T2774 Att 5 - Screening Instructions~1.pdf

1. Check for a label at top of return.

a. Label: Verify that there is a Social Security Number written at the top left of the form. If yes, go to step "2". If no, check back-up documents to see if social security number is available.

If not, send return for Look-Up.

b. NO LABEL: Social Security number (9 digits), applicant’s name and address MUST all be entered. If unable to obtain from attachments or envelope, send return for Look-Up.

Verifying income Page 2 Lines 7 & 8.

2. Verify that 2012 income has been reported on Page 2 line 7

a. If Lines a. through q. are BLANK enter a “B” code in Box 1.

b. If Line 7 is BLANK enter a “B” code in Box 1.

3. Verify that 2013 income has been reported on Page 2 line 8

a. If Lines a. through q. are BLANK enter a “B” code in Box 1.

b. If Line 8 is BLANK enter a “B” code in Box 1.

4. Applicant must submit proof of payment of taxes for both 2012 and 2013. Examples of acceptable proof are: a stamped PTR-1A; a PTR-1B (stamped or unstamped); a form or statement from the co-op, continuing care or mobile home management listing amount of taxes/site fees paid; copies of receipts from taxing agency; copies of cancelled checks; copies of property tax bills.

Box 3

a. If Proof of Payment is submitted for 2012 enter a “D” code in Box 3.

b. If Proof of payment is not submitted for 2012 enter an “N” code in Box 3.

Box 4

c. If Proof of Payment is submitted for 2013, enter a “D” code in Box 4.

d. If Proof of payment is not submitted for 2013, enter an “N” code in Box 4.

5. Applicants must submit proof that they are 65 years of age or older on December 31, 2011 or that they are receiving Social Security Disability benefits.

a. Box 5 – Acceptable Proof of Age 65 or Older A photocopy of any identification card or document issued by a Governmental agency (Federal, any State or Municipality, or Foreign) with the applicant’s name (first and last) and their year of birth is 1947 or earlier is acceptable proof that the applicants was 65 years of age or older on December 31, 2012. For female applicants, a Birth or Baptismal certificate with a different last name (i.e., maiden name) is also acceptable.

Common examples of documents which could be acceptable include a Driver’s License, Birth Certificate, Baptismal Certificate, Marriage License, Passport, and a Permanent Resident or Resident Alien Card.

Enter one of the following codes in Box 5:

Attachment 5 - Screening Instructions

2013 PTR-1

PO Box 635

Property Tax Reimbursement Application

SCREENING INSTRUCTIONS

*ALL PTR APPS MUST BE STAMPED WITH A “POSTMARK” DATE STAMP*

Bid Solicitation #26DPP01302

D - there is a document with the applicant’s name and the year of birth is 1947 or earlier.

U - there is an identification card or document included with the applicant’s name but the birth year is 1948 or later or it is unreadable.

N - No documents with the applicant’s name and their year of birth are included.

b. Box 6 – Acceptable Proof of Social Security Disability Benefits A photocopy of any document from the Social Security Administration (SSA), except a Social Security Card, which shows the applicant’s name (first and last) is acceptable proof that they were receiving Social Security benefits. A Medicare Card is also acceptable proof.

Common examples of SSA documents include a Notice of Award, Benefit Statement (Form 1099/1042S), or a copy of a monthly Social Security check.

Enter one of the following codes in Box 6.

D - there is a SSA document or Medicare Card with the applicant’s name.

U - there is a SSA document or Medicare Card but it does not have the applicant’s name or it is unreadable.

N - No SSA document is included.

6. Some Applicants must submit documents for the requirements for the 2 year move.

Box 7 – Acceptable Proof of 2 Year Move

Enter one of the following codes:

D - Form PTR-1C included N - Form PTR-1C not included

7. Line 13, Page 3. Total of 2013 property tax paid. If blank, go to PTR-1A Part II, enter figure from LINE 8 (bold line box). If figure is already entered on line 13, but does not agree with worksheet DO NOT CHANGE! Leave figure in Line 13 as it is.

8. Line 14, Page 3. Total of 2012 property tax paid. If blank, go to PTR-1A Part II, enter figure from LINE 8 (bold line box). If figure is already entered on line 14, but does not agree with worksheet DO NOT CHANGE! Leave figure in Line 14 as it is.

9. Line 15, Page 3. Reimbursement amount. If blank, subtract line 14 from 13. Enter amount on this line. If figure is already entered on line 15, DO NOT CHANGE! Leave figure in Line 15 as it is.

Attachment 1 - Screening Instructions

2013 PTR-2

PO Box 635

Property Tax Reimbursement Application

SCREENING INSTRUCTIONS

*ALL PTR APPS MUST BE STAMPED WITH A “POSTMARK” DATE STAMP*

1. Check for pre-printed address on return.

a. If pre-printed, verify that the Social Security Number has been entered. If yes, go to step "2".

If not, check back-up documents to see if social security number is available. If not, send the return for Look-Up.

b. When not pre-printed, Social Security number (9 digits), applicant’s name and address MUST all be entered. If unable to obtain from attachments or envelope, send return for Look-Up.

Verifying income Line 4

2. Verify that 2013 income has been reported on Page 2 line 4

a. If Lines a. through q. are BLANK enter a “B” code in Box 1.

b. If Line 4 is BLANK enter a “B” code in Box 1.

3. Line 9. Total of 2013 property tax paid. If blank, go to PTR-2A Part II, enter figure from LINE 8 (bold-lined box) here. If figure is already entered on Line 9, but does not agree with PTR-2A DO NOT CHANGE! Leave figure in Line 9 as it is.

4. Box 4. Applicant must submit proof of payment of taxes for 2013. Examples of acceptable proof are:

a stamped PTR-2A; a PTR-2B (stamped or unstamped); a form or statement from the co-op, continuing care or mobile home management listing amount of taxes/site fees paid; copies of receipts from taxing agency; copies of cancelled checks; copies of property tax bills.

a. If Proof of Payment is submitted for 2013, enter a “D” code in Box 4.

b. If Proof of payment is not submitted for 2013, enter an “N” code in Box 4.

5. Line 10. Pre-printed base year property taxes. A few may have handwritten amounts.

6. Line 11. Reimbursement amount. If blank, subtract line 10 from 9. Enter amount on this line. If figure is already entered, DO NOT CHANGE! Leave figure in Line 11 as it is

ALL DOCUMENTS MUST BE INITIALED IN THE LOWER RIGHT HAND

CORNER AND MUST BE STAMPED WITH A ‘POSTMARK’ DATE.

NJ 500

(P.O. Box 248 ) GIT Employer

Screening Instructions Card size voucher document must have the following information:

Step Action

1 Review the withholding period and due dates. Due the 15th of each month with a 5 day grace period.

2 Mail received starting on the 21st are stamp with a Received Date.

Note: Date stamp after the 5 day grace period – starting on the 6th day.

3 Confirm check is payable to the order of State of New Jersey Division of Revenue;

State of NJ.

4 Must have federal identification number, name and address.

5 Voucher amount and check amount must agree, if not change the amount on the voucher and return.

6 Checks received without a voucher, review Voucher processing.

7 1096s and 1099s received with the return or received separately are sent as a billable Outsort.

NJ 630/630M

(P.O. Box 282)

Application for Extension of Time to File New Jersey Gross Income Tax Return

Hand Print and Machine Print

Step Action

1 Federal Form 4868 can be accepted for NJ purposes, The information should be written up on form NJ-630 M, and once completed; the check and 630-M are sorted for processing.

2 Entire Name and Address MUST be completed.

• If all information is not filled in, copy information from check, if available.

• If no check is attached, send return for LOOK-UP (TGI).

3 Entire nine (9) digit Social Security Number MUST be completed.

• If not, copy information from check, if available.

• If no check is attached, send return for LOOK-UP (TGI).

4 Number of months’ requested, MUST be entered (6, 12).

• 6 month will read October 15, 2014

5 NYC-630/630M received as a standalone form:

Confirm a value is entered in the field “I hereby request an extension…” box. If TP leaves this box blank or a value cannot be determined, enter the number “6” in this box.

If a check is attached, compare the amount reflected on the check with the amount on the document, if different, change amount on document to match check amount.

6 NYC-630/630M received as an attachment to a primary form:

Do not remove the extension from the primary form.

Enter the value provided by the TP from the field “I hereby request an extension…” in Box 4 on the primary return division use box. If a value cannot be determined, enter the number “6” in Box 4 on the primary return.

2013 Samples

NJ 1040

(P.O. Box 111 - Payment P.O. Box 555 - Refund)

Hand Print Income Tax Resident Form

They should be initialed, prepped and boxed for scanning!!

Do not code until screening is completed for the primary form and attachments!!!

Step Action

1 ALL 2014 NJ-1040 RETURNS (with or without NJ-1040H) & PRIOR YEARS

A. Check for a label at top of the return. If label is attached go to Step B.

When there is NO LABEL the following MUST be entered:

1. Social Security number (9 digits) MUST be entered.

2. Name, Street, City and State MUST be entered. If all of the above items are not filled in, copy information from W-2 form.

B. If a check is attached, prepare a NJ-1040-VM (see instruction for “Vouchers”).

C. All W-2s MUST be the same year as the 1040.

1. W-2s TP must match the TPs on the primary return.

D. Line 14 Compare State wages (line 16) and Federal wages (line 1) on each W-2. If the figure reported on Line 14 is greater than total W-2 amount, accept as a “Good Return”. NEVER DECREASE WAGES. If different, add up state wages from W-2s:

1. If the total wages calculated are within $500 of the amount reported on Line 14, process as received.

2. If the total wages calculated is more than $500 greater than the amount reported on Line 14, line out amount on Line 14, place calculated figures to the left of the line and place “J” code in box 5, located at the bottom of page 1 in the “Division Use” area.

3. NEVER DECREASE LINE 14. Increase wages if the calculated value is more than $500.

E. If there is an amount on Line 46, confirm that form NJ-2210 has been enclosed with the NJ-1040. If the form NJ-2210 has been enclosed, screen and code appropriately (see screening instruction for NJ-2210). If not enclosed zero out line 46.

F. Line 48

Verify that all claimed withholdings (found on the W-2’s, box 17) are New Jersey withholdings and NOT New Jersey Unemployment withheld (FLI) or withholdings for another state. Add up New Jersey withholdings from all W-2s, W-2Ps and/.or 1099Rs. If the withholding figure does not agree with the amount on Line 48:

1. Re-check addition of New Jersey withholdings;

2. Search return and attachments for any possible missing W-2s, W-

2Ps or 1099Rs;

3. If a discrepancy still exists between Line 48 withholdings and the total state tax withheld on W-2s, W-2Ps or 1099Rs, compare total wages reported on Line 14 to that of the total calculated on all W- 2s, W-2Ps and 1099Rs:

a. Changes are not required for $10 tolerance.

b. If calculated wages DO NOT AGREE with Line 14 amount, assume that a W-2, W-2Ps or 1099Rs is missing. If the calculated wages from the W-2s are greater than Line 14 amount and total withholdings from the W-2s are less than Line 48 amount, reduce Line 48 to match calculated withholding amount from W-2s, then place an “X” code in box 5, located at the bottom of page 1 in the “Division Use” area.

c. NEVER INCREASE LINE 48. Decrease withholdings if the calculated withholding amount is less than the amount provided by the TP.

4. Handwritten W-2 forms are not accepted if received with a 1040 web return (noted with a “CF” in the barcode). If receive, assume that a W-2 is missing and follow the instructions detailed in 3b above.

5. If the NAME OF STATE block of the W2, W-2P or 1099R is blank and either the employer or the employee address is NOT a New Jersey address, taxes cannot be verified as withheld for New Jersey. Cross out Line 48 and place correct amount withheld to the left of the boxes, and then place an “X” code on line 5, located at the bottom of page 1 in the “Division Use” area.

2 Codes used in box 5, located at the bottom of page 1 in the “Division Use” area:

Line with Error Code 14 J 48 X

14 and 48 M

3 Excess UI/DI/FLI Withheld:

a. If Line 52, 53 and/or 54 is greater than zero, confirm that form NJ-2450 has been enclosed with the NJ-1040. If the form NJ-2450 has been submitted accept the amounts(s) entered on Lines 52, 53 and/or 54.

b. Confirm the NJ-2450 is submitted with data/values on the form.

Comparing the values on Lines 52, 53 and/or 54 with the values on the NJ-2450 form is not required.

c. A blank form provided by the TP is not considered a valid submitted form.

d. If the form NJ-2450 has not been submitted, zero out Lines 52, 53 and 54 then place an “L” code in box 2, located at the bottom of page 1 in the “Division Use” area.

e. For a combination of the 2210 and a UI/DI/FLI denial (NJ-2450), place a “G” code in box 2, located at the bottom of page 1 in the “Division Use” area.

4 Codes used in box 2, located at the bottom of page 1 in the “Division Use” area:

Forms with Error Code

NJ-2210 E

NJ-2210 & NJ-2450 G

NJ-2450 L

5 If return contains an Extension, screen and code appropriately according to screening instructions for NJ-630, and Federal Extension IRS form 4868.

Note: Retain extensions with the primary return.

6 DO NOT SCREEN FOR SIGNATURE

Screening initials should be placed in the box that is located at the bottom right hand corner of page 1 for both Machine and Hand Print returns.

7 If the return has been stapled, remove the staples and batch the returns per the Sort Requirements.

8 Return MUST be prepped in the following order:

• Page 1

• Page 2

• Page 3

• Page 4 (1040-H, if any)

• All other schedules, attachments, etc.

• W-2 form

Hand print returns that are going to Scanning must have page 1, 2, 3 and 4. If page 3 and/or 4 is missing, insert copy of missing page before prepping and batch for Control. If page 2 is missing the return is routed to Outsort (TGI).

9 NJ-1040-H with data on the page and received with the NJ-1040, remove the NJ- 1040-H and process as a standalone return. Blank NJ-1040-H will remain with the NJ-1040 return.

Note: NJ-1040-H is page 4 of the NJ-1040 return.

10 Review Line 66 and prepped separately within each sort:

• Line 66 blank/zero balance

• Line 66 value

11 2011 and prior NJ-1040 Returns are dated with “Received” in the box that is located at the bottom right hand corner of page 1. Screening and prepping is the same as current year. Process through CONTROL.

ADDITIONAL DIVISION USE CODES

CODE TYPE REASON

A Estimated P&I Code – Box 6 2210 – Line 19 (also $ in Box 7 Est. P&I Amount) E Message Code – Box 2 2210 Exception G Message Code – Box 2 UI/DI/FLI Denied & 2210 J W-2 Code – Box 5 Wages Adjusted L Message Code – Box 2 UI/DI/FLI Denied M W-2 Code – Box 5 Wages & Withholdings Adjusted X W-2 Code – Box 5 Withholdings Adjusted

NJ 1040

P.O. Box 555 - Refund)

Machine Print Income Tax Resident Return

Machine Print returns must have pages 1 and 2 in order to be prepped!!

All Returns should be initialed!!

Step Action

1 Open and extract the contents of the envelope

2 Return MUST be prepped in the following order:

• Page 1

• Page 2

• Page 3

• Page 4 (NJ-1040-H)

• Form 2210 (if any)

• Form 2450 (if any)

• Form 630 (Extension)

• All other schedules, attachments, etc.

• 1099 form

• W-2 form – Should be prepped at bottom left corner of the return

• Patch page

3 All returns (primary page 1) must be initialed on the bottom right corner with your approved initials.

4 Review Line 66 and prepped separately within each sort:

• Line 66 blank/zero balance

• Line 66 value

5 The 2d barcode on page 1 is required for processing if pages 2 or 3 are missing.

6 Insert the “Developer Prep page 1” if the TP’s page 1 is missing and pages 2 and 3 are available. Insert the “Developer Prep page 2” if the TP’s page 2 is missing and pages 1 and 3 are present. Insert the “Developer Prep page 3” if the TP’s page 3 is missing and pages 1 and 2 are present.

NJ 1040-H

(P.O. Box 555)

Property Tax Credit Application

Step Action

1 Check for a label at top of return. If label is attached, go to Step 2. When there is NO LABEL, the following MUST be entered.

a. Social Security number (9 digits), taxpayer’s name and address MUST all be entered. If unable to obtain from W-2 or envelope, send return for

LOOK-UP (TGI).

2 All current and prior year returns are prepped for Control for manual process.

• NJ1040-H

• All other schedules, attachments, etc.

• W-2 forms

DO NOT SCREEN FOR SIGNATURE!! If there is no signature on the return, DO NOT MAKE ANY MARKS ON THE SIGNATURE LINE!!!!!

Samples

NJ 1040NR

(P.O. Box 244)

Non-Resident Returns (5-N) Income Tax Nonresident Return

Do not code until screening is completed for the primary form and attachments!!!

Step Action

1 All 2014 NJ-1040-NR Returns Check for a label at top of the return. If label is attached, go to Step 2. When there is NO LABEL, the following MUST be entered.

a. Social Security number (9 digits), MUST be entered.

b. Name, Street, City and State MUST be entered.

Note: If all the above items are not filled in, copy information from W-2 form.

2 If a check is attached, prepare a NJ-1040-NR VM (See instructions for Vouchers).

3 If there is an amount on Line 43, confirm that form NJ-2210 has been enclosed with the NJ-1040NR. If form NJ-2210 has been enclosed, screen and code appropriately (see screening instructions for NJ-2210). If not enclosed, zero out Line 43.

4 Line 45:

a. Verify the amount of withholdings on Line 45 of the return with the amount of New Jersey withholdings reflected on the W-2, W-2P or 1099$ forms(s).

b. All W-2’s MUST be the same year as the 1040. W-2’s must match figure on Line 45.

c. W-2s TP must match the TPs on the primary return.

d. If total withholdings from the W-2’s are less than the Line 45 amount, reduce Line 45 to match calculated withholding amount from W-2s.

Code X on Line 5 at bottom of page 2 of the return.

e. NEVER INCREASE LINE 45. Decrease withholdings if the calculated withholding amount is less than the amount provided by TP.

5 Codes used in box 5, located at the bottom of page 1 in the “Division Use” area:

Line with Error Code 45 X

6 Excess UI/DI/FLI Withheld:

a. If Line 48, 49 and/or Line 50 is greater than zero, confirm that form NJ- 2450 has been enclosed with the NJ-1040NR. If the form NJ-2450 has been submitted, accept the amount(s) entered on Line 48, 49 and/or 50.

b. If the form NJ-2450 has not been submitted, zero out Lines 48, 49 and 50 then place an L code on Line 2 in the Division Use are of the return.

c. Place a G code on line 2 for a combination of the 2210 and a UI/DI/FLI denial.

7 Codes used in box 2, located at the bottom of page 1 in the “Division Use” area:

Forms with Error Code NJ-2210 A or E

NJ-2210 & NJ-2450 G

NJ-2450 L

8 If return contains an Extension, screen and code appropriately (see screening instructions for NJ-630).

Note: Retain extensions with the primary return.

9 For Machine print returns, if page 2 is missing, insert copy of “Developer Prep Page 2” if the 2d barcode is included on page 1.

DO NOT SCREEN FOR SIGNATURE!! If there is no signature on the return, DO NOT MAKE ANY MARKS ON THE SIGNATURE LINE!!!!!

NJ 1040X

P.O. Box 555 - Refund) Amended Returns (7-X)

Amended Income Tax Resident Return

Hand Print Returns

ALL AMENDED RETURNS MUST BE DATE STAMPED WITH A RECEIVED DATE

Do not code until screening is completed for the primary form and attachments!!!

Step Action

1 Social Security Number:

Verify or enter Social Security number from W-2 when handwritten. If Social Security number cannot be determined, send return for LOOK-UP (TGI).

2 If name and/or address is blank, enter from W-2. If it cannot be determined, send return for LOOK-UP (TGI).

3 If Return is being Amended to change Wages, verify the amount of Wages in the Amended column, Line 14 of the return with the amount of New Jersey wages reflected on the W-2 or withholding forms. If the figure reported on Line 14 is greater than the total W-2 amount accept as a good return. Never Decrease Wages.

a. If the total wages calculated are within $500 of the amount reported on Line 14, process as received.

b. Never Decrease Line 14. Increase wages if the calculated value is more than $500.

Note: If you make any changes to Line 14, you must put a J code in division use Box 5 at bottom of the return on page 1.

4 If Return is being Amended to Change Withholdings, verify the amount of withholdings in the Amended column, Line 47 of the return with the amount of New Jersey withholdings reflected on the W-2 forms. If the total withholdings from the W-2’s are less than Line 47 reduce Line 47 to match calculated withholdings.

a. Never increase withholdings. Decrease withholding if the calculated withholding amount is less than the amount provided by the TP.

Note: If you make any changes to Line 47, you must put an X code in division use Box 5 at the bottom of page 1.

Note: If you make changes to both Lines 14 and 47, put an M code in division use Box 5 at the bottom of page 1.

5 Codes used in box 5, located at the bottom of page 1 in the “Division Use” area:

Line with Error Code 14 J 47 X

14 and 47 M

6 If a check is attached, compare the amount reflected on the check with the amount on Line 58 Amount of Tax You Owe. If amounts are different, cross out figure on Line 58 and place the check amount to the left of the line.

7 If return contains an Extension NJ-630 or NJ-220, screen and code appropriately.

Note: See screening instruction for NJ-630 and NJ-2210.

8 Do not Screen for Signature!!! If there is no signature on the return.

9 Amended returns are sent to Control. Returns with missing page 2 are sent to Outsort (TGI).

10 Date stamp with a received date in the lower right hand corner of the primary return.

NJ 1041

(P.O. Box 888)

Fiduciary Returns (5-F) Gross Income Tax Fiduciary Return

Step Action

1 Federal Employer Identification Number Verify that 9-digits are entered. If incomplete or no Federal Employer Identification number appears, check back-up documents to see if number is available. If Federal Identification Number cannot be determined, send return for LOOK-UP (TGI).

2 If name and/or address are blank, check back-up documents to see if it is available.

If it cannot be determined, send return for LOOK-UP (TGI).

Note: Name fields are “Name of Estate or Trust” and “Name of Title of Fiduciary” are both blank.

3 If a check is attached, prepare a NJ-1041-VM (see instruction for “Vouchers”).

4 If return contains an Extension NJ-630 and/or a 2210, screen and code appropriately (see screening instructions for NJ-2210 and NJ-630).

If there is an NJ-630 attached, always code a 5 in box 4 in the division use box (page

2) on the Fiduciary Return.

Note: NJ-630 extension document is retained with the primary return. .

5 Multiples with 1 check and a list of taxpayers (No Vouchers) generate the vouchers according to the “Voucher” instructions.

6 Pages 1 and 2 are required for processing. Filler pages are provided if page 1 is missing.

7 If TP writes “Amended” on the return, change the 5-F value to 7-F in the upper left hand corner of the page.

8 Returns are separated per the Sorting requirements.

DO NOT SCREEN FOR SIGNATURE!! If there is no signature on the return, DO NOT MAKE ANY MARKS ON THE SIGNATURE LINE!!!!!

NJ 1041-SB

(P.O. Box 648)

Fiduciary Return Electing Small Business

Step Action

1 Federal Employer Identification Number Verify that 9-digits are entered. If incomplete or no Federal Employer Identification number appears, check back-up documents to see if number is available. If Federal Identification Number cannot be determined, send return for LOOK-UP (TGI).

2 If name and/or address are blank, check back-up documents to see if it is available.

If it cannot be determined, send return for LOOK-UP (TGI).

Note: Name fields are “Name of Estate or Trust” and “Name of Title of Fiduciary” are both blank.

3 If a check is attached, prepare a NJ-1041-VM (see instruction for “Vouchers”).

4 If return contains an Extension NJ-630 and/or a 2210, screen and code appropriately (see screening instructions for NJ-2210 and NJ-630).

If there is an NJ-630 attached, always code a 5 in box 4 in the division use box (page

2) on the Fiduciary Return.

Note: NJ-630 extension document is retained with the primary return. .

5 Multiples with 1 check and a list of taxpayers (No Vouchers) generate the vouchers according to the “Voucher” instructions.

6 Pages 1 and 2 are required for processing.

7 If TP writes “Amended” on the return, change the 5-F value to 7-F in the upper left hand corner of the page.

8 Returns are sent to Control.

DO NOT SCREEN FOR SIGNATURE!! If there is no signature on the return, DO NOT MAKE ANY MARKS ON THE SIGNATURE LINE!!!!!

NJ 1065

(P.O. Box 194 - Return

P.O. Box 642 - Payment) Partnership Return

All documents are sent to CONTROL

Step Action

1 Screen return for current year. Return must include Name, Address and Federal ID number. If missing, set aside for Lookup (CORP).

Note: Name may be listed on the Part 100 form.

2 Check if return has a directory or a computerized directory form. This should be page 2. If there is a computerized directory, place that behind the blank directory.

If the blank directory is missing, place the computerized directory behind page 1.

3 If return has NJ K1’s place behind directory or computerized directory form.

4 Date stamp (postmark) in the middle of return, away from all number columns.

Initial return at bottom right corner and process.

5 Tax Year 2014 dates on a 2007/8/9/10/11/12/13 return – accept as current year return.

6 Keep prior years separate .

7 3 Sorts:

• 2014

• 2013 – 2007

• 2006 and prior years

8 If check comes in without a return and states that it is for as estimated payment write up the payment on a PART-ES Voucher for the upcoming year.

9 If check comes in without return and states it is for an estimated payment write up on a PART ES voucher for upcoming year.

Any partnership return that is received with a PART-100, the PART-100 needs to be separated and processed separately. If the PART-100 is blank do not remove from the partnership return.

If there’s a money amount on Line 12 (Total Balance Due) and no check, write “NC” to the left of the money boxes. Separate money and no money. Generate a PART-100-V for checks received without a PART-100.

Money for current or prior years with a PART-100 needs to be written up on a PART-100V voucher.

Thick Return: Separate and staple 1st page and directory for the rest of the return. Staple remaining pages and rubber band entire return.

Keep all forms separate from Money return – No Money – Voucher.

NJ 1080-C

(P.O. Box 188)

Income Tax Non-Resident Composite Return

Step Action

1 Check for “Number of Individuals participating” in this return. If there are more than 25 participants you must have a tape or disk included with return.

2 If there are more than 25 participants and no tape or disk. Send entire return with envelope attached back to Revenue to Outsort (TGI).

3 For proof of receiving a tape or disk with return. Write the word Tape or Disk at the top of the return and send return to Control for processing and send only the tape or disk to Outsort (TGI).

4 Check for pre-printed FID #, name and address, has been entered on the return. If not, check back-up documents to see if FID, name and address is available and enter it on the return.

Note: Name fields are “Legal Name” and “Trade Name” are both blank.

5 If there are less than 25 participants the return is good and can be sent to Control for processing.

6 If you receive a check with a return. Write the payment up on a NJTGI-6N voucher and send the payment to Dreams Scanning for processing and send the return to Control for processing.

7 All returns must be date stamped and stapled in the top left hand corner and initialed in the lower right hand corner.

8 If the form NJ-2210 has been enclosed, screen and code appropriately (see screening instruction for NJ-2210).

9 If return contains an Extension, screen and code appropriately according to screening instructions for NJ-630, and Federal Extension IRS form 4868.

Note: Retain extensions with the primary return.

NJ 2210

P.O. Box 555 - Refund)

Underpayment of Estimated Tax By Individuals, Estates or Trusts

If form NJ-2210 is attached to an NJ-1040(HP) return:

Do not code until screening is completed for the primary form and attachments!!!

Step Action

1 Accept the form as is. Make no changes to Form NJ-2210 itself.

2 If there are ANY entries on Line 14, 15, 16, 17 or 19 of the NJ-2210, place an E code in Box 2 at the bottom of the NJ-1040.

DO NOT E code if the only number in Lines 14 through 18 is in the box directly to the left of the box numbered 15. i.e. If Line 15 (left) has a value and Lines 14 through Lines 18 are blank.

Note: Place a G code in Box 2 for a combination of the 2210 and a UI/DI Denial.

3 The dollar amount in Box 19 of the NJ-2210 must be brought forward to the bottom of the NJ-1040 or NJ-1040NR form in the division use box. Place an A code in Box 6 at the bottom of the primary return in the division use box and enter the dollar amount from Box 19 of NJ-2210 on the primary form in the division use Box 7.

4 If Box 19 is blank but there are amounts in Lines 14 through 18, place an A code in Box 6 at the bottom of the return with a zero (0) in Box 7.

5 If the NJ-2210 is completed blank from block 5 through 19 no codes are necessary.

Leave box 7 blank in the division use box.

6 The division use boxes are located on the 2nd page of the primary return. Confirm all codes prior to entering the values in the division use box.

7 NJ-2210 received as a standalone form or without the primary form is sent to Outsort (TGI).

Cape May (P.O. Box 192)

1 All documents must be date stamped received on the front.

2 Must have name, address and federal identification number.

3 Document $ amount (Line 20) and check $ amount must agree. If return is different than check put a line through the amount and to the left of that figure write the amount that matches the check.

4 Initial the return in the lower right hand corner.

5 If the return has a $ amount but there is no check put a line through the amount and to the left of that figure write”0”.

6 When there are multiple returns and a check or multiple checks and a return run a check tape and staple the check tape to the check, then paper clip the check and tape to the return.

7 If there is no tax period on the return date stamp the front of the return with received and attach the envelope to the back of the return.

CBT 100/100S

(P.O. Box 666 and 644)

Instructions for Developer Forms Corporation Business Tax Return

Machine Print

ALL CORP MUST BE STAMPED WITH A “POSTMARK” DATE STAMP

Step Action

1 CBT 100 and CBT 100S Developer returns have a total of two bar-coded pages. They are prepped and batched separately for scanning.

2 Check return for correct return year and form type (C corp and S corp), company name and federal identification number. If any of these are incorrect or missing, put aside for LOOK-UP (CORP).

3 Stamp return in middle with a “Postmark” date stamp. Place initials in this area as well.

Note: Do not stamp near barcode.

4 Look for checks and/or vouchers for payments of a corporation tax. If there is a check without a pre-printed voucher, a CBTVM should be completed so the payment can be processed. The money amount on the voucher must match the amount on the check. If not, line out voucher and write correct amount.

Note: CBTVM (CBT Voucher)

Note: Do not circle “NP” at the top of the return; this is no longer required.

5 A “Good” return will have the two bar-coded pages and can be prepped and sent to the scanners. Beginning pages must be in order 1 – 3, and 4, 5 and 6 if included with the return. All other pages are considered attachments and have no specific sequence. i.e. Statements, additional attachments, copy of federal return.

If page one is missing, but 2-3 are present, complete prep page one with required four lines of information.

6 Insert the “Developer Prep page 1” if the TP’s page 1 is missing and pages 2 and 3 are available. Insert the “Developer Prep page 2” if the TP’s page 2 is missing and pages 1 and 3 are present.

Note: Only one “Developer Prep Page” is inserted for a return with one missing page, if multiple pages are missing, the return is Outsort (CORP).

7 Complete Developer Prep page 1 as detailed below:

• Name Control is the first four letter/characters of the corporation name.

o i.e. “The ABC Company” “THEA”.

Located on page 2 of the primary return. If information is blank leave blank on the Developer’s Prep page 1:

• Column 1 FID Number

• Column 1 CBT

• Column 1 VC

8 Remove staples, paper clips, and sticky tabs. Place a green patch page on bottom of all pages. Batch in groups of 25.

9 If page 2 is missing and at least one other page is missing, the return should be sent to LOOK-UP (CORP).

10 Remove from the return and process separately if the CBT-150 is received with a check.

CBT 100/100S

(P.O. Box 666; 644)

Corporation Business Tax Return

Screening Instructions for Web Forms Hand Print

Step Action

1 Extract return from envelope, date stamp above line 12 and away from money lines with “Postmarked Date”.

Note: Ending date is verified to determine current year or prior year return.

2 Federal ID number must have 9 digits. If return does not have a Federal ID number, set aside for LOOK-UP (CORP).

3 Return must contain Corporation’s complete name and address.

• If all information is not filled in, copy from check or possibly federal return attached. If unable to find information, set aside for LOOK-UP.

4 Code return as follows:

• If line 1 and 3 agree, enter a “4-“ in the area marked “Division Use” at the bottom of the return. OR

• If line 1 and 3 do not agree, enter a “5-“ in the area marked “Division

Use” at the bottom of the return. OR

• If there is a figure on line 2 other than “1” enter a “5-“ in the area marked

“Division use” at the bottom of the return.

Flip through the return to page 8 and find Schedule E. Find the answer to question 2 and determine:

• If answer is “No” code the return with a zero (“0-”) in the area marked “Division Use” at the bottom of the return next to the 4 or 5 code.

• If answer is “Yes” code the return with a one (“1-”).

• If the question is not answered or if there is no Schedule E, treat it as if the answer was “No” and code with a zero (“0-”).

5 Check the return for the form CBT 160. If there is a CBT 160 and there is a figure in line 12 (any box), write code E in the “Division Use” box at the bottom of the return after your 4 or 5 and 0 or 1 codes.

6 Go to Line 22/15 Total Balance Due The amount on this line must agree with the amount of the taxpayer’s check. If a voucher is submitted with the return, verify that taxpayer and check information matches. If no voucher is found, write up on a CBT100V.

• If money amount does not agree, put a line through the amount on line 22/15 and change it to agree with the amount written on the check.

• If there is a balance due but no check is evident, page through the rest of the return to verify no check is enclosed. Also, re-check the envelope. If a check is still not located, write “NC” (No Check) to the left of the money line.

7 Place your initials at the bottom right corner of return.

8 Returns with missing pages are sent to Outsort (CORP).

CBT-100

CBT-100S

NJ CN270

(P.O. Box 270)

Urban Enterprise Zone

1 All Returns Must Be Date Stamped.

2 Screen for month and year.

3 Must have identification number, name and address.

4 Check amount must agree with Line 11.

5 When no check is enclosed and calling for money, zero out check amount.

6 If no month or year, mark as incomplete for Outsort (Corp).

7 If a check is received without a return, a voucher must be written up.

Note:

• Paper clip check in the center of the forms.

• If you have a multiple checks, total out the checks. Once total is calculated on tape, take the tape and staple it on the left hand corner of the check. Then paper clip check at the top middle of the form.

NJ DEP

(P.O. Box 417, 638)

Employee Sec. Review Bureau of Revenue

1 Check must match the amount to be paid on voucher, if the values do not match Outsort all documents.

2 Check amount must be written in the “Amount Paid” line, even if the value matches the amount to be paid on the voucher.

3 Changes to the billing information written on the front or back of the voucher, Outsort all documents.

4 Checks received without a voucher, Outsort all documents.

5 Checks received with correspondence and no voucher, Outsort all documents.

6 An invoice for “Underground Storage Tank” is generally received with a form with checkboxes located in the upper right hand corner. The checkbox “Check was sent with the form”, must be checked as “yes” if received with the voucher.

7 Pesticide Licensing and Pesticide Product Registration invoices, process the check and voucher, Outsort all other corresponding documents.

8 Envelopes must be included with all Outsorts.

Sales and Use Tax Invoice Return

(P.O. Box 999 ) For Sales

Monthly and Quarterly Returns

Card size voucher document must have the following information:

Step Action

1 Must have federal identification number, name and address.

2 Document amount and check amount must agree on both monthly and quarterly, if not change the amount on the return and voucher.

3 Pay to the order of the State of New Jersey/Division of Revenue.

Late Mail Same as above, documents and checks batched together. Remember each individual document must be stamped with “Received” date.

Note:

• All sales tax returns are due on the 20th.

Voucher:

• Quarterly o ST-58 o ST-50

• Monthly o ST-51

• Billing o ST-57

Spill Compensation and Control Tax

(P.O. Box 265) For Spill

1 All Returns Must Be Date Stamped received on the front lower right hand corner.

2 Must have name, address and federal identification number.

3 Document dollar ($) amount (Line 17) and check dollar ($) must agree. If return is different than check put a line through the amount and to the left of that figure write the amount that matches the check.

4 If the return has a dollar ($) amount but there is no check put a line through the amount and to the left of the figure write “0”.

5 When there are multiple returns and a check or multiple checks and a return run a check tape and staple the check tape to the check. Then paper clip the check and tape to the return.

6 If there is not tax period on the return date stamp the front of the return and Out Sort.

Returns received without the pertinent information that is needed in order to process should be Out Sorted to Latonya Mobley.

NJ Homestead Rebate Application

(P.O. Box 636) For Homeowners

1 Screen for SSN.

2 Returns received with attachments, place a “T” code at the bottom of the return in the “Division Use” area.

3 Documents are routed to Control.

NJ Hotel and Motel (P.O. Box 647)

1 All Returns Must Be Date Stamped.

2 Screen for month and year.

3 Must have identification number, name and address.

4 Check amount must agree with Balance Due line.

5 When no check is enclosed and calling for money, zero out check amount.

6 If no month or year, mark as incomplete for Outsort (Corp).

7 If a check is received without a return, a voucher must be written up.

Note:

• Paper clip check in the center of the forms.

• If you have a multiple checks, total out the checks. Once total is calculated on tape, take the tape and staple it on the left hand corner of the check. Then paper clip check at the top middle of the form.

State of New Jersey Litter Control Fee

(P.O. Box 274) LV Voucher and Check

1 All Returns Must Be Date Stamped in the upper right hand corner.

2 Screen for current year.

3 Screen for prior years returns and date stamp.

4 Prior year and current years cannot be mixed.

5 Screen for name and FID number.

6 Make sure the check and return match on the Balance Due line.

7 If you have no money returns and they are calling for money zero out the return and process them as regular returns.

8 If you have multiples returns staple the check tape to the check, then paper clip the check and tape to the return.

NJ

Motor Vehicle

Commission Renewal Applications

Motor Vehicle Overview

Step Action

1 ALL CHANGES made on vouchers send to Outsorts:

• Address changes

• Money amounts

• Name changes

2 All multiples must be sent with Calculator Tape and totals must match checks and vouchers. Outsort if totals do not match.

PO Box 008

Motor Vehicle Registration

Step Action

1 Motor Vehicle Licenses will have a check and voucher.

2 Vouchers received without a check are accepted if no money is due on the voucher.

3 Vouchers received without a check and money is due, send to Outsort.

4 Vouchers are sorted into:

• Registrations with money due

• Registrations without money due

5 Motor Vehicle Registrations with a weight code of 55,000 or over send to Outsort.

Note: To ensure these vouchers do not go through the scanners, the vouchers should be fanned before being rubber-banned.

PO Box 010

Boat Registrations

Step Action

1 Boat Registrations will have a check and voucher.

2 Vouchers received without a check are accepted if no money is due on the voucher.

3 Vouchers received without a check and money is due, send to Outsort.

4 Vouchers are sorted into:

• Registrations with money due

• Registrations without money due

PO Box 011

Motor Vehicle Licenses

Step Action

1 Motor Vehicle Licenses must have check and voucher.

2 Outsort if check or voucher is missing.

PO Box 140

Motor Vehicle Violations

Step Action

1 Motor Vehicle Violations must have check and voucher.

2 Outsort if check or voucher is missing.

PAAD

(P.O. Box 637)

Pharmaceutical Assistance to the Aged & Disabled

1 PAAD documents are separated into the following sorts.

2 Address:

• Full address on the front.

3 No Address:

• Address on the back.

4 Web – 1 sided:

• Processed for scanning.

5 Web – 2 sided:

• Cannot be processed.

6 Black and White

• No copies are accepted – Send back to Revenue as an Outsort.

7 SLMB

• Documents are sent to Control.

8 Pages 1 thru 11 are required and the pages must be in numerical order.

9 Attachments should be prepped in the following order and should be copies of the original documents. Do not process any original legal documents.

• Health Card

• Pharmaceutical documents

• Social Security Card or Social Security Award letter

• Income Tax forms

• Bank statements

• PSE&G

• Any other pages

10 If applications are received with the original Social Security card or Medical cards send to Revenue as an Outsort.

11 Returns with missing pages route to Outsort.

Part 100; Part 200T (P.O. Box 642)

1 Date stamp with a postmark in center of return avoiding money lines. Prep return years 2012,2013 and 2014 with a patch page and all staples and clips removed, and sort as MACHINE PRINT MONEY (with a check) and NO MONEY (without a check).

HAND PRINT MONEY AND NO MONEY . Prep each year separately.

2 Return must have tax year, company name, Federal identification number and company address.

If any of this information is missing and not listed on the check or envelope Out Sort.

If the 1DBARCODE is missing from the Machine print return place a barcoded label made specifically for the PART 100’S under line 15 of the return without covering any information or any part of the 2DBARCODE. HAND PRINT returns (2012,2013 and 2014) are prepped with a patch page and require a PART 100 barcoded label to be placed on the bottom right hand side on the front of the return.

3 The check amount must match. If the check and total balance due line does not match, line out and write in amount from check.

4 If there is no check and an amount is in the balance due line, write “NC” to the left of the amount to indicate “No Check” and process as NO MONEY.

PART 200T’s DO NOT require a patch page. All staples and clips must be removed.

DO NOT USE THE PART 100LABELS ON THESE RETURNS.

6 If a check is sent in without a return, it needs to be written on a PARTV or PART ES.

7 For current and prior years, a PART V is used.

8 For estimated payment (prepayment for upcoming tax year) a PART ES will be used.

All information must be filled out on the vouchers.

9 The applied date is the postmark date. The prepared date is the day you are writing the voucher. These are separated by PART ES, current year PART V and prior year PART V. The check is placed on top of the voucher, bundled, tagged and counted and sent to CONTROL.

2011 and PRIOR PART100’S AND 200’S, continue to process through CONTROL.

Allmultiples go to CONTROL.

PTR-1

(P.O. Box 635)

Property Tax Reimbursement Application

Hand Print

ALL PTR APPS MUST BE STAMPED WITH A “POSTMARK” DATE STAMP

Step Action

1 Process PTR-1 as a Standalone form. Returns received with missing pages, send to Outsort (TGI).

2 Check for a label at top of return.

a. If label is provided, verify that there is a Social Security Number on the label. If good label is attached, go to Step 2.

b. If no label, check back-up documents to see if number is available. If not, send return for LOOK-UP (TGI). When there is NO LABEL, Social Security number (9 digits), applicant’s name and address MUST all be entered. If unable to obtain from attachments or envelope, send return for LOOK-

UP (TGI)

3 Verifying Income Line 7 and Line 8:

Verify that income has been reported on Page 2

a. Lines a through q, are blank enter a B code in Box 1.

b. Lines a through q, and Line 7 or 8 are blank enter a B code in Box 1.

c. Line 7 or 8 has a total written, but Lines a through q, are blank enter code

B in Box 1.

d. Line 7 or 8 is blank but there are entries on Lines a through q enter a C code in Box 1.

Note: Line 7 is for tax year 2013 & Line 8 is for tax year 2014 page 2 of PTR-1.

4 Applicant must submit proof of payment of taxes for both 2012 and 2013.

Examples of acceptable proof are: a PTR-1A, a PTR-1B, a form or statement from the co-op, continuing care or mobile home management listing amount of taxes/site feeds paid, copies of receipts from taxing agency, copies of cancelled checks or copies of property tax bills, marked/stamped as paid.

Box 3

a. If Proof of Payment IS submitted for 2012 enter a D code in Box 3.

b. IF Proof of Payment IS NOT submitted for 2012 enter an N code in Box 3.

Box 4

a. If Proof of Payment IS submitted for 2013 enter a D code in Box 4.

b. IF Proof of Payment IS NOT submitted for 2013 enter an N code in Box 4.

5 Applicants must submit proof that they are 65 years of age or older on December 31, 2012 or that they are receiving Social Security Disability benefits.

a. Box 5 – Acceptable Proof of Age 65 or Older A photocopy of any identification card or document issued by a Governmental agency (Federal, any State or Municipality, or Foreign) with the applicant’s name (first and last) and their year of birth is 1949 or earlier is acceptable proof that the applicants was 65 years of age or older on December 31, 2012. For female applicants, a Birth or Baptismal certificate with a different last name (i.e., maiden name) is also acceptable.

Common examples of documents which could be acceptable include a Driver’s License, Birth Certificate, Baptismal certificate, Marriage License, Passport, and a Permanent Resident or Resident Alien Card.

Enter one of the following codes in Box 5, located at the bottom of page 1 in the “Division Use” area.

D – there is a document with the applicant’s name and the year of birth is 1949 or earlier U – there is an identification card or document included with the applicant’s name but the birth year is 1949 or later or it is unreadable.

N – No documents with the applicant’s name and their year of birth are included.

b. Box 6 – Acceptable Proof of Social Security Disability Benefits A photocopy of any document from the Social Security Administration (SSA), except a Social Security Card, which shows the applicant’s name (first and last), is acceptable proof that they were receiving Social Security benefits. A Medicare Card is also acceptable proof.

Common examples of SSA documents include a Notice of Award, Benefit statement (Form 1099/1042S), or a copy of a monthly Social Security check.

Enter one of the following codes in Box 6, located at the bottom of page 1 in the “Division Use” area.

D – there is a SSA document or Medicare Card with the applicant’s name and good date.

U – there is a SSA document or Medicare Card but it does not have the applicant’s name or it is unreadable.

N – No SSA document is included.

6 Some Applicants must submit documents for the requirements for the 2 year move.

Box 7 – Acceptable Proof of 2 Year Move Enter on of the following codes in box 7, located at the bottom of page 1 in the “Division Use” area:

D – Form PTR1-C included N – Form PTR1-C not included

Public Water Tax (P.O. Box 268) Public Water

1 All Returns Must Be Date Stamped received on the front lower right hand corner.

2 Must have name, address and federal identification number.

3 Document dollar ($) amount (Line 17) and check dollar ($) must agree. If return is different than check put a line through the amount and to the left of that figure write the amount that matches the check.

4 If the return has a dollar ($) amount but there is no check put a line through the amount and to the left of the figure write “0”.

5 When there are multiple returns and a check or multiple checks and a return run a check tape and staple the check tape to the check. Then paper clip the check and tape to the return.

6 If there is not tax period on the return date stamp the front of the return and Out Sort.

Returns received without the pertinent information that is needed in order to process should be Out Sorted to CORP.

NJ DORES

Screen Instructions Overview

1 Name, Address, EIN/SSN are blank, check supporting documents and update with available TP data. Return to LOOK-UP, if data is missing.

2 Prepare Checks/Cash according to the Voucher instructions.

Checks over $10,000 are processed as priority. Contact NJ DORES immediately for check amounts over $1,000,000 for pickup.

3 TP crosses off the tax year and enters a different tax year; these are considered Wrong Year forms and sent to Control.

4 TP changes the form numbers, the returns are sent to Outsort.

5 Documents…