T1932 Pre-Quote Conference Powerpoint Presentation 5.29.26~3.pptx
PPTX presentation 5 MB Posted
- Solicitation number
- 26DPP01212
- Issued by
- New Jersey
About this file
This is a Pre-Quote Conference PowerPoint presentation for the State of New Jersey Department of Children and Families (DCF) regarding procurement T1932 for a Contracted System Administrator (CSA) for the Children's System of Care (CSOC). The conference addressed procedural questions related to bid solicitation and quote submission requirements, with the presentation organized to guide vendors through the bid solicitation structure. The question and answer submission period closes at 2:00 p.m. on June 23, 2026, with quotes due by 2:00 p.m. on July 16, 2026. The conference was conducted as an optional pre-quote meeting held via Microsoft Teams and was recorded, with attendee information to be posted to NJSTART. The presentation reviewed all nine sections of the bid solicitation, including introduction, pre-quote submission information, quote submission requirements, scope of work, general contract terms, data security requirements, modifications to standard terms and conditions, quote evaluation and award criteria, and glossary, along with five attachments and five exhibits.
The presentation emphasized critical submission requirements and common pitfalls to avoid during quote preparation. Bidders must complete all required price lines on the State-Supplied Price Sheet in the exact format provided, with no blank lines, format changes, or additional language, and submit only through NJSTART in compatible Microsoft Office or Adobe formats without special characters in filenames. Prior to accessing supplemental materials, bidders must submit a signed Confidentiality/Non-Disclosure Agreement (Attachment 4) before the close of the question and answer period. The procurement includes set-aside opportunities for small, woman-owned, minority-owned, veteran-owned, and disabled veteran-owned businesses. Quotes missing mandatory requirements designated as "shall" in the solicitation may be deemed non-responsive, and vendors are cautioned against including reservations about terms, validity periods, or conditional language that could render their quote non-compliant with state requirements.
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Optional Pre-Quote Conference T1932 – Contracted System Administrator (CSA) for the Children’s System of Care (CSOC)
26DPP01212
Q&a due by 2pm, June 23, 2026 Quotes due by 2pM, July 16, 2026
WELCOME & INTRODUCTIONS
Please sign in by entering your name, company, and email in the Microsoft Teams chat window.
A list of attendees and these slides will be posted to NJSTART.
Please note this conference is being recorded.
Please identify yourself and the firm you represent prior to asking a question.
Please make sure you are registered in NJSTART, and that your contact information remains current.
NJSTART Vendor email support: njstart@treas.nj.gov NJSTART Vendor phone support – (609) 341-3500 Staffed Monday to Friday 8:30 a.m. to 4:30 p.m.
https://www.state.nj.us/treasury/purchase/vendor.shtml
PURPOSE & GENERAL INFORMATION
The purpose of this conference is to address procedural questions only regarding the Bid Solicitation and Quote submission requirements.
No questions relating to the Scope of Work or the services or products required in the Bid Solicitation will be addressed. Vendors should utilize the Q&A Tab of the Bid Solicitation in NJSTART to submit those questions electronically.
This is also an opportunity for potential Vendors to partner with other potentials Vendors and/or meet small, woman-owned, minority-owned, veteran-owned, and disabled veteran-owned businesses.
The Bid Solicitation will be reviewed section by section with procedural questions being entertained on that basis.
BID SOLICITATION AT A GLANCE
Cover page: Submission dates and set-aside requirements Section 1: Introduction and Summary of the Bid Solicitation Section 2: Pre-Quote Submission Information (e-Q&A, exceptions to the SSTC, Bid Amendments) Section 3: Quote Submission Requirements (forms, technical response, State-Supplied Price Sheet Instructions) Section 4: Scope of Work
Section 5: General Contract Terms Section 6: Data Security Requirements Section 7: Modifications to the State of New Jersey Standard Terms and Conditions (SSTC) Section 8: Quote Evaluation and Award Section 9: Glossary
Attachment 1: State of New Jersey Standard Terms and Conditions Attachment 2: Standard Procurement Forms Packet Attachment 3: State of New Jersey Security Due Diligence Third-Party Information Security Questionnaire Attachment 4: Confidentiality/Non-Disclosure Agreement Attachment 5: MOVEit Account User and Password Setup Details
ATTACHMENT 4: CONFIDENTIALITY
NON-DISCLOSURE AGREEMENT
Bidders are being provided the opportunity to review supplemental materials relevant to this Bid Solicitation.
Prior to receiving these documents, Bidders must submit Attachment 4, the T1932 Confidentiality/Non-Disclosure Agreement.
Bidders shall sign and email Attachment 4 prior to the close of the Question and Answer Period to allow time to review information and submit questions, if necessary.
Please see Bid Solicitation Section 2.6, Pre-Quote Document Review, for more details.
Exhibit A: DCF Provider Quality Standards Exhibit B: Data Reporting Requirements Exhibit C: DCF Business Associate Agreement (BAA) Exhibit D: Executive and Managerial Staffing Requirements Exhibit E: Performance Standards
PRICE SHEET PITFALLS
Complete all required price lines on the State-Supplied Price Sheet pursuant to the Bid Solicitation instructions or Quote may be deemed non-responsive. Indicate “no charge” if the cost is $0. Do not leave any price line blank.
The State-Supplied Price Sheet must be completed in its entirety with no lines added or removed, or include additional language, assumptions or fees.
Do not make formatting changes to the State-Supplied Price Sheet. If the price line requires a dollar amount, don’t change it to a percentage, or vice versa. If the price line includes 2 decimal places, don’t change the settings to allow 4 decimals.
Confirm that you have completed all tabs on the State-Supplied Price Sheet.
Confirm you have completed the proper version of the State-Supplied Price Sheet; it may have been revised via Bid Amendment.
Submitting a State-Supplied Price Sheet in a format other than the supplied Excel document can lead to a price sheet being deemed non-responsive when the information in a cell cannot be confirmed by the Bureau.
HELPFUL TIPS & REMINDERS
Review Bid Solicitation in its entirety and submit any questions prior to the deadline including exceptions to the SSTC. Updated documents will be posted in NJSTART and should be reviewed as posted.
Submit Quotes on time addressing all mandatory requirements (designated by “shall”) including forms. Quotes missing mandatory requirements may be deemed non-responsive. Not submitting requested information (“should”) may impact the technical evaluation score.
When submitting a Quote through NJSTART, do not use any symbols (i.e., #, @, $, &, *) in the filename as this may prevent the Quote from being properly uploaded. Uploaded files must be compatible with Microsoft Office and/or Adobe software applications. DO NOT UPLOAD files with extensions such as .zip, .numbers, or .pages.
Be advised that this is NOT a Waiver or Delegated Purchasing Authority (“DPA”) procurement. The Quote may not be emailed, faxed, or hand-delivered. The Quote may only be submitted through NJSTART.
Do not select “No Bid” on the NJSTART “General Tab” unless you are not intending to submit a bid. Your bid will not appear in the Bid Tab if this option is selected.
OTHER HELPFUL TIPS
Examples of additional language that may deem a quote non-responsive:
Vendor accepts all terms and conditions of this Bid Solicitation with the following additional language: Section X - Agree, as it applies to changes that impact administrative fees as outlined in this provision, provided that Vendor reserves the right to modify Contracted Terms based on changes by the State.
Vendor’s Quote is only valid for XX days.
Vendor reserves the right to charge additional fees for services that require extensive time and effort.
This Quote is a nonbinding expression of interest only and is not intended to create a binding commitment on either party unless and until a definitive agreement has been executed between the parties.
This Quote may include statements regarding plans for future products and services, or future versions of existing products and services. Any such statements are provided solely for your general information and are not part of this Quote unless specifically stated in writing in this Quote.
THANK YOU FOR ATTENDING
Q&A due by 2pm, JUNE 23, 2026
Quotes due by 2pm, JULY 16, 2026 image6.png image7.png image8.png image9.png image2.png image3.png image4.png image5.png
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