T1901 Q and A Bid Amendment 3 5.8.25~1.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

TAHESHA L. WAY

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

May 8, 2025

To: All Interested Bidders

Re: Bid Solicitation # 25DPP01117 Bid Solicitation Title: T1901 Tobacco Cessation Counseling

Revised Quote Submission Due Date: Friday, May 16, 2025 (2:00 p.m. Eastern Time) Revised Quote Submission Due Date: Friday, May 9, 2025 (2:00 p.m. Eastern Time) Revised Quote Submission Due Date: Wednesday, April 30, 2025 (2:00 p.m. Eastern Time) Quote Submission Due Date: March 19, 2025 (2:00 p.m. Eastern Time)

Bid Amendment #3

The following constitutes Bid Amendment #3 to the above referenced Bid Solicitation:

· This Bid Amendment includes answers to questions;

· A Revised Bid Solicitation; and

· A revised State-Supplied Price Sheet.

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation # 25DPP01117 T1901 Tobacco Cessation Counseling

Section Reference Revision

Cover Page Please be advised that the Quote Submission Date has been changed from Friday, May 9, 2025 (2:00 p.m. Eastern Time) to Friday, May 16, 2025 (2:00 p.m. Eastern Time).

Please refer to Bid Solicitation titled “T1901 Revised Bid Solicitation 5.8.25”

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Section Reference Question (Bolded) and Answer

Please be advised that all Quotes shall be submitted electronically through NJSTART.

Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted a Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

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As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): “Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s).” Moreover, as stated in Bid Solicitation Section 3.11, Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions may render a Quote non-responsive.

State-Supplied Price Sheet Instructions Can vendors attach a supplemental budget narrative to the price sheet?

A: No, Bidders should not provide any supplemental items or anything with their Quote that is not requested or referenced in Bid Solicitation Section 3 Quote Submission Requirements.

Please refer to Bid Solicitation titled “T1901 Revised Bid Solicitation 5.8.25”

State of New Jersey Security Due Diligence Third-Party Information Security Questionnaire Is the State of New Jersey willing to accept a HITRUST certification letter in place of the 3.13.12 State of New Jersey Security Due Diligence Third-Party Information Security Questionnaire?

A: The State declines to alter or modify the proposed language / requirement. This Security Questionnaire is designed to provide the State with an overview of the Bidder’s security and privacy controls to ensure that the Bidder will meet the State of New Jersey’s Statewide Information Security objectives and comply with the State’s security requirements.

Please refer to Bid Solicitation titled “T1901 Revised Bid Solicitation 5.8.25”

State-Supplied Price Sheet Instructions

Acknowledging that there is no guaranteed minimum or maximum volume for price lines, will the State be providing estimated quantities for the Price Sheet?

A: Yes. The State-Supplied Price Sheet shall be adjusted to provide the estimated quantities.

Please refer to State Supplied Price Sheet titled “T1901 Revised State-Supplied Price Sheet 5.8.25”

Program Intake Are bidders required to submit anticipated intake questions as part of the response?

A: Yes, bidders are required to submit anticipated intake questions as part of the response.

Please refer to Bid Solicitation titled “T1901 Revised Bid Solicitation 5.8.25”

Nicotine Replacement Therapy (NRT) Acknowledging that NRT benefit duration is subject to change, can the state specify NRT benefit duration in the Price Sheet? For example: “Provide Nicotine Replacement Therapy Products (2 weeks of Patches)?

A: The Contractor will be required to provide Nicotine Replacement Therapy Patches for three (3) weeks.

Please refer to State Supplied Price Sheet titled “T1901 Revised State-Supplied Price Sheet 5.8.25”

Nicotine Replacement Therapy (NRT) Acknowledging that NRT type(s) offered is subject to change, and how dosing of NRT can differ by participant, will the State consider adding price lines for “Provide Nicotine Replacement Therapy Products (Gum Box)” and “Provide Nicotine Replacement Therapy (Lozenge Box), as well as “Provide Nicotine Replacement Therapy Products (4 weeks of Patches)”?

A: The State will only be offering price lines for Nicotine Replacement Therapy patches. Price lines for other NRT products, such as gum and lozenges, will not be included.

Please refer to Bid Solicitation titled “T1901 Revised Bid Solicitation 5.8.25”

Quarterly Reports For what enrollment timeframe does the State expect the Contractor to report quit rates each quarter – for example, one quarter's worth of enrollments from at least 9 months prior (i.e., to allow sufficient time for 7-month follow-up and data analysis, but with low confidence due to sample size), the previous four quarters' worth of enrollments (i.e., to provide a rolling 12-month quit rate with high confidence and minimal quarterly variation), or the latest full years’ worth of enrollments (i.e., to provide an annual quit rate with high confidence in time for the NAQC Annual Survey of Quitlines)?

A: The enrollment timeline to report quit rates is the latest full years’ worth of enrollments (i.e., to provide an annual quit rate with high confidence in time for the NAQC Annual Survey of Quitlines.

Please refer to Bid Solicitation titled “T1901 Revised Bid Solicitation 5.8.25”

A: No, a Certificate of Insurance is not required with a Bidder’s submitted Quote. Bid Solicitation Section 3 Quote Submission Requirements indicates which forms/documents are to be provided with a Bidder’s Quote. After Quote evaluations, if a Bidder is considered for award a request to confirm insurance compliance will be presented to the proposed awardee(s).

Please refer to Bid Solicitation titled “T1901 Revised Bid Solicitation 5.8.25”

Evaluation Criteria Can the State provide more detailed evaluation criteria – including scoring weights for the three Technical Evaluation criteria, as well as weight assigned to the Price Evaluation?

A: No, the State will not provide more detailed evaluation criteria. Evaluation criteria, such as scoring weights, cannot be provided before Quote Evaluations have been completed.

Please refer to Bid Solicitation titled “T1901 Revised Bid Solicitation 5.8.25”

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