T1932 Attachment 4 Confidentiality Non-Disclosure Agreement 5.29.26~1.docx
DOCX document 33 KB Posted
- Solicitation number
- 26DPP01212
- Issued by
- New Jersey
About this file
This is a Confidentiality/Non-Disclosure Agreement executed between the New Jersey Department of Children and Families and bidders responding to Bid Solicitation 26DPP01212 for T1932 - Contracted System Administrator (CSA) for the Children's System of Care (CSOC). The agreement governs the treatment of proprietary information, records, business data, and technical information that the Department discloses to prospective bidders for the sole purpose of preparing a competitive quote for the contract opportunity. Bidders are restricted to using disclosed information exclusively for responding to the bid solicitation and are prohibited from disclosing any information to third parties without prior written approval from the Department.
The agreement imposes strict confidentiality obligations on bidders, requiring them to hold all information in confidence and use it only to the extent necessary for bid preparation. Bidders must comply with all applicable federal, state, and local laws regarding Personal Identifying Information (PII) and healthcare information disclosure. The confidentiality obligations remain in effect indefinitely until the Department determines the information is no longer proprietary. Exceptions to the confidentiality requirement apply only when information becomes publicly available through no breach by the bidder, was already known to the bidder prior to disclosure, or when the Department provides written consent to release. Bidders agree to indemnify and hold harmless the Department from any claims, damages, or liabilities arising from breach of the agreement's provisions. The agreement is governed by New Jersey law and may be executed in counterparts.
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Text version
Bid Solicitation 26DPP01212 Attachment 4 – T1932 Confidentiality/Non-Disclosure Agreement
DEPARTMENT OF CHILDREN AND FAMILIES
Confidentiality/Non-Disclosure Agreement Pertaining to the Bid Solicitation for T1932 - Contracted System Administrator (CSA) for the Children’s System of Care (CSOC) This Agreement is made and entered into effective as of the last signature date hereto, between _______________________________________________ (“Bidder”), whose office is located at _____________________________________________ and the Department of Children and Families (“Department”), the administrator of the Children’s System of Care (“CSOC”), whose offices are located at 50 East State Street, 2nd floor, Trenton, New Jersey 08625. The Bidder, the Department and CSOC may collectively be referred to herein as the “Parties”.
WHEREAS, all Parties, for their mutual benefit, are desirous of having the Department disclose to Bidder certain records information, and/or other business, and/or technical information (collectively referred to herein as the “Information”) related to the administration of the CSOC for the purposes of providing a Quote for [Wallace - fill in bid solicitation number here] (“Bid Solicitation”).
WHEREAS, Bidder shall use the Information only for the purposes of responding to the Bid Solicitation for the provision of services for the CSOC.
WHEREAS, the Information is proprietary to the Department; and WHEREAS, (Bidder) agrees that the Information shall be kept confidential.
NOW, THEREFORE, in consideration of the mutual promises made herein, Bidder and the Department agree as follows:
1. Bidder shall hold such Information in confidence and shall use such Information only for assisting in preparation of the Bid Solicitation.
2. Bidder shall access and use such Information only to the extent necessary for the purpose of assisting in the preparation of the Bid Solicitation and shall not disclose any such Information to any third party without prior written approval from the Department.
3. Bidder shall not use such Information or results thereof for any purpose other than for the purpose of assisting in the preparation of a Quote for the Bid Solicitation.
4. The use or disclosure of Information shall not be prohibited by this Agreement in the following circumstances:
(a) The Information has become generally available to the general public without breach of this Agreement by Bidder;
(b) The Information, which at the time of the disclosure to Bidder was known to Bidder free and clear of restriction and evidenced by documentation in Bidder’s possession at the time of such disclosure; or
(c) The Department agrees in writing that the Information is free of the restriction as set forth in this Agreement.
5. Bidder agrees to hold the Department and their representatives, and agents harmless from any and all claims (including claims for attorneys’ fees and costs), charges, actions, causes of action, demands, settlements, judgments, costs, penalties, expenses, damages, and liabilities of any kind or character, in law or equity, suspected or unsuspected, past or present, arising from or in connection with Bidder’s breach of any provision(s) of this Agreement.
6. All Information shall remain the property of the Department.
7. This Agreement shall be governed by the laws of the State of New Jersey without regard to the conflict of laws principles thereof. Bidder agrees to comply with all applicable federal, state, and local laws regarding the divulgence of Personal Identifying Information (PII) and/or health care information.
8. All obligations undertaken herein to keep confidential the Information shall continue in effect until such time as the Department no longer believes that the Information is proprietary.
9. This Agreement may be executed in counterparts, each original signed page to become part of the original Agreement.
10. This is the complete Agreement between the Parties regarding the treatment of any Information as described herein and exchanged between them.
IN WITNESS WHEREOF, each of the Parties cause this Agreement to be executed by a duly-authorized representative.
Department of Children and Families
| _______________________, 2026 | by:_________________________ | |
| Name:______________________ |
Title:______________________ (date)
(Bidder)
| _______________________, 2026 | by:_________________________ | |
| (date) | Name:______________________ |
Title:______________________
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