start of the RRF Program contract and back home (within the United States) at the expiration of the contract

M ROS C.8.5.8.1

Dock Trials except for participation by the ship’s ROS crew or ROS crew temporarily detailed from another RRF ship during normal work hours

M ROS C.11.2.6

When a permanent ROS crew billet is gapped or is temporarily vacant due to activation, any recurring overtime costs included in fixed fees for ROS security watch or steward duties are reimbursable until the gapped billet is filled.

M ROS C.8.5.2.19

Paint for use by ROS crew to restore damaged or deteriorated paint as part of conducting preventive maintenance throughout the ship.

M ROS C.14.3.12

Mosquito repellant and larvicides for use in preventing the spread of Zika virus through controlling mosquitoes and for personal protection of the crew.

ALL BOTH

Added in response to Zika Virus outbreak 8/15/2016

Barcode labeling material used for inventory management. Specifically, material used in conjunction with the MARAD- provided DuraLabel Pro printer.

ALL BOTH C.8.9.4

Corporate safety representative travel costs to support re-applying for Voluntary Safety Management Certificate.

M ROS C.8.14.5

92 CargoMax License ALL BOTH C.14.15.4

78 M C.8.5.11.1

Travel and per diem costs (lodging & subsistence) for SMEWG and other MARAD-directed meetings for authorized employee(s)

M ROS C.8.5.11.6

Prepare, implement and maintain Cybersecurity Risk Management System (CRMS) as part of the company’s SMS for each ship assigned to qualify for ABS CS-G notation.

ALL BOTH

C.8.11, TE-32

CYBERSECURITY

IMPLEMENTATION FOR

U.S. GOVERNMENT

SHIPS, ABS CyberSafety Volume 6

Reimbursing costs for EMBARC-related materials, equipment, training, and other incidental costs directly related with achieving and maintaining all EMBARC Standards

ALL BOTH C.5.4.5.2