Tanglewood_Fencing_Work.pdf

REQUEST FOR QUOTATION

25/26-093

TANGLEWOOD FENCING WORK

Clay County

477 Houston Street

Green Cove Springs, FL 32043

RELEASE DATE: August 4, 2026

LAST DATE FOR INQUIRIES: undefined, undefined

BID DUE: August 18, 2026, 4:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/claycounty https://secure.procurenow.com/portal/%7bproject.government.code%7d

Clay County

REQUEST FOR QUOTATION

Tanglewood Fencing Work

I. Introduction II. Scope of Work

III. Pricing Proposal IV. Supplier Questionnaire

Attachments:

A - Certificate of partial payment

B - Certificate of final payment

C - County Warranty Letter

D - W-9 (2024)

E - EFT FORM

Request For Quotation #25/26-093 Title: Tanglewood Fencing Work

1. Introduction

1.1. Summary

Project Description:

Clay County is seeking quotes from qualified Contractors for fencing repairs and installations to be completed within and around multiple playing fields at Tanglewood Park.

Project Location:

1466 Gifford Avenue, Orange Park, FL 32065

1.2. Contact Information

If you need immediate assistance, at any point during the solicitation process, please email the

Purchasing Department at: Purchasing@Claycountygov.com in addition to the Purchasing Department

Staff Member listed below.

Danielle Connaughton

Sourcing and Procurement Analyst I

477 Houston Street

Green Cove Springs, FL 32043

Email: danielle.connaughton@claycountygov.com

Phone: (904) 793-5187

Department:

Grounds Maintenance

Department Head:

Eric Jones

Director of Grounds & Maintenance

1.3. Timeline

Request Date August 4, 2026

Quotation Deadline August 18, 2026, 4:00pm mailto:Purchasing@Claycountygov.com mailto:danielle.connaughton@claycountygov.com tel:(904)793-5187

2. Scope of Work

2.1. Scope of Work

The Contractor shall furnish all labor, materials, equipment, and supervision necessary to perform fencing repairs and replacements at multiple ballfields. All work shall be completed in accordance with industry standards for chain link fencing and applicable local codes.

Work shall include, but is not limited to, removal and replacement of chain link fabric, installation of new rails, and re-tying existing fencing components as specified below.

General Requirements

• Verify all field measurements prior to installation.

• Remove and properly dispose of damaged or replaced materials.

• Install all new materials to match existing fence system specifications unless otherwise noted.

• Ensure all replaced rails are 1-5/8” Schedule 40 weight (40wt) unless otherwise specified.

• Chain link fabric shall match specified gauges (6x9ga or 8x9ga).

• Re-tie and double wrap fencing using appropriate steel ties to ensure secure attachment to rails and posts.

• Maintain site safety and minimize disruption to field use.

• Restore all disturbed areas to original condition.

Scope by Location

T-Ball Field

• Replace approximately one hundred and forty (140) LF of 1-5/8” x 40wt mid and bottom rail at

1st base dugout.

• Replace approximately one hundred and forty (140) LF of 1-5/8” x 40wt mid and bottom rail at

3rd base dugout.

• Re-tie and double wrap approximately three hundred (300) LF of outfield chain link fabric.

• Replace approximately twenty (20) LF of 6x9 gauge chain link fabric in outfield.

• Replace approximately sixty (60) LF of 1-5/8” x 40wt rails (both end rails) at 3rd base batting cage.

• Replace approximately twenty (20) LF of 8x9 gauge chain link fabric at both ends of 3rd base batting cage.

Field South of Field #1

• Replace approximately one hundred and forty (140) LF of 1-5/8” x 40wt mid and bottom rail at

1st base dugout.

• Replace approximately twenty (20) LF of 8x9 gauge chain link fabric at 1st base dugout.

• Replace approximately thirty (30) LF of 1-5/8” x 40wt bottom rail at 1st base dugout.

• Replace approximately twenty (20) LF of 8x9 gauge chain link fabric at 3rd base batting cage.

• Replace approximately sixty (60) LF of 1-5/8” x 40wt rail at 3rd base batting cage.

• Replace approximately one hundred and forty (140) LF of 1-5/8” x 40wt mid and bottom rail at

3rd base dugout.

Field #1

• Replace approximately seventy (70) LF of 6x9 gauge chain link fabric at 1st base outfield interior.

• Replace approximately thirty (30) LF of 6x9 gauge chain link fabric at 1st base batting cage.

• Replace approximately thirty (30) LF of 1-5/8” x 40wt top rail at 1st base batting cage.

• Replace approximately fifty (50) LF of 8x9 gauge chain link fabric at 1st base batting cage interior.

• Replace approximately seventy (70) LF of 1-5/8” x 40wt bottom rail at 1st base dugout.

• Replace approximately eighty (80) LF of 8x9 gauge chain link fabric from 1st base dugout to backstop.

• Re-tie backstop fencing as required.

• Re-tie bottom rail from 3rd base dugout to backstop.

• Replace approximately seventy (70) LF of 1-5/8” x 40wt bottom rail at 3rd base dugout.

• Re-tie chain link fabric at 3rd base batting cage.

• Replace approximately thirty (30) LF of 6x9 gauge chain link fabric at 3rd base batting cage.

• Replace approximately sixty (60) LF of 1-5/8” x 40wt rails at both ends of 3rd base batting cage.

• Replace approximately thirty (30) LF of 6x9 gauge chain link fabric at 3rd base batting cage.

• Replace approximately ten (10) LF of 6x9 gauge chain link fabric at 3rd base batting cage.

• Re-tie approximately seventy (70) LF of chain link fabric from 3rd base area to outfield.

Rookie Field (Field 8)

• Re-tie approximately three hundred (300) LF of outfield chain link fabric.

• Replace approximately one hundred (100) LF of 6x9 gauge chain link fabric in outfield.

• Replace approximately one hundred and twenty (120) LF of 1-5/8” x 40wt mid and bottom rail at 1st base dugout.

• Replace approximately one hundred and twenty (120) LF of 1-5/8” x 40wt mid and bottom rail at 3rd base dugout.

• Re-tie approximately one hundred (100) LF of chain link fabric from 3rd base to outfield.

• Install approximately forty (40) LF of 1-5/8” x 40wt bottom rail (2” boulevard clamps) from 3rd base to outfield.

Final Inspection

• Contractor shall ensure all fencing is properly tensioned, aligned, and secured.

• All replaced sections shall match existing fence height and alignment.

• County Project Manager or Designee will perform final walkthrough and acceptance.

2.2. Site Inspections

It is incumbent upon all Bidders to examine the site and insure that they are aware of all conditions that may affect the contract work. The County will not be responsible for conclusions made by the

Contractor. No claims for additional compensation will be considered on behalf of any Contractor, subcontractor, materials suppliers or others on account of that person’s failure to be fully informed of all requirements of all parts of this Request For Quotes.

2.3. Work Hours

Workdays and hours – Normal work hours of Monday through Friday, 7:30 a.m. to 5:00 p.m. unless approved by the County Project Manager or designee.

Any work performed outside of the normal County business hours will require prior County approval and payment to the County for all expenses incurred by the County may be required.

2.4. Permit & Fees

The Contractor shall comply with all applicable State and local laws, ordinances, codes, and regulations.

The Contractor is required to familiarize themselves with all permits required that pertain to the Scope of Work specified in this Request For Quotes. If a County permit is required, this project is not exempt from permit fees and permit fees must be paid to the County Building Department by the Contractor.

For questions about Clay County permitting please contact:

Clay County Building Department

Phone: (904) 269-6307

Email: permits@claycountygov.com

Website: https://www.claycountygov.com/government/building

All applicable permits, fees, licenses, and final County and municipality inspections are the responsibility of and will be paid for by the Contractor as specified in the plans.

All other permits, assessments, fees, bonds, and other charges as necessary to perform and complete the work of the awarded Contract are the responsibility of and will be paid for by the Contractor, including any related inspection fees. Utility service connection fees and required utility service fees, if any, will be paid for and coordinated by the Contractor. Utility service connection, if any shall be coordinated by the Contractor. Utility service connection fees shall be paid for by the County.

2.5. Clean up & Restoration of Site

Contractor shall remove all debris from site and dispose of the debris appropriately and the Contractors expense.

Contractor shall maintain work site in a safe manner, and daily clear construction debris.

2.6. Workmanship

Where not more specifically described in this document, workmanship shall conform to all of the methods and operations of best standards and accepted practices of the trade or trades involved, and shall include all items of fabrication, construction or installation regularly furnished or required for completion of the services.

2.7. Damage to Public or Private Property

The Contractor is responsible for anything damaged due to the direct result of installation or construction. Remove all debris from site and dispose of appropriately at Contractor expense. If property (public or private) is damaged while Contractor is performing work specified or is removed for the convenience of the work, it shall be repaired or replaced at the expense of the Contractor in a manner acceptable to the County prior to the final acceptance of the work. Contractor will be responsible for applying and securing any permits that may be required to complete such repairs.

Contractor must provide protection necessary to prevent damage to property being repaired or replaced.

If the work site has any pre-existing damage, the Contractor shall notify the County Project Manager in writing. Failure to do so shall obligate the Contractor to make repairs per the above section. Any damage to property (public or private) caused by the action of the Contractor shall be repaired or replaced at the expense of the Contractor to the satisfaction of the County. Failure to restore said property within five (5) working days following notification will result in a deduction from the final payment invoice. All damages which occur as a result of the Contractor's application of materials shall be remedied by the Contractor at no additional cost to the County. Repairs made as a result of damage must be guaranteed for a period of thirty (30) days. Should the replacement be damaged within the thirty (30) day period, the Contractor shall replace the materials continually until the area is re-established.

mailto:permits@claycountygov.com https://www.claycountygov.com/government/building

Should the County have any expenses incurred due to the Contractor not restoring the property/damage within said time, any appropriate labor, material, and/or equipment use or rental to restore damaged property to its original condition will be deducted from the final Invoice prior to a payment being made.

2.8. Compliance with Occupation Safety and Health Act

The Contractor warrants that the product(s) and/or service(s) supplied to Clay County shall conform in all respects to the standards set forth in the Occupational Safety and Health Act (OSHA) of 1970 as amended and the failure to comply will be considered a breach of contract. Clay County shall be held harmless against any unsafe conditions and contractor employee incidents.

Contractor certifies that all material, equipment, services, etc., furnished in this Request For Quotes meets all OSHA requirements for the applicable Sectors. Contractor further certifies that, if the successful Bidder, and the material, equipment, service, etc., delivered or provided is subsequently found to be deficient in any OSHA requirement in effect on date of delivery or service fulfillment date, all costs necessary to bring the material, equipment, service, etc., into compliance with the aforementioned requirements shall be borne by the Bidder. All Personal Protective Equipment used by the Contractor and their employees shall be ANSI certified and meet OSHA standards.

2.9. Unsatisfactory Equipment and/or Services

The County will discuss all instances of unacceptable equipment and/or services with the awarded

Contractor. This shall be immediately rectified by the Contractor at no charge to the County, to include any labor and materials as it may apply.

During this time, the County may suspend service with the Contractor until the problem(s) are corrected or may elect to use another company on an emergency basis. A record of failure to perform or of an unsatisfactory performance may result in supplier debarment.

2.10. Payment

The Contractor may request payment no more than once monthly, based on the amount of work completed. All partial estimates and payments found to be in error shall be subject to correction in the estimates and payments subsequent thereto, and in the final estimate and payment. Payments will be made in accordance with the Florida Local Government Prompt Payment Act.

The amount of such payments shall be the total value of the project work completed to the date of the estimate, based on the quantities and the Contract unit and/or lump sum prices, less an amount retained and less payments previously made. The amount retained shall be determined in accordance with Section 218.735, Florida Statutes.

2.11. Warranty

The Contractor shall provide a warranty for all workmanship and material for a period of two (2) years unless a longer manufacture warranty/guarantee time is given. Warranty shall begin from the date of

Substantial Completion acceptance.

2.12. Term

Substantial Completion shall be accomplished within fourteen (14) days from Notice to Proceed.

The Contractor shall achieve Final Completion of the Project no less than thirty (30) calendar days after the delivery of the Punch List by the County to the Contractor.

2.13. Cancellation of Contract

If the awarded Contractor fails to maintain acceptable product quality or to perform adequately in accordance with the terms, conditions and specifications established in this Request for Quotes, the

County reserves the right to cancel the contract, if applicable, upon thirty (30) days written notice to the

Contractor.

2.14. Insurance Requirements:

a. Commercial General Liability

Coverage must be afforded under a Commercial General Liability policy with limits not less than:

• $1,000,000 each occurrence and $2,000,000 aggregate for Bodily Injury, Property

Damage, and Personal and Advertising Injury (project specific aggregate may be required for construction projects)

• $1,000,000 each occurrence and $2,000,000 aggregate for Products and Completed

Operations

• $50,000 each occurrence for Damage to Rented Premises

• $5,000 Medical Expenses (any one person)

Commercial and General Liability policy must include coverage for contractual liability and independent contractors.

b. Business Automobile Liability

Coverage must be afforded for all Owned, Hired, Scheduled, and Non-Owned vehicles for Bodily

Injury and Property Damage in an amount not less than $1,000,000 combined single limit each accident. If the Bidder does not own vehicles, the Bidder shall maintain coverage for Hired and

Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial

General Liability policy or separate Business Auto Liability policy.

c. Workers’ Compensation and Employer’s Liability

Any person or entity performing work for or on behalf of the County must provide Workers’

Compensation and Employer’s Liability insurance in limits not less than:

● Workers Compensation Statutory limits

● Employers Liability $100,000 Each Accident

$500,000 Disease Policy

$100,000 Disease-Each Employee

Exceptions and exemptions may be allowed by the County Manager, if they are in accordance with Florida Statutes.

The Bidder waives, and the Bidder shall ensure that its insurance carrier waives, all subrogation rights against the County, its employees, agents, boards, and commissions, for all losses or damages. The County requires the policy to be endorsed with WC 00 03 13 Waiver of our Right to Recover from Others or equivalent.

The Bidder must be in compliance with all applicable State and federal workers’ compensation laws, including the U.S. Longshore Harbor Workers’ Act and the Jones Act, if applicable.

For any Bidder who has exempt status as an individual, the County requires proof of Workers’

Compensation insurance coverage for that Bidder’s employees, leased employees, volunteers, and any workers performing work.

d. Property Coverage (Builder’s Risk) – Applies to Construction related Projects

Coverage must be afforded in an amount not less than 100% of the total Project value, including soft costs, with a deductible of no more than $25,000 each claim. Named Windstorm

Deductibles, if any, must be disclosed to the County.

Coverage form shall include, but not be limited to:

• All Risk Coverage including Flood and Windstorm with no coinsurance clause

• Waiver of Occupancy Clause Endorsement, which will enable the County to occupy the property/structure under construction/renovation during the activity

• Storage and transport of materials, equipment, supplies of any kind whatsoever to be used on or incidental to the project

• Equipment Breakdown for cold testing of all mechanized, pressurized, or electrical equipment

• LEG2 Coverage or equivalent

For installation of property and/or equipment, Builder’s Risk Installation insurance must be provided to include coverage for materials or equipment stored at the Project site, while in transit, or while stored at a temporary location. Coverage limit must be no less than replacement cost.

The Property Coverage (Builder’s Risk) policy shall insure the interests of the owner, contractor, and subcontractors in the property against all risk of physical loss and damage, and name the

County as a loss payee. Additionally, the County shall be named as an Additional Insured for its interest in the property/structure and for any materials purchased directly by the County. This insurance shall remain in effect until the work is completed and the property has been accepted by the County.

e. Professional Liability and/or Errors and Omissions – Applies to Projects involving

Professional Services

Coverage must be afforded for Wrongful Acts in an amount not less than $1,000,000 each claim and $1,000,000 aggregate.

Insurance must be kept in force until the third anniversary of the expiration or termination of any Contract that may be entered into between the parties.

f. Umbrella/Excess Insurance

If the Bidder’s primary insurance policy/policies do not meet the minimum requirements, the

Bidder may provide an Umbrella/Excess insurance policy to comply with the insurance requirements.

Providing and maintaining adequate insurance coverage is a material obligation of the Bidder.

Upon being awarded the Bid and prior to commencement of the Services, the successful Bidder must deliver valid certificates of insurance for the required insurance coverage to the County’s

Purchasing Department.

The certificates of insurance for the required coverages, with the exception of Workers’

Compensation, Employer’s Liability, and Professional Liability, shall name “Clay County, a political subdivision of the State of Florida, and The Board of County Commissioners, Clay

County, Florida, its employees, agents, boards and commissions, as their interests may appear” as “Additional Insureds”. The coverage shall contain no special limitation on the scope of protection afforded to the County, its employees, agents, officials, boards, and commissions.

The certificates of insurance shall indicate if coverage is provided under a claims-made or occurrence form. If any coverage is provided on a claimsmade form, the certificates of insurance will show a retroactive date, which should be the same date of the initial Contract or prior. The Contract number, Bid number, event dates, or other identifying reference must be listed on the certificates of insurance.

The Certificate Holder on the certificates of insurance should read as follows: “Clay County

Board of County Commissioners, P.O. Box 1366, Green Cove Springs, FL 32043” or as otherwise designated by the County’s Purchasing Department.

The certificates of insurance shall be provided to the County with a thirty (30) day notice of cancellation; ten (10) days’ notice if cancellation is for nonpayment of premium. In the event that the insurer is unable to accommodate the cancellation notice requirement, it shall be the responsibility of the Bidder to provide the proper notice. Such notification will be in writing by registered mail, return receipt requested, and addressed to the Certificate Holder. In the event the Contract term goes beyond the expiration date of any insurance policy, the Bidder shall provide the County’s Purchasing Department with an updated certificate of insurance no later than ten (10) days prior to the expiration of the insurance currently in effect. The County reserves the right to suspend the Contract until this requirement is met. If any required insurance coverage is canceled, terminated, or revoked, the Bidder agrees to immediately suspend its operations until replacement insurance is obtained and verified.

Any exclusions or provisions in the insurance maintained by the Bidder that excludes coverage for work or services contemplated under the Bid shall be deemed unacceptable, a material violation of the County’s Bidding requirements, and shall be considered a breach of any

Contract entered into after a Bid Award.

It is the successful Bidder’s responsibility to ensure that all independent and subcontractors comply with the insurance requirements. All coverages for independent and subcontractors shall be subject to all of the requirements stated herein. Any and all deficiencies are the responsibility of the Bidder.

The County Manager may modify the insurance requirements for particular projects and/or

Services.

2.15. Additional Services

If the County and/or awarded Contractor identifies any additional services to be provided by Contractor that are not covered under the Agreement but are beneficial to the County, such additional services shall be mutually negotiated between the County and the Contractor.

3. Pricing Proposal

T-BALL FIELD

Line Item Description Quantity Unit of

Measure Unit Cost Total

TB-1 Replace 1-5/8” x 40wt Mid/Bottom

Rail

280 LF

TB-2 Replace Chain Link Fabric (6x9 Gauge) 20 LF

TB-3 Replace Chain Link Fabric (8x9 Gauge) 20 LF

TB-4 Replace 1-5/8” x 40wt Rails (Batting

Cage Ends)

60 LF

TB-5 Re-tie (double wrap) Chain Link Fabric 300 LF

TOTAL

FIELD SOUTH OF FIELD #1

Line Item Description Quantity Unit of

Measure Unit Cost Total

S-1 Replace 1-5/8” x 40wt Mid/Bottom

Rail

310 LF

S-2 Replace Chain Link Fabric (8x9 Gauge) 40 LF

S-3 Replace 1-5/8” x 40wt Rail (Batting

Cage)

60 LF

FIELD #1

Measure Unit Cost Total

F1-1 Replace 1-5/8” x 40wt Rail

(Top/Bottom/Ends)

260 LF

Measure Unit Cost Total

F1-2 Replace Chain Link Fabric (6x9 Gauge) 170 LF

F1-3 Replace Chain Link Fabric (8x9 Gauge) 130 LF

F1-4 Re-tie (double wrap) Chain Link Fabric 140 LF

F1-5 Backstop & Specialty Repairs 1 LS

ROOKIE FIELD (FIELD #8)

Measure Unit Cost Total

R-1 Replace 1-5/8” x 40wt Mid/Bottom

Rail

240 LF

R-2 Install New 1-5/8” x 40wt Bottom Rail 40 LF

R-3 Replace Chain Link Fabric (6x9 Gauge) 100 LF

R-4 Re-tie (double wrap) Chain Link Fabric 400 LF

4. Supplier Questionnaire

4.1. Response Acknowledgement *

I acknowledge the following:

I will respond to this solicitation in the manner that is being requested of me.

I am not to embed any documents within the questionnaire, as they may not be accessed / reviewed / evaluated.

When a document is required to be uploaded, it must be in PDF format and unlocked.

☐ Please confirm

*Response required

4.2. Legal Name *

Please enter your Company's Legal Name.

*Response required

4.3. Litigation, Investigations, and Disputes Disclosure (A)* Has Bidder (including any parent company, subsidiaries, affiliates, officers, directors, or key personnel) been involved in any litigation, arbitration, or administrative proceedings (past or pending) related to its business operations within the past ten (10) years?

If Yes, please provide a detailed explanation, including:

• Case caption and number

• Jurisdiction (court or administrative body)

• Brief description of the nature of the dispute

• Status or outcome (e.g., pending, settled, dismissed, judgment entered)

• Copies of legal documentation substantiating the information provided above

Important: Failure to fully disclose any relevant information, or any misrepresentation or omission of facts, may result in any remedy deemed to be in the best interest of the County.

☐ Yes

☐ No

*Response required

4.4. Litigation, Investigations, and Disputes Disclosure (B)

If Bidder answered 'Yes' to Litigation, Investigations, and Disputes Disclosure (A), please provide a detailed explanation, including:

• Case caption and number

• Jurisdiction (court or administrative body)

• Brief description of the nature of the dispute

• Status or outcome (e.g., pending, settled, dismissed, judgment entered)

• Copies of legal documentation substantiating the information provided above

Important: Failure to fully disclose any relevant information, or any misrepresentation or omission of facts, may result in any remedy deemed to be in the best interest of the County.

4.5. Approved Designated Signee*

Please provide the full name, title, and email address of the authorized signee for your company.

*Response required

4.6. Company Primary Contact*

Please provide the following details for your Company's primary contact person:

A. Organization Primary Contact Name:

(First and Last Name)

B. Organization Primary Contact Role:

(Position or Title within the Organization)

C. Organization Primary Contact Phone Number:

(Include Area Code)

D. Organization Primary Contact Email Address:

(Please provide a valid and frequently monitored email address)

*Response required

4.7. Company Remittance Address*

Please provide your Company's remittance address.

The Address should include:

Street Address: This should include the building number, street name, and, if applicable, suite number.

City, State, and ZIP Code: The city and state should be fully spelled out (unless state abbreviations are standard), followed by the ZIP Code.

Example of a Complete Address:

John Doe

1234 Elm Street, Apt 5B

Springfield, IL 62704

*Response required

4.8. W-9*

Please download the W-9 below, complete, and upload.

• W-9_(2024).pdf

*Response required

4.9. EFT Authorization Form

Please download the below documents, complete, and upload.

• EFT_FORM.pdf

4.10. SunBiz Verification*

Please enter your EIN number below.

*Response required

4.11. E-Verify *

Please enter your Company's legal name.

*Response required

4.12. E-Verify *

Please download the below documents, complete, and upload.

• E-Verify_(1).pdf

*Response required

4.13. Conflict of Interest Disclosure: *

County Employee: Please mark yes or no if you work for Clay County as an employee.

☐ Yes

☐ No

*Response required

4.14. Conflict of Interest Disclosure: *

An outside personal economic relationship which affords present or future financial benefits to an employee, his family or to individuals with whom he has business or financial ties may be considered a conflict of interest requiring evaluation by the County Manager.

This certifies that neither my family nor myself are employees of the County and will benefit financially by doing business with Clay County.

☐ I certify that neither my family nor myself are employees of the County and will benefit financially by doing business with Clay County.

☐ I have a conflict of interest with the County and require a evaluation by the County Manager.

*Response required 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https://government-project.s3.us-west-2.amazonaws.com/26612/067f458f-ec41-461d-a7f5-ab49431f3f07_EFT_FORM.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4P6KTNW6Y%2F20260804%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260804T175359Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEEoaCXVzLXdlc3QtMiJHMEUCIQDTaBlSXiNVEEtyhbrspnNFh%2Foa0ah9hWKeeC%2Bq5JZKygIgV0J7%2Bsx7ICpI7KLjAJy3vpVbMWX6xpzSZL9X3ci6okgqjAUIExACGgw4OTIzNjQ2ODc2NzIiDEYzlnnlp2uXeKebBirpBJGMkE%2BbtACMwyKMcVj8%2BoiuozcMWTjaNdtOI8f3oXQ8jYgMAVcyV1%2FWScYai4eIxKEGOHPjheqH1mCKEMabYx2ShSBBDUYJqAJHKPPFEqFUpKAofX4uU2avetmMAnkJMcOGgwIXZFnFr5yvT5Sfk%2Fs2hiFqhOHLDqEsRJH%2BQCR5uVhA1XYKTOBApLe8dafmiWt91%2BttAV0%2BpLpNidkcyiFI253uB%2BiBgKc%2FoNjVBgO32Gzp4Q4%2B9TZc6JHH9XVf8DaQxVOyaRfW7uzUnNH7jkg%2BpZoR7jFPBUn84S7MG0%2F2vvZgOeyzE%2FgvXp6R%2B1B%2FjppqXKCV8cc%2B0DGwISAGsuJ%2B4D848xhR6l9Z13AX%2BioAiiekGMQhYof3nolITxufFBdCJ%2FDnDtDurk6Fe3LkLD3OYlDyX7K8K5%2BBVYaOwY5Sco7ES8YSeBOLLcbIf5ioGUtAW%2B%2FNWtFvRiFYZ3QZOdGZuqOgM9T4CnpuFjInwpNUBuheC86WLInlxNV3244%2FvB0A%2BbvBN4xJPGC6lBvlAhcwfHO5MTZUzlwmzH%2FWK6%2B4hUaItPBFhf0y4yCXwMZ2ZYPo2XOe7vcMEcRq8NvOmEck8ZBfx%2FvZkiv2oCGMhJwwryTK6KYhHkpq6nywVeuYRwZQObQsDXpB6uvsmZIZj0OKwcXkr4l5aUzN4Tunt%2FGRcfRgIkVuqz2m09w1un8uogZsO0dUrtnEJ5gigM38x3tMWa5hoEgyVhHzKnNzOf0OQZxUYPDvNFQha20ZourNe0PMVRs9tVNIG%2FPAZ5ta%2FVIbfHTm6pAGYEPJJeXSyx5YUJA9uirPjRPCMMTHyNMGOpkB9%2Bcp8NW68msxzDIevcyzEZ2fJJyPB0s3FHfy2lPYESJuYNn0dCzQc8m8r9mKbT7pxv7ra4qjhorNHmUcoUw%2Fuw2qww%2FNVwJGtTdq9nT%2FwAwvphx5E%2BcbZlG2xj0Ducnt73lZR88SH3VbLgYZKbugUb445j0oA1tPT0es6qDqS3magMet33uCFNI0Y4ah00aFL072s4CskidJ&X-Amz-Signature=83d1a9f18cd6066e2c5ff685e40ec508658d2e77f8cc507b9357cb90a4134e0b&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22EFT_FORM.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/26612/6d7a0d7c-821d-49c6-bd01-3168d19ec223_E-Verify_%281%29.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4P6KTNW6Y%2F20260804%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260804T175359Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEEoaCXVzLXdlc3QtMiJHMEUCIQDTaBlSXiNVEEtyhbrspnNFh%2Foa0ah9hWKeeC%2Bq5JZKygIgV0J7%2Bsx7ICpI7KLjAJy3vpVbMWX6xpzSZL9X3ci6okgqjAUIExACGgw4OTIzNjQ2ODc2NzIiDEYzlnnlp2uXeKebBirpBJGMkE%2BbtACMwyKMcVj8%2BoiuozcMWTjaNdtOI8f3oXQ8jYgMAVcyV1%2FWScYai4eIxKEGOHPjheqH1mCKEMabYx2ShSBBDUYJqAJHKPPFEqFUpKAofX4uU2avetmMAnkJMcOGgwIXZFnFr5yvT5Sfk%2Fs2hiFqhOHLDqEsRJH%2BQCR5uVhA1XYKTOBApLe8dafmiWt91%2BttAV0%2BpLpNidkcyiFI253uB%2BiBgKc%2FoNjVBgO32Gzp4Q4%2B9TZc6JHH9XVf8DaQxVOyaRfW7uzUnNH7jkg%2BpZoR7jFPBUn84S7MG0%2F2vvZgOeyzE%2FgvXp6R%2B1B%2FjppqXKCV8cc%2B0DGwISAGsuJ%2B4D848xhR6l9Z13AX%2BioAiiekGMQhYof3nolITxufFBdCJ%2FDnDtDurk6Fe3LkLD3OYlDyX7K8K5%2BBVYaOwY5Sco7ES8YSeBOLLcbIf5ioGUtAW%2B%2FNWtFvRiFYZ3QZOdGZuqOgM9T4CnpuFjInwpNUBuheC86WLInlxNV3244%2FvB0A%2BbvBN4xJPGC6lBvlAhcwfHO5MTZUzlwmzH%2FWK6%2B4hUaItPBFhf0y4yCXwMZ2ZYPo2XOe7vcMEcRq8NvOmEck8ZBfx%2FvZkiv2oCGMhJwwryTK6KYhHkpq6nywVeuYRwZQObQsDXpB6uvsmZIZj0OKwcXkr4l5aUzN4Tunt%2FGRcfRgIkVuqz2m09w1un8uogZsO0dUrtnEJ5gigM38x3tMWa5hoEgyVhHzKnNzOf0OQZxUYPDvNFQha20ZourNe0PMVRs9tVNIG%2FPAZ5ta%2FVIbfHTm6pAGYEPJJeXSyx5YUJA9uirPjRPCMMTHyNMGOpkB9%2Bcp8NW68msxzDIevcyzEZ2fJJyPB0s3FHfy2lPYESJuYNn0dCzQc8m8r9mKbT7pxv7ra4qjhorNHmUcoUw%2Fuw2qww%2FNVwJGtTdq9nT%2FwAwvphx5E%2BcbZlG2xj0Ducnt73lZR88SH3VbLgYZKbugUb445j0oA1tPT0es6qDqS3magMet33uCFNI0Y4ah00aFL072s4CskidJ&X-Amz-Signature=3dbb91aeb0a54461cb66c5a568f78030004839d5e4aea3f34683a26a4d216a80&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22E-Verify_%281%29.pdf%22&x-id=GetObject

4.15. Conflict of Interest Disclosure:*

Please identify yourself, family member or other conflict of interest.

Please enter N/A if this does not apply.

*Response required

4.16. Certificate of Insurance *

Provide certificate(s) of insurance.

Failure to provide proof of insurance may result in a Bidder being deemed non-responsive and therefore removed from consideration.

Please upload Insurance document(s) here.

*Response required

4.17. Workers' Compensation Exemption (A)*

Is Bidder currently exempt from carrying Workers’ Compensation insurance?

If Yes, Bidder must provide a valid Certificate of Election to be Exempt issued by the Florida Division of

Workers’ Compensation.

☐ Yes

☐ No

*Response required

4.18. Workers' Compensation Exemption (B)

If Bidder Answered 'Yes' to Workers' Compensation Exemption (A), please upload a valid Certificate of

Election to be Exempt issued by the Florida Division of Workers’ Compensation here.

4.19. Section 287.05701, Florida Statutes - Prohibition against considering social, political, or ideological interests in government contracting*

Bidders are hereby notified of the provision of section 287.05701, Florida Statutes, as amended, that the

Clay County Board of County Commissioners will not request documentation of or consider a Bidder's social, political, or ideological interests when determining if the Bidder is a responsible Bidder.

The Bidder acknowledges they were notified of the provisions in section 287.05701, Florida Statutes.

☐ Please confirm

*Response required

4.20. Term Acknowledgement *

The Bidder acknowledges that they have thoroughly reviewed the term outlined in the Scope of Work.

☐ Please confirm http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0200-0299/0287/0287.html

4.21. Site Acknowledgement *

I acknowledge that I, the Contractor, have been provided an opportunity by the County to visit the site or have been informed that the site is open to the public, to insure that I am aware of all conditions that may affect the Contract work thereon and therein.

I acknowledge that the County will not be responsible for conclusions made by the Contractor.

I acknowledge no claims for additional compensation will be considered on behalf of any Contractor, Sub-Contractor, materials suppliers or others on account of that person’s failure to be fully informed of all requirements of all parts of this bid.

☐ Please confirm

*Response required

4.22. Material Lead Time*

Are there any long lead times associated with obtaining the materials required to perform the work outlined in this informal quote?

☐ Yes

☐ No

4.23. Material Lead Time *

If yes, please provide a detail summary of the the lead times for the materials required to fulfill the work outlined in this Informal Quote.

If no, please state that there are no lead times for the materials required to fulfill the work outlined in this Informal Quote.

*Response required

4.24. License / Certification List *

Please list all current licenses and certifications held in the format listed below:

License Name:

License #:

Issuing Agency:

Expiration Date:

*Response required

4.25. License / Certification List *

Please upload a copy of each current license or certification provided in the response above.

4.26. Local Preference *

Bidder affirms that it is a local business as defined below and in accordance with the following:

Resolution No. 2018/2019-2 adopted by the Clay County Board of Commissioners.

Local Business Definition:

(A) a person or business entity which maintains a permanent place of business with full-time employees within Clay County for a minimum of twelve months prior to the date Bids or quotes were received for the purchase or contract at issue, which provides from such permanent place of business the kinds of goods or services solicited, and which at the time of the solicitation submits the Local Business Affidavit of Eligibility; or

(B) a person or business entity which utilizes for at least 40% of the solicited work local Clay County sub-contractors or suppliers, meaning sub-contractors or suppliers which maintain a permanent place of business with full-time employees within Clay County for a minimum of twelve months prior to the date

Bids or quotes were received for the purchase or contract at issue, provide from such permanent place of business the kinds of goods or services solicited, and at the time of the solicitation submit the Local

Business Affidavit of Eligibility.

The authorized purchasing authority of Clay County shall have the sole discretion to determine if a person or business entity meets the definition of Local Business. Such decision shall not be disputed nor protested.

The Board of County Commissioners reserves the right to award Bids/quotes/proposals which would be in the best interest of the County or reject any and all Bids/quotes/proposals. As such, the County reserves the exclusive right to compare, contrast and otherwise evaluate the qualifications, character, responsibility and financial qualifications of all persons, firms, partnerships, companies or corporations submitting Bids or quotes in any procurement for goods and services when making an award in the best interests of the County.

Resolution No. 2018/2019-2 can be found at:

https://www.claycountygov.com/departments/purchasing-division/vendor-information

Please choose one of the following to verify Local preference eligibility:

☐ (A)

☐ (B)

☐ Bidder Does Not Claim Local Preference.

*Response required

4.27. Local Preference

If you selected (A) or (B) in the question above, please download the below documents, complete, and upload.

• Local_Business_Affidavit_of...

4.28. Scrutinized Companies Certification*

Please download the below documents, complete, and upload.

https://government-project.s3.us-west-2.amazonaws.com/26612/a047d143-1d16-411e-89dd-23826d146485_Local_Business_Affidavit_of_Eligibility.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4P6KTNW6Y%2F20260804%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260804T175359Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEEoaCXVzLXdlc3QtMiJHMEUCIQDTaBlSXiNVEEtyhbrspnNFh%2Foa0ah9hWKeeC%2Bq5JZKygIgV0J7%2Bsx7ICpI7KLjAJy3vpVbMWX6xpzSZL9X3ci6okgqjAUIExACGgw4OTIzNjQ2ODc2NzIiDEYzlnnlp2uXeKebBirpBJGMkE%2BbtACMwyKMcVj8%2BoiuozcMWTjaNdtOI8f3oXQ8jYgMAVcyV1%2FWScYai4eIxKEGOHPjheqH1mCKEMabYx2ShSBBDUYJqAJHKPPFEqFUpKAofX4uU2avetmMAnkJMcOGgwIXZFnFr5yvT5Sfk%2Fs2hiFqhOHLDqEsRJH%2BQCR5uVhA1XYKTOBApLe8dafmiWt91%2BttAV0%2BpLpNidkcyiFI253uB%2BiBgKc%2FoNjVBgO32Gzp4Q4%2B9TZc6JHH9XVf8DaQxVOyaRfW7uzUnNH7jkg%2BpZoR7jFPBUn84S7MG0%2F2vvZgOeyzE%2FgvXp6R%2B1B%2FjppqXKCV8cc%2B0DGwISAGsuJ%2B4D848xhR6l9Z13AX%2BioAiiekGMQhYof3nolITxufFBdCJ%2FDnDtDurk6Fe3LkLD3OYlDyX7K8K5%2BBVYaOwY5Sco7ES8YSeBOLLcbIf5ioGUtAW%2B%2FNWtFvRiFYZ3QZOdGZuqOgM9T4CnpuFjInwpNUBuheC86WLInlxNV3244%2FvB0A%2BbvBN4xJPGC6lBvlAhcwfHO5MTZUzlwmzH%2FWK6%2B4hUaItPBFhf0y4yCXwMZ2ZYPo2XOe7vcMEcRq8NvOmEck8ZBfx%2FvZkiv2oCGMhJwwryTK6KYhHkpq6nywVeuYRwZQObQsDXpB6uvsmZIZj0OKwcXkr4l5aUzN4Tunt%2FGRcfRgIkVuqz2m09w1un8uogZsO0dUrtnEJ5gigM38x3tMWa5hoEgyVhHzKnNzOf0OQZxUYPDvNFQha20ZourNe0PMVRs9tVNIG%2FPAZ5ta%2FVIbfHTm6pAGYEPJJeXSyx5YUJA9uirPjRPCMMTHyNMGOpkB9%2Bcp8NW68msxzDIevcyzEZ2fJJyPB0s3FHfy2lPYESJuYNn0dCzQc8m8r9mKbT7pxv7ra4qjhorNHmUcoUw%2Fuw2qww%2FNVwJGtTdq9nT%2FwAwvphx5E%2BcbZlG2xj0Ducnt73lZR88SH3VbLgYZKbugUb445j0oA1tPT0es6qDqS3magMet33uCFNI0Y4ah00aFL072s4CskidJ&X-Amz-Signature=7adecae3b6407cd5071a661aae80946e89dd0abe28ef00090f012e23c7dccc51&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Local_Business_Affidavit_of_Eligibility.pdf%22&x-id=GetObject

• Scrutinized_Companies_Certi...

https://government-project.s3.us-west-2.amazonaws.com/26612/665af7c5-4cfc-4990-aaa9-368d0aadd18b_Scrutinized_Companies_Certification_%283%29.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4P6KTNW6Y%2F20260804%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260804T175359Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEEoaCXVzLXdlc3QtMiJHMEUCIQDTaBlSXiNVEEtyhbrspnNFh%2Foa0ah9hWKeeC%2Bq5JZKygIgV0J7%2Bsx7ICpI7KLjAJy3vpVbMWX6xpzSZL9X3ci6okgqjAUIExACGgw4OTIzNjQ2ODc2NzIiDEYzlnnlp2uXeKebBirpBJGMkE%2BbtACMwyKMcVj8%2BoiuozcMWTjaNdtOI8f3oXQ8jYgMAVcyV1%2FWScYai4eIxKEGOHPjheqH1mCKEMabYx2ShSBBDUYJqAJHKPPFEqFUpKAofX4uU2avetmMAnkJMcOGgwIXZFnFr5yvT5Sfk%2Fs2hiFqhOHLDqEsRJH%2BQCR5uVhA1XYKTOBApLe8dafmiWt91%2BttAV0%2BpLpNidkcyiFI253uB%2BiBgKc%2FoNjVBgO32Gzp4Q4%2B9TZc6JHH9XVf8DaQxVOyaRfW7uzUnNH7jkg%2BpZoR7jFPBUn84S7MG0%2F2vvZgOeyzE%2FgvXp6R%2B1B%2FjppqXKCV8cc%2B0DGwISAGsuJ%2B4D848xhR6l9Z13AX%2BioAiiekGMQhYof3nolITxufFBdCJ%2FDnDtDurk6Fe3LkLD3OYlDyX7K8K5%2BBVYaOwY5Sco7ES8YSeBOLLcbIf5ioGUtAW%2B%2FNWtFvRiFYZ3QZOdGZuqOgM9T4CnpuFjInwpNUBuheC86WLInlxNV3244%2FvB0A%2BbvBN4xJPGC6lBvlAhcwfHO5MTZUzlwmzH%2FWK6%2B4hUaItPBFhf0y4yCXwMZ2ZYPo2XOe7vcMEcRq8NvOmEck8ZBfx%2FvZkiv2oCGMhJwwryTK6KYhHkpq6nywVeuYRwZQObQsDXpB6uvsmZIZj0OKwcXkr4l5aUzN4Tunt%2FGRcfRgIkVuqz2m09w1un8uogZsO0dUrtnEJ5gigM38x3tMWa5hoEgyVhHzKnNzOf0OQZxUYPDvNFQha20ZourNe0PMVRs9tVNIG%2FPAZ5ta%2FVIbfHTm6pAGYEPJJeXSyx5YUJA9uirPjRPCMMTHyNMGOpkB9%2Bcp8NW68msxzDIevcyzEZ2fJJyPB0s3FHfy2lPYESJuYNn0dCzQc8m8r9mKbT7pxv7ra4qjhorNHmUcoUw%2Fuw2qww%2FNVwJGtTdq9nT%2FwAwvphx5E%2BcbZlG2xj0Ducnt73lZR88SH3VbLgYZKbugUb445j0oA1tPT0es6qDqS3magMet33uCFNI0Y4ah00aFL072s4CskidJ&X-Amz-Signature=5e81048c0504383f2dbcfa3ae7aaaf3bad7bf2806df1d6d2c37eef8828c5321e&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Scrutinized_Companies_Certification_%283%29.pdf%22&x-id=GetObject