T3083 Bid Amendment 01 041118.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

Acting State Treasurer

SHEILA Y. OLIVER

Lt. Governor

MAURICE A. GRIFFIN

Acting Director https://www.njstart.gov

April 11, 2018

To: All Interested Vendors {Bidders}

Re: Bid Solicitation # 18DPP00218 Bid Solicitation T3083 – 10 PRINT LIVE SCAN SYSTEM (LSS)

NEW JERSEY STATE POLICE (NJSP)

Quote Submission Due Date: April 25, 2018 (2:00 p.m. Eastern Time)

Bid Amendment #01

The following constitutes Bid Amendment #01 to the above referenced Bid Solicitation:

· This Bid Amendment includes answers to questions, Revised Bid Solicitation, and Revised Price Sheet.

· Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation entitled “Revised RFP T3083 10 PRINT LIVE SCAN 041118” and Revised Price Sheet entitled “Revised Attachment 6 T3083 State Supplied Price Schedule 041118”.

It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #18DPP00218

T3083 - 10 PRINT LIVE SCAN SYSTEM (LSS)

NEW JERSEY STATE POLICE (NJSP)

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section. These questions has been paraphrased in the interest of readability and clarity.

Section Reference Question (Bolded) and Answer

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Bid Submission Format RFP indicates that bidders shall submit quotes electronically through NJSTART. However, on page 11 in bid section 1.4.11, it states Vendors (Bidders) submitting Quotes in hard copy format, must provide forms with original, physical signatures and hard copy submission is also referenced in section 4.3.1 on page 28. Is it acceptable for bidders to submit an electronic response through NJSTART and no hard copy response?

Pursuant to Section 1.3.2, NJSTART SUBMISSION OF QUOTE, Page 6-7, paragraph one of Bid Solicitation {RFP} 18DPP00218 which states the following, "In order to be considered for award, the Quote must be received by the Procurement Bureau of the Division at the appropriate location by the required time. Vendors {Bidders} shall submit a Quote electronically through NJSTART."

Vendors {Bidders} shall submit its entire Quote electronically through NJSTART.

Please refer to Sections 1.4.7.2, 1.4.11, and 4.3.1 of the Revised RFP T3083 10 PRINT LIVE SCAN 041118.

LSS clarification The LSS and related equipment must be certified by the FBI as tested and in compliance with the FBI's Next Generation Identification (NGI) initiatives and Integrated Automated Fingerprint Identification System’s (IAFIS) Image Quality Specifications (IQS)” Please clarify the meaning of the LSS and related equipment being certified by the FBI. Does this just refer to appendix F certification of the scanner block?

Pursuant to Section 3.2.A, LSS REQUIREMENTS of Bid Solicitation {RFP} 18DPP00218 which states the following, "The LSS and related equipment must be certified by the FBI as tested and in compliance with the FBI's Next Generation Identification (NGI) initiatives and Integrated Automated Fingerprint Identification System’s (IAFIS) Image Quality Specifications (IQS). The LSS must be compliant with the Electronic Biometric Transmission Specification (EBTS), Version10.0, NGI-DOC-01078-10.0. A copy may be found at https://www.fbibiospecs.cjis.gov/EBTS/Approved "

The definition of LSS is the eighth entry in Section 2.3, BLANKET P.O.-SPECIFIC DEFINITIONS/ACRONYMS, Page 15 of Bid Solicitation {RFP} 18DPP00218 which states the following, “An automated digital fingerprint recording system consisting of an integrated CPU, color monitor, keyboard, mouse, optical scanning block, electronic signature capture device, foot pedal, all required cables, a UPS, and optional cabinet. The system must be capable of integrating a MSPS and/or palm print capture capability.”

The FBI’s Certified Products List can be found at the following url: https://www.fbibiospecs.cjis.gov/Certifications . The FBI Certification, where available, pertains to all items required to meet the specifications for all configurations of the LSS, as defined in Bid Solicitation {RFP} 18DPP00218. These items are inclusive of, but not limited to, the items detailed on Appendix F of the FBI’s Certified Products List.

Please refer to Section 1.3.6.C and 3.2.T of the Revised RFP T3083 10 PRINT LIVE SCAN 041118.

Training materials requirement The Vendor {Contractor} shall provide two (2) copies of all LSS training materials for each live scan site. Please clarify if the training materials are required to be in hard copy format, or if it is acceptable to provide training materials in an electronic (soft copy) format?

Pursuant to Section 3.11.E, TRAINING, page 26 of Bid Solicitation {RFP} 18DPP00218 which states the following, "The Vendor {Contractor} shall provide two (2) copies of all LSS training materials for each live scan site. User documentation and training materials shall be written in English and shall not contain technical language or pseudo-code".

The Vendors {Bidders} shall provide the specified quantities of all LSS training materials in either a hardcopy format or a softcopy (electronic) format. Any training materials provided in an electronic format must be supplied in a typical industry standard format (e.g. Portable Document Format - pdf).

Additional on-site remote training The Vendor {Contractor} shall provide additional on-site or remote training as requested by the Using Agency.” Please clarify if this is referring to line item 00041 in Attachment 6 T3083 State Supplied Price Schedule and will be a priced item and the Vendor is not expected to provide “additional on-site or remote training as requested by Using Agency” for free. We do understand that with the purchase price of a new system, training is included.

Pursuant to Section 3.11.F TRAINING, page 26 of Bid Solicitation {RFP} 18DPP00218 which states the following, "The Vendor {Contractor} shall provide additional on-site or remote training as requested by the Using Agency."

The Vendor {Bidder} shall provide the cost of additional LSS Training. The LSS Training shall be based on the configuration of the LSS device on site (i.e. with or without MSPS, with or without PPC, etc.). The Training shall be provided in either an ON-SITE session or in a REMOTE session, based on the Using Agency’s request.

Please refer to Line # 41 and 42 for LSS Training of the Revised Attachment 6 T3083 State Supplied Price Schedule 041118.

Volume Number and Attachment Formatting The RFP states that the Quote should be submitted in four (4) volumes with the content of each volume as indicated below? However, only three (3) volumes are outlined in the list. Can you please provide the required contents of Volume 4, or is this a typing error in the RFP?

Pursuant to Section 4.4 Quote Content, page 28 of Bid Solicitation {RFP} 18DPP00218 which states the following, "The Quote should be submitted in four (4) volumes with the content of each volume as indicated below".

The Vendor {Bidder} shall provide the Quote as follows: "The Quote should be submitted in three (3) volumes with the content of each volume as indicated below".

Please refer to Section 4.4 of the Revised RFP T3083 10 PRINT LIVE SCAN 041118.

SMALL BUSINESS SUBCONTRACTING SET-ASIDE BLANKET P.O.

This is a Blanket P.O. with set-aside subcontracting goals for New Jersey Small Business Enterprises? The set-aside goals are defined in Is this a mandatory requirement to be eligible for a blanket PO contract award?

Pursuant to Section 4.4.1.5 SMALL BUSINESS SUBCONTRACTING SET-ASIDE BLANKET P.O., page 33 of Bid Solicitation {RFP} 18DPP00218 which states the following, "This is a Blanket P.O. with set-aside subcontracting goals for New Jersey Small Business Enterprises. As defined at N.J.A.C. 17:13-1.2, "Small Business" means a business that is incorporated or registered in and has its principal place of business in the State of New Jersey, is independently owned and operated, and has no more than 100 full-time employees."

Bid Solicitation {RFP} 18DPP00218 does not mandate the use of a certified M/WBE as the Subcontractor. It is stated as a “goal” of this Bid Solicitation.

If the Vendor {Bidder} intends to use a Subcontractor for the execution of any portion of the award, then the Vendor {Bidder} is required submit a “Subcontractor Utilization Plan” as part Quote submitted.

SMALL BUSINESS SUBCONTRACTING SET-ASIDE BLANKET P.O.

The first sentence in this section states: This is a Blanket P.O. with set-aside subcontracting goals for New Jersey Small Business Enterprises.? The set-aside goals are defined in the SUBCONTRACTOR UTILIZATION PLAN INFORMATION attachment. Is this a mandatory requirement to be eligible for a blanket PO contract award?

Refer to response #7 of this Bid Amendment #01.

PRICE SHEET/SCHEDULE ATTACHMENT INSTRUCTIONS

Additionally, if responding electronically through NJSTART, is it sufficient for vendors to simply upload forms and spreadsheet attachments (for example, the State Supplied Price Sheet Excel Spreadsheet in the Attachments Tab as Volume 3), or are vendors required to create a multiple distinct documents for each Volume? (In ADDITION to the Excel and PDF attachments).

Pursuant to Section 4.4.5.2 PRICE SHEET/SCHEDULE ATTACHMENT INSTRUCTIONS, page 39 of Bid Solicitation {RFP} 18DPP00218 which states the following, “The Vendor {Bidder} shall provide a completed State Supplied Price Sheet entitled, “Revised Attachment 6 T3083 State Supplied Price Schedule 041118”. Any changes, alterations, or modification to Attachment 6 may deem the Vendor’s {Bidder’s} Quote as non-responsive”.

The Vendor {Bidder} shall submit a Price Sheet pursuant to Section 4.4.5.2.

Additional information can be found in Section 4.4 Quote Content.

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