T2619 Optional Pre-Quote Conference PowerPoint.pptx

Optional Pre-Quote Conference T2619 – Solid Waste Disposal/Recycling - NJDOT Maintenance Facilities

22DPP00683

Q&a due by 2pm on March 9, 2022 Quotes due by 2pm on April 8, 2022

WELCOME & INTRODUCTIONS

Please identify yourself and the firm you represent when prompted during roll-call so that you are properly logged for attending the conference.

Please mute your phone at all times unless speaking.

Please identify yourself and the firm you represent prior to asking a question.

Please make sure you are registered in NJSTART, and that your contact information remains current.

NJSTART Vendor email support: njstart@treas.nj.gov https://www.state.nj.us/treasury/purchase/vendor.shtml

PURPOSE & GENERAL INFORMATION

The purpose of this conference is to only address procedural questions regarding the Bid Solicitation and Quote submission requirements.

No questions relating to the Scope of Work or the services or products required in the Bid Solicitation will be addressed. Vendors must utilize the Q&A Tab of the Bid Solicitation in NJSTART to submit those questions electronically.

The Bid Solicitation will be reviewed section by section with procedural questions being entertained on that basis.

BID SOLICITATION AT A GLANCE

Cover page: Submission dates and set-aside requirements Section 1: Purpose, background, Q&A and exceptions, Bid Amendments, Quote content, support Section 2: Definitions Section 3: Scope of Work Section 4: Quote submission requirements including forms, schedules, firm experience, product literature, financial capability, and price sheet, as well as additional terms and prohibition on conflicting terms and conditions Section 5: Contractual language including term, staff substitutions, ownership of materials, additional work, supplemental indemnification

BID SOLICITATION AT A GLANCE

Section 6: Evaluation criteria, clarifications, best and final offer Section 7: Pre-award requirements Section 8: State Contract Manager Section 9: Standard Terms and Conditions

Reminders Review Bid Solicitation in its entirety and submit any questions prior to the deadline including exceptions. Updated documents will be posted in NJSTART and should be reviewed as posted.

Submit Quotes on time addressing all mandatory requirements including forms, or Quote may be deemed non-responsive. “Shall” and “Must” denotes a mandatory requirement; however, not submitting requested information (“should”/”may”) could impact technical score.

Price Sheet must be completed in its entirety with no lines added or removed, or additional language or fees referenced.

PRICE SHEET PITFALLS

Complete all required price lines on the Price Sheet, or Quote may be deemed non-responsive. Indicate “no charge” if the cost is $0. Do not leave any price lines blank.

Do not make formatting changes to the Price Sheet. If the price line requires a dollar amount, don’t change it to a percentage, or vice versa. If the price line includes 2 decimal places, don’t change the settings to allow 4 decimals.

Do not add additional language, assumptions, or fees on the Price Sheet. Do not add or remove any price lines.

Confirm you have completed the proper version of the Price Sheet; it may have been revised via Bid Amendment.

Only provide unit pricing for the price lines that you are willing and fully able to provide, including all services specified by this Bid Solicitation, as applicable.

OTHER HELPFUL TIPS

Do NOT include language such as this:

Vendor accepts all terms and conditions of this Bid Solicitation with the following additional language: Section X - Agree, as it applies to changes that impact administrative fees as outlined in this provision, provided that Vendor reserves the right to modify Contracted Terms based on changes by the State.

Vendor reserves the right to charge additional fees for services that require extensive time and effort.

This Quote is a nonbinding expression of interest only and is not intended to create a binding commitment on either party unless and until a definitive agreement has been executed between the parties.

This Quote may include statements regarding plans for future products and services, or future versions of existing products and services. Any such statements are provided solely for your general information and are not part of this Quote unless specifically stated in writing in this Quote.

Vendor {Bidder} Checklist

PART #1: FORMS, REGISTRATIONS AND CERTIFICATIONS THAT MUST BE

SUBMITTED BY THE VENDOR WITH THE QUOTE

A. OFFER AND ACCEPTANCE PAGE (Bid Solicitation §4.4.1.1) B. OWNERSHIP DISCLOSURE FORM (Bid Solicitation §4.4.1.2.1) C. SUBCONTRACTOR UTILIZATION PLAN (Bid Solicitation §4.4.1.3) IF THIS BID SOLICITATION HAS A SUBCONTRACTING SET-ASIDE REQUIREMENT, THE VENDOR MUST CONSULT THE DIVISION OF REVENUE & ENTERPRISE SERVICES AT 609-292-2146 FOR INFORMATION REGARDING REGISTERED SMALL BUSINESSES AND/OR DISABLED VETERAN BUSINESSES.

D. STATE-SUPPLIED PRICE SHEET (See Bid Solicitation §4.4.5) E. SMALL BUSINESS REGISTRATION (See Bid Solicitation §4.4.1.4) F. A-901 License (See Bid Solicitation Section §4.4.3.4.1) G. Certificate of Public Convenience and Necessity (See Bid Solicitation Section §4.4.3.4.2)

Vendor {Bidder} Checklist PART #2: FORMS, REGISTRATIONS AND CERTIFICATIONS THAT SHOULD BE SUBMITTED BY THE VENDOR WITH THE QUOTE. THESE FORMS MUST BE SUBMITTED PRIOR TO THE AWARD OF THE MASTER BLANKET PURCHASE ORDER.

PROOF OF BUSINESS REGISTRATION (Bid Solicitation §4.4.2.1) You may register your business HERE or obtain a copy of the Business Registration Certificate HERE.

Submit one of the following:

Small Business Set-Aside Blanket P.O.

Pursuant to the provisions of N.J.S.A. 52:32-17 and N.J.A.C. 17:13 this is a full Set-Aside Blanket P.O. for Categories I, II, or III for Small Businesses. The Vendor {Bidder} must be registered as a qualifying small business with the Division of Revenue and Enterprise Services, Small Business Registration and M/WBE Certification Services Unit by the date the Quote is received and opened.

A Vendor {Bidder} should verify its Small, Minority, Veteran, and Women Owned Business Certification status on the “Maintain Terms and Categories” Tab within its profile in NJSTART. In the event of an issue with a Vendor’s {Bidder’s} Small, Minority, Veteran, and Women Owned Business Certification status, NJSTART provides a link to take corrective action.

If the Vendor {Bidder} has previously registered or been certified as a Small Business Enterprise, the Vendor {Bidder} should ensure it is currently registered and that its registration is active with the Division of Revenue and Enterprise Services, Small Business Registration and M/WBE Certification Services Unit, prior to the quote opening date, to be eligible for award. The Vendor {Bidder} should ensure that it has completed the annual verification, if required.

Information, registration requirements and application are available by contacting the agency at:

New Jersey Department of the Treasury, Division of Revenue and Enterprise Services Small Business Registration and M/WBE Certification Services Unit PO Box 445, Trenton, NJ 08645 609-292-2146 On-line application is available at: https://www.njportal.com/DOR/SBERegistry/

State-Supplied Price Sheet T2619 – Solid Waste Disposal/Recycling - NJDOT Maintenance Facilities See Price Sheet Instructions in Bid Solicitation Section 4.4.5.2, for directions.

Vendor must submit pricing for all items within a region to be eligible for award of that region.

THANK YOU FOR ATTENDING

Q&A due by 2pm on March 9, 2022

Quotes due by 2pm on April 8, 2022 image6.tmp image7.tmp image8.png image9.emf

T2619 Price Sheet

Bid Solicitation #22DPP00683 T2619 - Solid Waste Disposal/Recycling - NJDOT Maintenance Facilities

Instructions: Refer to Bid Solicitation Section 4.4.5 for Vendor {Bidder} Instructions. The Vendor {Bidder} must provide the Unit Price for each year (year 1, year 2, and year 3) in each of the yellow cells below.

Vendor {Bidder} Name: Date:

Year 3

North Region

9 Bergen County- Special Item Removal and Disposal/Recycling/Reuse

NO BIDDING FOR THIS PRICE LINE

18 Essex County-

27 Hudson County-

36 Morris County-

45 Passaic County-

54 Sussex County-

63 Union County-

72 Warren County- Special Item Removal and Disposal/Recycling/Reuse

NO BIDDING FOR THIS PRICE LINE

Central Region

Year 3

81 Hunterdon County-

90 Mercer County-

99 Middlesex County-

108 Monmouth County-

117 Ocean County-

126 Somerset County- Special Item Removal and Disposal/Recycling/Reuse

NO BIDDING FOR THIS PRICE LINE

South Region

Year 3

135 Atlantic County-

144 Burlington County-

153 Camden County-

162 Camden County-

171 Cumberland County-

180 Gloucester County-

189 Salem County-image2.png image3.png image4.png image5.png